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Home My WebLink AboutContract 37686-A3 (2)CRETAR CON R CT No. 4 - A3 STATE OF TEXAS § THIRD AMENDMENT TO § CITY SECRETARY CONTRACT COUNTY OF TARRANT § NO.37686 This THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 37686 ("Agreement") is made and entered into by and between THE CITY OF FORT WORTH , a home rule municipal corporation situated in Tarrant, Denton, Parker and Wise Counties acting by and through its duly authorized Assistant City Manager, and CROWE HORWATH, LLP ("CONSULTANT") acting by and through its duly authorized representative. WHEREAS, the CITY and CONSULTANT, made and entered into City of Fort Worth City Secretary Contract ("CSC") No. 37686, which was authorized by the City Council via M&C C-23029 on September 9, 2008 and M&C C-23059 on September 23, 2008, amended by CSC No. 37686 A4, which was authorized by M&C G46354 on November 11, 2008, amended by CSC No. 37686 A-2, which was authorized by M&C G46422 on January 13, 2009, collectively referred to as the "CONTRACT;" and WHEREAS, the CONTRACT involves staff augmentation services for completion of the Ciry's FY 2007 and FY 2008 Comprehensive Annual Financial Reports; and WHEREAS, the parties now wish to amend the contract to expand the scope of services and increase the compensation. NOW, THEREFORE, CITY and CONSULTANT, agree as follows: Section 1—Scope of Services is amended to add the following to Exhibit "A," Statement of Work: 4. (k) Provide additional staff resources to perform a detailed analysis of major grants, review reports and supporting documentation to support Water and Solid Waste revenue reconciliations and review and verify fixed assets and accounts payable activity for finalization of FY2007 CAFR. 2. Section 3 —Compensation is amended to read as follows: Third Amendment to Contract No. 37686 Page t of 2 OFFlClAL i�ECOF�V GlT CRE1ARY Fr. WORTH, Tx 03-24-09 P12:10 IN The City shall pay Consultant an amount not to exceed $1,413,280.00 ( Contract Amount") in accordance with the provisions of this Agreement and the Payment Schedule attached as Exhibit `B," which is incorporated for all purposes herein. Consultant shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. 3. Exhibit B —Payment Schedule is amended to add the following: 2. City acceptance of Deliverables: i. Detailed analysis of major grants, review of reports and supporting documentation to support Water and Solid Waste revenue reconciliations, review and verification of fixed assets and accounts payable activity $33,280 4. All other provisions of the CONTRACT that are not expressly amended herein shall remain in full force and effect. Executed on this th ' � day of t�� • 2009. ATTEST: By: City Secretary APPROVED AS TO FORM AND LEGALITY: B Malesh a B. Farmer Assistant City Attorney Contract Authorization: M&C: Date Approved: Third Amendment to Contract No. 37686 Page 2 of 2 CITY OF FORT WORTH: Karen L. Montgomery Assista t City Manager Date: CONSULTANT: Crowe Horvath, LLP By; Bert G. Nuehring Executive �� M&C Review Page 1 of 2 CITY COUNCIL AGENDA Official site of the City of Fort Worth, Texas FORT ��jORTII -��- COUNCIL ACTION: Approved on 2/24/2009 -Ord. No. 18488-02-2009 DATE: 2/24/2009 REFERENCE NO.: **G-16476 LOG NAME: 13CROWEAMEND3 CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Amendment No. 3 to the Contract with Crowe Horvath, LLP, for Final Staff Augmentation Services for Completion of the Fiscal Year 2007 Comprehensive Annual Financial Report for an Increased Cost Not to Exceed $33,280.00 and Adopt Appropriatic Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the General Fund by $23,680.00 and decreasing the unaudited, unreserved, undesic fund balance by the same amount; 2. Authorize the use of available funds in Water and Sewer and Solid Waste operating funds in the amc $9,600.00; and 3. Authorize an amendment to the contract for staff augmentation services for the completion of the Comprehensive Annual Financial Report for Fiscal Year 2007 with Crowe Horvath, LLP, for the Financi Management Services Department for an increased total cost not to exceed $33,280.00. DISCUSSION: On September 9, 2008, the City of Fort Worth authorized the execution of a contract totaling $930,000 for staff augmentation services for the completion of the Comprehensive Annual Financial Report (CAI for Fiscal Years 2007 and 2008, as well as provide documentation of the processes, responsibilities ar rules to enhance the City's ability to produce future CAFRs in an efficient and timely manner. On November 11, 2008, (M&C G-16354) the City Council authorized an amendment to the contract for increased cost not to exceed $150,000.00 and a total contract cost of $1,080,000.00. The contract amendment provided additional staff resources for reconciliation and analytical services in conjunction � the completion of the 2007 CAFR. On January 13, 2009, (M&C G-16422) the Council approved an addi increase to the contract for an increased cost not to exceed $300,000.00 for a total contract cost of $1,380,000.00. The proposed increase to the contract is necessary in order to cover the cost of additional services that not part of the original contract or the above -stated amendments, but were critical to the completion of t 2007 CAFR and external audit in accordance with the established project deadlines. Due to unanticipat work to resolve issues with data and documentation requested by the external auditors, additional cost: incurred to provide out of scope services. Resources were provided to perform a detailed analysis of m; grants, review reports and supporting documentation to support Water and Solid Waste revenue reconciliations, and review and verify fixed assets and accounts payable activity. The work resulted in additional fees of $33,280.00. This included General Fund related costs equaling $23,680.00 and Wate Solid Waste costs totaling $9,600.00. This increase will bring the total cost of the contract to $1,413,28 MWBE: Crowe Horvath, LLP, is in compliance with the City's M/WBE Ordinance by committing to 10 p http://apps.cfwnet.org/council�acket/mc review.asp?ID=11294&councildate=2/24/2009 3/20/2009 M&C Review Page 2 of 2 M/WBE participation on this Amendment No. 3. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendatic and adoption of the attached supplemental appropriation ordinance, funds will be available in the currE operating budget, as appropriated, of the General Fund. Upon approval, the unaudited, unreserved, undesignated fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial Management Policy Statements. The Financial Management Services Director also certifies funds are available in the current operating budgets of the Water and Sewer and Solid Waste funds to support this action. TO Fund/Account/Centers Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 13CROWEAMEND3 REVISED Approp Ord.doc FROM Fund/Account/Centers GG01 531200 0901000 $23,680.00 PE64 539120 0525001 3 840.00 PE45 539120 0601000 2 880.00 PE45 539120 0701000 2 880.00 Karen Montgomery (6222) Lena Ellis (8517) Mae Gray -Rossi (8325) http://apps.cfwnet.org/council�acket/mc review.asp?ID=11294&councildate=2/24/2009 3/20/2009