HomeMy WebLinkAboutContract 37767�oNRACT SECRETARY
AMENDMENT
to
Contract for Budget and Analysis System
between
CGI Technologies and Solutions Inc.
and
the City of Fort Worth, Texas
This Amendment ("Amendment") is made as of October 1, 2007 by and between CGI
Technologies and Solutions Inc. ("CGI"), formerly CGI-AMS Inc., and American Management
Systems, Incorporated and City of Fort Worth, Texas ("City").
WHEREAS, the City and CGI have entered into a Contract for Budget and Analysis System
dated September 10, 2000 ("Agreement") for Budget Reporting Analysis Support System
("BRASS")' and
WHEREAS, CGI and the City have agreed to modify the Agreement by changing certain terms
and conditions;
NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable
consideration, receipt of which is hereby acknowledged, the parties hereto agree as follows:
1. Governing Document
The Agreement is incorporated herein and forms a part of this Amendment. Except as
provided below, all other terms and conditions of the Agreement shall remain unchanged
and in full force and effect and are hereby ratified and reaffirmed by the parties hereto. In
the event of any conflict or inconsistency between the provisions set forth in the
Amendment, this Amendment shall govern and control.
2. Section 3. Cost of Work
3.2 The First Sentence is hereby modified to delete "four (4) consecutive additional one
(1) year periods", and replace with "annual renewal options through September 30', 2009".
3. Section 4. Contract Term and Performance Schedule
4.1 The fourth section is hereby modified to delete "four (4) one-year renewal options"
and replace with "annual renewal options through September 9 2009".
S. -
Page 1 of 2 9/8/08
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the effective
date, by their respective duly authorized representatives.
CGI Technologies and Solutions Inc.
(,cam -H�A L V�
(Print Name)
(Title)
City of Fort Worth, Texas
(«City »)
(Signature) ID4wlO Rw
Karen L. Montgomery
(Print Name)
Assistant City Manager/CFO
(Title)
ATTORNEY q-/6 -Dc�
��cr�tary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/16/2008
DATE: Tuesday, September 16, 2008
LOG NAME: 13BRASS1
REFERENCE NO.: **C-23033
SUBJECT:
Authorize Amendment to City Secretary Contract No. 26268 for Budget and Analysis System with
American Management Systems, Inc., to Extend the Term for Annual Maintenance and Support for
the Budget Reporting Analysis Support System in an Amount not to Exceed $51,051.00
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an amendment to City
Secretary Contract No. 26268 for the Budget Reporting Analysis Support System with American
Management Systems, Inc., in an amount not to exceed $51,051.00, to extend the term for annual
maintenance and support of the Budget Reporting Analysis Support System.
DISCUSSION:
In October 2000 (M&C C-18268) the City Council authorized the purchase of software and maintenance
support from American Management Systems (AMS), which has since changed names to CGI
Technologies and Solutions Inc. (CGI), for the Budget Reporting Analysis Support System (BRASS)
budgeting software under a contract for BRASS, City Secretary Contract No. 26268, (the Agreement). Prior
to the acquisition of BRASS, the City relied on a COBOL -based IBM mainframe application that had been in
place for approximately 22 years and became difficult to maintain and support. The purchase of BRASS
from AMS represented an overwhelming improvement in efficiency, capabilities, and sophistication with
regard to the City's budgeting and reporting process.
The Agreement with AMS also provided annual software maintenance support for BRASS at an increase
not to exceed five percent per annum. Fiscal Year 2006-2007 maintenance costs were $48,620.00.
The proposed amendment extends the term of the Agreement through September 30, 2009. The
Agreement may be renewed annually by the City Manager at the discretion of the City and CGI.
The software vendor for the BRASS system has offered an upgraded version of the product, called
Performance Budgeting. This version is web based and may be superior to the current version in use, which
is not web based and has limited technical support. Staff is exploring the new functionality of Performance
Budgeting and the possible conversion to this web based product. Because data elements in BRASS are
not identical to those in the newer version, implementation will require some staff work as well as vendor
assistance to migrate the data from BRASS into the newer product. Staff is currently working with the
vendor to determine the approximate cost for such aconversion/implementation assistance and will provide
information to Council along with a recommendation when this effort is finalized. As with most proprietary
software, annual maintenance costs will still be necessary and those fees will be subject to further
negotiations, if it is recommended to convert.
http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 10/14/2008
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund.
TO Fund/AccountlCenters
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
FROM Fund/AccountlCenters
GG01 539120 0905500 $51,051.00
Karen Montgomery (6222)
Lena Ellis (8517)
Sandy Oliver (7371)
http://apps.cfwnet.org/council�acicet/Reports/mc�rint.asp 10/14/2008