HomeMy WebLinkAboutContract 37390-A2 (2)AMENDMENT NO. 2
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.�p flo1
(M&C Needed)
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and ANA Consultants, L.L.C.,
(Engineer) made and entered into City Secretary Contract No. 37390 (the
Contract) which was executed administratively by the City Manager; and
WHEREAS, the Contract involves engineering services for the following
project:
Upper Sierra Vista Detention Improvements Drainage Study
Capital Project No. 00672; DOE NO. 5691
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised maximum
fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly -authorized representatives, enter into the following agreement
which amends the Contract:
1.
Article I of the Contract is amended to include the additional
engineering services as speced in a proposal letter dated November 25th,
2010 a copy of which is attached hereto and incorporated herein. The cost to
City for the additional services to be performed by Engineer total $
132,362.00
2.
Article II of the Contract is amended to provide for an increase in the
maximum fee to be paid to Engineer for all work and services performed
under the Contract, as amended, so that the total fee paid by the City for all
work and services shall not exceed the sum of $ 19,104 + $ 13,020
(Amendment No. 1)+ $132,362 = $ 164,4864
Contract Amendment No. 2
Page 1 of 2
4
3.
All other provisions of the Contract, which are not expressly amended herein,
shall remain in full force and effect.
Executed on this the c!LA day of 2011, in
Fort Worth, Tarrant County, Texas,
APPROVAL RECOMMENDED:
Douglas W. Niersig, P.E.
Director
Transportation & Public Works Department
ANA Consultants, L.L.C.
ENGINEER
Vice President
1331 Airport Freeway, Suite 410
Euless, Texas 76040
APPf�.f�7VEQ AS TO FORM AND LEGALITY:
Dou�j-Mack
Assistant City Attorney
APPROVED:
Fernando Costa
Assistant City Manager
ATTEST:
Marty Hendrix,
Hate
Contract Amendment No. 2
Page 2 of 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ATTACHMENT "A"
Scope for Engineering Design Related Services for Storm Water Improvements Projects
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub -consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
A.N.A. Consultants has been asked to provide drainage design services for the Upper
Sierra Vista Drainage Improvements Project City No.: 000672. This request for additional
services is not part of the existing contract and was determined it will exceed the current
scope.
The objective of this amendment is to extend A.N.A. Consultants, L.L.C. contract to include
these additional services as well as the corresponding fee adjustments. A.N.A. expects to
perform the following additional services:
• Approximately 5 acres of additional topographic surveying
• Engineering analysis and design for 1 st phase of detention facilities proposed per the
Upper Sierra Vista Drainage Study (approximately 3 acres)
• Calculate Capacity of proposed detention area
• Determine Additional Easement requirements
• Perform Subsurface Utility Engineering Level B service within the project area
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. ROW/Easement Services
Task 8. Survey Services
Task 9. Permitting
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 1 of 22
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
• Conduct review meetings with the CITY at the end of each design phase.
• Prepare invoices, in accordance with Attachment B to this Standard Agreement and
submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub -consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• 10 Monthly Design Reports will be submitted
• 10 Monthly Schedule updates will be submitted
• Two (2) members of the engineering design team will attend up to four (4) design
meetings during the duration of the design process up to Bid Phase Services.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 2 of 14
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
ENGINEER will develop the conceptual design of the infrastructure as follows
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (such as
TxDOT and railroads), CITY Master Plans, CITY drainage complaint files,
existing applicable drainage studies, FEMA floodplain and floodway maps,
existing models of project area (if any) and property ownership as available from
the Tax Assessor's office.
• The following is applicable at all locations that require water service line
replacement: The ENGINEER shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be replaced on the project and shall
identify existing sample stations and fire line locations.
2.2. Drainage Computations
• ENGINEER will delineate the watershed based on contour data and field
verification and document existing street, right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1' = 200'
scale from available 2400t contour data with the countours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right-of-
way capacities and design discharges (5-year and 100-year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations
in the project area where 100-year runoff exceeds available storm drain and
right-of-way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
2.3. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B, as described below.
The SUE shall be performed in accordance with Cl/ASCE 38-02.
