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HomeMy WebLinkAboutContract 37548'C'"��T�RY��11 r. F ..%.�;� v� �f 4 1 :"ir ut NO. CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and Freese and Nichols, Inc. (the "ENGINEER"), for a PROJECT generally described as: Wastewater Master Plan Update. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article 111 Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER OFFICIAL RECORD STANDARD ENGINEERING AGREEMENT CITY SECRETARY Page 1 FORIGINAL ;; FT.WORTH TX may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. STANDARD ENGINEERING AGREEMENT Page 2 D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. �c� �nt;ep< <o UIC exlellL of at,eciiiC Si�C vi5n5 eXpressiji uetaiieUcln(7 set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on - site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If, for any reason, the ENGINEER should make an on -site observation(s), on the basis of such on -site observations, if any, the ENGINEER shall endeavor to keep the CITY informed of any deviation from the Contract Documents coming to the actual notice of ENGINEER regarding the PROJECT. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. STANDARD ENGINEERING AGREEMENT Page 3 F. ®pinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In provng opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority and Woman Business Enterprise (M/WBE) Participation In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises in STANDARD ENGINEERING AGREEMENT Page 4 City contracts. Engineer acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CI T Y shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by a The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. ENGINEER's Insurance (1) Insurance coverage and limits: ENGINEER shall provide to the City certificates) of insurance documenting policies of the following coverage at minimum limits that are to be in effect prior to commencement of work on the PROJECT: STANDARD ENGINEERING AGREEMENT Page 5 Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident on a combined single limit or $2505000 Property Damage $500,000 Bodily Injury per person per occurrence A commercial business policy shall provide coverage on "Any autos owned, hired and non -owned when said vehicle is use the PROJECT. Worker's Compensation Coverage A: Statutory limits Coverage B: Employer's Liability $100,000 each accident $500,000 disease - policy limit $100,000 disease =each employee Professional Liability $1,000,000 each claim $2,000,000 aggregate Auto", defined as d in the course of Professional liability shall be written on a claims -made basis and shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the City for each year following completion of the contract. (2) Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. STANDARD ENGINEERING AGREEMENT Page 6 (b) Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of forty-five (45) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A: VII in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. (f) Deductible limits, or self insured retentions, affecting insurance required herein shall be acceptable to the CITY in its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The City shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion, the ENGINEER may be required to provide proof of insurance premium payments. (i) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless the CITY approves such exclusions in writing. (j) For all lines of coverage underwritten on a claims -made basis, other than Professional Liability, the retroactive date shall be coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. (k) The CITY shall not be responsible for the direct payment of any STANDARD ENGINEERING AGREEMENT Page 7 insurance premiums required by this agreement and all insurance required in this section, with the exception of Professional Liability, shall be written on an occurrence basis. (I) Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the ENGINEER will, if requested, assist the CITY in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities -Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could STANDARD ENGINEERING AGREEMENT Page 8 not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the CITY Amendments to Article V, if any, are included in Attachment C. A. CITY -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services and will provide labor and safety equipment as required by the ENGINEER for such access. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights -of -way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain_ advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule in Attachment A. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. STANDARD ENGINEERING AGREEMENT Page 9 F. C;. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. Contractor Indemnification and Claims The CITY agrees to include in all construction I I.E. regarding the ENGINEER's Personnel al providing contractor indemnification of the contractor's negligence. contracts the provisions of Article Construction Site, and provisions CITY and the ENGINEER for Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. STANDARD ENGINEERING AGREEMENT Page 10 J. K. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders RisWlnstallation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders RisWlnstallation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. Litigation Assistance The Scope of Services does not include costs of the requested assistance to support, prepare, document, litigation undertaken or defended by the CITY. In the services of the ENGINEER, this AGREEMENT shall agreement will be negotiated between the parties. Changes ENGINEER for required or bring, defend, or assist in event CITY requests such be amended or a separate i ne �i i Y may maKe or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEERs cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or aIteration by the CITY or by others acting through or on behalf of the CITY of any STANDARD ENGINEERING AGREEMENT Page 11 such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. . Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. STANDARD ENGINEERING AGREEMENT Page 12 F. Indemnification (1) The ENGINEER agrees to indemnify and defend the CITY from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the ENGINEER, its employees, officers, and subcontractors in connection with the PROJECT. (2) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the ENGINEER and the CITY in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. Fi. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ENGINEER arising out of, or in connection with this Agreement or the PROJECT, or any breach of any obligation or duty of CITY or ENGINEER hereunder, will be submitted to mediation. If mediation is unsuccessful, the claim, dispute or other matter in question shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fees, costs and expenses. Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association or other applicable rules of the STANDARD ENGINEERING AGREEMENT Page 13 Association then in effect. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expenses, will be final, judgment may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11). (2) Any award greater than $50,000, exclusive of attorneys fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90) days from the date same is issued. If litigation is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive termination of this AGREEMENT for any cause. L. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. This space intentionally left blank STANDARD ENGINEERING AGREEMENT Page 14 Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A -Scope of Services Attachment B - Compensation Attachment C — Addenda Attachment D - Project Schedule Executed this the day of , zuubm ATTEST: City Secretary ^on tract Authorizatioll �2.el0� mate APPROV Assistant ATTEST: I_1 Jan Collier Sr. Operating Analyst STANDARD ENGINEERING AGREEMENT Page 15 LEGALITY CITY OF FORT WORTH Fernando Costa Assistant City Manager APPROVAL RECOMMENDED S. Frank Crumb, Director Water Department ENGINEER By: Freese Thomas W. Haster, Principal ' ols, Inc. and Nich - OFFICIAL RECORD CITY SECRETARY FT: WORTH, TX 10101 pool FOR WASTEWATER .1 MASTER 1 UPDATE SCOPE OF SERVICES 1.0 PROJECT MANAGEMENT 1.1 ADMINISTRATION 1 1 1 Perform general administration duties with the project, including progress monitoring, scheduling, general correspondence, office administration, and invoicing. 1.2 DOCUMENT CONTROL. Engineer has established Document Control procedures to ensure proper recordkeeping and retrieval. The Document Control procedures use a standardized electronic and paper file index, set up at the outset of the project. Protocols are observed for electronic and paper records, confidentiality and security, and proper distribution and retention. Documents w,Il be ass,gned unique names and the filename and path included in the footer of each document. All reports will be provided to the City in hard copy and as Adobe pdf. electronic files. 