HomeMy WebLinkAboutOrdinance 24115-04-2020 Ordinance No. 24115-04-2020
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
GENERAL FUND IN THE AMOUNT UP TO $500,000.00, FROM AVAILABLE FUND
BALANCE, FOR THE PURPOSE OF TRANSFERRING REQUIRED MATCHING FUNDS
TO THE GRANTS OPERATING FEDERAL FUND FOR COVID-19 RESPONSE EFFORTS;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE
OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2019-2020 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
General Fund in the amount up to$500,000.00, from available fund balance, for the purpose of transferring
required matching funds to the grants operating federal fund for COVID-19 response efforts.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 23835-09-2019 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Assistant City Attorney Mary J. Kayser
ADOPTED AND EFFECTIVE:April 7, 2020
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/07/20 M&C FILE NUMBER: M&C 20-0247
LOG NAME: 362020 DISASTER ASSISTANCE COVID-19V2
SUBJECT
Adopt Ordinances Increasing Funding in the Grants Operating Federal Fund by$2,000,000.00,for Disaster Assistance
Expenditures Related to the COVID-19 Virus,and in the General Fund by$500,000.00,for Required Matching Funds,As Needed(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Adopt the attached ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the amount of
$2,000,000.00,for expenses associated with the COVID-19 Virus and possible future reimbursement,and
2.Adopt the attached ordinance increasing estimated receipts and appropriations in the General Fund in the amount of$500,000.00,from
available fund balance,for the purpose of transferring funds to the Grants Operating Federal Fund, as needed,to provide required matching funds.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to take additional actions related to the tracking of expenses related to
responding to the COVID-19 virus for transparency and potential reimbursement.
The City of Fort Worth is currently taking(and will continue to take)action to plan,prepare for,and respond to the spread of COVID-19 virus in the
Fort Worth area with efforts of multiple City Departments currently mobilized toward that end. With the national declaration of emergency,funds
should be set up in the Grants Operating Federal Fund in preparation for the possibility of participating in the federal reimbursement process. Ths
M&C follows a prior adopted to establish an initial$1,000,000.00 appropriation in the Grants Fund Other Fund for this same expense-tracking-
and-possible-reimbursement purpose(M&C 20-0188).
FEMA generally covers most allowable expenses at 75%, meaning a 25%local funding match/cost participation could be required. The City's
cost participation/local match can come from available fund balance in the General Fund,and this M&C appropriates some funds for that
purpose. Because rules have not yet been established for reimbursement by other federal agencies,alternative sources may become available
for the required match. If that occurs, General Fund fund balance will be reserved to the full extent possible.
Outlays currently include personnel(FEMA reimbuses only overtime expenses),supplies,and contractual expenditures. Based on the current rate
of consumption,we will likely exceed the initial$1,000,000.00 set aside;thus this request for additional funds. In addition,creation of this
appropriation in the Grants Operating Federal Fund will create a separate repository,in contrast with the original appropriation in the Grants
Operating Other Fund. This two-prong approach will allow staff to segregate reimburseable expenses from non-reimburseable expenses.
The City will continue to look at,and take advantage of,all available sources of funding in addition to FEMA disaster recovery funds as the
mechanisms for allocating and distributing the amounts specified in the recent CARES Act.
Although the situation remains uncertain,it is unlikely that any reimbursements will be eligible for indirect cost recovery.
ALL COUNCIL DISTRICTS are affected and included.
A Form 1295 is not required because:This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and the attached appropriation ordinances,funds will be
available in the budget,as appropriated,of the General Fund and Grants Operating Federal Fund.This is a reimbursement grant. The Emergency
Operations Center and Financial Management Services will be responsible for requesting reimbursement of eligible funds. All City Departments
will be responsible for ensuring that only expenditures directly related to COVID-19,with appropriate documentation,are charged to this funding
source.
Submitted for City Manager's Office by: Valerie Washington 6199
Oriainating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803