Quality Level D
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 3 of 14
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground -mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B_(includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical methods) to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single -conduit lines, and outside
edges of multi -conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
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• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
2.4. The Conceptual Design Package shall include the following:
• Written summary of alternative design concepts considered, strengths and
weaknesses of each, and the rationale for selecting the recommended design
concept.
• Cover sheet
• Drainage area map with supporting drainage computations in the CITY's
standard tabular format.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, , streets, street right-of-way, proposed easements,
and existing utilities gathered during the SUE within the project limits.
• Proposed phasing of water, sanitary sewer, street and drainage work
documented in both the project schedule and narrative form.
• Documentation of key design decisions (Project Decision Log).
• Estimates of probable construction cost.
• The Concept Phase will include an analysis of the feasibility of Phase II the future
expansion of the detention pond to hold the necessary drainage for the basin.
The consultant will provide a detailed detention analysis and cost estimate for
Phase 2 as a part of the concept report.
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02.
• 8 copies of the conceptual design package will be delivered. Drawings will be
half size (11" x 17").
• There will be approximately 25-30 design sheets prepared for the construction
plans.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 5 of 14
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package.
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans shall be submitted to CITY per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows
3.1. Development of Preliminary Design Drawings shall include the following:
• Cover Sheet
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Storm
Water Management Design Manual, March 2006.
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed storm water improvements, including
existing lot layout with property ownership, streets, curb lines, driveways,
medians (if applicable), sidewalks, existing and proposed water and sanitary
sewer mains, existing utilities gathered during the SUE and existing utility
easements within the project limits.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
3.2. Geotechnical Investigation/Pavement Design
• Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
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alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Standards Manual, 2005. The study shall include recommendations regarding
utility trenching and identifying existing groundwater elevation at each boring.
3.3 Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4 Public Meeting
• After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners/residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
3.5 Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, and government agencies to determine the approximate location
of above and underground utilities, and other facilities (current and future) that
have an impact or influence on the project. ENGINEER will design CITY facilities
to avoid or minimize conflicts with existing utilities, and where known and
possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed
to PDF files.
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• 4 borings at an average bore depth of 15 feet each will be provided.
• No Traffic Control "TypiLOCI ls" will be needed.
• 3 copies of the geotechnical report will be delivered to the CITY and .pdf file shall
be available.
• Plans will be delivered for Utility Clearance will be uploaded to Buzzsaw
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
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• 8 half size drawings will be delivered for Constructability Review.
• 8 half size drawings will be delivered for Preliminary Design.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings
B. Utility Clearance drawings
C. Geotechnical Report
D. Documentation of key design decisions (Project Decision Log)
E. Estimates of probable construction cost
F. Public Meeting exhibits
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans and specifications shall be submitted to CITY per the
approved Project Schedule.
• The ENGINEER shall submit a final design estimate of probable construction cost with
the final design plans submitted. This estimate shall use ONLY standard CITY bid items.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth Storm
Water Management Design Manual, March 2006.
• 8 half size (11"x17") and 1 full size (2213x34") drawings and 2 specifications will be
delivered for the 90% design.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 1 full size (2213x34") drawings and 2 specifications will be delivered for the 100% design.
• A DWF file for the 100% Design will be created from design CAD drawings and will be
uploadeA to the project folder in Buzzsaw.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 8 of 14
DELIVERABLES
construction plans specifications.
B. 100% construction plans and specifications.
C. Documentation of key design decisions (Project Decision Log).
D. Detailed estimates of probable construction cost for the authorized construction project,
including summaries of bid items and quantities using the CITY's standard bid items and
format.
E. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders.
• Contract documents shall be uploaded in a .pdf file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files.
The .pdf will consist of one file of the entire plan set. The .dwf will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
City of Fort Worth, Texas
Attachment A
PMO Release Date: O8/27/2010
Page 9 of 14
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation is to be uploaded into the project's Bid Responses folder on Buzzsaw.
• Assist the CITY with assembling and awarding contracts for construction,
materials, equipment, and services.
• Incorporate all addenda into the contract documents and issue conformed sets.