1.3 COMMUNICATIONS PLAN A. Monthly meetings In addition to technical, task -related meetings, the Project Manager will have monthly meetings with the City designee to review progress, discuss data needs, and any topics of special concern. The results of this meeting will be expressed in the Monthly Status Report. B. Monthly Status Reports and Schedule Updates A Monthly Status Report will be submitted, summarizing progress against specific tasks and scheduled tasks to be accomplished in the upcoming month; outlining upcoming key decisions which will require input from, or discussion with, City staff; and listing any problems or unresolved issues. Attachment A Page A-1 2.0 STRATEGIC PLAN 2.1 WORKSHOP WITH CITY A. Engineer will conduct a workshop with City staff to conduct a SWOT (strengths, weaknesses, opportunities and threats) analysis on the critical issues of interest which will form the basis of the Stakeholder Advisory Committee workshops. Engineer will identify linkages with the City's overall Strategic Plan. Critical issues to consider include: 1. Risk -based targets for Level of Service 2. Wholesale customers' impacts to system 3. Service area planning (Maximum Service Area) 4. Regulatory issues, including the implications of the Sanitary Sewer Overflow Initiative, nutrient limitations, and blending 5. Satellite wastewater treatment plants feasibility and drivers 6. Reclaimed water B. In the Workshop, Engineer will work with FWWD to identify Stakeholder Advisory Committee (SAC) members consisting of City and area planning/governmental personnel, and will conduct meetings with various committees discussing the Wastewater Master Plan and purpose of the Strategic Planning portion of this project. 2.2 OUTREACH A. Engineer will meet with the City Public Involvement Coordinator to develop the Outreach Plan, Cl"d to finalize the Outreach List and media plans (e.g., mailings, C mails, utility bill inserts, City website, and community bulletin boards). B. Engineer will develop newsletters (up to three @ �300 copies each), flyers, and articles for the City website, to communicate progress and goals. All materials will be submitted in draft (pdf) as text and as photo -ready copy. Costs for publication will be borne by the project. 2.3 COLLECT, REVIEW AND ANALYZE PLANNING DATA A. Obtain (in hard copy and digital/GIS form where available) the Cites and wholesale customers' comprehensive land use plan and zoning maps. Obtain (in hard copy and digital/GIS form where available) the City's ETJ & CCN mapping, annexation plan, thoroughfare plan, street centerline and parcel mapping, and contour maps. B. Review data and prepare mappings showing various service boundary alternatives and limitations in increments for the 5, 10, 20, and 40 year strategic planning horizon years. Attachment A Page A-2 2.4 STRATEGIC PLANNING WORKSHOPS (3) A. Engineer will identify and schedule suitable venues for each workshop, develop handout and presentation materials, and arrange for invitations. B. Workshop 1 —Future Critical Issues, Drivers and Baseline Assessment 1. The SAC members will be invited to the Fort Worth Wastewater Strategic Planning process and to the first workshop by mailings and emails (including personal phone calls, where appropriate). 2. Conduct Workshop 1, using key drivers and SWOT (strengths, weaknesses, opportunities and threats) analysis by critical issues, including the analyzed results of the survey conducted in the previous Task. 3. Discuss Maximum Planning Area Boundary based on existing and future wholesale and retail customers, ETJ and CCN boundaries, drainage basins, existing wastewater service providers and the City's Comprehensive Plan. 4. Submit minutes and final presentation from Workshop 1, Future Drivers and Baseline Assessment C. Workshop 2 —Data Analysis on Critical Issues 1. Conduct workshop 2 reviewing data on critical issues (including benchmark data of peer communities) and getting SAC input. This will be an in-depth working meeting. 2. Submit minutes and final presentation from Workshop 2 - Data Analysis on Critical Issues D. Workshop 3 —Strategic Plan Recommendations on Critical Issues 1. Conduct Workshop 3 on Strategic Plan Recommendations on Critical Issues. 2. Review benchmark data, gaps between existing service and the vision, results of the data analysis and comments from Advisory Committee and discuss measurable goals. 3. Establish Maximum Planning Area Boundary in five-year increments, and submit as a separate final document, Fort Worth Water Maximum Planning Area Boundary, Wastewater, 2010-2040 4. Submit minutes from Workshop 3, Strategic Path Recommendations on Critical Issues. 2.5 SUBMIT FORT WORTH WASTEWATER STRATEGIC PLAN, DRAFT A. The draft Fort Worth Wastewater Strategic Plan will summarize the data and input developed in the series of workshops. It will discuss issues to be resolved, and summarize recommendations, in extending future wastewater service, and regarding potential collection system and facilities alternatives to be addressed in the Wastewater Master Plan process. Attachment A Page A-3 B. Provide 15 copies of the draft Fort Worth Wastewater Strategic Plan to City staff and the SAC. 2so FORT WORTH WASTEWATER STRATEGIC PLAN - FINAL A. On completion of the Fort Worth Wastewater Master Plan and CIP (approx. two years from draft), revise draft Fort Worth Wastewater Strategic Plan to reflect any substantive changes since the outset of the project. B. Submit 40 copies of Final Fort Worth Wastewater Strategic Plan and an Adobe PDF file. 3.0 FLOW MONITORING 3.1 DATA REVIEW The Engineer will review the available electronic and paper based mapping, the operational information for the collection system, and the proposed hydraulic model network to identify the temporary flow monitoring locations. 3.2 REVIEW MEETING Engineer and subconsultant shall meet with City staff to review a flow meter report that describes criteria for recommending the proposed temporary flow monitoring sites, equipment installation requirements (e.g. manhole access, traffic control, notification to landowners, assistance from CITY staff, etc.), equipment maintenance requirements, data recording frequency, and termination and removal of the equipment following completion of the monitoring period. 3.3 SITE SELECTION A. Engineer will finalize Temporary. Flow Metering Plan with the recommended site selection (46) for temporary flow metering. 3.4 METER INSTALLATION Engineer shall attend a coordination meeting with City Field Operations staff to coordinate the Engineer's placement of the proposed 46 temporary flow meters. Engineer shall prepare up to 46 temporary flow metering equipment for field installation through conducting a series of operation tests to verify performance. Engineer shall inspect all the key temporary flow meter locations to determine their suitability for installation of the necessary equipment. If a location is identified as being unsuitable, then additional sites will be identified and confirmed by Engineer as suitable for equipment installation. It is anticipated that adequate weather conditions will be observed during the monitoring period so that dry weather and wet weather conditions that include at least three (3) storm events of different rainfall intensities are observed. 3.5 METER MAINTENANCE Engineer shall maintain the temporary flow meters over the ninety (90) day monitoring period. Maintenance shall be carried out on a weekly basis and includes calibration of the recording equipment, downloading of recorded data, onsite analysis of the data to Attachment A Page A-4 ensure that the meter is working correctly, cleaning of the sensor, and replacement of any defective equipment. 3.6 METER REMOVAL Engineer shall remove all the temporary flow meters at the completion of the ninety (90) day monitoring period if adequate weather conditions have been observed (dry weather and wet weather conditions that includes at least three (3) storm events of different rainfall intensities). Engineer shall advise Engineer if adequate weather conditions have not been observed during the initial ninety (90) day monitoring period to allow the Engineer and the City to consider the funding of an extended period for flow monitoring, in advance of removal of the temporary flow meters. 3.7 RAINFALL MONITORING AND DATA PREPARATION A. Engineer shall install and service 20 rain gauges with 0.01 inch accuracy in the study area to obtain a continuous record of rainfall conditions during the monitoring period. B. Engineer shall provide 5-minute 1 km x 1 km gauge -adjusted radar -rainfall (OneRain) estimates for the 90-day flow monitoring period. C. Engineer will review all rain gauge data and all radar -rainfall estimates. The data will undergo a rigorous QA/QC process and any bad data that is identified will be corrected or removed from the analysis. The gauge -adjusted radar -rainfall data will be recomputed to create an archive quality gauge -adjusted radar -rainfall data set. The data format will be provided in Excel listed by date with each pixel as column header. In addition, data will be provided for the subbasins. 