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HomeMy WebLinkAboutContract 53704 CITY SECRETARY CC'''TRACT NO. RECEIVED COURTYARD ° MAR 27 2020 BY MARRIOTT CITYOFFORTWORTH Fort Worth 1-30 West Near NAS JRB CITYSECRETARY 6530 West Free Way Fort Worth,Texas 75202 617-737-6923 GROUP SALES AGREEMENT The following agreement("Agreement") between Courtyard Fort Worth 1-30 West Near NAS JRB ("Hotel") and City of Fort Worth ("Group") is entered into as of the "Effective Date," which is the date the Agreement is countersigned by each of the Group and Hotel in the signature block below, and outlines specific conditions and services to be provided. DEscg PTION OF GROLP&EVENT: Group:City of Fort Worth Contact Name: Jean Petr Phone Number: 817-392-8367 E-mail Address:Jean.pet a�,�fortwotfhtexas.gov Name of Event: City of Fort Worth Official Program Dates:The effective date of this Agreement to 4/30/2020 Sales Person: Trina McQueen The Group named above has reserved guest rooms and event space as outlined in this Agreement. The contract price is based upon the Room Night Commitment and Function Information Agenda as outlined below.The contract price does not include all applicable occupancy,state,and local taxes.All rates are net unless otherwise indicated. UEST ROOM RATES AND COMMITMENT: The Hotel will provide and Group agrees that it will be responsible for utilizing room nights(the"Total Room Nights")in the pattern as set forth below(such number and pattern,the"Room Night Commitment"). Start Day-Date End Day-Date Daily Total of Sleeping Room Rooms Rate per Night Thursday 52 Rooms 2" $89.00 04/30/2020 dFloor i i Hotel room rates are subject to any additional charges and/or gratuities described in this Agreement. Hotel rates confirmed above are for single occupancy. Additional occupants may be subject to an additional charge. Hotel rates are also subject to adjustment by the Hotel as further described in this Agreement in the event Group's total program requirements are modified by the Group. FOOD&BEVERAGE: Based on Group's requirements, Hotel's will provide the following pricing for meals as needed: Breakfast: $7 per person Lunch: $12 per person Dinner:$18 per person Meals will be individually packaged &delivered to individual rooms, no communal food or beverage will be served on Hotel premises—Client and Hotel must mutually agree on a set delivery time for each meal on each day. i Page 1 of 6 OFFICIAL RECORD CITY SECRETARY FT. (NORTH,TX i BILLING ARRANGEMENT: The following billing arrangement will apply,subject to provisions requiring advance deposits under this Agreement: • All charges to Group's Master Account PAYMENT VIA WIRE TRANSFER OR CREDIT CARD: A weekly Invoice will be generated for payment and presented to Group. The Hotel requires a credit card that is authorized for the current balance throughout the duration of this contract. A completed Credit Card Authorization Form Is due for this agreement to be valid. If no other payment terms are established, hotel will charge this card for full payment of group. If Group Is paying by credit card, Hotel requests that Group provide Hotel with Group's credit card Information at the time of Group's Event so that Hotel may charge the credit card account at departure. If any charges are disputed, Group agrees to provide Hotel with an Itemized list of disputed charges so that Hotel may charge the undisputed charges to the credit card account Immediately and the remainder will be charged upon resolution. HOUSEKEEPING SERVICES$ Please refer to Exhibit A titled"COVID Guest Letter" ADDITIONAL GOODS AND/OR SERVICES: Parking:Complimentary self-parking Wi-Fi:WI-FI is Complimentary In all sleeping rooms&meeting space CANCELLATIONIEARLY CHECKOUT: Group agrees to provide Hotel with written notice of any decision to cancel or otherwise abandon Its use(including Room Nights, packages and events)of the Hotel,as.specified in this Agreement(a"Cancellation")within fiye.