5.2 Mylar Drawings
• The ENGINEER shall submit a set of sealed conformed mylar drawings for
record storage.
• Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Singular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example - 66X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file.
Example: X-12755_org18.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in Buzzsaw.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 10 of 14
telephone number (817) 39M426. He numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• 20 sets of conformed plans and specifications will be delivered to the CITY and
made available on Buzzsaw. The 20 plans shall consist of 10 full size (2273x347y)
and 10 half size (1175x17") drawings.
• PDF and DWF files will be uploaded to Buzzsaw.
• 1 copy conformed full size (22" x 34") mylar plans will be delivered to the CITY.
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Conformed construction documents
E. Conformed mylar plans
TASK 6. COI`YSTRL'CTIO Pi SASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre -construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall attend the "Final" project walk through and assist with
preparation of final punch list.
DELIVERABLES
A. Public meeting exhibits
E. Final Punch List items
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and easements as outlined
below, per scoping direction and guidance from the CITY's Project Manager.
7.1. Right -of -Way Research
City of FortWorth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 11 of 14
• The ENGINEER shall determine rights -of -way and easement needs for
construction of the project. Required temporary and permanent easements will
be identified based on available information and recommendations will be made
for approval by the CITY.
7.2 Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
7.3 Temporary Right of Entry Preparation and Submittal
• Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary
Right of Entries from landowners. It is assumed that letters will only be required
for land owners adjacent to temporary construction easements or who are
directly affected by the project and no easement is required to enter their
property.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
• 3 Temporary Right of Entry Letters will be prepared for this project
• Right-O) vvay r eseaar d i lnc[Wes r evie'vv 01 property/right-of-way records based 011
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on -ground property information (i.e. iron
rods, fences, stakes, etc.). It does not include effort for chain of title research,
parent track research, additional research for easements not included in the
TAD, right-of-way takings, easement vacations and abandonments, right-of-way
vacations, and street closures.
DELIVERABLES
A. Right -of -Way, easement exhibits and metes and bounds provided on CITY forms
B. Temporary Right of Entry Letters
TASK 8. SURVEY.
ENGINEER will provide survey support as follows.
8.1 Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, utilities as required by the SUE, structures, trees (measure caliper, identify
overall canopy, and have qualified arborist identify species of trees), and other
features relevant to the final plan sheets. Existing drainage at intersections will
City of Fort Worth, Texas
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PMO Release Date: 08/27/2010
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be verified by field surveys. Spot elevations will be shown on intersection layouts
with cross slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
- A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
- The following information about each Control Point;
a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property for field survey, the ENGINEER shall prepare, mail and
obtain Temporary Right of Entry from landowners.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
V ELIAMLEJ
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows
9.1. Storm Water Pollution Prevention Plan
• For projects that disturb an area greater than one (1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
appropriate regulatory agencies.
9.2. Floodplain Services
• The area will be in the Zone X, no permit is required.
ASSUMPTIONS
• Amount of disturbed area for construction will be less than 5 acres and will not
require a Notice of Intent or Notice of Termination submittal to TCEQ.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 13 of 14
DELIVERABLES
A. 2 copies of Storm Water Pollution Prevention Plans document with Erosion
Control sheets.
B. Erosion Control Sheets will not be placed in the construction set of plans.
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services —CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre -qualification, bid protests, bid rejection
and re -bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement an -a' inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08/27/2010
Page 14 of 14
Attachment B
AT I AL; HEMt: B
COMPENSATION
DESIGN SERVICES FOR
City Project No.: 00672
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $122078 as
summarized in Exhibit 13-1 — Engineer Invoice and Section IV — Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies, and
equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the ENGINEER.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III of this
Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
p. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 5.19.2010
Page 1 of 2
B-1
Attachment B
A I ACHEMENT B
COMPENSATION
DESIGN SERVICES FOR
UPPER SIERRA VISTA DRAINAGE IMPROVEMENTS
City Project No.: 00672
�Va Summary of Total Project Fees
Firm
Prima Res onsibilit
Fee Amount
Prime Consultant
A.N.A. Consultants
Engineering and Project
Management
$ 109,878.00
90%
Proposed M/WBE Sub -Consultants
S ntec Engineering, Inc.
