HomeMy WebLinkAboutContract 37719iTY SECRETARY
QNTRACT NO, 3 1L
CJL
INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH, A LOCAL
GOVERNMENT AND THE TEXAS TRANSPORTATION INSTITUTE, A STATE AGENCY
FOR THE ADVANCED ITS RAILROAD MONITORING SYSTEM PROJECT (AIRMS)
This Agreement is entered into by and between the City of Fort Worth, a Home -Rule
Municipal Corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas ("City"),
acting by and through Fernando Costa, its duly authorized Assistant City Manager and the
Texas Transportation Institute (Texas A&M University system VID # 37277277275000)
("TTI"), a State Agency acting by and through Dennis L. Christiansen, PhD, P.E. its duly
authorized Director. City and TTI may be referred to herein individually as a party or
collectively as the parties.
WHEREAS, this Agreement is made under the authority of Sections 791.001 et. Seq.,
Texas Government Code; and
WHEREAS, each governing body, in performing governmental functions or in paying
for the performance of governmental functions hereunder, shall make that performance or
those payments from current revenues legally available to that party; and
WHEREAS, the parties find that the performance of this Agreement is in the common
interest of TTI and City, that the undertaking will benefit the public and that the compensation
set forth herein fairly compensates the performing party for the services to be performed
under this Agreement.
NOW, THEREFORE, TTI and City agree as follows:
1. SCOPE OF SERVICES —See Attachment "A" hereto.
2. FEE SCHEDULE — See Attachment "B" hereto.
3. NOT TO EXCEED - The total amount of this Agreement shall not exceed:
$36,000.00 unless a written amendment hereto is authorized and executed by the
parties.
4. Nothing in the performance of this Agreement shall impose any liability for claims
against TTI or City other than claims for which the Texas Tort Claims Act may
impose liability.
5. The parties do not intend for any third party to obtain a right by virtue of this
Agreement.
6. By entering into this Agreement, the parties do not intend to create any obligations
expressed or implied other than those set out herein; further, this Agreement shall
not create any rights in any party not a signatory hereto.
7. Nothing contained in this Agreement is intended by the parties to create a
partnership or joint venture between the parties and any implication to the contrary
is hereby expressly disavowed. It is understood and agreed that this Agreement
does not create a joint enterprise, nor does it appoint any party as an agent of any
other party, for any purpose whatsoever.
Fort Worth &TTI
Interlocal Agreement
Page 1 of 2
OFF1ClA! I�EC®Ri3
CITY SECRETARY
FT. WORTH, TX
8. This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed and remains in force and effect until the
completion and acceptance of the project unless otherwise terminated.
9. Either party may terminate this Agreement with 30 days' written notice to the other
party.
IN WITNESS WHEREOF, the parties have executed this Agreement in duplicate
originals this �� day of �' 2008.
ATTEST:
City Secretary
Authorization:
ATTEST:
Date:
Authorization:
Page 2 of 2
CITY OF FORT
CtJ
Fernando Cosh`
Assistant City Manager
APPROVED AS TO FORM
AND LEGALITY:
Amy J. Rar�€ey/
Assistant City Attorney
TEXAS TRANSPORTATION INSTITUTE
Dennis L. Christiansen, PhD, P.E.
Agency Director
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Proposed Scope of Work for
Advanced ITS Railroad Management System (AIRMS)
July 2008
Introduction
The City of Fort Worth (CFW) has more railroad grade crossings per capita than
any other large city in Texas. Because of significant historical railroad
developments dating back to the first railroad, the Texas and Pacific in 1876,
today there are 193 grade crossings in the City. With the high amount of train
activity and high number of grade crossings in Fort Worth, the City is committed
to projects that improve railroad crossing safety. The Texas Transportation
Institute (TTI) has developed Rail -Highway crossing monitoring systems in
College Station, Sugarland and the City of Houston which have demonstrated
benefits to the sponsors of those projects.
Scope of Work
Assist the city with the development and implementation of a comprehensive
system to monitor railroad crossings and provide crossing status information to
the public and other users. Tasks include producing research, identifying best
practices throughout the transportation and railroad industry; provide supporting
evaluation of alternative strategies, and technology transfer assistance in the
development of the system. Work cooperatively with City staff for the research
and development. The project is envisioned to proceed in evolutionary stages to
minimize cost and risk. This approach would also allow for the most efficient
means of responding to variable scenarios of application and funding as may be
determined during the course of the project. The CFW will provide all field
equipment, labor and infrastructure (electrical, communications, etc) that may be
required for the first phase of the project. Subsequent assignment of
responsibilities will be determined as and if the project continues past the initial
phase.
