HomeMy WebLinkAboutContract 53788 CSC No. 53788
t,ECEI VET
APR 13 2020
CITY OF FORT woRTH VENDOR SERVICES(AGREEMENT
C'T'SECRETARY FOR LAUNDRY SERVICES FORIEMEMENCY SHELTER OPERATIONS
This VENDOR SERVICES AGREEMENT (`Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"),a Tex;Ls home rule municipality,acting by and through
Fernando Costa, its duly authorized Assistant City Mai iager, and Ansar Group, Inc. doing business as
United Linen and Laundry Services,Inc. ("Vendor"),ac i g by and through Mohammed Bashir,its duly
authorized General Manager,each individually referred t 3 as a"party"and collectively referred to as the
"parties."
AGREEMENT DOCUMENTS:
i
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Map of Location
Exhibits A,B and C,which are attached hereto and inco orated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the�terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. SCOPE OF SERVICES.
Vendor will provide laundry services for the C 's emergency overflow shelter that has been
opened to protect the health and safety of citizens during the pandemic outbreak of novel coronavirus.
Exhibit"A,"-Scope of Services more specifically descrit es the services to be provided hereunder.
2. TERM.
This Agreement shall begin upon execution("Eff�ctive Date")and shall expire immediately upon
the closing of the overflow shelter or upon written notice b j the City,whichever is first("Expiration Date").
3. COMPENSATION.
City shall pay Vendor in accordance with the fee s�hedule in accordance with the provisions of this
Agreement and Exhibit`B,"—Price Schedule. Vendor shill not perform any additional services or bill for
expenses incurred for City not specified by this Agreement!unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
I
4. TERIWWATION.
4.1. Written Notice. City may terminate thisAgreement at any time and for any reason by
providing Vendor with written notice of termination.The termination shall be immediate upon notice or on
a date certain,if the City includes a specific date oftermin tion in its written notice.Vendor may terminate
this Agreement at any time and for any reason by providin City 60 days'written notice of termination.
i
OFFRC- i,RECORD
TARY
Vendor Services Agreement y yp']j�j¢"� I ;;�-TX
S 0 ®eGGU U
'V
i
4.2 Non-appropriation of Funds. In ithe event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence
and this Agreement shall terminate on the last;day of i he fiscal period for which appropriations were
received without penalty or expense to City of any kii�d whatsoever, except as to the portions of the
payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Vendor!for services actually rendered and completed up to the
effective date of termination and Vendor shall continue to provide City with services requested by City and
in accordance with this Agreement up to the effective d4 of termination.
5. DISCLOSURE OF CONFLICTS AND CONF MENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts?of interest related to Vendor's services under this
Agreement. In the event that any conflicts of interest anise after the Effective Date of this Agreement,
Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,agrees
that it shall treat all information provided to it by City(`;`City Information")as confidential and shall not
disclose any such information to a third party without theprior written approval of City.
5.3 Unauthorized Access.,Vendor shall store and maintain City Information in a secure manner
and shall not allow unauthorized users to access; modify, delete or otherwise corrupt City Information in
anyway.Vendor shall notify City immediately ifthe security or integrity of any City Information has been
compromised or is believed to have been compromised,ill'which event,Vendor shall,in good faith,use all
commercially reasonable efforts to cooperate with City in identifying what information has been accessed
by unauthorized means and shall fully cooperate with City to protect such City Information from further
unauthorized disclosure.
6. RIGHT TO AUDIT.
Vendor agrees that City shall,until the expirationof seven(7)years after final payment under this
contract,or the final conclusion of any audit commenced during the said three years,have access to and the
right to examine at reasonable times any directly pertinent books,documents,papers and records,including,
but not limited to,all electronic records,of Vendor involving transactions relating to this Agreement at no
additional cost to City. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section.Cjity shall give Vendor reasonable advance notice
of intended audits.
This section shall survive the expiration or termination of is Agreement.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Vendor'shall operate as an independent contractor as to
all rights and privileges and work performed under this ,Agreement, and not as agent, representative or
employee of City. Subject to and. in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers,: agents, servants, employees, consultants and
Vendor Services Agreement Page 2 of 13
i
}
I
subcontractor.Vendor acknowledges that the doctrine o respond'eat superior shall not apply as between
City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants,
Vendors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Ve#dor.It is further understood that City shall in no
way be considered a Co-employer or a Joint employ r of Vendor or any officers, agents, servants,
employees or subcontractor of Vendor. Neither Vendor nor any officers,agents, servants, employees or
subcontractor of Vendor shall be entitled to any employment benefits from City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers,agents,servants,employees or subcontractor.
8. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY- VENDOR SU414L BE L LE AND RESPONSIBLE FOR ANY AND
ALL ROPERTY DAMAGE Aim/OR PERSONAL WJURY INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANYSLIVD OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THk NEGLIGENT ACT(S) OR OM1rSSION(S),
MALFEASANCE OR INTENTIONAL MISCOADUOT OF VENDOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
8.2 GENERALEVDEMNIFICATION-VE4WORHEREBYCOVENANTSANDAGREES
TO EYDEMIVIFY,HOLD HARMLESS AND DEFEND 1CITY ITS OFFICERS,AGENTS,SERVANTS
AND EMPLOYEES;FROMA ND A GAEVSTA NYANO ALL CLAIMS OR LAWSUITS OFANY RIND
OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY
RESULTING LOSTPROFHS)ANDIOR PERSONAL JURY,INCLUDING DEATH,TOANYAND
ALL PERSONS,ARISING OUT OF OR EV CONNECTION WITH THIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS �OR OMISSIONS OR MALFEASANCE OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS Ol EMPLOYEES
8.3 INTELLECTUAL PROPERTY EVDERNIFICATION — Vendor agrees to defend,
settle,or pay,at its own cost and expense, any claim 4r action against City for infringement of any
patent,copyright,trade mark,trade secret, or similai property right arising from City's use of the
software and/or documentation in accordance with this Agreement, it being understood that this
agreement to defend, settle or pay shall not apply if i✓ity modifies or misuses the software and/or
documentation.So long as Vendor bears the cost and expense of payment for claims or actions against
City pursuant to this section,Vendor shall have the right to conduct the defense of any such claim or
action and all negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully anticipate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City' interest, and City agrees to cooperate with
Vendor in doing so.In the event City,for whatever r ,ason,assumes the responsibility for payment
of costs and expenses for any claim or action brought a ainst City for infringement arising under this
Agreement,City shall have the sole right to conduct t#e defense of any such claim or action and all
negotiations for its settlement or compromise and to sle or compromise any such claim; however,
Vendor shall fully participate and cooperate with City din defense of such claim or action.City agrees
to give Vendor timely written notice of any such claims or action,with copies of all papers City may
receive relating thereto.Notwithstanding the foregoi g,City's assumption of payment of costs or
expenses shall not eliminate Vendor's duty to indemni City under this Agreement.If the software
and/or documentation or any part thereofis'held to;infringe and the use thereof is enjoined or
restrained or,if as a result of a settlement or comprome,such use is materially adversely restricted,
Vendor shall,at its own expense and as City's sole re edy,either: (a) procure for City the right to
Vendor Services Agreement Page 3 of 13
i
i
continue to use the software and/or documentation;or'(b)modify the software and/or documentation
to make it non-infringing, provided that such modification does not materially adversely affect
City's authorized use of the software and/or' documjentation; or (c) replace the software and/or
documentation with equally suitable, compatible, ?and functionally equivalent non-infringing
software and/or documentation at no additional charge to City; or (d) if none of the foregoing
alternatives is reasonably available to Vendor terminate this Agreement,and refund all amounts paid
to Vendor by City,subsequent to which termination City may seek any and all remedies available to
City under law.
Section$shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
i
9.1 Assignment.. Vendor shall not assign or subcontract any of its duties,obligations or rights
under this Agreement without the prior written consent of City.If City grants consent to an assignment,the
assignee shall execute a written agreement with City and Vendor under which the assignee agrees to be
bound by the duties and obligations of Vendor under this Agreement.Vendor and Assignee shall be jointly
liable for all obligations of Vendor under this Agreement prior to the effective date of the assignment.
9.2 Subcontract.. If City grants consent to a`,subcontract, sub Vendor shall execute a written
agreement with Vendor referencing this Agreement under which sub Vendor shall agree to be bound by the
duties and obligations of Vendor under this Agreement as such duties and obligations may apply.Vendor
shall provide City with a fully executed copy of any suchsubcontract.