3.8 FLOW ANALYSIS AND REPORTS — TM-1 A. Analyze flow data for sub -drainage basins and develop average daily dry weather flow diurnal curves and base flow peaking factors. Attachment A Page A-5 B. Develop hydrographs for dry and wet weather flow conditions. C. Determine peak inflow rate for selected rainfall events and determine corresponding rainfall intensity for areas tributary to all flow monitoring locations. D. Determine peak infiltration rates during high groundwater conditions, if possible. E. Engineer shall provide draft of Technical Memorandum (TM)-1, Flow Monitoring Report, with final calibrated flow meter data. Incorporate City comments in Final TM-1, Flow Monitoring Report (10 copies and Adobe pdf. file). 3.9 SIPHON EVALUATION The Engineer shall perform temporary flow monitoring at three (3) sites in the twin 96-inch diameter interceptor to evaluate the impact/effectiveness of the new siphon. Monitoring will be performed in accordance with the temporary flow monitoring procedures, and during the temporary flow monitoring described above. The total time of monitoring is nine (9) months, with three (3) months of this monitoring being included in the temporary metering task. 3.10 EVALAUTE POTENTIAL PERMANENT METERING SITES Engineer and subconsultant will utilize results of temporary flow metering to evaluate potential permanent metering sites based on access, available power and phone service, for up to 16 metering sites. Proposed revisions to the temporary metering sites will be reflected in TM-1. 4.0 COLLECTION SYSTEM PLAN MODEL UPDATE, WASTEWATER FLOWS AND CALIBRATION 4.1 DATA COLLECTION AND REVIEW A. Collect Data from City — incl. GIS, Work Orders, SSO reporting, as-builts Engineer will prepare a data request memorandum summarizing data needs for collection system plan. Engineer will research and collect electronic and paper data from the City on GIS files, Work Order files, SSO reporting and as-builts for recent and plans for ongoing projects in construction and ready for construction. B. Collect wholesale customer flow data, billing information and flows from WWTPs. Engineer will research and collect historical flow data on wholesale customers, based on billing information received by the City of Fort Worth. C. Collect and review applicable studies, reports, technical correspondence Engineer will research and collect electronic and paper copies of previous studies, reports and technical correspondence with TCEO related to the wastewater system that is applicable to the Wastewater Master Plan project. The project team will review existing reports and material in the context of current and forecast conditions. Attachment A Page A-6 4.2 ESTIMATE YEAR 20W9 AND FUTURE WASTEWATER FLOWS: A. Geocode water billing data, locate major customers by sewer basin and subbasin Geocode water billing data and locate major customers wn each sewer basin and subbasin. B. Apply flow, water billing, and monitoring data for residential, commercial and wholesale customer flow rates and for existing flow meter basins Review historical flow data and utilize water billing data and flow monitoring data to establish residential per capita and commercial uses (return rates) and wholesale customer point of entries and for existing flow meter basins. C. Prepare and send Projected Wastewater Needs Request Survey to Wholesale Customers Engineer will prepare and send Projected Water Needs Request Survey to wholesale customers to assist in assessing the future wastewater flows into Fort Worth's service area. D. Meet with City on Data Sources for Updated Population Projections Meet with City Planning and Water Department staff to obtain and review latest growth projections from the City, NCTCOG 2040 population and employment data (in 5 year increments) by TSZ and information on major redevelopment areas of the City and l.onCeptual land Uses IUI LI IGJe I edeVGlop111G11t ar eaJ. E. Evaluate Impacts of Service Area Boundaries on Population and Flow Projections Confirm current and future service areas from Strategic Plan for the 5, 10, and 20 year master planning periods. Evaluate impact of requested or expanded service from major developments, MUDs and from existing and potential future wholesale customers on service area boundaries. F. Develop Updated Population Projections for each Planning Period Develop updated retail and wholesale population projections using information from the City, NCTCOG, Water Master Plan, redevelopment plans, and new service areas for each sewer basin for 20 years in five-year increments (5, 10,15 and 20 years). G. Develop Wholesale Customer Flow Projections Develop wastewater flow projections for existing and future customers in five-year increments (5, 10;15 and 20 years). Attachment A Page A-7 H. Develop Wastewater Flow Projections for each Planning Period Develop Infiltration/Inflow Allowances for future planning periods based on flow monitoring data, rehabilitation work and SSO Initiative plan. Develop flow projections by sewer subbasin for 20 years in five-year increments (5, 10, 15, and 20 years). Distribute Residential Population and Commercial Flows Allocate existing residential and non-residential loads using billing data and values determined in Task 4.02.A. Allocate population and commercial estimates and flow projections across the sewer basins (determined in 4.03E) for each future planning period (5, 10, 15, and 20 years). Sewer basin delineation developed for Model Calibration will be utilized for this task by using overlay of TSZ data and sewer basin and subbasin information. J. Prepare Population and Wastewater Flow Projections (TM-3) Prepare and submit ten (10) copies of a draft Population Distribution Flow Projection and Allocation Technical Memorandum, TM-3. The TM will include existing and projected population and commercial/employment by sewer subbasin, and existing flow estimates and flow projections by sewer subbasin for 5, 107 15 and 20 year conditions. K. Meet with City to review draft TM-3. L. Finalize TM-3, Population Distribution Flow Projection and Allocation Address City comments on TM-3 Population Distribution Flow Projection and Allocation Technical Memorandum and provide ten (10) copies of final TM 3 and Adobe pdf file. 4.3 HYDRAULIC MODEL UPDATE A. Conduct Wastewater Model Software Evaluation Workshop Engineer will conduct a Model Software Evaluation Workshop with the City to articulate City priorities for model goals, criteria for selection and ability to use previous work to date. Engineer will review features of the existing Fort Worth model and modeling software, and the potential for conversion to other software packages. Engineer will demonstrate existing models in H2OMAP Sewer, H2OMAP SWMM and Infoworks, and will host presentations by the two preferred software vendors. Engineer will present the findings on model alternatives, with recommendations. Based on the information presented, the City will select the modeling software to be used to update the sewer model. Attachment A Page A-8 B. Establish Model Update Process and QA/QC Plan Engineer will draft and present a Model Development QA/QC plan, establish hierarchy of data sources and model update process, obtain City input and revise. Document Final Model QA/QC Plan and model development process. C. Develop Updated Model Database Obtain latest GIS geodatabase and develop selection set of lines (generally those greater than 12") to be modeled. Compile any plans, as-builts, developer and CIP projects not included in GIS database to add to model selection set. Expand GIS data fields for Risk -Based Assessment parameters. D. Address Connectivity Issues and Research Additional Attribute Data Needed Address connectivity of the sanitary sewer collection system. The network connectivity encompasses establishing x, y coordinates for all system assets (manholes, pipes, lift stations, etc.). Engineer will review unconnected (floating nodes) in the GIS to determine flow direction and network connectivity using as -built data and field maps. If necessary Consultant will conduct specific field inspection by opening a number of manholes and tracking the flow from manhole to manhole in isolated locations to verify flow connectivity in the system. Flag connectivity issues and overlay with existing model. Review and confirm database on pipe material, age; and condition records. Engineer will assign data flags for all sources of the model physical links, nodes, flow files and geodatabases and provide to City GIS personnel to allow updating of GIS to reflect corrected information for all 12-inch and larger sewer lines. Data flagging will be provided with final GIS submittal to the