HomeMy WebLinkAboutContract 37686-A1 (2)cirY SECRETM
CONTRACT NO
STATE OF TEXAS § FIRST AMENDMENT TO
§ CITY SECRETARY CONTRACT
COUNTY OF TARRANT § NO.37686
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 37686
("Agreement") is made and entered into by and between THE CITY OF FORT WORTH ("CITY"), a
home rule municipal corporation situated in Tarrant, Denton, Parker and Wise Counties acting by and
through its duly authorized Assistant City Manager, and CROWE HORWATH, LLP
("CONSULTANT") acting by and through its duly authorized representative
WHEREAS, the CITY and CONSULTANT, made and entered into City of Fort Worth City
Secretary Contract No. 37686, ("CONTRACT"), which was authorized by the City Council VIA M&C
C-23029 on September 9, 2008 and M&C C-23059 on September 23, 2008; and
WHEREAS, the CONTRACT involves staff augmentation services for completion of the City's
FY 2007 and FY 2008 Comprehensive Annual Financial Reports; and
WHEREAS, the parties now wish to amend the contract to expand the scope of services and
increase the compensation.
NOW, THEREFORE, CITY and CONSULTANT, agree as follows:
Section 1—Scope of Services is amended to add the following to Exhibit "A," Statement of Work:
4. (h) Provide additional staff resources to complete trial balances for 150 funds, and provide other
reconciliation and analytical services.
2.
Section 3 —Compensation is amended to read as follows:
The City shall pay Consultant an amount not to exceed $190809000.00 ("Contract Amount") in
accordance with the provisions of this Agreement and the Payment Schedule attached as Exhibit "B,"
which is incorporated for all purposes herein. Consultant shall not perform any additional services for the
First Amendment to Contract No. 37686
Page 1 of 2
OFFICIAL RECORD
FT � iru0p iAj TIC j
City not specified by this Agreement unless the City requests and approves in writing the additional costs
for such services. The City shall not be liable for any additional expenses of Consultant not specified by
this Agreement unless the City first approves such expenses in writing.
3.
Exhibit B —Payment Schedule is amended to add the following:
2. City acceptance of Deliverables:
e. Adjustments and auditable trial balances provided to the external auditors $120,000.
f. Departmental assistance in gathering information, preparing necessary schedules, updating
incomplete accounting data and other tasks necessary to complete tasks for the 2007 audit
process for Municipal Courts $30,000.
4.
All other provisions of the CONTRACT that are not expressly amended herein shall remain in
full force and effect.
Executed on this the day of , 2008.
ATTES
By: /
Marty Hendrix
City Secretary
APPROVED AS TO FORM
AND LEGALITY:
13. Farmer
City Attorney
Contract Authorization:
M&C: G-16354
Date Approved: November 11, 2008
First Amendment to Contract No. 37686
Page 2 of 2
CITY OF FORT WORTH:
Karen Montgome / 9/0&
Assistant City Manager/6rb
Date:
CONSULTANT:
Crowe Hth, LLP
Bert G. Nuehring
Executive
Date: l Z� x zw7/0g
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, November 11, 2008
LOG NAME: 13CROWE REFERENCE NO.: G-16354
SUBJECT:
Authorize an Amendment to the Contract with Crowe Horvath, LLP, to Increase Staff Augmentation
Services to Complete the Fiscal Year 2007 Comprehensive Annual Financial Report for an
Increased Cost Not to Exceed $150,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund by $150,000.00, and decreasing the unreserved, undesignated fund
balance by the same amount; and
2. Authorize an amendment to the contract for staff augmentation services for the completion of the
Comprehensive Annual Financial Report for Fiscal Year 2007 with Crowe Horvath, LLP, for the Financial
Management Services Department for a projected increased cost not to exceed $150,000.00.
DISCUSSION:
On September 9, 2008, the City of Fort Worth authorized the execution of a contract totaling $930,000.00
for staff augmentation services for the completion of the Comprehensive Annual Financial Report (CAFR)
for Fiscal Years 2007 and 2008, as well as provide documentation of the processes, responsibilities and
rules to enhance the City's ability to produce future CAFRs in an efficient and timely manner.
The proposed increase to this contract will provide additional staff resources to the Financial Management
Services Department in order to expedite the completion of trial balances for 150 funds, and provide other
reconciliation and analytical services in conjunction with the completion of the 2007 CAFR. The preceding
service level was not included in the scope of work in the original contract. This increase will bring the total
cost of the contract to $1,080,000.00.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the General Fund. Upon approval, the unaudited, unreserved,
undesignated fund balance of the General Fund will be $1,096,999.73 above the minimum reserve fund
balance of $53,898,715.00 required by the City's Financial Management Policy Statements (i.e., 10 percent
of the current year's budget appropriation for operations and maintenance).
Logname: 13CROWE Page 1 of 2
TO Fund/Account/Centers
FROM Fund/Account/Centers
GG01 531200 0901000
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Mae Gray -Rossi (8325)
$150,000.00
Logname: 13 CROWE
Page 2 of 2