10. INSURANCE.
Vendor shall provide Citywith certificate(s) of Lance documenting Policies of the followin
g
types and minimum coverage limits that are to be in of+prior to commencement of any work pursuant
to this Agreement:
10.1 C vera and Limits #o �e
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence,on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:,
Statutory limits according to the exas Workers' Compensation Act or any other
state workers' compensation law where the work is being performed
Employers' liability
Vendor Services Agreement Page 4 of 13
i
$100,000- Bodily Injury b accident;each accidentloccurrence
$100,000- Bodily Injury b disease;each employee
$500,000- Bodily Injury b disease;policy limit
(d) Professional Liability(Errors&missions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limi
Professional Liability coverage nay be provided through an endorsement to the
Commercial General Liability �CGL) policy, or a separate policy specific to
Professional l &O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,#nd maintainei for the duration of the contractual
agreement and for two (2)years following completion of services provided. An
annual certificate of insurance shol be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability d automobile liability policies shall name City
as an additional insured thereon,�,as. its interests may appear.The term City shall
include its employees, officers,officials,agents,and volunteers in respect to the
contracted services.
(b) The workers' compensation poliey shall include a Waiver of Subrogation (Right
of Recovery)in favor of'iCity.
(e) A minimum of Thirty (30) days/ notice of cancellation or reduction in limits of
coverage shall be provided to Citf. Ten(10)days'notice shall be acceptable in the
event of non-payment of premium.Notice shall be sent to the Risk Manager,City
of Fort Worth,200 Texas Street,�ort Worth,Texas 76102,with copies to the Fort
Worth City Attorney at the same uddress.
(d) The insurers for all policies must be licensed and/or approved to do business in the
State of Texas.All insurers must have a minimum rating of A-VII in the current
A.M.Best Key Rating Guide,or lave reasonably equivalent financial strength and
solvency to the satisfaction ofRisk Management.If the rating is below that
required,written approval of Ris4 Management is required.
(e) Any failure on the part of City tq request required insurance documentation shall
not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evide{icing that Vendor has obtained all required
insurance shall be delive#ed to thd City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. COMPLIANCE WITH LAWS--ORDINANCES,RULES AND REGULATIONS.
Vendor agrees that in the performance of its dbligations hereunder, it shall comply with all
applicable federal, state and local laws,ordinances,rules 6d regulations and that any work it produces in
Vendor Services Agreement Page 5 of 13
i
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances,rules and regulations. if City notifies Vendor of any violation of such laws, ordinances, rules
or regulations,Vendor shall immediately desist from and�icorrect the violation.
12. NON-DISCRIMINATION COVENANT. I
Vendor, for itself, its personal representatives, assigns, subcontractors and successors in interests
as part of the consideration herein, agrees that;in the performance of Vendor's duties and obligations
hereunder,it shall not discriminate in the treatment or employment of any individual or group of individuals
on any basis prohibited by law. IF ANY CLAIM ARI ES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT; BY VENDOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST,
VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY
AND HOLD CITY HARMLESS FROM SUCH CLAIM.
.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives,(2)delivered by facsimile with electronic confirmation of the transmission,or(3)received
by the other party by United States Mail,registered,return receipt requested,addressed as follows:
To CITY: To 1 ENDOR:
City of Fort Worth a A`1l—ej ZlAaAl
Attn:Fernando Costa,Assistant City Manager TitleJ}, s
200 Texas Street =.. r > t3
Fort Worth,TX 76102-6314 x--j�s AJ /X. i
Facsimile: (817)392-8654 Facsimile:_
With copy to Fort Worth City Attorney's Office at
same address
14. SOLICITATION OF EMPLOYEES.
Neither City nor Vendor shall, during the term ol this Agreement and additionally for a period of
one year after its termination, solicit for employment oi employ, whether as employee or independent
contractor,any person who is or has been employed by the other during the term of this Agreement,without
the prior written consent of the person's employer.Notwi standing the foregoing,this provision shall not
apply to an employee of either party who responds to a ge eral solicitation of advertisement of employment
by either party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of tl�is Agreement,City does not waive or surrender
any of its governmental powers or immunities.
Vendor Services Agreement Page 6 of 13
i
f
16. NO WAIVER j
The failure of City or Vendor to insist upon th performance of any term or provision of this
Agreement or to exercise any right granted herein shal I not constitute a waiver of City's or Vendor's
respective right to insist upon appropriate performance ot to assert any such right on any future occasion.