City. Engineer will provide a key showing data flagging sources. E. Conduct Detailed Basin and Sub -basin Delineation Engineer will review Field Operations sewer basin delineation, previous Master Plan delineation and new service areas. Engineer will update sewer subbasin delineation for use in model construction and population and flow distribution. F. Conduct Detailed Model Network Review Engineer will import the updated GIS database into the selected modeling software and conduct detailed model network review by developing detailed pipe profiles of interceptors, previous model review, and using GIS functions to identify the following: generate list of pipes with negative slopes, siphons, identify critical model elements and junctions requiring field verification, special structures (such as junction boxes, overflow structures, weirs, split manholes, etc.), and special connectivity issues. Engineer will utilize modeling software to electronically verify and correct flow directions and network connectivity with modeled network. Attachment A Page A-9 G. Field Investigation and Update Model with Additional Field Data Use detailed model network review and lift station data gaps to determine any necessary field investigations and detail surveying/GPS surveying and measure -downs to resolve data gaps, anomalies and to confirm GIS information. Conduct GPS surveying of critical manholes to obtain X and Y coordinates and measure downs to obtain inverts (Z) for a total allowance of 600 conventional and 600 GPS shots. Conduct conventional field investigation of special structures, lift stations, etc., where as-builts and other in-house data are not available, for a total allowance of 135 points. H. Meet with City Staff to Review Updated Wastewater System Data Meet with Engineering and Operations Staff to review mapping and resulting final interceptor profiles from model. I. Add Selected Lift Stations to Hydraulic Model Incorporate detailed lift station data for selected lift stations. Review lift station and force main as -built drawings and operational information. Develop initial controls for the model. J. Conduct Final Model QA/QC Conduct final .review of data connectivity and field investigations and recent as -built drawings and latest GIS results. K. Prepare draft Model Deve/opmentTechnical Memorandum (TM-4) Engineer will prepare and submit ten (10) copies of a technical memorandum, TM-4, summarizing the process used for model update and development. L. Meet with City to review Draft TM-4 Model Development. Address City comments and provide ten (10) copies of final TM-4, Model Development and Adobe pdf. file. 4.4 MODEL CALIBRATION AND EXISTING SYSTEM ANALYSIS A. Import Existing Wastewater Flow Data into the Model Import existing residential and commercial flows into model using Thiessen polygons to distribute loads to the associated manhole. B. Conduct Dry Weather Calibration: Select dry weather calibration event from the flow monitoring phase to isolate projected flows as primarily domestic contributed flows. Develop flow meter schematic Attachment A Page A-10 showing which sewer basin and metered subbasins feed into each sewer interceptor for model analysis and data output review. Perform dry weather calibration on selected dry weather flow event using calibrated flow volume by adjusting antecedent groundwater baseflow conditions; per capita flows; diurnal curves for each of the user types; residential, commercial, large user and wholesale; and dry weather infiltration. Dry weather calibration should match field data within 10%. Engineer shall prepare mapping and profiles at selected calibration points showing metered vs. modeled dry weather calibration and meet with the City to present dry weather calibration results. . C. Conduct Wet Weather Calibration Review flow meter data and select two (2) wet weather calibration storm events if available. Perform wet weather calibration on selected wet weather flow events using calibrated peak 1/I. Calibrate to within 12%. Adjust model parameters to calibrate flow velocity and depth. Adjust lift station parameters based on system response observed during calibration events using SCADA records and meter responses. Prepare mapping showing metered vs. modeled wet weather calibration results. D. Prepare Model Calibration Technical Memorandum (TM-5) Engineer will prepare and submit ten (10) copies of a technical memorandum, TM-5, summarizing the dry and wet weather calibration results. Meet with City to review Draft TM-5. Address City comments on TM-5 and provide ten (10) copies of final TM-5 Model Calibration and Adobe pdf file. 5.0 EXISTING AND FUTURE WASTEWATER SYSTEM ANALYSIS 5.1 DESIGN STORM DEVELOPMENT AND EXISTING SYSTEM EVALUATION A. Evaluate and Develop Design Storm for Existing and Future System Analysis Evaluate and develop recommended design storms using return period and storm intensity, including cloudburst analysis for individual sewer basins and interceptors and system wide storms for the Wastewater Treatment Facilities, based on Level of Service recommendations using existing available data. B. Conduct Modeling of Existing Wastewater System Run wastewater model with design storm and identify existing surcharging and overflow locations and other capacity/restriction issues. Conduct an evaluation to determine the impacts of critical element (special structure) and lift station modifications on the existing system evaluation results. Prepare mapping and model results showing all surcharging and overflow locations by magnitude and locations. Categorize manholes by overflow amounts during design storm. Categorize sewer line surcharging by amounts during design event. Attachment A Page A-11 C. Utilize Model of Existing System to Evaluate Near Term Needs Identify with City near —term needs to be evaluated in the existing system model, including the impact of installing the third siphon. Obtain SSO Characterization Analysis of Maximo records from City. Utilize existing system model and SSO Characterization Analysis to prepare recommendations for short term needs. D. Prepare Existing System and Facilities Analysis and Near Term Needs Evaluation Technical Memorandum (TM-6) Engineer will prepare and submit ten (10) copies of a draft technical memorandum, TM-6, summarizing the results of the existing wastewater system analysis, including the hydraulic/operational deficiencies identified from Facilities Phase, Task 6.03E, and make recommendations on near term needs. E. Meet with City to review Draft TM-6. F. Address City comments on TM-6 Existing System and Facilities Analysis and Near Term Needs Evaluation and provide ten (10) copies of final TM and Adobe pdf. file. 5.2 CONDUCT WASTEWATER COLLECTION SYSTEM ANALYSIS FOR FUTURE PLANNING PERIODS A. Develop Future Model Scenarios Finalize model scenario development for each planning period and run wastewater model under design storm conditions to determine the system response for surcharging and overflow events. Conduct evaluation of special structures and lift stations under design storm conditions for each planning period. B. Develop Criteria for Improvement Strategies Establish analysis scenarios and system performance goals by recommended level of service parameters. C. Develop System Improvements Alternatives for 5 year, 10 year, 15 year and 20 year Planning Periods Using results of models of future scenarios, develop improvements to eliminate excessive surcharging and overflows in the system resulting from increased wastewater flow from projected future development. Develop improvement alternatives for gravity lines, lift stations, force mains, and special structures. Consider the potential for in -line storage in major interceptors. Utilize model results to develop improvements to serve areas that are currently not developed. Develop improvements to increase the capacity of facilities shown to have insufficient capacity resulting from the impact of wholesale customers. Previously identified Improvements needed to correct existing deficiencies will also be included. Develop mapping showing Attachment A Page A-12 improvements required for the 5, 101 15 and 20 year planning periods as well as improvements needed to correct existing deficiencies. D. Conduct Workshop with City on Collection System Alterriative Analysis Develop alternative solution workshops with the City to assess and evaluate future hydraulic/operational improvements to solve deficiencies based on costs, benefits, and ability for projects to be permitted. E. Future Collection System Improvements Alternatives Technical Memorandum (TM-7) and Workshop Prepare and submit ten (10) copies of a draft Future Collection System Improvements Alternatives Technical Memorandum (TM-7). TM-7 will include results of the evaluation of the future collection system including mapping and modeling results before and after improvements for each time period. Conduct a workshop for City personnel to discuss the alternative