(5) days of such decision, If a Cancellation/Early Checkout occurs, the parties agree that: (1) it would be difficult to determine the actual harm suffered by the Hotel; (ii) due to the period of time between the execution of this Agreement and the Event dates, and/or the projected non-capacity occupancy of the Hotel over the Event dates, Hotel is unlikely to be able to resell rooms or function space on a"last-sale"basis in the event of a Cancellation/Early Checkout;and(ill)the amount set forth below reasonably estimates Hotel's harm for a Cancellation/Early Checkout. Group therefore agrees to pay Hotel, at the time of notice, as early termination payment(s) and not as a penalty, the dollar amount according to the schedule described In the table below. Provided that Group timely notifies Hotel of the Cancellation/Early Checkout and timely pays the early termination payments in the table below, Hotel agrees not to seek additional damages from Group relating to the Cancellation. j. 4 Amo YecjBy unt7nt l?arly,figrmlltatjon Payr1><erit(s) r gtic J�+�ece7 ,F��s:w sr. Any day after the execution of this In the event a room/guest needs to depart prior to the Agreement contracted date of April 30,2020, the Hotel will charge City of Fort Worth an early departure fee equal to seven(7)additional room nights,plus applicable fees NO TRANSFER BY GROUP: Group agrees that neither Group nor attendees of the Event nor any intermediary shall be permitted to assign any rights or obligations under this Agreement, or to resell or otherwise transfer to persons not associated with Group reservations for guest rooms, meeting rooms or any facilities made pursuant to this Agreement. ' IMPOSSIBILITY: Page 2 of 6 i I The performance of this Agreement is subject to any circumstance beyond the control of either party making it illegal or Impossible to provide or use the Hotel facilities, including acts of God, war, disaster, strikes, civil disorder, or curtailment of transportation facilities.The Agreement may be terminated only for any one of the above reasons by written notice from either Hotel or Group to the other within ten(10)days of learning of the basis fortermination. The following events and/or conditions(which are not Intended to be an all-inclusive list) shall not be considered a basis for termination of this Agreement and shall not relieve either party of its obligations under this Agreement: (1) economic downturn or conditions;(11)either party's financial inability to perform for any reason(including,for example, a lack of funding);or(Ili)a change of ownership or management of either the Hotel orGroup. COMPLIANCE wITH LAW: This Agreement Is subject to all applicable federal,state and local laws,including health and safety codes,alcoholic beverage control laws, disability laws and the like. Hotel and Group agree to cooperate with each other to ensure compliance with such laws. t_ITmATioN FxPENS S: The parties agree that, in the event litigation relating to this Agreement is filed by either party, each party In such litigation will pay their respective party's costs resulting from the litigation, including reasonable attorneys'fees and costs. GOVERNING LAw: i This Agreement shall be governed by,and construed and interpreted in accordance with the laws of the state where the Hotel is located. CHANGES.ADDITIGNG AND OTHER MopmcATioNs: Any changes,additions,addendums,stipulations or deletions,including but not limited to corrective marks and lining out(referred to as"Modifications"), by)either party will not be considered agreed to by or binding on the other party and will not be incorporated In this Agreement unless such Modifications have been initialed or otherwise approved in writing by both parties, ACCEPTANCE: Prior to execution by both parties, this Agreement represents an offer by the Hotel. Unless the Hotel otherwise notifies Group at any time prior to Hotel's receipt of the Agreement executed by Group,the outlined format and dates will be held by Hotel on a first-option basis until(but not beyond)("Acceptance Date").Upon receipt and acceptance i by Hotel of this Agreement signed by Group, this Agreement will be placed on a definite basis and will be binding upon Hotel and Group.If a signed Agreement Is not received by Hotel from Group by the Acceptance Date, the offer will be null and void and neither party will have any obligations under the Agreement. In any event, this Agreement shall not be binding on the parties until signed by both parties, which shall be evidence of"Acceptance" of the Agreement. i Hotel and Group have agreed to and have executed this Agreement by their authorized representatives. ACCEPTED AND AGREED: CITY OF FORT WORTH Signature: " i Printed Name: Title: Wto, c -e- Date: Page 3 of 6 CITY SECRETARY FT. WORTH,TX COURTYARD BY MARRIOTT Fort Worth 1-30 West Near NAS JRB i Signature►9umk � t Printed Name: i da"Irao QM�If y Title: amhwA muaiyc f This Agreement Is made effective as of IY1*4% .20 a4("Effective Date"), 1 I i i I I t i JI I Page 4 of 6 OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX Exhibit A COVID•19 Guest Letter I I NOTICE TO GUESTS WHO ARE SELF ISOLATING OR HAVE BEEN IDENTIFIED AS HAVING OR SUSPECTED HAVING, THE COVID-19 CORONAVIRUS. First, we want to welcome you to our hotel'and we are sorry that you are visiting