Darryl Puckett will be the designated Project Manager (Principal Investigator) for
TTI. Russ Wiles (or his designee) will be the Project Manager for CFW.
Phase 1
Task 1: TTI will work with CFW staff to identify potential commercial and
institutional users of the system. Additionally, it is presumed that whatever
system is ultimately developed, the general public will be considered a user of
the system by the most practicable means.
Task 2: TTI will review the CFW existing camera system that is in operation, the
CCTV and communications underway and planned under the ITS Project 5
communications project in order to identify issues and/or obstacles to be
overcome in the development of an AIRMS.
Task 3: TTI will develop a prototype website (hosted on the TTI Houston web
server) that will be accessible to the CFW (and potentially others) during the
initial tasks, if not for the longer term. CFW will make connections to the existing
field devices available to TTI through the internet or an accessible VPN through
the CFW network. This website will be used for development of the necessary
interfaces for both input and output. It will be accessible (at least initially) to only
a select few individuals within CFW and protected by a username and password.
This website will include a display for situations of instrumented sites and a data
entry form for recordation of manual observations by users of the system.
Task 4: TTI will review and comment on the concept or deployment of the Peach
Street Area project.
Task 5: TTI will conduct demonstrations and interviews with the potential
commercial and institutional users of the system (identified in Task 1 above) to
obtain comments and/or suggestions relative to modifications or enhancements
to the system in the subsequent phase or phases of the project.
Phase 2+
Subject to the acceptability of the products from Phase one, and available
funding by CFW, TTI will develop a detailed scope for the subsequent phase or
phases of the project. It is anticipated to include:
1. Evaluation and estimation of benefits of full development of the project.
2. Design and compilation of the relevant data from which to determine
proposed benefits, both short and long term, as well as a means of
prioritization of locations for field deployment of devices.
3. Evaluation of potential alternatives for, camera systems, detection
systems, signing and advanced signing, communications (wired and
wireless), and Internet interface options.
4. Evaluation of test installations to assess and verify benefits.
5. Develop a system to issue alerts and messages to users with PDA's or
cell phones, provided through a private traffic service or other means.
6. Develop a cost estimate and deployment plan for the various components
of the project with the assistance of CFW staff.
7. Assist CFW in the development of an operations and maintenance plan for
the ongoing utilization of the system.
8. Other activities that may be developed during or after the completion of
phase 1.
Deliverables, Schedule, Payment
Task 1: A technical memorandum will be furnished within 5 working days of the
notice to proceed (NTP) which describes the accomplishments of this task.
Payment will be $5,000.00
Task 2: A technical memorandum will be furnished within 10 working days of the
notice to proceed (NTP) which describes the accomplishments of this task.
Payment will be $5,000.00
Task 3: A prototype website will be demonstrated within 40 working days of the
notice to proceed (NTP) which describes the accomplishments of this task.
Payment will be $10,000.00
Task 4: A technical memorandum will be furnished within 35 working days of the
notice to proceed (NTP) which describes the accomplishments of this task.
Payment will be $11000000
Task 5: A technical memorandum will be furnished within 60 working days of the
notice to proceed (NTP) which will include a synopsis of the interviews and an
outline of the suggested modifications to the system. Payment will be $4,800.00
Total cost for phase 1 will be $25,800.00.
Scope of work, individual tasks and cost estimates for the subsequent phase or
phases are to be determined, but are estimated to be $10,200.00 and the overall
project will not exceed $36,000,00,
Estimated Budget
TEXAS TRANSPORTATION INSTITUTE P2008420
Estimated Budget for 10/1/2008 to 3/31/09
Advanced ITS Railroad Management System (A1RMS)
City of Fort Worth
Principal Investigator: Darryl Puckett
A. Direct Costs
1. Salaries and Wages(i)
Professional Services 1.74 staff-mo $ 15,917
Clerical Services (2) 0.28 staff-mo $ 11309
TOTAL SALARIES AND WAGES $ 17,226
2. Fringe Benefits (3)
17.6% of Salaries and Wages (Non -Students) $3,032
Health Insurance (Staff @ $471/person/month) 951
TOTAL FRINGE BENEFITS $31983
3. Expendable Goods/Supplies 0
TOTAL SUPPLIES $0
4. Travel t4>
Rental Car 6 trips x 2 days @ $44/day $528
Meals 6 trips x 1 person x2 days @ $36/day $432
Lodging 6 trips x 1 person x2 days @ $85/day $1,020
Airfare 6 trips x 1 person to Love @ $175/trip $1,050
TOTAL TRAVEL $3,030
5a. Other Operating Expenses
Reproduction
SUB -TOTAL OTHER OPERATING EXPENSES $24
5b. Other Operating Costs (NO INDIRECT)
Computer Operations(5) 455
SUB -TOTAL OTHER OPERATING EXPENSES (No Indirect) $455
TOTAL OTHER OPERATING EXPENSES $479
6. Capital Equipment NO
TOTAL CAPITAL EQUIPMENT $0
7. Subcontract/Consultant Lo
TOTAL SUBCONTRACT/CONSULTANT U0
TOTAL DIRECT COSTS $ 24,718
B. Administrative Costs 46.5% MODIFIED TOTAL DIRECT COST161 $24,263 $11,282
TOTAL ADMINISTRATIVE COSTS 1$ 1,282
NET COST TO SPONSOR $ 36.000
All facilities and equipment necessary to accomplish the required work are available.
