HomeMy WebLinkAboutContract 37392AMENDMENT NO.v �Iy/
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STATE OF TEXAS S CITY SECRETARY CONTRACT NO.. 19 A
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and LopezGarcia Group,
(Engineer) made and entered into City Secretary Contract No. 27614,
(the Contract) which was authorized by the City Council by M&C C-
19019 on the 26th day of March, 2002 and subsequently revised by
.,,.,,one previous amendments and
WHEREAS, the Contract involves engineering services for the
ollowing project. f
Water and Sanitary Sewer Extension for Sanitary Sewer
Rehabilitation Contract, LXVI (66).
"30
WHEREAS, it has become necessary to execute Amendment No. 2'to
said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract.
1.
Article I, of the Contract is amended to include the addition-
al engineering services specified in M&C C-22939, adopted by the
City Council on the 29th day of July 2008, and further amplified in
a proposal letter dated April 21, 2008, copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $24,833.00.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $194,914.65.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ORIGINAL
3.
All other provisions of the Contract which are
amended herein shall remain in full force and effect.
EXECUTED on this the t=� day of ,
Worth, Tarrant County, Texas.
ATTEST:
Marty Hendrix
City Secretary
APPROVAL RECOM[�NDED
A. Douglas RademakerIF P.E.
Director, Department of Engineering
LopezGarcia Group
Enginear
BY�
Nam
Vice President
100 E. 15 Street, Suite 200
Fort Worth, TX 76102
• • • . �Z+iai�7
Assistant
ttorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
TY
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not expressly
2008, in Fort
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Contract AUthorizatioza
APPROVED:
Fernando Costa
Assistant City Manager
ra�c i vi .
•1 Jim =Usin
®ATE: Tuesday, July 29, 2008
LOG NAME: 30LXVI LGG
SUEJECT:
Authorize Execution of Amendment No. 3 in the Amount of $24,833.00 to City Secretary Contract
No. 27614 with Lopez Garcia Group, for Sanitary Sewer Rehabilitation Contract LXVI (66), North of
IH30 between Clover Lane and Montgomery Street and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $24,833.00 from the Water and Sewer Operating Fund to Sewer Capital
Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Project Fund in the amount of $24,833.00; and
3. Authorize the City Manager to execute Amendment No. 3 to City Secretary Contract No. 27614 with
Lopez Garcia Group in the amount of $24,833.00 thereby increasing the contract amount to $1941914.65.
DISCUSSION:
On March 26, 2002, (M&C C-19019) the City Council authorized the City Manager to execute an
engineering agreement with Lopez Garcia Group in the amount of $148,451,00 for the preparation of plans
and specifications for Sanitary Sewer Rehabilitation Contract, LXVI (66).
This agreement was subsequently revised by two previous amendments totaling $21,630.65 as follows:
® Amendment No. 1 (administratively approved by the City Manager on November 12, 2002) in the
amount of $12,490.40 provided for design for the replacement of additional severely deteriorated
sewer mains in the immediate vicinity.
® Amendment No. 2 (administratively approved by the City Manager on August 22, 2003) in the amount
of $9,140.25 provided for additional design services on the project and the preparation of Storm
Water Pollution Prevention Plan as now required by the Texas Commission on Environmental
Quality,
Amendment No. 3 will provide for the following:
® Revisions to the plans and specifications to conform with current City design requirements.
® Additional survey and design services to accommodate development that occurred within the project
area subsequent to the execution of the original agreement with Lopez Garcia.
http://apps.cfwnet. org/council_packet/Reports/mc_print.asp 7/29/2008
Yage 2 of
. The reestablishment of survey control to allow for construction of the project.
Lopez Garcia Group has proposed to perform the extra work for a lump sum fee of $24,833.00. City Staff
considers this fee to be fair and reasonable for the scope of services proposed.
Lopez Garcia Group is in compliance with the City's M/VVBE Ordinance by commng to 10 percent M/WBE
participation on this amendment No. 3. The City's goal on this amendment is 10 percent.
The project is located in COUNCIL DISTRICTS 7, Mapsco 75D.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Sewer Capital Projects Funds.
TO Fund/Account/Centers
1&2
PS58 472045 070580175620
PS58 531200 070580175620
FROM Fund/Account/Centers
$241833.00 1)PE45 538070 0709020 $241833000
$241833.00
$241833000 PS58 531200 070580175620
Submitted for City Manager's Office b�
Originating ®apartment Mead:
Additional Information Contact:
Fernando Costa (8476)
A. Douglas Rademaker (6157)
Rakesh Chaubey (6051)
http://apps.cfwnet. org/council_packet/Reports/mc_print.asp
7/29/2008
L 0 P E
April 21, 2008
13 A IZ C i A
Mr. Rakesh Chaubey. P.E.