under such stressful conditions. We want you to know that we will do what we can to ensure your stay is as comfortable as possible; however, we have implemented a list of conditions that must be adhered to during your stay. The list was created to protect you and our associates during this turbulent time. • During your stay, you are asked to remain in your room at all times. If you are observed i outside your room, you will be asked to return immediately. If there are other similar instances, you will be asked to leave the property. • During your stay, there will be no housekeeping services performed in your room. We understand that you will need clean linen, towels, etc. and ask that you call the front desk to arrange for delivery of same. In addition, when it is time for you to discard dirty linen or garbage, again please contact the front desk, • You should not receive visitors during your stay at the hotel. If you do receive visitors, you may be asked to leave the property. • If there is no food option at the hotel, please contact a local delivery service. Thefront desk will have the names of food services, restaurants, etc. and can assist with ordering. I • If there is a food option at the hotel, we will deliver items to your door for a pre- arranged drop off time. The items will be left outside yourdoor. • No pets are allowed in your room. • If there are any maintenance requests during your stay, they will beevaluated and addressed accordingly. Some requests may not be addressed. j Thank you for your patience and understandingl i I i i i I Page 5 of 6 Exhibit B "Test and Results" • The City of Fort Worth agrees to remove a guest that has tested positive for COVID-19 from hotel within 24 hours after receiving positive test results. The removal of such guest(s) from Hotel must be completed following an established protocol that ensures the safety and well-being of all other guests and Hotel associates. • The City of Fort Worth agrees to coordinate and provide, at the City of Fort Worth expense, Biohazard cleaning services for each room that was occupied by a guest that has tested positive for COVID-19. Such room shall be serviced within 72 hours of the guest's departure, and the City of Fort Worth will be responsible to cover the charges of the daily rate, plus applicable taxes, for a room that Is unusable due to such cleaning process. • n i i Page 6 of 6 ADDENDUM TO GROUP SALES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND ISLAND HOSPITALITY MANAGEMENT V,LLC DBA COURTYARD BY MARRIOTT FORT WORTH I-30 WEST NEAR NAS JRB This Addendum to the Group Sales Agreement ("Addendum") is entered into by and between Island Hospitality Management V, LLC dba Courtyard by Marriott Fort Worth I-30 West Near NAS JRB ("Hotel") and the City of Fort Worth ("City"), collectively the "parties", for a purchase of licenses. The Contract documents shall include the following: r y 1. The Group Sales Agreement; 2, Exhibit A—The COVID-19 Group Letter; 3. Exhibit B—Tests and Results;and 3. This Addendum and its Exhibits A-1 and A-2. Notwithstanding any language to the contrary in the attached Group Sales Agreement(the "Agreement"), the Parties hereby stipulate by evidence of execution of this Addendum below by a representative of each party duly authorized to bind the parties hereto, that the parties hereby agree that the provisions in this Addendum below shall be applicable to the Agreement as follows: 1. Term. The Agreement shall become effective upon the signing of the Agreement 1 by an Assistant City Manager of the City(the"Effective Date")and shall expire on April 30,2020 (the Expiration Date"), unless terminated earlier in accordance with the provisions of the Agreement. The Agreement may be renewed for additional 30-day terms with the mutual written consent of the parties. 2. Costs.The City shall pay Hotel the fees established in Exhibit A-1 of this Addendum—Booking Rates and in accordance with the provisions of this Agreement.The City makes no promise or guarantee of the total amount of rooms that will be booked under this Agreement.City shall not be responsible for any incidental charges incurred by the Hotel's guests, including,but not limited to,charges for local or long distance phone calls,movie or video game rentals,or minibar or other food charges not specified by this Agreement.Hotel shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional services, The City shall not be liable for any additional expenses of Hotel not specified by this Agreement. 