Loading...
HomeMy WebLinkAboutContract 37812ClT ' SECRETARY AGREEMENT FOR COMMUNITY BASED PROGRAM In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Joe Paniagua, its duly authorized First Assistant City Manager, and ALL CHURCH HOME FOR CHILDREN, Inc., a Texas non-profit corporation ("Contractor") acting by and through Dr. Wayne Carson, CEO, its duly authorized representative. RECITALS WHEREAS, City has determined that Community Based Programs are necessary to support crime prevention in City during FY 2009 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to increase citizen participation in the CODE BLUE program; (2) to support the adoption of a prevention focus by the police department and the community and (3) to provide a secure environment in which children can receive an education; and WHEREAS, Contractor has agreed to operate a Community Based Program called "Buffalo Soldiers Youth Mentoring Program" which will provide a secure environment in which children can receive an education; and support the adoption of a prevention focus by the police department and the community; and WHEREAS, City desires to contract with Contractor to operate the Buffalo Soldiers Youth Mentoring Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $41,791.00 ("Program Funds") to provide to the Contractor for the operation of the Buffalo Soldiers Youth Mentoring Program; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" —Program Proposal, attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall be responsible for dayAo-day administration of the Buffalo Soldiers Youth Mentoring Program. Contractor agrees to expend the Program Funds in accordance with its Buffalo Soldiers Youth Mentoring Program budget, described in Exhibit "B", attached. 1 2. Program Funds 2.1 In no event shall the total distributions of Program Funds from City made to the Contractor during the term of this Agreement exceed the total sum of $41,791.00. Contractor shall keep all Program Funds in a specific account designated only for the Program Funds, and shall not commingle the Program Funds with any other monies. In the event this Agreement is terminated, for any reason at any time, Contractor shall return to City any unused portion of Program Funds distributed hereunder. 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost - reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a written detailed Program Narrative as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such narrative shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C", attached, and monthly report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR and Program Narrative is required even if services are not provided. When services are not provided during a month, a negative RFR and Program Narrative is required. Submit monthly RFR with an original signature by an authorized representative to Research and Planning Unit of the Fort Worth Police Department. ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly programmatic report from the Contractor. Reimbursements shall be made within 30 days receipt of said documents. 2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, Contractor must notify City in writing of any such adjustments. Any adjustment of more than 5% of each category must have written permission from City prior to any budget adjustment being made. Any program income earned directly as a result of the Buffalo Soldiers Youth Mentoring Program must be reported monthly and may be expended on the Buffalo Soldiers Youth Mentoring Program with written permission from the Contract Administrator (see paragraph 13.3). Budget adjustments shall be submitted to the Research and Planning Unit of the Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102. 3. Term The term of this Agreement is for a period beginning on October 1, 2008, and ending on September 30, 2009. All of Contractor's expenditures under this Agreement must be completed prior to September 30, 2009. 2 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A". 4.2 Contractor agrees to provide a monthly Performance Narrative to document the performance of the work described in Exhibit "D." The Performance Narrative shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Additionally, the Project Narrative must include any successes realized in descriptive detail. The monthly Performance Narrative shall be submitted to City no later than the 15th day after the end of each month. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 If for any reason at any time during any term of this Agreement, City Council of City fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by City to Contractor of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by City Council for the purposes set forth in this Agreement. 5.3 This Agreement may be terminated by City, in whole or in part, whenever such termination is determined by City to be in the best interest of City; in event of Contractor default, inability to perform or to comply with the terms herein; or for other good cause. 5.4 Termination will be effected by delivering to Contractor a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 3 5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the Contractor's sole remedy shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder or as so directed by the Contract Administrator (see paragraph 13.3). City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Buffalo Soldiers Youth Mentoring Program. Contractor shall maintain, replace or repair any item of equipment used in support of the Buffalo Soldiers Youth Mentoring Program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Buffalo Soldiers Youth Mentoring Program and/or For use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Buffalo Soldiers Youth Mentoring Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine and audit at anytime any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractors' operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 0 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future contract(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Performance Narrative, making final payments, disposing of Buffalo Soldiers Youth Mentoring Program assets as appropriate and as directed by City's Contract Administrator (see paragraph 13.3.). 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the Contractor, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged. 5 9. Indemnification 9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own expense, City and its officers, agents, servants and employees from and against any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or character, whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or nonperformance of this agreement and/or the operations, activities and services of the program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and responsibility of City and its officers, agents, servants, and employees for any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kinds or character, whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or non-performance of this contract and agreement and/or the operations, activities and services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does hereby indemnify and hold harmless City from and against any and all injury, damage or destruction of property of City, arising out of or in connection with all acts or omissions of Contractor, its officers, members, agents, employees, subcontractors, invitees, licensees, or program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. 