17. GOVERNING LAW I VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas.If any action,
whether real or asserted,at law or in equity, is brought pursuant to this Agreement,venue for such action
shall lie in state courts located in Tarrant County,Texas of the United States District Court for the Northern
District of Texas,Fort Worth Division.
18. SEVERABRXrY.
If any provision of this Agreement is held to invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions s 1 not in any way be affected or impaired.
19. FORCE MAJEURE.
City and Vendor shall exercise their best efforts meet their respective duties and obligations as
set forth in this Agreement,but shall not be held liable for any delay or omission in performance due to
force majeure or other causes beyond their reasonable control, including,but not limited to, compliance
with any government law, ordinance or regulation, acts 6f God,acts of the public enemy, fires, strikes,
lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.The Parties acknowledge that this Agreement is
being entered into during a state of emergency following the COVID-19 pandemic outbreak.The Parties
agree that this provision shall not apply to the COVID-19 Oandemic outbreak unless a subsequent binding
order is issued by an entity with direct jurisdiction over Vendor or City that prohibits the continuation of
the services.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are fat reference purposes only,shall not be deemed a
part of this Agreement,and are not intended to define or l*it the scope of any provision of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its c*nsel have reviewed and revised this Agreement
and that the normal rules of construction to the affect th any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation§f this Agreement or Exhibits A,B,and C.
22. AMENDMENTS!MODIFICATIONS/EXTENSIONS.
No amendment,modification,or extension ofthisjAgreement shall be binding upon a party hereto
unless set forth in a written instrument,which is executed Eby an authorized representative of each party.
Vendor Services Agreement Page 7 of 13
i
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A,B!and C,contains the entire understanding and agreement
between City and Vendor,their assigns and successors in interest,as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is here by declared null and void to the extent in conflict
with any provision of this Agreement. 1
24. COUNTERPARTS AND ELECTRONIC SIGI'NATURE.
This Agreement may be executed in multiple coutiterparts, each of which shall be an original and
all of which shall constitute one and the same instrument A facsimile copy or computer image, such as a
PDF or tiff image, or a signature,shall be treated as and shall have the same effect as an original.
25. WARRANTY OF SERVICES AND RIGHT TO ASSURANCES.
Vendor warrants that its services will be of a high quality and conform to generally prevailing
industry standards, including specifically that the articles cleaned in connection with this Agreement will
be cleaned and sanitized to sufficient temperatures to kill acteria and viruses such as the seasonal flu and
coronaviruses. Upon written notice of any breach of this warranty,at City's option,Vendor shall either(a)
use commercially reasonable efforts to re-perform.the sery ces in a manner that conforms with the warranty,
or (b) refund the fees paid by City to Vendor for the nonconforming services. Regardless of the option
chosen by the City, VENDOR AGREES TO INDEMI'IIIFY AND HOLD CITY HARNMESS FOR
ANY CLAIMS, CAUSES OF ACTION, COSTS, OR DAMAGES CAUSED BY VENDOR'S
BREACH OF ANY WARRANT FOR THE SERVICES PROVIDED IN CONNECTION WITH
THIS AGREEMENT.The City shall have the right to reqluest assurances from Vendor by requesting such
assurances via email to the email address included in the�otice provision of this Agreement.In the event
the Vendor does not respond within twelve hours to the Cit y's request for assurances and confirm its ability
and intent to continue performing,the Vendor shall be in breach of this Agreement.
26. IMMIGRATION NATIONALITY ACT.
Vendor shall verify the identity and employmentl eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon
request by City, Vendor shall provide City with copies of all 1-9 forms and supporting eligibility
documentation for each employee who performs Work unlder this Agreement. Vendor shall adhere to all
Federal and State laws as well as establish appropriate procedures and controls so that no services will be
performed by any Vendor employee who is not legally)eligible to perform such services. VENDOR
SHALL INDEMNIFY CITY AND HOLD CITY 1 HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIOISS OF THIS PARAGRAPH BY VENDOR,
VENDOR'S EMPLOYEES,SUBCONTRACTORS,A GENTS, OR LICENSEES.City, upon written
notice to Vendor, shall have the right to immediately t rminate this Agreement for violations of this
provision by Vendor.
27. OWNERSHIP OF WORK PRODUCT:
City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and
documentation, created, published,displayed, and/or pro
in conjunction with the services provided
under this Agreement(collectively,"Work Product". F City shall be the sole and exclusive owner
of all copyright,patent, trademark, trade secret and otherl proprietary rights in and to the Work Product.
