HomeMy WebLinkAboutContract 37547-A4 (3)AMENDMENT IN 4
STATE OF TEXAS § CITY SECRETARY CONTRACT NO. �1. j _ LA
M&C 76
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Alan Plummer Associates, Inc.
(Engineer) made and entered into City Secretary Contract No. 37547 (the Contract)
which was authorized by the City Council by M&C C-22998 on the 26th day of August,
2008; and
WHEREAS, the Contract involves engineering services for the following project:
Village Creek Reclaimed Water Deliver�System Design
WHEREAS, it has become necessary to execute Amendment No. 4 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in M&C C-22998, adopted on the 26th day of August, 2008, and further
amplified in a proposal letter dated October 19, 2010, a copy of which is attached hereto
and incorporated herein. The cost to City for the additional services to be performed by
Engineer total $91,940.00.
2.
Article II of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of $3,008,899.00.
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
OFFICIAL RECORD
CITY SECRETARY
EXECUTED on this the
Worth, Tarrant County, Texas.
ATTEST:
City Secretary
Contract. Authorization
Date
APROVED AS TO FORM
AND LEGALITY
Assistant City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
-,
- -I I I j-
day of �uru�r , 201j, in Fort
CITY OF FORT WORTH
Fernando Costa
Assistant City Manager
APPROVED
S. Frank Crumb, P.E.
Director, Water Department
ALAN PLUMMER ASSOCIATES, INC.
Engineer
By:
President
OFFICIAL RECORD
CITY SECRETARY
FTT, WORTH, TX
CONTRACT AMENDMENT NO.4
CITY OF FORT WORTH
VILLAGE CREEK RECLAIMED WATER DELIVERY PROJECT
BIDDING AND CONSTRUCTION SERVICES
SCOPE OF SERVICES
October 19, 2010
The following is a clarification of the tasks that the ENGINEER will provide for bid and construction
phase services and Reclaimed Water Program Operations Assistance. The UV system design was
originally intended to be constructed in part by a change order to an existing contractor on -site, in part by
a pre -purchase equipment bid, and in part by plant electrical contracts. The procurement concept is now
changed to be combined into one advertised and bid project. This change will require additional detailed
work on the contract documents and review work during construction administration and construction
management.
Upon receipt of Notice to Proceed to the Contractor, the ENGINEER will perform the following tasks:
A. SCOPE AND FEE SUMMARY FOR LTV SYSTEM BID PACKAGE CHANGES
1. Provide additional mechanical drawings and details necessary for bidding the pipeline,
valves, meters, and pump station portion of the UV system.
2. Provide Division 11, 15 and 17 specifications necessary for bidding the pipeline, valves,
meters, and pump station portion of the UV system.
3. Changes to pre -purchase drawings to incorporate them into the overall Bid Set.
B. ADDITIONAL ADVERTISEMENT PHASE SERVICES
1. Provide bid phase services related to the pipeline, pumps and valves.
C. ADDITIONAL CONSTRUCTION ADMINISTRATION FOR UV SYSTEM PROJECT
l . Review submittals and RFIs related to the pipeline, valves and meters.
D. ADDITIONAL CONSTRUCTION ADMINISTRATION FOR PIPELINE CONTRACTS
PART I AND IV, II AND III
1. Additional Construction Administration and Construction Management for Pipeline
Contracts, Parts I and IV, II and III, specifically, additional shop drawings, additional
involvement in PCMs, Change Orders, and Response to questions and administration.
E. ADDITIONAL PUMP STATION AND UV SYSTEM CONSTRUCTION MANAGEMENT
SERVICES
Additional construction management services and inspection site visits in accordance with the
following revised scope and billing procedures. This fee is based on completion of the UV project
OFFICIAL RECORD
CITY SECRETARY
ontract Amendment�Amendment_4_Scope.doc Al -1
The scope of services and billing procedures for the Construction Management Services for the
Pump Station and UV System are amended as follows.
1. Delete the Construction Management Services for the Pump Station in Amendment 1.
2. Delete the Construction Management Services in Amendment 3
3. Add the following Construction Management Services for the Pump Station and UV
System.
CONSTRUCTION MANAGEMENT SERVICES
1. The ENGINEER will provide project. management activities based on the construction of
the project being performed as part of the following construction contracts.
a. Reclaimed Water Pump Station and
b. Reclaimed Water UV System
2. Project management activities for each construction contract will consist of the following:
a. Monthly Invoices
b. Quality Assurance/Quality Control
c. Review Contractor Pay Requests
d. Shop Drawing: Verify submittal w/field installation and maintain log
e. Monthly Progress Report
f. RFIs — Review and transmit and maintain log
g. Change Orders — Review for substance and maintain log
h. Construction Kick -Off Meeting/Mobilization Coordination
i. Construction Coordination Meetings
3. The Construction Manager assigned by the ENGINEER will request necessary
interpretations and clarifications of Contract Documents in form of RFIs. The Construction
Manager will:
a. Review change order requests and requests necessary clarifications to evaluate and
determine the reasonability of cost.
b. Transmit RFIs.
c. Maintain RFI and Change Order logs.
d. Make recommendations to the CITY as to acceptability of the work.