Geotech and Storm Water
Pollution Prevention
$ 127200,00
10%
Non=M/WBE SubConsultants
None
$ -
0%
Total Fee
$ 122,078,00 1
100%
Project Number and Name
Total Fee
M/VVBE Fee
MWBE
UPPER SIERRA VISTA DRAINAGE
IMPROVEMENTS; City Project No.: 00672
$ 122,078000
$ 125200,00
10%
Cit�r M/WBE Goal=10%
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 5.19.2010
Page 2 of 2
Consultant Commited Goal=10%
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Attachment B
,
City Prtrject No. t3{t6�2
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $132362 as
summarized in Exhibit 13-1 — Engineer Invoice and Section IV — Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies, and
equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II
Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the ENGINEER.
Ili. Method aIr Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III of this
Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
p. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
Ili. Progress Rep®rts
A. The ENGINEER shall prepare and submit to the. designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City,
city of Fort vVorth„ Texas
Atfacf7ment B
PNtO Official Release Date: 5.19.2i?10
Page 1 of 2
I�
Attachment B
ATTACHEMENT B
COMPENSATION
DESIGN SERVICES FOR
UPPER SIERRA VISTA DRAINAGE IMPROVEMENTS
City Project No.: 00672
��• Summary of Total Project Fees
Firm
Primar Res onsibilit
Fee Amoun#
Prime Consultant
A.N.R. Consultants
Engineering and Project
iManagement
$
116,672.0Q
88�;
Proposed M/WBE Sub -Consultants
S ntec Engineering, Inc.
Geotech and Storm Water
Pollution Prevention
$
6,450.00
511b
Gorrondona &Associates
Subsurface Utility
Engineering
$
9,240.00
7°10
Nan-MNUBE SubConsultanis
None
$
Oho
Total Fee
$
132,362.00
100%
Project Number and Name
Total Fee
M/WBE Fee
MWBE
UPPER SIERRA VISTA DRAINAGE
IMPROVEMENTS: City Project No nn672
$ 132,362:00
$ 15,690.00
i 120!
C;ty M/'WBE Goal-1
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 5.19.2010
Page 2 of 2
Consultant Commited Goal=12%
10J2612010
City Project No.: QO€7Z
ransporiationir Lot ic HorKs.. Engineering I Service
Improvements Compensation
Paving and Drainage
ii
• Services Fee Total $ 116,375*00
TotalSurvey Services Fee • ' r f i 1
Additional .tal $69027400
Reproductfon" i Ot
/% Subcontractor Admin.•9%i
rotal Amendment • 2 Fee ! i
Exhiat A-i
fee-Aed�n# 2-Oit3450.x(s 83�-1
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
UPPER SIERRA VISTA DRAINAGE IMPROVEMENTS
City Project No.: 00672
Labor Ihours
Ex
ense
Project
Design
Surveyor
SUET Geotech
Survey FieldEngineer/
Office
Task Description
Total Labor
Total Expense
Task No.
