HomeMy WebLinkAboutContract 37686-A2 (2)C17Y SFORETA;! �Y
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STATE OF TEXAS § SECOND AMENDMENT TO
§ CITY SECRETARY CONTRACT
COUNTY OF TARRANT § NO.37686
This SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 37686
("Agreement") is made and entered into by and between THE CITY OF FORT WORTH ("CITY"), a home
rule municipal corporation situated in Tarrant, Denton, Parker and Wise Counties acting by and through its
duly authorized Assistant City Manager, and CROWE HORWATH, LLP ("CONSULTANT") acting by and
through its duly authorized representative.
WHEREAS, the CITY and CONSULTANT, made and entered into City of Fort Worth City
Secretary Contract ("CSC") No. 37686, which was authorized by the City Council via M&C C-23029 on
September 9, 2008 and M&C C-23059 on September 23, 2008, and amended by CSC No. 37686 A4, which
was authorized by M&C G-16354 on November 11, 2008, collectively referred to as the "CONTRACT;" and
WHEREAS, the CONTRACT involves staff augmentation services for completion of the Ciry's FY
2007 and FY 2008 Comprehensive Annual Financial Reports; and
WHEREAS, the parties now wish to amend the contract to expand the scope of services and increase
the compensation.
NOW, THEREFORE, CITY and CONSULTANT, agree as follows:
1.
Section 1—Scope of Services is amended to add the following to Exhibit "A," Statement of Work:
4. (i) Provide additional staff resources to complete auditable trial balances for the external audit and assist
other City departments, as necessary, in completing tasks for the 2008 audit process.
1.0) Provide additional staff resources to assist the City with the 2009 trial balance for the first six months
of the fiscal year.
2.
Section 3 —Compensation is amended to read as follows:
The City shall pay Consultant an amount not to exceed $1,380,000.00 ("Contract Amount") in accordance with
the provisions of this Agreement and the Payment Schedule attached as Exhibit "B," which is incorporated
Second Amendment to Contract No. 37686
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for all purposes herein. Consultant shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such services. The City
shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City
first approves such expenses in writing.
3.
Exhibit B —Payment Schedule is amended to add the following:
2. City acceptance of Deliverables:
g. Auditable trial balances provided to the external auditors and assistance provided to other City
Departments to complete tasks for the 2008 audit process $160,000.
h. Departmental assistance in preparing the 2009 trial balance for the first six months of the fiscal
year $140,000.
4.
All other provisions of the CONTRACT that are not expressly amended herein shall remain in full
force and effect.
Executed on this theday of 2009.
ATTEST:
ILM A
By:
Marry Hendrix
City Secretary
APPROVED AS TO FORM
AND LEGALITY:
Bye 11.
Malesh'a B. Farmer
Assistant City Attorney
Contract Authorization:
M&C: �llv�l z 2
Date Approved: /-/ 3-0 `1
Second Amendment to Contract No. 37686
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CITY OF FORT WORTH:
By; i ic.ac,v
Karen L. Montgomery
Assistant City Manager
Date: ;;L S D `l
CONSULTANT:
Crowe Horw�ath,LLP
Bert G. Nuehring
Executive
M&C Review
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CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
Four WoRri�
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COUNCIL ACTION: Approved on 1/13/2009 -Ord. No. 18439-01-2009
DATE: 1/13/2009 REFERENCE G-16422 LOG NAME: 13CROWEAMEND2
NO..
CODE: G TYPE: CONSENT HEARING: NO
SUBJECT: Authorize an Amendment to the Contract with Crowe Horvath, LLP, to Increase Staff
Augmentation Services to Complete the Fiscal Years 2008 and 2009 Comprehensive
Annual Financial Reports for an Increased Cost Not to Exceed $300,000.00 for a Total
Cost Not to Exceed $1,380,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund by $300,000.00, and decreasing the Unreserved, Undesignated Fr
balance by the same amount; and
2. Authorize an amendment to the contract for staff augmentation services for the completion of the
Comprehensive Annual Financial Reports for Fiscal Years 2008 and 2009 with Crowe Horvath, LLP, 1
Financial Management Services Department for a projected increased cost not to exceed $300,000.0(
DISCUSSION:
On September 9, 2008, the City of Fort Worth authorized the execution of a contract totaling $930,000
for staff augmentation services for the completion of the Comprehensive Annual Financial Report (CAI
for Fiscal Years 2007 and 2008, as well as provide documentation of the processes, responsibilities ar
rules to enhance the City's ability to produce future CAFRs in an efficient and timely manner.
On November 11, 2008, the City Council authorized an amendment to the contract for an increased cc
not to exceed $150,000.00 and a total contact cost of $1,080,000.00. The contract amendment provide
additional staff resources for reconciliation and analytical services in conjunction with the completion c
2007 CAFR.
The proposed increase to the contract is necessary in order to expand the scope of work to provide
additional staff resources. Additional resources will prevent a drain on current City resources and alloy
staff to focus on daily tasks and remain on target in the Fiscal Year 2009 CAFR process. The resource
be used for additional reconciliation and analytical services including investment reconciliations, interfr
reconciliations and fixed asset roll forward schedules. In addition, resources will be deployed, as nece
to assist other City departments in gathering information, preparing necessary schedules, updating
incomplete accounting data and other tasks necessary to complete tasks for the Fiscal Year 2008 and
process. This increase will bring the total cost of the contract to $1,380,000.00.
MWBE: The additional financial obligations of the City exceed 10 percent of the original contract amo�
The proposed Amendment complies with the City's M/WBE Ordinance because Crowe Horvath, LLP,
committed to an additional 10 percent M/WBE participation level under this Amendment No. 2.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=10986&councildate=l/13/2009 2/2/2009
M&C Review
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FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendati<
and adoption of the attached supplemental appropriation ordinance, funds will
be available in the current operative budget, as appropriated, of the General Fund. Upon approval, the
Unaudited, Unreserved, Undesignated Fund balance of the General Fund will be $13,705,939.00 abo�
minimum reserve requirement.
TO Fund/Account/Centers
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
GG01 531200 0901000 $300,000.00
Karen Montgomery (6222)
Lena Ellis (8517)
Mae Gray -Rossi (8325)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=10986&councildate=l/13/2009 2/2/2009