Vendor Services Agreement Page 8 of 13
i
Ownership of the Work Product shall inure to the bene of City from the date of conception,creation or
fixation of the Work Product in a tangible mediu of expression (whichever occurs first). Each
copyrightable aspect of the Work Product shall be consi ered a"work-made-for-hire"within the meaning
of the Copyright Act of 1976,as amended. If and to the xtent such Work Product,or any part thereof, is
not considered a "work-made-for-hire" within the meaAing of the Copyright Act of 1976, as amended,
Vendor hereby expressly assigns to City all exclusive riiht,title and interest in and to the Work Product,
and all copies thereof,and in and to the copyright,patent trademark,trade secret,and all other proprietary
rights therein, that City may have or obtain, without fuer consideration, free from any claim, lien for
balance due,or rights of retention thereto on the part of Tty.
28. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to execute
this Agreement on behalf ofthe respective party,and that uch binding authority has been granted by proper
order,resolution,ordinance or other authorization ofthe a tity.This Agreement and any amendment hereto,
may be executed by any authorized representative of Vendor whose name,title and signature is affixed on
the Verification of Signature Authority Form,which is attached hereto as Exhibit"C". Each party is fully
entitled to rely on these warranties and representations ixi entering into this Agreement or any amendment
hereto.
29. CHANGE N COMPANY NAME OR OWNiRSHIP
Vendor shall notify City's Purchasing 1Vlanager4 in writing, of a company name, ownership, or
address change for the purpose of maintaining updated Ci�y records.The president of Vendor or authorized
official must sign the letter. A letter indicating changes in a company name or ownership must be
accompanied with supporting legal documentation such 4 an updated W-9, documents filed with the state
indicating such change, copy of the board of director's resolution approving the action, or an executed
merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact
future invoice payments.
30. PROHIBITION ON CONTRACTING WITH(COMPANIES THAT BOYCOTT ISRAEL
Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code,the
City is prohibited from entering into a contract with a company for goods or services unless the contract
contains a written verification from the company that it:(1 b does not boycott Israel;and(2)will not boycott
Israel during the term of the contract. The terms"boycol Israel"and"company"shall have the meanings
ascribed to those terms in Section 808.001 ofthe Texas Gorernment Code. By signing this contract,Vendor
certifies that Vendor's signature provides written verifies on to the City that Vendor:(1)does not boycott
Israel;and(2)will not boycott Israel during the term of ft contract.
31. CONFIDENTIAL INFORMATION
Vendor acknowledges that CITY is a governmental entity and is subject to the Texas Public
Information Act("Act"). By executing this agreement, Vendor acknowledges that this agreement will be
publicly available on the CITY's website, and Vendor is;therefore waiving any claim of confidentiality,
whether based in statute or the common law,to any and ill materials contained as part of this agreement
including all documents and information referenced herein or attached hereto.
(signature page_j[ffows)
Vendor Services Agreement Page 9 of 13
IN WIT:ASS WHEREOF, the parties hereto have executed this Agreement in multiples this
day of AsD ri 20X
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
,--Lj1�---- this contract including ensuring all performance and
By; Fema,do COStd(A�r 10,2020; a
Name: Fernando Costa
repirting requirements.
Title: Assistant City Manager
Date:
�011%Q cl% t0
By; Sonia Singleton(A r8,2020)
Name: Sofia Sitgletoi
APPROVAL RECOMAMNDED•
• � Title:Assistant Director
i
APPROVED AS TO FORM AND LEGALITY:
13y; Kevin Gunn( pr 10,2020)
1
Name: KPyi,Ginn r !Title: IT Director t By:! Jo Pate(Ap 1 , 020)
Name: Jo Ann Pate
ATTEST: '�' ; ' I Title: Assistant City Attorney
CO TRACT AUTHORIZATION:
��/�e ✓� w M C': N/A
By:
Name: Mary Kays&,-
Title: City Secretary
i
i
VENDOR'
— ATTEST:
+ZlNEr7u�
,�� I .SX
By: I rrp"0 p/ //Vc- 6(h �N%1G�1�n By:
Name: Name:
Title: s1'�n/r9 P,��. Titlj:
Date: �o?!�
I
I
Vendor Services Agreement Page 10 of 13
i
I
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples this
day of 20
— I
ACCEPTED AND AGREED:
i
CITY OF FORT WORTH:
CQ,�TRACT COMPLIANCE MANAGER:
By igning I acknowledge that I am the person
1(,i responsible for the monitoring and administration of
this contract,including ensuring all performance and
By; Fernando Costa(Apr10,2020)
Name: Fernando Costa
rep doting requirements.