analysis. The workshop will enable Engineer and City staff to evaluate system deficiencies and the impact of current recommended system improvements and develop potential system improvement alternatives. F. Utilize Input from Workshop to Refine Alternatives Engineer will model and further evaluate the system improvement alternatives developed during the workshop. Further refine alternatives to address system deficiencies and size wastewater facilities and lines to meet peak wet weather flows. G. Update Future Collection System Improvements Alternatives TM-7 Based on Additional Analysis Engineer will update TM-7 Future Collection System Improvements Alternatives to reflect the additional modeling analysis conducted on the collection system alternatives. Engineer will provide the City with ten (10) copies of the revised TM and Adobe pdf. file. 6.0 FACILITIES PLANNING 6.1 DATA COLLECTION AND REVIEW (BASELINE DEFINITION) A. Collect and review pertinent VCWWTP reports and documents, including ongoing projects such as the Condition Assessment, the Siphon, the 3rd Barrel, the Energy Study, the Enterprise SCADA Project, and preliminary information from the Trinity River Compact Study. B. Prepare a brief summary of previously identified VCWWTP capacities and bottlenecks, including hydraulic, organic, and biosolids capacities. In some cases, the new TCEQ Chapter 217 Design Criteria will affect the previously identified capacities; those impacts will be noted in the summary. C. Present the Draft VCWWTP Summary Memorandum to City staff for their review and comment. The Cites comments will be incorporated into the Final VCWWTP Summary Memorandum, WHICH will provide the baseline for the subsequent facility tasks. Attachment A Page A-13 6.2 POTENTIAL REGULATORY IMPACTS A. Identify potential near -term (<5 years) regulatory changes such as nutrient removal or the EPA blending policy. B. Identify potential long-term (>5 years) regulatory changes such as more stringent biosolids management requirements. C. Summarize the anticipated regulatory changes in the Draft WWTP Regulatory Overview Memorandum and present the memorandum to City staff. D. Incorporate the Cites comments into the Final WWTP Regulatory Overview Memorandum. 6.3 NEAR -TERM CAPACITY EVALUATION A. Compare results of the Flow Monitoring from Phase 3.0 with identified plant flow capacities to quantify the anticipated near -term deficiency in hydraulic capacity. B. Identify near -term peak flow management alternatives (reflecting the Short -Term System Needs analysis from Task 5.01.D.), including the potential use of a portion of the sludge -only landfill for peak flow equalization storage and present to the City. C. Incorporate the City's comments and provide ten (10) copies of Final Near -Term Peak Flow Management Memorandum (to support TM-8, Task 6.05). 6.4 LONG-TERM CAPACITY EVALUATION A. Identify the maximum influent flow rates (average and peak) to VCWWTP with the third barrel in service and compare the projected loadings with the capacities idened in the baseline definition. B. Develop up to three alternatives to provide the necessary hydraulic, organic, and biosolids treatment capacities for the projected VCWWTP flow rates and present their development in a draft Long -Term VCWWT Capacity Memorandum and present to City. C. Incorporate the Cit)?s comments and provide ten (10) copies of Final Long -Term VCWWTP Capacity Memorandum (to support TM-8, Task 6.05). D. Evaluate potential public acceptance and screening -level site assessment for environmental roadblocks with up to three (3) potential satellite plants) site alternatives. Attachment A Page A-14 E. Develop the recommended alternatives and operational strategy, and a preliminary OPCC; present the alternative development of up to two Satellite WWTP's to the City in a Draft Satellite WWTP Capacity Memorandum. F. Incorporate the City s comments into the Final Satellite WWTP Schematic Design Memorandum. 6.5 TECHNICAL MEMORANDUM 8, FACILITIES IMPROVEMENTS PROGRAM A draft of TM-8, Facilities Improvement Program, will be submitted to the City for review, summarizing the results of the wastewater facilities analysis and recommendations. Receive and incorporate City comments on TM-8. Provide ten (10) copies final TM-8, Facilities Improvement Program and Adobe pdf. file. 7.0 RISK -BASED ASSESSMENT PROGRAM 7.1 GOALS AND OBJECTIVES WORKSHOPS A. Engineer will conduct a series of Goals and Objectives Workshops with FWWD staff, including: 1. Data Communications Workshop 2. Level of Service Workshop to define level of service parameters, including: a. The condition scoring scale for probability of failure b. The condition scoring scale for probability of overflow c. The consequence of failure scoring scale d. The renewal risk rating scale e. The capacity risk rating scale 3. Discrete Assets Workshop to determine a weighted criteria methodology to be used to assign condition scores and criticality scores for the lift station and force main discrete assets. B. Submit documentation on FWWD RBA Weighted Criteria Methodology. 7.2 DATA EVALUATION A. The Engineer will meet with FWWD staff to identify the pipeline asset data needed to be extracted from the FWWD's Sanitary Sewer Condition Assessment (SSCA) program data, Maximo computerized maintenance management (CMMS) work order system and Geographic Information System (GIS) database to understand and document the historical performance and condition of the gravity pipeline assets. FWWD will provide such asset data in electronic format for use by the Engineer. B. The Engineer will complete a static integration to extract key condition and work order data and assign such data to gravity pipeline assets based on a unique asset identification number. C. The Engineer will review the data provided by FWWD for applicability in meeting the needs of the proposed risk based methodology and will provide preliminary maps illustrating how the GIS based based data converted to a GIS analysis based on geo-coding and unique asset identification correlation. Attachment A Page A-15 D. The Engineer will perform a "gap analysis" using best practice expertise to identify where existing SSCA, Maximo or GIS data may not support a complete assignment of either structural condition scores or consequence of failure scores based on the above data conversion processes. The Engineer will meet with FWWD staff to review and discuss staff knowledge related to data gaps. E. The Engineer will fill in such data gaps with "coarse, initial -cut" scores based on such parameters as FWWD operational staff knowledge, age, material or suspected installation conditions. Coarse condition scores will be based on logical asset groupings determined from the analysis of the data (e.g., &inch clay pipe built before 1950) and extrapolated across that asset type rather than developed uniquely for each individual asset. Consideration will be given to age, material, location, traffic patterns and past work history on related assets to the extent that these information are readily available. F. The Engineer will document the outcomes from the previous activities along with recommended modifications to existing data models to future refinement of the coarse, initial -cut scores so that FWWD can refine the resulting risk ratings in the future. G. The Engineer will obtain lift station condition records for selected lift stations from the City. 7.3 RENEWAL RISK RATINGS A. The Engineer will utilize the condition and consequence of failure scores to develop renewal risk ratings for gravity pipeline assets. The resulting risk ratings will be compiled in a Pipeline Risk Rating Database and electronically transmitted to FWWD. S. The Engineer will utilize the Discrete Asset Condition Assessment results and the Goals and Objectives Workshop results to define conon scores and crcality scores for the lift station and force main discrete assets. The resulting risk ratings will be provided in a Discrete Asset Risk Rating Database. 7.4 CAPACITY RISK RATINGS A. The Engineer will develop capacity condition and consequence of failure scores for the modeled pipeline segments for use in assigning capacity risk ratings. B. The Engineer will develop capacity risk ratings for those discrete assets determined by the hydraulic model to require expansion. Attachment A Page A-16 7.5 RISK BASED PRIORITIZATION A. Based on the renewal risk rating results, the Engineer will develop along -term strategy for inspection and renewal of the gravity pipelines. The strategy will include a prioritization process and planning level cost projections for total estimated expenditures for a 10-year planning period (in current dollars and based on FWWD experience with percentages of replacement and various types of trenchless technology rehabilitation; also see the below scope item related to planning level cost estimates). B. Based on the capacity risk rating results, combined with the recommended improvement projects developed as part of the hydraulic model evaluation, the Engineer will develop a prioritization process to assign CIP project priority based on consideration of both capacity and renewal risk ratings. C. The Engineer will conduct a Risk Strategy Workshop to review, discuss and refine the long-term risk strategy and the renewal and capacity project prioritization process with FWWD so that the capital, operation and maintenance requirements necessary to sustain the integrity of the collection system and preserve FWWD Is infrastructure investments. 