Principal
Crew
CADD Tech
Subconsultant
Task Sub Total
Manager
g
En g ineer
RPLS
Crew and Ri g
survey Intern
Su
Support
Cost
Travel
Reproduction
Cast
2-Man
Rate
$160
S145
$135
$135
$190
$130
$110
$85
$80
MWBE
Non-MWBE
1
Project Management
20
100
20
t
1
1
12
1
1
f
so
so
i
S150
1
$21,8701
1.1
Mana in the Team
20
48
8
0
0
8
0
0
$12.120
$0
$0
SG
S150
$150
$12,270
1. i. l
Internal Team Meetings
4
8
8
8
$3, 760
so
$3, 760
1.1.2
QA:'QC
16
40
$8, 360
S 150
$150
$8, 510
1.2
Communications and Reporting
0
52
12
0
0
4
0
0
59.600
$0
SO
S0
SO
$0
$9,600
1.2.1
Pre -Design Coordination Meeting
2
2
$560
$o
$560
1.2.2
Quarterly Project Update Meet) n s
4
4
4
$1,560
s0
$1,560
1.2.3
Design Submittal Review Meetings
6
6
$1,680
$0
$1,680
1.2.4
Prepare Baseline Schedule
8
$1,160
$0
$1.160
Prepare Monthly Progress Reports with
a
1.2.5
Schedule
10
$1,450
So
$1.450
1.2.6
Prepare MonthlMWBE Reports
12
$1,740
80
S1,740
1.2.7
Ovoicin
10
$15450
$0
$1,450
1
Conceptual,-
,
1
36
,
1
1
93
,
i
$15,235
$9,240
1
$0
2.1
Data Collection
0
0
0
0
0
0
4
0
0
$440
$0
$440
Drainage Computations and Drainage Area
T
2.2
Map
0
0
14
0
0
0
38
0
0
$69070
$0
$6,070
2.3
Subsurface Utility Engineering
$0
$9,240
S45
$9,285
S9.285
2.4
Design Drawings
0
0
17
0
0
0
43
0
0
$7.025
$36
$36
S7.061
2.5
Project
Decision Log0
1
0
0
2
0
0
$635
$0
S635
2.6
Construction Estimate
0
0
3
0
01
01
_ 61
0
0
$1,0651
1
$0
$1,065
1
Preliminary D- .1 -
,
1
1 4
1
171
-0
--0
1
$6,450
so
so
3.1
0
1 128
17
Preliminary Design Drawings
0
4
0
0
118
0
0
$15,815
$135
$135
$15,950
3.2
Geotech Investigation/Pavement Design
$0
$6,450
$100
S69550
S6.550
3.3
Constructability Review
0
0
2
0
0
0
3
0
0
$600
$0
S600
_
3.4
Public Meeting
0
0
1
0
0
0
8
0
0
$1.015
$50
$50
$1,065
3.5
Utility Clearance
0
0
0
0
0
8
0
0
$1,150
So
$1.150
3.6
Traffic Control Plan
0
0
u
7
0
0
0
0
0
$0
$0
$0
3.7 IProject
Decision Log
0
0
150
01
01
4
0
0
$710
$0
$710
3.8
Construction Estimate
0
0
T
0
0
30
sa
0
$3.840
$0
$3.840
0
Final Design
1
4 50
1
1
1
118
1
1
$20,310
so
$0
so
, 9864
Final Draft (90%) Construction Plans and
4.1
Specifications
0
0 22
0
0
0
54
0
0
- 0
$8,910
$6,120
- _
S295
S259
$295
$259
$9,205
$6.379
4-2Final
(100%) Plans and Specifications
0
0
16
0
0
0
36
0
4.3
Project Decision Los (90%and 100%)
0
4
4
0
0
0
4
0
0
$1,560
$0
$1 560
4.4
Construction Estimates (900� and 100%)
0
0
e8
0
0
0
24
0
0
$3,720
$0
S3.720
1
Bid Phase
/
3
16
i
1
1
6
1
8
$3,895
.1
so
so
$2,635
$29635
$69530
5.1 113id
Su art
01
31
161
01
0 I
0
G
0
$
$3.895
$0
$0
$0
S21635
$2,635
$64530
Sell Contract Documents and Maintain
5.1.1
Plan Holders List
0
0
4
0
0
0
4
0
4
$10300
$2, 635
$2, 635
$3, 935
Gity of Fort Worth, Texas
Attachment B -Leval ofi Effort Supplement
PMO Official Release Date: 5.19.2010
Level or Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for
UPPER SIERRA VISTA DRAINAGE IMPROVEMENTS
City Project No.: 00672
Task No.