Title: Assistant City Manager
0`I
Date:
By Sonia Singleton(A'r8,2020)
Name: Solia Siiglet of
APPROVAL RECOMMENDED: Title:Assistant Director
APPROVED AS TO FORM AND LEGALITY:
uA.q, {
By: Kevin Gunn(Apr 10,2020)
Name: KPvi, Gu„
Title: IT Director By: Jo Pate(A
Name: Jo Ann Pate
ATTEST: Title: Assistant City Attorney
(� CONTRACT AUTHORIZATION:
By:
�U M1C: N/A
Name: Mary Kayser
Title: City Secretary
VENDOR
ATTEST:
By: g bsZ /V /l/s',� ,t By:
Name: ! Narrie:
Title: ? r Title:
Date: .
Vendor Services Agreement Page 10 of 13
i
i
I
EXHIBIT A
SCOPE iOF SERVICES
I
Vendor shall provide laundry services to the City's emergency overflow shelter located at the Fort Worth
Convention.Center, 1101 Commerce St,Fort Worth,Texas 76102("Location")at the desired points for
pickup and drop off ofthe Laundry as indicated on the map attached as Exhibit C.Vendor shall supply
City with a sufficient number of laundry bags for the City to package all dirty laundry that will be sent
with Vendor to be cleaned.City shall separate thg laundry, into three separate piles:(1)towels.(2)
washcloths,and(3)all other linens needing to be washed Vendor shall make a pick up from the Location
indicated on the Map attached as Exhibit C every morning at 8:00am.Vendor shall load and transport all
laundry requested by City to be cleaned("Laundry")to Vendor's facility.Vendor shall weigh the
Laundry,excluding any rented items(towels and washcloths),immediately upon picking up the Laundry
to determine the weight.Vendor shall wash and sanitize all Laundry and used,reusable laundry bags to
temperatures sufficient to kill all bacteria and/or viruses.Vendor shall neatly package and return all
Laundry to the Location no later than 4:00pm that same 4y.
Additionally,Vendor shall supply clean,sanitized bath towels and washcloths for the City each day.The
exact number of towels and washcloths requested will vai y each day,but the City will notify Vendor no
later than 10:00 am of the amount of each item needed for the same-day delivery at 4:00 pm that night.
All towels and washcloths shall be delivered to City at the same time the Laundry is returned after being
cleaned.
The City will take efforts to ensure guests in the shelter t return all towels and washcloths;however,City
shall not be responsible for any towels or washcloths that are lost or otherwise not returned.
i
i
Vendor Services Agreement—Exhibit A Page I I of 13
i
PRICE SCHEDULE
Vendor shall be paid on a monthly basis.Vendor shall st nd the City a correct and accurate invoice at the
end of each month showing the number of pounds of Laundry picked up from the City and returned to the
City and the number of pounds of rented bath towels and washcloths by City in the immediately preceding
month. Invoices shall be provided to the City no later th the 101 day of each month. The City shall pay
vendor within thirty(30)days of receiving a correct and accurate invoice.
ITEM PRI1 CE PER POUND
Pick up,washing,sanitizing,folding,drop off* $2.00 at the time of pick-up
Bath towel and washcloth Rental $2.40 per pound at the time of drop off
*Rented items,bath towels and washcloths,shall not be accessed an additional charge for pick up,delivery,
washing,sanitizing,or folding;the price for the rented items per pound shall include all of these services.
I
Vendor Services Agreement—Exhibit B Page 12 of 13
EX IBff 1C
MAP OF FACILITY
Ll w t[c'vetp XXX e«sma;ie la;
XXX
x L�
� - p is p c s A _
h.RENA EXH'_RIT Filial:
13 TI
s
M14 ti. 7 as -••--- t.«. 1
A YS 1
First Level/Ground 14a TC", 1� Homeless Shelter
Operation Plan
FORT WORTH
FWCc: covio 19
CONVENTION CENTERt'—
sewnd Level -
a t
Vendor Services Agreement—Exhibit C Page 13 of 13