The Texas A&M University System serves people of a//ages, regardless of socioeconomic level, race, color, sex, religion, disability or national origin.
1 Salaries are estimated to include any expected pay increases during the contract period. Except for the Program Manager and Other Experts, salary rates are
estimated based on a pool of available personnel. Reimbursement will be based on actual costs per employee in accordance with the Performing Agency's payroll
policy and salary rate.
2 Clerical Staff are directly charged as the support required is significantly greater than the routine level of services provided by academic departments.
3 Fringe benefit rates are estimates only. Reimbursement will be based on actual cost per employee.
4 The Performing Agency shall bill the Receiving Agency for travel expenses not to exceed the limits reimbursable under state law.
Trips shown are estimates only.
5 Includes computer use and network support services.
6 Per OMB Circular A-21 (rev 8/8/00) and F&A Agreement negotiated with DHHS, capital equipment purchases, rental costs, computer operations, technical support
services, video operations, and subcontracts >$25,000 are excluded from Modified Total Direct Costs.
• - • •
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COUNCIL ACTION: Approved on 9/30/2008
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DATE: Tuesday, September 30, 2008
LOG NAME: 20RR CROSSING
REFERENCE NO.: �`�`C-23086
SUBJECT:
Authorize Execution of an Interlocal Agreement with the Texas Transportation Institute in the
Amount of $36,000.00 to Evaluate and Plan a Citywide Comprehensive Railroad Crossing
Monitoring System
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RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an Interlocal Agreement with
the Texas Transportation Institute in the amount of $36,000.00 to evaluate and plan a comprehensive
railroad crossing monitoring system.
DISCUSSION:
The Transportation and Public Works Department (TPW) is attempting to address current problems with
stopped or slowly moving trains at railroad crossings. Citizens have complained about this problem at
crossings Citywide. A comprehensive monitoring system is envisioned to reduce or eliminate the train
blockage problem.
The City of Fort Worth has more at -grade railroad crossings per capita than any other large City in Texas.
Today there are 194 at -grade railroad crossings in the City. With the high amount of train activity, as many
as 56 trains per day at our most used crossing, and the high number of at -grade crossings in Fort Worth,
TPW is committed to projects that improve railroad crossing safety. The Texas Transportation Institute
(TTI), a Texas State Agency affiliated with the Texas A&M University that performs state of the art research
and development, has developed Rail -Highway crossing monitoring systems in the Cities of College
Station, Sugarland and Houston that have benefited the sponsors of those projects.
The scope of work for TTI under the recommended agreement is to assist TPW with the development and
implementation of a comprehensive system to monitor railroad crossings and provide crossing status
information to the public and other users. Video camera systems and Internet web services may be used.
Tasks include producing research, identifying best practices throughout the transportation and railroad
industry, providing supporting evaluation of alternative strategies, and integrating the technology into similar
Intelligent Transportation System projects underway in TPW.
The project is envisioned to proceed in evolutionary stages to minimize cost and risk. This approach would
also allow for the most efficient means of responding to various scenarios during the course of the project. If
this evaluation identifies feasible improvements, then funding will be sought to deploy the improvements.
This project will evaluate railroad crossings in COUNCIL DISTRICTS 2, 4, 6 and 9. If crossing problems are
identified in other districts this study will be expanded to evaluate those sites as well.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
Logname: 20RR CROSSING Page 1 of 2
as appropriated, of the 2007 Critical Capital Program Fund.
TO Fund/AccountlCenters FROM Fund/Account/Centers
C295 539120 201750113230 $36,000.00
Submitted for City Manager's Office by: Fernando Costa (8476)
Originating Department Head: Greg Simmons (7862)
Additional Information Contact: Russ Wiles (7978)
Logname: 20RR CROSSING Page 2 of 2