Project Manager
City of Fort Worth - Engineering Department
Engineering Services Division
900 Monroe Street, Suite 201
Fort Worth, Texas 76102
RE: Request for Supplemental Agreement
(Amendment No. 3)
Sanitary Sewer Rehabilitation Contract LXVI (66)
D.O.E. 3455
Sewer Project No. PS58-070580175620
LOPEZGARCIA GROUP Project No. 210116.00
Dear Mr. Chaubey:
This letter is in response to the City's request that work be re -started on the above reference
project and that the construction plans and contract documents be completed for bidding. The
construction plans were ready to be circulated (with mylar cover sheet) to City officials for
signatures in August, 2003. Completion of this project has been delayed since August, 2003,
because of insufficient City funds to re -construct the sewers. Due to the approximate four (4)
year delay in completing this project, revisions to the plans and contract documents will be
required. There have been some changes in the field that will require additional surveying and
revisions to the plans, part of one sewer has been re-routed with the construction of a new retail
development, and other revisions will be required to bring the plans and contract documents up
to current City of Fort Worth design requirements. Refer to Exhibits 1 thru 10 for the location of
the sanitary sewers to be rehabilitated.
From field observations by our surveyors, we have determined that almost all of the survey
control for this project is either unrecoverable or of questionable accuracy. This is due to the
four (4) year delay in completing this project and re -constructing the existing sanitary sewers.
This applies to all eleven (11) areas where sanitary sewer line segments are to be replaced.
This survey work is in addition to the survey of changes and improvements made on the ground
for some sanitary sewer line segments after the initial design surveys. The bench marks for all
line segments will also have to be verified, and, in some cases, re -set.
The additional fee to provide the above mentioned services is 24,833.00. A summary and
detailed breakdown of the man-hour projections associated with each of the above tasks is
included herein.
Iggroup.com Water Gardens Place,100 East 15th Street, Suite 200, Fort Worth,Texas, 76102 (817) 390-1000 (817) 882-9462 Fax
E Z G A P 0 1 A
ApnI 21, 2008
Mr. Rakesh Chaubey, P.E.
City of Fort Worth
Page 2 of 2
Summary -Amendment No. 3
The additional fees to provide the above mentioned additional services are as follows:
LGGROUP EJES, Inc. M/WBE
Description Fee (M/VVBE) %*
Surveying $19,545 $ 0 0.00%
Design Services $ 21808 $ 21480 46.90%
Total Fee $22,353 $ 2,480 9.99%
* The original contract identified the M/WBE participation goal to be 23%.
Contract Summary
Original Contract Amount $148,451.00 —Approved 03/26/02
Amendment No. 1 $ 12,490.40 — Approved 11/12/02
Amendment No. 2 $ 9,140.25 — Approved 08/22/03
Amendment No. 3 $ 24,833.00 — Requested herein
Total Revised Amount $194,914.65
If you have any questions or need additional information concerning this request, please feel
free to call me at (817) 390-1061.
Sincerely,
LOPEZGARCIA GROUP
Theron Darr, P.E.
Associate Principal
City of Fort Worth
Amendment No. 3
Contract No. 27614
LGG No. 210116.00
Sanitary Sewer Rehabilitation Contract LXVI (66)
02/08/08
LopezGarcia Group
Direct Labor -- Summary
Item Labor Category
Hours
Rate
Labor Cost
1 Project Manager
6
$
170.00
$
11020600
2 Civil Engineer -In -Training
7
$
85.00
$
595.00
3 CADD Technician
15
$
75.00
$
1,125.00
4 Clerical/Project Admin.
15
$
60.00
$
900.00
5 Surveyor - RPLS
4
$
140.00
$
560.00
6 Senior Survey Technician
53
$
85.00
$
41505000
7 Two -Person GPS Survey Crew
40
$
160.00
$
61400600
8 Two -Person Survey Crew
56
$
125.00
$
7,000.00
Subtotal for Direct Labor
22,105.00
Overhead
(if applicable)
Rate:
0.00%
$
-
Professional Fee
(if applicable)
Rate:
0.00%
$
-
Total
Direct Labor
$
22,105.00
Direct Costs --Summary
Subcontractor Costs
Unit of
Description Measure Quantity Rate Totals
EJES, Inc. Lump sum 1 $ 2,480.00 $ 21480000
Subtotal of Subcontractor Costs $ 29480.00
Subtotal of Direct Costs $ 2,480.00
Professional Fee (if applicable) Rate: 10.00% $ 248.00
Total Direct Costs $ 29728.00
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