7.6 COST ESTIMATES FOR RISK BASED PRIORITIZATION PROJECTS The Engineer will develop planning level cost estimates for recommended risk based prioritization projects. The recommended renewal recommendations will be based primarily on projected annual levels of renewal budget amounts. (See the Draft Scope Renewal Project Implementation section below for a proposed scope to include a more specific level of renewal CIP budgeting.) 7.7 RISK MANAGEMENT PLAN DOCUMENTATION TM-9: Risk Strategy Recommendations for Prioritized Projects, to include: 1. Risk rating database for gravity pipelines transmitted electronically to FWWD. The database will be customized for FWWD based on the Goals and Objectives Workshop and will contain a field identifying the source of the condition score 2. Documentation of two Risk Management Plan workshops 3. Documentation of the recommended Risk Based Management Plan 8.0 CAPITAL IMPROVEMENTS PLAN 8.1 COMPILE COST -BASED IMPROVEMENTS A. The Technical Memoranda from the Collection System Capacity Needs (TM-6 and TM-7) and the Treatment Facilities Needs (TM-8) will be developed. Cost estimates will be prepared for design, and construction phases of each project. Attachment A Page A-17 8.2 COST ESTIMATES FOR 1/1 REDUCTION STRATEGIES IN SSES PROJECTS Costs for Infiltration/Inflow Reduction Strategies in the form of SSES Projects by sub -basin over the next 10 years will be developed and prioritized based on flow monitoring results and available capacity in each of the major sewer basins and subbasins. 8.3 RISK -BASED MAP AND CAPACITY IMPROVEMENTS OVERLAY The Risk -Based Assessment map overlay will be applied to the existing system, and the list of recommendations for rehabilitation will be compared to the list of capacity improvements recommended. 8.4 ESTABLISH PRIORITY PROJECTS AND DRIVERS The risk -based prioritization criteria will be applied to the system as a whole, and draft prioritization projects will be generated. A Workshop with the City will be conducted to review this outcome for alignment with other needs. 8.5 DEVELOP DETAILED IMPLEMENTATION SCHEDULES On approval of the prioritized list of projects, Engineer will develop a detailed implementation schedule, with phased improvements for 2010 through 2030. 8.6 PROJECT FUNDING ALTERNATIVES REVIEW A. Engineer will meet with the Citv to review various funding options available to the Citv for selected projects and categorize CIP needs by available funding options available by project type categories such as growth, rehabilitation and renewal, infiltration/inflow reduction, regulatory and operational improvements B. Conduct Benchmarking evaluation with several other large utilities in Texas on the potential to use various funding vehicles to complete CIP needs. C. Based on recommendations from the Strategic Plan and in compliance with the SSO Initiative, Engineer will develop recommendations on leveraging various funding alternatives to addressed phased Draft CIP D. Meet with the City to obtain comments on funding alternative recommendations and applicable uses. 8.7 SUBMIT DRAFT CAPITAL IMPROVEMENT PLAN A. A Draft Capital Improvement Plan Technical Memorandum (TM-10) will be developed with detailed project recommendations describing needs and benefits achieved from each projects and with recommended in-service dates through the 2030 planning period. Mapping of Draft CIP will be prepared showing projects by phases and CIP project numbers. Draft CIP from 2010 through 2020 will included detailed schedules by fiscal year on design, ROW acquisition, advertisement/award and construction phases of each project with recommendations on funding alternatives for programming purposes. Attachment A Page A-18 B. Meet with the City to review TM-10 on Draft CIP recommendations, project phasing and purposed adjustments to comply with other City initiatives. 8.8 FINALIZE CIP AND CONDUCT WORKSHOP WITH CITY STAFF A. Engineer will address comments on the draft CIP TM-10 and make adjustments as required to phase improvements and to comply with available funding vehicles. B. Engineer will conduct a facilitated workshop to present the revised TM-10 on the final CIP, with recommended in-service dates and funding sources. Provide 10 copies and Adobe pdf. file. 8.9 ASSIST IN PREPARATION OF WASTEWATER MASTER PLAN PRESENTATIONS TO CITY COUNCIL INFRASTRUCTURE COMMITTEE Engineer will assist City staff in preparation of a maximum of three (3) presentations on the Wastewater Master Plan and recommended CIP for status updates on various stages of the project showing strategic planning results, short term recommendations on system capacity issues and final Capital Improvement Plan and Wastewater Master Plan Report 9.0 DESIGN CRITERIA EVALUATION 9.1 DESIGN CRITERIA WORKSHOP A. Engineer will meet with City staff in a workshop format to review existing development review criteria iot wastewater Iriird5uucture, aiiu eStauusri y`oais iur revisions. i rie riari will be reviewed. Definitions of land use categories (various densities of residential and types of commercial), as well as development delivery vehicle types (MUDs, TIFF, etc.) will be established. B. Engineer will obtain the City's perspective on issues relating to Fort Worth development trends requiring special discussion in this task, including: 1. Re -development and redevelopment organizations 2. Special areas such as Urban Villages, Enterprise Zones and the Trinity River Vision project 3. Tax increment financing (TIF) 4. The role of private water suppliers within the ETJ 5. Uncertainty in population forecasts 9.2 PEER CITIES PRACTICES AND ANALYSIS FOR THE CITY A. Peer Cities Design Criteria Review Engineer will review peer cities' design criteria for various types of residential and commercial development and redevelopment (including mixed use), in context with the City concerns. Ranges of values for criteria, associated flow monitoring and peaking metrics, and peer cities' proposed revisions will be included. Cost recovery Attachment A Page A-19 mechanisms among development delivery vehicle types will be reviewed and reflected in the Capital Improvements Program Phase. 9so DEVELOP TM-11 (RECOMMENDATIONS ON LOAD PROJECTION REQUIREMENTS AND DESIGN CRITERIA MODIFICATIONS), MEET WITH CITY & REVISE BASED ON CITY'S COMMENTS A. Engineer will evaluate and present updated draft wastewater load projections and modifications to design criteria to assure adequate system improvements to account for the impact of development on Fort Worth's wastewater system. Draft and Submit TWIN, Recommendations on Load Projection Requirements and Design Criteria Modifications. B. TM-11 Review Meeting Meet with City to review TM-11, Recommendations on Load Projection Requirements and Design Criteria Modifications. C. Submit Final TM-11, Recommendations on Load Projection Requirements and Design Criteria Modifications, Address City comments and finalize recommendations; provide ten (10) copies of TM- 11, Recommendations on Load Projection Requirements and Design Criteria Modifications and Adobe pdf. file. 9.4 REDEVELOPMENT AREAS CAPACITY ANALYSIS A. Identify Redevelopment Areas for Capacity Analysis Meet with City to identify up to 10 Redevelopment Areas of interest to for capacity analysis. B. Future User Analysis For each Redevelopment Area, obtain projected land use and mixed use, buildout population and employment. C. Application of Modified Design Criteria —Dry Weather Calculate average day and peak dry weather flows using updated design criteria for each of the proposed Redevelopment Areas. D. Application of Modified Design Criteria —Wet Weather Calculate projected peak wet weather infiltration/inflows using updated design criteria for each of the proposed Redevelopment Areas. E. Recommend Sewer System Improvements for Selected Redevelopment Areas Analyze wastewater system collector lines only for each selected Redevelopment Area, to identify and recommend sewer system improvement alternatives. (Main Attachment A Page A-20 sewer interceptors will not be analyzed for capacity evaluation as this is being accomplished via the model.) F. Submit Redevelopment Area Capacity Improvements Prepare Redevelopment Area Capacity Improvements with assumptions, projected densities, and dry and wet weather flows, with spreadsheet calculations and analysis results. Recommend system improvements to address proposed redevelopment areas. 