Task Description
p
Labor hours
Total Labor
Cost
Ex
ense
Total Expense
Cost
Task Sub Total
Principal
Project
Proj
�
Manager
n
Design
9
Engineer
Surveyor
y
RPLS
SUE/ Geotech
Crew and Rig
Survey Field
Crew
Man)
Engineer/
Survey Intern
CADD Tech
Office
Support
Subconsultant
Travel
Reproduction
Rate
$160
$145
$135
$135
$190
$130
$110
S85
S80
MWBE
Non-MWBE
5.1.2
Issue Addenda
0
0
4
0
0
0
0
0
0
$540
SO
$540
5. 1.3
Attend Pre -bid Conference
0
1
1
0
0
0
0
0
0
$280
SO
S280
5.1.4
Attend Bid Opening
0
1
1
0
0
0
0
0
0
S280
50
$280
5. 1.5
Tabulate Bids and Recommend Award
0
1
2
0
0
0
2
0
0
S635
S0
$635
5.1,6
Issue Conformed Contract Documents
0
0
4
0
0
0
0
0
4
S860
SO
S860
6.1
Construction Support
0
15
16
0
J
e
0
6
0
0
0
i
0
$4.335
a0
50
SO
50
SO
$4.335
6.1.1
Attend Preconstruction Conference
0
0
1
0
0
0
0
0
0
$135
SO
$135
6. 1.2
Attend Public Meeting0
2
2
0
0
0
0
0
0
S560
SO
$560
6.1.3
Project Site Visits
0
4
4
0
0
0
0
0
0
51.120
$0
$1,120
6.1.4
Submittal Review
0
4
4
0
0
0
i7
0
0
$1, 120
$0
$1.120
6.1.5
Request for lnformation,Change Order
Review
0
4
4
0
0
0
0
_
0
0
$1, 120
SO
$1.120
6.1,61
Final Walk Through and Punch List
0
1
1
0
0
0
0
01
0
S280
$0
$280
6.2
lRecord Drawings
1 0
01
2
0
0
Q
6
01
0
S930
S333
$333
$1.263
7.1
Right -of -Way Research
01
01
1)1
81
of
6
:321
01
of
S5.380
$0
i $5,386
ERight-of-Way/Easement
7.2
Preparation and
Submittal
0
0
0
Q
0
0
if.)
0
$0
$0
$0
7.3
Temporary Right of Entry Submittal
0
0
,)
0
0 1
01
t) 1
0
Q
$0
$Q
$Q
8.1 gDesign
burvey 1
i0-
01
01
_—AY
01
4
41
r
Q1
401
28
0 01
r
S8,820
r
i
,!
r
$01
.r
S8,820
8,2
Tem ora Fight of Ent Submittal
0
0
0
0
01
0
4
10
51.140
$0
51,140
8.3
Construction Surve
0
Q
0
0
0
T
Q
Q
0
0
$0
$Q
$0
• r
9A
Permitting
SWPPP
r
0
0
0
10
10
r
0
0
r
0
40
40
0
0
0
0
$5,750
$5,750
r
$420
r
S4217
$6,170
9.2
Environmental Services
0
0
0
0
0
Q
0
$0
9.3
Flood fain Services
0
0
0
0
0
0
0
$0
SO
$0
9.4
TxDOT
0
0
0
EE
00
0
0
$0
SO
$0
9.5
Railroad
0
U
0
0
0
U
0
$0
SO
$0
9,6
TDLR
0
0
0
0
0
0
0
SO
SO
s0
9.7
City of Fort Worth Parks Conversion
0
0
0
0
0
0
0
0
4
$O
SO
SO
Totals 20 123
178
16
0
46
506
4
18
$110,645
$15,690
$0
$0
$4,458
S204148
$130,793
Project Summary
Total Nours
911
Total Labor
$110,645
Total Ex ense
$20,148
MWBE Subconsultant
$15,690
Nan MWBE Subconsultant
$0
10% Sub Markup
$1,569
MWBE Participation
12%
Total Project Cost
$132,362
City of Fort Worth, Texas
Attachment 8 - Leve! of Effort Supplement
PMO Official Release Date: 5.19.2010
2of2
•I 1'' •
DATE: Tuesday, April 19, 2011 REFERENCE NO.: **C-24871
I,OG NAME: 20AMEND 2 UPPER SIERRA VISTA
SUBJECT:
Authorize Amendment No. 2 in the Amount of $132,362.00 to City Secretary Contract No. 37390, an
Engineering Agreement with ANA Consultants L.L.C., for the Storm Water Utility Project —Upper Sierra
Vista —Detention Drainage Design —Phase 1 (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the
amount of $132,362.00 to City Secretary Contract No. 37390 with ANA Consultants L.L.C., revising the
total contract cost to $164,486,00,
DISCUSSION:
The Storm Water Management Program was established to reduce flooding in Fort Worth, preserve streams,
minimize water pollution and to operate the storm water system in a more effective manner to fully comply
with state and federal regulatory requirements. This will be accomplished by infrastructure reconstruction
and system maintenance, master planning, enhanced development review and increased public education and
outreach.