3. Invoicing. On a weekly basis,Hotel shall submit type written or computer printed invoices to the City for each room booked pursuant to this Agreement. City agrees to pay all invoices of Hotel within thirty(30)days of receipt of such invoice. Hotel shall submit all invoices to: Addendum to Group Sales Agreement— Courtyard by Marriott i i City of Fort Worth Attn:Roger Venables or Jean Petr,Properly Management Department 900 Monroe,Suite 400 Foil Worth TX 76102 4. Insurance.Hotel shall abide by the insurance requirements listed in Exhibit A-2 of this Addendum,which is attached hereto and incorporated herein for all purposes. 5. Sovereign Immunity. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a j government entity; such provisions are hereby deleted and shall have no force or effect. 6. Limitation of Liability and Indemnity. To the extent the Agreement, in any way, limits the liability of Hotel or requires City to indemnify or hold Hotel or any third party harmless from damages of any kind or character,City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. 7. LIABILITY AND INDEMNIFICATION. a. LIABILITY—HOTEL SHALL BE LIABLEAND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO'ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF HOTEL, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. A GENERAL INDEMNIFICATION - HOTEL HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OF, AGENTS,SERVANTSAND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS(INCLUDING ALLEGED DAMAGE OR LOSS TO HOTELS BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING-DEATH, TO ANYAND ALL PERSONS,ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF HOTEL, ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. 8. No Debt. In compliance with Article I § 5 of the Texas Constitution, it is understood and agreed that all obligations of City hereunder are subject to the availability of funds. If such funds are not appropriated or become unavailable,City shall have the right to terminate the Agreement except for those portions of funds which have been appropriated prior to termination. 9. Force Maieure. City and Hotel shall exercise eves reasonable effort to meet a y y their respective obligations as set forth in this Agreement,but shall not be held liable for any delay in or omission of performance due to force majeure or other causes beyond their reasonable Addendum to Group Sales Agreement— Courtyard by Marriott i control, including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of omission, fires, strikes, lockouts, national disasters, wars, riots, pandemics, material or labor restrictions by any governmental authority, transportation problems and/or any other cause beyond the reasonable control of the parties. 10. Addendum Controlling. If any provisions of the attached Agreement,conflict with the terms herein, are prohibited by applicable law,conflict with any applicable rule, regulation or ordinance of City,the terms in this Addendum shall control. 11, Immigration Nationality Act. Hotel shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). :Upen request by City, Hetel shall provide City peo v ,,Fn under this Agree„eni. Hotel shall use reasonable efforts to adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Hotel employee who is not legally eligible to perform such services. HOTEL SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY HOTEL, HOTEL'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Hotel, shall have the right to immediately terminate this Agreement for violations of this provision by Hotel. 12. Right to Audit. Hotel agrees that City shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Hotel involving transactions relating to the i Agreement.Hotel agrees that City shall have access during normal working hours to all necessary I Hotel facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Hotel reasonable advance notice of intended audits. (signature page follow s) 1 ' Addendum to Group Sales Agreement— Courtyard by Marriott ACCEPTED AND AGREED: CITY: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person /!