10.0 COMPREHENSIVE WASTEWATER MASTER PLAN UPDATE (REPORT) 10.1 INTEGRATE FINDINGS OF STATEGIC PLAN, REPORTS, AND TM'S The Strategic Plan, Technical Memoranda from the collection system and facilities evaluations, Risk -Based Assessment Program, and CIP, will be given a final review to ensure their findings are appropriately integrated. 10.2 SELECT SECTIONS OF REPORTS, MAPS AND FIGURES Appropriate sections of these reports will be selected for the Comprehensive Wastewater Master Plan Update Report. Emphasis will be placed on clarity and usability by a range of audiences. Maps, charts and figures will be included. The Technical Memoranda provided in previous tasks will be provided in a separate volume. FI VALILC EIVSI V C VVAS I EV�ATCR MASTER PLAIV l^iO1VIPRCIuI Forty (40) hard copies of the Comprehensive Wastewater Master Plan Update Report will be provided to the city, as well as in electronic form (Adobe PDF). Attachment A Page A-21 ARTICLE 1 -- ADDITIONAL S NVK/ ES Additional Services to be performed by Engineer, if authorized by CITY, which are not included in the above described basic services, are described as follows: A. Development of a permanent flow monitoring program, installation and support for establishment of permanent flow meters, and training in operations, maintenance, and data interpretation. B. GIS mapping services or assistance with these services, other than those listed in Attachment A — Basic Services. C. Data integration services to import relevant field condition data in either report format or in digital format from historical television inspection projects into the WinCan© database. (It is unknown how much of this historical data will be able to be linked to the core GIS database.) D. GIS services to build the integration code to allow the GIS database linkage so that the computerized maintenance management system (Maximo) work order data can be located and assigned to specific pipeline segments. E. Providing services to investigate existing conditions or facilities, or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by CITY. F. Making revisions to drawings, specifications or other documents when such revisions are 1) not consistent with approvals or instructions previously given by CITY or 2) due to other causes not solely within the control of Engineer. G. Preparing applications and supporting documents for government grants, loans, or planning advances and provng data for detailed applications. H. Conducting pilot plant studies or tests. I. Preparing data and reports for assistance to CITY in preparation for hearings before regulatory agencies, courts, arbitration panels or any mediator, giving testimony, personally or by deposition, and preparations therefore before any regulatory agency, court, arbitration panel or mediator. J. Assisting CITY in preparing for, or appearing at litigation, mediation, arbitration, dispute review boards, or other legal and/or administrative proceedings in the defense or prosecution of claims disputes with Contractor(s). K. Assisting CITY in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this AGREEMENT. Such services, if any, shall be furnished by Engineer on a fee basis negotiated by the respective parties outside of and in addition to this AGREEMENT. Article 1 Page 1-1 L. Providing environmental support services including the design and implementation of ecological baseline studies, environmental monitoring, impact assessment and analyses, permitting assistance, and other assistance required to address environmental issues, except as are called out in Attachment A, Scope of Work. M. Design, contract modcations, studies or analysis required to comply with local, State, Federal or other regulatory agencies that become effective after the date of this agreement. N. Providing basic or additional services on an accelerated time schedule. The scope of this service include cost for overtime wages of employees and Engineers, inefficiencies in work sequence and plotting or reproduction costs directly attributable to an accelerated time schedule directed by the CITY. O. Providing field condition assessment services of existing pipelines. P. Preparation of an application for an individual 404 permit. Q. Consultation with state and federal natural resource agencies other than the TCEQ. R. Site visits to identify or to review the suitability of mitigation sites proposed by the CITY to compensate for project impacts to water of the U.S. S. Preparation of a compensatory mitigation plan and negotiation of mitigation �4'� 1 "Ull el I lei ILON ARTICLE 2 -RESPONSIBILITIES OF CITY: CITY shall perform the following in a timely manner so as not to delay the services of Engineer: A. The CITY will provide its GIS integration code to assign unique identifier numbers to asset - based data. B. The CITY will provide its Sanitary Sewer Condition Assessment (SSCA) program data. This data will be provided in a database format using a unique identifier number that can be linked to the core Geographic Information System (GIS) database, for location and correlation with other master plan tasks. It is understood that the SSCA program data is WinCan© data. The data shall be not more than three (3) million linear feet of. Refined risk ratings will only be able to be assigned to the pipeline data that links to the GIS database because only that data will have an associated criticality score. Refined risk ratings will only be able to be applied to specific assets for which the core GIS database includes attributes on pipe material, size, and date of acceptance (age). C. The CITY will import any key field sanitary sewer condition data (inspection data in report format or in digital format from historical television inspection projects) into the WinCan© database format using a unique identifier number that can be linked to the core GIS database. The data shall be not more than three (3) million linear feet of pipeline assets. D. The CITY will provide its computerized maintenance management system Maximo work order data for related structural condition data such as point repairs, lining, replacement, etc. This Article 1 Page 1-2 work order data shall be provided in an electronic format that can be linked to the core GIS database. A. Designate in writing a person to act as CITY's representative with respect to the services to be rendered under this AGREEMENT. Such person shall have contract authority to transmit instructions, receive information, interpret and define CITY's policies and decisions with respect to Engineer's services for the Project. B. Provide all criteria and full information as to CITY's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which CITY will require to be included in the drawings and specifications. C. Assist Engineer by placing at ENGINEER's disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction of the Project. D. Assist ENGINEER regarding access to and provisions for ENGINEER to enter upon public and private property as required for ENGINEER to perform services under this AGREEMENT. E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by ENGINEER, obtain advice of an attorney, insurance counselor and ether cnnsiwltnntc nc rITV rieSmc nnnrnnWV1riata fnIWIr ciwrh aynminntinn nnri renMler in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. F. Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. G. Provide such accounting, independent cost estimating and insurance counseling services as may be required for the Project, such legal services as CITY may require or ENGINEER may reasonably request with regard to legal issues pertaining to the Project including any that may be raised by Contractor(s), such auditing service as CITY may require to ascertain how or for what purpose any Contractor has used the moneys paid under the construction contract, and such inspection services as CITY may require to ascertain that Contractor(s) are complying with any law, rule, regulation, ordinance, code or order applicable to their furnishing and performing the work. H. CITY will have the opportunity to review all contractor submittals prior to ENGINEER's approvals. CITY shall make prompt reviews. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any development that affects the scope or timing of ENGINEER's services, or any defect or nonconformance of the work of any Contractor. Article 1 Page 1-3 J. Furnish, or direct ENGINEER to provide, Additional Services as stipulated in Attachment A, Article 1 of this AGREEMENT or other services as required. K. Provide easement acquison. L. Provide all archeological services required for the project. M. Provide notifications to all environmental permitting authorities and negotiations for environmental permit applications. END OF SECTION Article 1 Page 1-4 TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF FORT WORTH AND FREESE AND NICHOLS, INC. FOR DESIGN AND CONSTRUCTION PHASE SERVICES FOR WASTEWATER MASTER PLAN COMPENSATION COST PLUS MULTIPLIER WITH MAXIMUM FEE A. Basic Services: Compensation to ENGINEER for the Basic Services in Attachment A shall be at a cost plus with a maximum fee of $2,987,193, as set forth in Exhibit 13-1. If ENGINEER sees the Scope of Services changing so that additional services are needed, including but not limited to those services described as Additional Services in Article 1 of Attachment A, ENGINEER will notify CITY for CITY's approval before proceeding. Additional Services shall be computed based on the Schedule of Charges. Direct Exoenses Actual Cost Times Multiplier of 1.10 Other direct expenses shall include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Fort Worth and other miscellaneous expenses directly related to the work, including costs of laboratory analysis and testing. Other work required to be done by independent consultants other than staff members will be billed at cost times a multiplier of 1.05. For CAD services performed In-house by non -ENGINEER employees where ENGINEER provides workspace and equipment to perform such services, these services will be billed at cost times a multiplier of 2.0. This markup approximates the cost to ENGINEER if an ENGINEER employee was performing the same or similar services. B. Schedule of Charges for Additional Services: Staff Member Salary Cost Times Multiplier of 2.1814 Salary Cost is defined as the cost of payroll of engineers, draftsmen, stenographers, surveymen, clerks, laborers, etc., for the time directly chargeable to the project, plus social security contributions, unemployment compensation insurance, retirement benefits, medical and insurance benefits, longevity payments, sick leave, vacation and holiday pay applicable thereto. Attachment B Page B-1 Other Direct Expenses Actual Cost Times Multiplier of 1.10 Other direct expenses shall include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Fort Worth and other miscellaneous expenses directly related to the work, including costs of laboratory analysis and testing. Other work required to be done by independent consultants other than staff members will be billed at cost times a multiplier of 1.05. For CAD services performed In-house by non -ENGINEER employees where ENGINEER provides workspace and equipment to perform such services, these services will be billed at cost times a multiplier of 2.0. This markup approximates the cost to ENGINEER if an ENGINEER employee was performing the same or similar services. 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O M Oh O p 601 F Vi y O o d q* 7 O N M ON y O � u G ON b H U L Go 4✓ � C H Q W 0 e N M G N N ° L ° L 4 07 O � � C cn L O m O go O CL � 5m W N M O � � pO, C .. b0 0.a E a o. d a i a � m F a cl 3 Cd x x o � d 10, i ° W y v con a.� .a y E iWW�i O co o W ro 0 o a c w c C7 a c acn C7 CL ' W U a° N N .a vs n La W d a c rn L% a F - o 0 0 td o 0 0 i MENDMENTS TO STANDARD AGREEMENT FOR ENGINEERING SERVICES Attachment C Page C-1 ATTACHMENT D PROJECT SCHEDULE ENGINEER is authorized to commence work on the Project upon execution of this AGREEMENT and agrees to complete the services in accordance with the following schedule: The Strategic Plan Report will be furnished within eight (8) months of the Notice to Proceed. The Collection System Model Update and Existing System Analysis will be furnished within fourteen (14) months of the Notice to Proceed. The Future Wastewater System Analysis and Facilities Plan will be furnished within twenty-two (22) months of the Notice to Proceed. The Risk -Based Assessment Program will be furnished within twenty-two (22) months of the Notice to Proceed. The Capital improvement Pian will be furnished within twenty-five (25) months of the A[. +;.. +l Dr..nl,.,rJ iwtwc IVi Iv�.ccu. The Wastewater Master Plan Report will be furnished within twenty-nine (29) months of the Notice to Proceed. CITY review of milestone review submittals will be no longer than three weeks. CITY review of minor submittals will be no longer than two weeks. Additional time may be granted to ENGINEER if review times are exceeded. If ENGINEER's services are delayed through no fault of ENGINEER, ENGINEER shall be entitled to adjust the contract schedule consistent with the number of days of delay. These delays may include but are not limited to delays in CITY or regulatory reviews, delays on the flow of information to be provided to ENGINEER, governmental approvals, etc. These delays may result in an adjustment to compensation as outlined on the face of this AGREEMENT and in Attachment B. Attachment D Page D-1 Page 1 of 2 • • • - ; COUNCIL ACTION: Approved on 8/26/2008 -Ord. No. 18234-08-2008 DATE: Tuesday, August 26, 2008 LOG NAME: 60MASTER PLAN REFERENCE NO.: C-22997 SUBJECT: Authorize Execution of an Agreement with Freese and Nichols, Inc., to Update the Wastewater System Master Plan Citywide for a Fee Not to Exceed $2,987,193.00 and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to transfer $2,987,193.00 from Water Operating Fund to the Wastewater Capital Project Fund; �...,._ _ 2. Adopt the appropriation ordinance increasing estimated receipts and appropriations in the Wastewater Capital Project Fund in the amount of $2,987,193.00 from available funds; and 3. All t11oI1G'e the l^ilty IVIQllagel to execute all agleelllellt VVltll Freese alld IVlchols, Illc., I11 the a111oUllt of $2,987,193.00 to update the Wastewater System Master Plan Citywide. DISCUSSION: Periodically, the Fort Worth Water Department requires comprehensive planning efforts to help guide long- term capital improvements projects. On July 26, 1994, the Fort Worth City Council authorized the Integrated Wet Weather Wastewater Management Program to correct the deficiencies in the wastewater collection system and eliminate sanitary sewer overflows. Major elements included in this program were to update the wastewater collection system master plan and the wastewater treatment facilities plan. This study acted as a guide for major capital improvements through 2020. Since the completion of the Wastewater System Master Plan in 1999, the recommended capital improvement projects included in this study have been followed closely where development has occurred; however, there is now a need to update this master plan to evaluate service to future areas of growth and continue to reduce sanitary sewer overflows. Also, this proposed master plan will be a part of the Sanitary Sewer Overflow (SSO) Initiative program. This program is a part of the corrective action plan as proposed by the Water Department, which was approved by the Texas Commission on Environmental Quality. The City of Fort Worth provides wastewater service to retail and wholesale customers. Planning of this nature must be performed on a periodic basis so the service can be provided in an efficient and cost effective manner. The engineering firm of Freese &Nichols, Inc., has been selected to update the wastewater master plan. Freese &Nichols, Inc., was selected after a comprehensive review of national and local firms with the requisite skills to complete a wastewater system master plan. Freese &Nichols Inc., will identify the Fort Worth's ultimate service area by establishing planning area boundaries, surveying organizations within the planning area boundaries to identify constraints and evaluate needs in future wastewater system development. Freese &Nichols Inc., will analyze, and update http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 8/27/2008 Page 2 of 2 the existing wastewater collection system hydraulic model, and develop various scenarios to evaluate and recommend wastewater system improvements to serve undeveloped and unincorporated areas within the City of Fort Worth. The engineer will base wastewater system improvements on future wastewater flows under various development scenarios for atwenty-year planning period. The wastewater master plan will address system deficiencies as well as future growth areas. As part of the study, Freese &Nichols Inc., will develop a wastewater system capital improvements plan with cost estimates and implementation schedule, and identify relevant issues associated with additional wastewater treatment capacity/plant requirements, including permitting, schedule, and cost. Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by committing to 21 percent M/WBE participation. The City's goal on this project is 21 percent. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds will be available in the current operating budget, as appropriated, of the Water and Sewer operating fund and in the capital budget, as appropriated, in the Wastewater Capital Projects Fund. TO Fund/Account/Centers 1� $2, 987,193.00 P258 472045 701300115530 $2, 987,193.00 P258 531200 701300115530 Submitted for City Manager's Office by: Originating Department i-iead: Additional Information Contact: FROM Fund/Account/Centers 1) PE45 538070 0709020 $2,987,193.00 $2, 987,193.00 P258 531200 701300115530 Fernando Costa (8476) S. Frank Crumb (8207) Nowzar Dinyarian (8256) http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 8/27/2008