4. Construction Inspection will consist of activities related to the observation of construction
progress. Inspection activities will be performed by the ENGINEER to assist the CITY in
determining that construction is processing in accordance with the Contract Documents.
Construction observation will be on a part-time basis involving a pre -determined maximum
number of site trips, with observations according during specific construction phases or
after specific portions of the work are compete.
5. Regular site visits will be performed for the following:
a. Monitor progress of the work,
b. Observe testing and startup procedures,
c. Perform Davis -Bacon interviews,
d. Inspection of Site Work
E-- vection of Foundations and Structures
OFFICIAL RECORD
CITY SECRETARY
F:flne k" 0wiec
Amendment�Amendment_4_S c ope. doc
£ Inspection of Mechanical, Electrical and Plumbing
g. Inspection of Demolition
h. Project Startup
Inspection of the underground pipeline downstream of the reclaimed water pump station is
excluded from these services.
A maximum number of 161 site visits are included in this contract. A monthly summary of
the number of site visits will be included with each invoice. Each site visit is considered 4
hours. If a site visit requires more than 5 hours, two site visits will be charged for that day.
Site visits will be performed in accordance with the Contractors schedule or at the City's
request.
6. Construction management services will be invoiced on a monthly based on the following
table. Number of months and trips will be shown on invoice.
Services
Unit Cost
Units
Quantity
Total
Tasks 2 and 3 for the Reclaimed Water
Pump Station
$6,195
MO
12
$745340
Tasks 2 and 3 for the Reclaimed Water LTV
System
$5,985
MO
7
$413895
Task 4 and 5 Site Visits
$509.25
Trips
161
$815989025
Adnunistration of Tasks
$298,23
MO
12
$35578075
Total for Tasks 2, 3, 4, 5
$201,803
Following is the calculation for detei7iuning the additional fees required in Ammendment 4 for the
Constriction Management Services.
Total Fee
Less Amendment 1
Less Amendment 3
Amendment 4 (Part E)
$201,803
<$112,130>
<$ 44,709>
F. RECLAIMED WATER PROGRAM OPERATIONS ASSISTANCE
1. Prepare for and facilitate up to four meetings with City of Fort Worth staff to assist the City
in defining tasks and responsibilities within the reclaimed water program in preparation for
startup of the system. Prepare minutes of each meeting.
2.
Prepare a summary document that lays out the organizational structure of the reclaimed
water program and defines staff responsibilities for operation and maintenance of the
system.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
F:\projects\0318\042-01\ProjectMgmt\ContractAmendment\P.mendment 4_Scope.doc
FEE
SUMMARY
Desen' tion
APAI Job No.
Amount
Type
A.
UV System Bid Changes
0318-042-30
$121625
Lump
Sum
B.
Advertisement Changes
0318-042-31
$35000
Time
and Materials
C.
Construction Admin for UV System
0318-042-32
$51000
Time
and Materials
D.
Pipeline Construction Administration
0318-042-33
$13,176
Time
and Materials
E.
UV System Construction Management
0318-042-34
$44,964
Lump Sum per Unit
Month
F.
Reclaimed Program Operation Assistance
0318-042-35
$13,175
Time
and Materials
TOTAL
$91,940
OFFICIAL RECORD
CITY SECRETARY
ET. WORTH, TX
F:\projects\0318\042-01\ProjectMgmt\Contract Amendment\Amendment_4_Scope.doc Al-4
EXHIBIT B
ALAN PLUMMER ASSOCIATES, INC.
HOURLY FEE SCHEDULE
2010
Staff Description
Admin Staff
Senior Admin Staff
Designer/Technician
Senior Designer/Technician
Engineer-in-Training/Scientist-in-Training
Project Engineer/Scientist
Senior Project Engineer/Scientist
Project Manager
Senior Project Manager
Principal
Staff Cocle Range of Billing Rates
Al-A3 $ 50.00 - $ 70.00
A4 $ 65.00 - $ 95.00
C 1-C2 $ 50.00 - $ 90.00
C3-C4 $ 85.00 - $ 120.00
ESO-ES3 $ 80.00 - $110000
ES4 $ 100.00 - $125.00
ES5 $115000 - $150600
ES6 $125.00 - $175400
ES7 $165.00 - $225.00
ES8-ES9 $180.00 - $265000
Billing rates are based on "salary cost" times a multiplier of 2.3.
Salary cost is based on direct payroll costs times 1.43. Salary cost includes direct payroll
costs, payroll taxes, vacation, holiday, sick leave, employee insurance, and other fringe.
Range of billing rates shown may be adjusted by up to 4 percent annually (at the
beginning of each calendar year) during the term of this agreement. The multipliers
shown will not be adjusted.