On October 16, 2007, (Ordinance No. 17840-10-2007) the City Council authorized the issuance and sale of
$2510009000 in Storm Water (Drainage) Capital Projects Revenue Bonds 2007 to fund a two—year Storm
Water Capital project program.
A Letter of Map Revision (LOMR) request through the Federal Emergency Management Agency (FEMA)
was initiated by Pate Engineers of Dallas, Texas, in 2006, for the proposed Sierra Vista residential
development. In this study it was determined that the Union Pacific Railroad (UPRR) culvert was severely
restricting flows. As a result, the La Acienda Apartment Complex and several other properties located along
Mississippi Avenue, Baker Street and Glen Garden have experienced flooding. In 2007, the City of Fort
Worth Storm Water Management Division staff identified that a valley storage basin could be designed and
constructed on City property to minimize the flooding of the nearby apartment complex and homes.
A Request for Qualifications (RFQ) to provide drainage design was issued by the City in August 2007 and 26
design consultants submitted Statements of Qualifications, including ANA Consultants, L.L.C. (ANA
Consultants).
ANA Consultants was selected to study the drainage in the subject area. On August 1, 2008, the City
Manager executed administratively an Engineering Agreement with ANA Consultants (City Secretary
Contract No. 37390) in the amount of $19,104.00 for a study of the Sierra Vista residential development.
The preliminary study results indicated that retaining walls of a significant height would be required to detain
the drainage on the existing City property. Adjacent property was identified that could be utilized as
additional storage and would not require retaining walls. It would be necessary for the City to acquire this
adjacent property, if it was to be used. Therefore, additional engineering analysis was needed to evaluate the
proposed detention areas to determine the best alternative.
On August 25, 2009, the City Council authorized the City Manager to execute Amendment No. 1 in the
amount of $13,020.00. This Amendment provided the following:
• Additional survey and hydraulic modeling analysis; and
• Alternatives for development to include preliminary grading plans and cost estimates to determine
which alternative provided the maximum benefit to the community.
The results of the additional evaluation done as part of Amendment No. 1 indicated that a phased approach
for the project will alleviate some of the area's flooding and will provide a 100—year flood protection once
both phases of the project are completed.
Phase 1 of the project will be designed and built at the property already owned by the City.
Phase 2 of the project will be constructed on the adjacent property, which will need to be acquired.
Amendment No. 2 for the subject Engineering Agreement will provide the following:
• Engineering analysis and design for the Phase 1 detention basin proposed in the Upper Sierra Vista
Drainage Study (approximately three acres).
• Topographic survey needed for the detailed design of the detention basin.
• Detailed detention analysis and cost estimate for Phase 2 as a part of the concept report.
• Preparation of engineering plans and contract documents for the bidding and construction of Phase 1
of the recommended improvements.
ANA Consultants, L.L.C., proposes to perform the design services for a lump sum fee of $132,362.00. City
staff considers the fee to be fair and reasonable for the scope of services proposed.
ANA Consultants, L.L.C., is in compliance with the City's M/WBE Ordinance by committing to 12 percent
M/WBE participation. The City's goal on the project is 12 percent.
This project. is located in COUNCIL DISTRICT 8 Mapsco 77Y.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated of the Storm Water Capital Projects 2007 Revenue Bond Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P229 531200 208280067230 $122.402.00
P229 531200 208280067251 9 960.00
CERTIFICATIONS:
Submitted for City Manager's Office b� Fernando Costa (6122)
Originating Department Head. Greg Simmons (7862)
Additional Information Contact: Felipe Pulido (8178701129)
ATTACHMENTS
1. 00672 MWBE Compliance.pdf
2. FAR-006 72-00002-A2.12df
3. M AND C 00672.pdf