� responsible for the monitoring and administration By: of this contract,including ensuring all Name: Jay Chapa��� performance and reporting requirements. Na _ i Title: Deputy City Manager r �� Date: d �a Approval Recommended: Name: og,r na es Title: ssista t D rect r,Property Management i r� Name: R g enables By: Na rr Title; Assistant Director,Pro: ire ��.. I.. Management . A�. Attest: U roved as to Form and Legality: y Na Name: Mary Kays Title:Assistant City Attorney Title: City Secretary i HOTEL: Contract Authorization: M&C:Not required Island Hospitality Management V,LLC Na e: d u uv- Date: p��SM. 1/"&.0 Addendum to Group Sales Agreement— UFFlt; AL RECORD Courtyard by Man•iott CITY SECRETARY FT WORTH,TX EXHIBIT A-1—BOOKING RATES The Hotel will provide room nights) in the pattern as set forth below(such number and pattern, the "Room Night Commitment"). Start Day-Date End Day-Date Daily Total of Sleeping Room Rooms Rate per Night 52 Rooms-2°d $89.00 Floor Hotel rates confirmed above are for single occupancy.Additional occupants may be subject to an additional charge.Hotel rates are also subject to adjustment by the Hotel as further described in this Agreement in the event Group's total program requirements are modified by the Group. FOOD &BEVERAGE: Based on Group's requirements,Hotel's will provide the following pricing for meals as needed: Breakfast:$7 per person Lunch: $l 2 per person Dinner:$18 per person Meals will be individually packaged&delivered to individual rooms,no communal food or beverage will be served on Hotel premises—Client and Hotel must mutually agree on a set delivery time for each meal on each da Addendum to Group Sales Agreement— Courtyard by Marriott I I i i - I I 1 1 EXHIBIT A-2 INSURANCE RE, � k Addendum to Group Sales Agreement— Courtyard by Marriott i _.n0 1 ® EXHIBIT A-2 DATE(MM/DD/YYYY) AC RO CERTIFICATE OF LIABILITY INSURANCE 1/8/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marissa Jasek Arthur J. Gallagher Risk Management Services, Inc. PHONE 713-935-2427 aC No:713-935-4660 1900 West Loop South E MAIL Suite 1600 ADDREss: Marissa Jasek@ajg.com Houston TX 77027 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Som o America Insurance Company 11126 INSURED INSURER B:Endurance American Insurance Company 10641 Island Hospitality Management V, LLC 222 Lakeview Avenue, Suite 200 INSURER c:Federal Insurance Company 20281 West Palm Beach, FL 33401 INSURER D:SOm o America Fire&Marine Insurance Company 38997 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:35321302 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MM/DDY/YYYY MMIDDIYYYY CY EXP LIMITS LTR B X COMMERCIALGENERALLIABILITY GGRIO010374003 12/31/2019 12/31/2020 EACH OCCURRENCE $1,000.000 DAMAGE TO RENTED CLAIMS-MADE ruOCCUR PREMISES Ea occurrence $1,000,000 X See Remarks MED EXP(Any one person) $EXCLUDED PERSONAL&ADV INJURY $1,000.000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑PRO a LOC PRODUCTS-COMP/OPAGG $2,000,000 JECT OTHER: S A AUTOMOBILE LIABILITY ACV41210K0(ADS) Ea 12/31/2019 12/31/2020 COMBINEDSINGLELIMIT $1,000,000 accident A ACV41209JO(MA) 12/31/2019 12/31/2020 X ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS PERT HIRED NON-OWNED PROY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident X See Remarks Comp/Coll Dad $1.000 C X UMBRELLA LIAR N OCCUR See Attached 12/31/2019 12/31/2020 EACH OCCURRENCE $100.000,000 H1EXCESS LIAB CLAIMS-MADE AGGREGATE $100.000,000 DED I X I RETENTION$1 n nnn $ D WORKERS COMPENSATION JCDS1027BO 12/31/2019 12/31/2020 X PER OTH- ANDEMPLOYERS'LIABILITY YIN STATUTE ER _. ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLIJ MN N I A (Mandatory in NH) E.L.DISEASE-E4 EMPLOYEE $1,000.000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Liquor Liability GGR10010374003 12/31/2019 12/31/2020 Each Common Cause $1,000,000 Policy Aggregate $5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached it more space is required) INSURER(S)AFFORDING COVERAGE: INSURER A,B,and D have AM Best Rating A+XV. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. For Evidence Only AUTHORIZED UPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: _ LOC#: ACOCN?"® ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Arthur J.Gallagher Risk Management Services,Inc. Island Hospitality Management V,LLC 222 Lakeview Avenue,Suite 200 POLICY NUMBER West Palm Beach,FL 33401 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE GL Forms: Waiver CG2404 0509.Additional Insured CG2026 0413.Additional Insured Franchisor CG2029 04 13.Primary&Non-Contributory CG2001 0413. EGLO9180516 Primary&Non-Contributory for specific entities where applicable.Herbicide&Pesticide Limited Pollution EGLO647 0716.NY Third Party Cancel (30 days)EGL1380 0616.GKLL(State of MA ONLY)Included in GL Policy($1M Limit—Each Location&Aggregate,subject to$1,000 comp/coll deductible)Per form EGL0645 0616. Auto Forms: Additional Insured:SCA 01 002 1013;SCA 01 016 0718(FL);SCA 01 013 0718(NY);SCA 01 014 078(KY).Various state specific provisions apply per policy. Waiver:CA0444 10-13.Primary&Non-Contributory:SCA00 012 10/13 and SCA01 016 0310(FL).Various state specific provisions apply per policy.GKLL(All Other States except MA)Included in Auto Policy($1 M Comprehensive Limit subject to deductibles of$1,000 each auto/$2,500 