A multiplier of 1.05 will be applied to all direct expenses.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
October 29, 2010
CITY OF FORT WORTH
VILLAGE CREEK RECLAIMED WATER DELIVERY SYSTEM
CONTRACT AMENDMENT
MWBE BREAKDOWN
COST SUMMARY
Consulting Firm Scope of Services Fee Percent
M/WBE Subconsultants
Chiang Patel & Yerby, Inc.
Prime Consultant
Total
OFFICIAL RECORD
CITY SECRETARY
ET. WORTH, TX
Design, Bid &Construction Administration
$59,609 65%
32,331 35%
$913940 100%
f:\projects\0318\042-01\projectmgmt\contracts\contract amendment mwbe breakdown oct 29 2010.doc
Page 1 of 2
COUNCIL ACTION: Approved on 1/4/2011
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DATE: Tuesday, January 04, 2011 REFERENCE NO.: **C-24676
LOG NAME: 60VC RECLAIM AMEND4 - ADDITIONAL ENG SERVICES
SUBJECT:
Authorize Amendment No. 4 in the Amount of $91,940.00 to City Secretary Contract No. 37547 with Alan
Plummer Associates, Inc., for the Design of the Village Creek Reclaimed Water Delivery System
(COUNCIL DISTRICT 5)
1:7XiTi7Pl�il��l7_r�[i7tta
It is recommended that the City Council authorize the City Manager to execute Amendment No. 4 in the
amount of $91,940.00 to City Secretary Contract No. 37547 with Alan Plummer Associates, Inc., for the
design of the Village Creek Reclaimed Water Delivery System thereby increasing the Contract cost to
$3,008,899.00.
DISCUSSION:
On August 26, 2008, (M&C C-22998) the City Council authorized the execution of an Engineering
Agreement in the amount of $1,805,486.00 with Alan Plummer Associates, Inc., for the design of the
Village Creek Reclaimed V'Vater Delivery System consisting of a reclaimed water pump station at the
Village Creek Wastewater Treatment Plant (VCWWTP) and a reclaimed water main from the VCWWTP
site to the DFW Airport and a connecting reclaimed water main to the City of Arlington. Also included was
assistance in easement preparation and acquisition and preparation of a reclaimed water rate analysis to
establish reclaimed water rates, assist in development of a Reclaimed Water Contract and assist in
permitting and regulatory compliance.
Amendment No.1, (M&C C-24046) approved on January 26, 2010 in the amount of $570,000.00, included
redesign work for required realignments, an addition of a surge tank at the pump station, assistance in the
Texas Water Development Board (TWDB) Drinking Water State Revolving Fund -American Reinvestment
and Recovery Act (DWSRF/ARRA) of 2009 application process, and construction phase services
including technical support for all four construction projects (Reclaim Pump Station, Water Distribution
Main Parts 1 and 4, Part 2 and Part 3) and construction administration with part-time resident inspection
for the pump station project.
Amendment No. 2, (M&C C-24218) approved on May 11, 2010 in the amount of $188,873.00, includes
additional submittal review for all four construction projects, and a full time field administrative technician
to provide support for preparation and maintaining of TWDB DWSRF/ARRA documentation and
certification (needed for the Davis -Bacon Act and the Buy American requirements of ARRA).
Amendment No. 3, (M&C C-24365) approved on July 27, 2010, in the amount of $352,600.00, includes
the design modification of the in -plant water system pump station, an addition of above ground in -channel
type ultraviolet (UV) disinfection .system, piping from the modified pump station to the ultraviolet
disinfection system, piping from the UV system to the reclaimed water pump station, modification of the
reclaimed water pump station and a high turbidity water diversion pipeline.
This Amendment No. 4 wily cover the additional design engineering and construction administration and
management services related to all five contracts, which includes three pipelines, one pump station, and
one new water quality Improvements (UV system) contracts. Specifically, it includes the services related
to the scope/fee changes for UV system bid package, additional bid phase with construction
http://apps.cfwnet.org/ecouncil/printmc.asp?id=14483&print=true&DocType=Print 1/5/2011
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administration and management services related to UV system contract; additional construction
administration for pipeline contracts (Part I and IV, II and III) and Reclaimed water program operation
assistance.
Alan Plummer Associates, Inc., agrees to maintain its initial M/WBE commitment of 38 percent that it
made on the original agreement and extend and maintain that same M/WBE commitment of 38 percent to
all prior amendments up to and inclusive of this Amendment. No. 4. Therefore, Alan Plummer Associates,
Inc., remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its
signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized
representative of its company.
This project serves the eastern and northern parts of the City and is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Sewer Capital Project Fund.
FUND CENTERS:
TO Fund/Account/Centers
FROM Fund/Account/Centers
P275 531200 701300021330 $91,940.00
CERTIFICATIONS:
Submitted for City Manager's Office bv: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Farida Goderya (8214)
•! `- s �• �
http://apps. cfwnet. org/ecouncil/printmc. asp?id=14483 &print=true&DocType=Print 1 /5/2011