maximum for all loss in any one event;$1 M Collision subject to a deductible of$1,000 for each customer's auto)per form CA9937 10/13.Hired Car Physical Damage—ACV subject to:$100 Comprehensive Deductible;$1,000 Collision Deductible Workers Comp Forms:Waiver WC000313 4-84, Umbrella Liability Policy#:93649616-Effective 12/31/2019-12/31/2020 Carrier:Federal Insurance Company-NAIC#20281;AM Best Rating:A++XV Limit:$15,000,000;Retention:$10,000 Policy has per location aggregate subject to maximum of 10 locations. Excess Liability Policy#:ECO2060612791-Effective 12/31/2019-12/31/2020 Carrier:Ohio Casualty Insurance Company-NAIC#24074;AM Best Rating:A XV Limit:$10,000,000 xs$15,000,000 Policy has per location aggregate subject to maximum of 10 locations. Excess Liability Policy#:EXC3237055-Effective 12/31/2019-12/31/2020 Carrier:Great American Assurance Company-NAIC#26344;AM Best Rating:A+XV Limit:$25,000,000 xs$25,000,000 Policy has per location aggregate subject to maximum of 10 locations. Excess Liability Policy#:XC5EX00885191-Effective 12/31/2019-12/31/2020 Carrier:Everest National Insurance Company-NAIC#10120;AM Best Rating:A+XV Limit:$25,000,000 xs$50,000,000 Excess Liability Policy#:USL003381195-Effective 12/31/2019-12/31/2020 Carrier:Fireman's Fund Insurance Company-NAIC#21873;AM Best Rating:A+XV Limit:$25,000,000 xs$75,000,000 Employment Practices Liability Policy#:MR191915-Effective 12/31/2019-12/31/2020 Carrier:Underwriters at Lloyds,London(AM Best Rating:A X Limit:$5,000,000 Each Claim and Max Limit Subject to SIR of$25,000 Each and Every Claim. Crime Policy#:CCP004915420-Effective: 11/1/2019-11/1/2020 Carrier:Fidelity and Deposit Company of Maryland(NAIC 39306;AM Best A+XV) Limit:Employee Dishonesty(Theft)$1,000,000/Deductible$5,000;Guest Property-In Safe Deposit Box$100,000;Guest Property Inside the Premises $500,000 Occurrence/$20,000 Per Guest.Guest Property Deductible:$1,500 Terrorism Liability Policy#:FC0177619-Effective 12/31/2019-12/31/2020 Carrier:Underwriters at Lloyds,London-AM Best Rating:A XV Limit$50,000,000 Per Occurrence subject to$25,000 Deductible Each Occurrence E&O-Professional Liability Policy#:0310-4941-Effective 12/31/2019-12/31/2020 Carrier:Allied World Surplus Lines Insurance Company-NAIC#24319;AM Best Rating:A XV Limit: $5,000,000 Each Claim Including Claim Expenses and SIR$10,000 Each and Every Claim Cyber Policy Number W1 D407190401-Effective 12/31/19-12/31/2020 Carrier:Underwriters at Lloyds,London-AM Best Rating:A XV Policy Aggregate$3M subject to$75,000 Retention Each Claim;$10,000 Retention for Forensic&Public RelationslCrisis Management and$5,000 for Legal. Description of Operations: ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD i S City of Fort Worth EOC i Interoffi,ce Me n o To: Cynthia B. Garcia,Assistant Finance Director, Flnanc►,sl Management Services Leann Guzman, Senior Asslstant City Attorney j, Jesus J. Chapa, Deputy City Manager From: Steve Cooke, Director, Property Management Department Roger Venables,Assistant DireOo Date: March 26, 2020 Subject: HOTELS FOR FIRST RESPONDER QUARANTINE ' } Covid-19 is an Infectious disease caused by severe acute respiratory syndrome coronavlfus 2; a strain similar.to SARS,The disease has quickly spread and the World Health Organization(WHO) declared it a global pandemic. Currently the United States Is working to prevent mass infection In I the country by passing a 15 day guide that is intended to slow the spread of the virus. As a consequence, there exists a need to ensure the pandernlc does not spread In Fort Worth. i To ensure safety and Immediate detection of potential Infection among first responders, the City of Fort Worth will enter Into contracts with 3 hotels as Identified below, to shelterfirst responders to be quarantined due to-exposure to DOMD-19 or a positive COVID-19 test and not needing hospitalization. The cost of'this procurement will be up to$99,900.00.The-quoted cost per day*per room for each i hotel Is listed below and does not include cost.for flood or subsequent sanitizing, of:the room following use. ' Hotel and Locations, Rate Rooms Available f Courtyard Fort Worth 1--30 .$89 per night 52 6530 Wont Freeway Fort Worth, Texas 75202 t f Rate Rooms Available Residence Inn Cultural District $99 per night 40. I 2500 Museum 111ray ' Fort Worth, Texas 76107 Hilton Fort Worth Downtown $89 per night 294 815 Main Street Fort'Worth, Texas 76102 Approvers: MD Leann G man, Seni Assistant City Attorney, Section Chief Cynthia B. Garcia, Assistant Finance Director, inancfal Management Services ; Jesus J. Chapa, Deputy City Manager I G Mark Rauscher,JEOC Approver { . i { 2 . i i