9.2 Contractor agrees to and shall release City, its agents, employees, officers and legal representatives from all liability for injury, death, damage or loss to persons or property sustained in connection with or incidental to performance under this agreement, even if the injury, death, damage or loss is caused by City's sole or concurrent negligence. 9.3 Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. 10. Non-Assi ng ment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the Buffalo Soldiers Youth Mentoring Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Buffalo Soldiers Youth Mentoring Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. 12.2 Contractor will not unlawfully discriminate against any person or persons because of sex, race, religion, age, disability, color, national origin, or familial status, nor will Contractor permit its officers, members, agents, employees, subcontractors or program participants to engage in such discrimination. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of 7 Contractor to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 13.3 City designates Sasha Kane,. Planner, 817-392-4243, to act as Contract Administrator and delegates to this individual authority for Agreement administration, compliance, and monitoring. 14. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 15. Insurance Requirement 15.1 Contractor shall procure and shall maintain during the term of this Agreement the following insurance coverage: a. Commercial General Liabilit�CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. b. Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. 15.2 Contractor's insurers) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. n 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in Tarrant County, Texas. 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and the exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be approved by each parry. 16.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received %A the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending parry. 1. CITY: Joe Paniagua, First Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Copies To: Sasha Kane, Contract Administrator Fort Worth Police Department 350 W. Belknap Fort Worth, TX 76102 Charlene Sanders, Assistant City Attorney Law Department 1000 Throckmorton Street Fort Worth, TX 76102 2. CONTRACTOR; Wayne Carson, CEO All Church Home for Children, Inc. 1424 Summit Ave. Fort Worth, TX 76102 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the term of this Agreement. 16.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] t[�7 IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2008. CITY OF FORT WORTH Date: `1 0� ;er ATTEST: APPROVED AS TO FORM AND LEGALITY: n / �/'I C; P, mot., 'A ssistant City Attorney Contract Authorization M&C Contract No , 1 ALL CHURCH HOME FOR CHILDREN, Inc., a Texas Non -Profit Corporation 'UPAI Date:10 1 2008 Mr. Way e Carson CEO 11 Exhibit "A" ALL CHURCH H OME FOR CHILDREN CHILDRF. N, YOUTH AND FAMILY SERVICES April 179 2008 Mr. Bradley Ford, Senior Planner Fort Worth Police Department Research and Planning Unit 350 W. Belknap Street Fort Worth, TX 76102 Dear Mr. Ford: On behalf of the 3,130 children and youth served last year by All Church Home for Children, Inc.'s range of 18 human service programs, we extend our thanks to you and the CCPD Board for your many efforts prevent and fight crime in Fort Worth. We join you in your efforts with our Buffalo Soldiers Youth Mentoring Program, a proven juvenile delinquency prevention program making strides in crime prevention. Outcomes since 2005 indicate that 99.2% of all program youth had no criminal offenses while engaged in the program. 100% of the graduates of our most recent two program cycles had no juvenile justice involvement for the six months after graduating the program. We are pleased to attach the following to this letter: 1) One (1) original funding application, 08-09 Crime Control and Prevention District 2) Four (4) copies, funding application, 08-09 Crime Control and Prevention District tance throughout this process. We welcome you to Thank you for your much appreciated assis I contact us with any questions you might have regarding our application. Please contact me at by phone at (817) 8864106 or via email at ktilley@allchurchhome.ora. Thanks again. Kaiher`me Tilley Grants Manager Attachments: As'stated cc: Alan Schonborn, MS. LCCA, Vice President, Community Services Stephanie Norton, LMSW, Director, Community Services 1424 Summit Avenue • Fort Worth, Texas 76102 • Phone: 817.335.HOPE (4673) Toll Free: 888.296.8099 www.allchurchhome.org ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES TABLE OF CONTENTS REQUIRED ITEMS PROPOSAL COVER SHEET PROPOSAL NARRATNE PROGRAM ACTIVITIES AND SCHEDULE ACTIVITIES AND OUTCOME SUMMARY LEVERAGE OF FUNDS BUDGET SLIlvIMARY AND BUDGET DETAIL BUDGET NARRATIVE TERMS AND CONDITIONS: LICENSING, INSURANCE AND COSTS ATTACHMENTS A. Job Descriptions and Resumes B. Bylaws C. Financial Audit D. Detailed Budget Spreadsheet E. License, Basic Child Care Institution F, Insurance Documentation G. Non -Profit Determination Letter Pa e s p. 1 pp. 2-6 p. 7 pp. 8-9 p. 10 pp. 1142 p. 13 p. 14 p. 15 Paes pp. 16-27 pp. 28-36 pp. 37-61 pp. 62-65 pp. 66-67 pp. 6&70 pp. 71-72 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES 2008-2009 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET AGENCY: All Church Home for Children, Inc. DIRECTOR: Wayne Carson, Ph.D., Chief Executive Officer PHONE: (817) 335-4041 ADDRESS: 1424 Summit Avenue, Fort Worth, TX 76102 CONTACT: Katherine Tilley, Grants Manager EMAIL ADDRESS: ktilley@allchurchhome.org PHONE: (817) 886-7106 FAX NUMBER: (817) 336-0201 PROGRAM TITLE: Buffalo Soldiers Youth Mentoring Program FUNDS REQUESTED: AGENCY STATUS: $50,000 ® Private Nonprofit ❑ Public Nonprofit Crime Control and Prevention District GOALS: Mark the ones) that your project addresses. ❑ To increase citizen participation in the CODE BLUE program. ® To support the adoption of a prevention focus by the police department and the community. ❑ To provide a secure environment in which children can receive an education. CERTIFICATION: I certify chat the information contained in this proposal fairly represents the above -named agency's operating plans and budget for the proposed program. I acknowledge that I have read and understand the requirements and provisions of the bequest For Proposal and that the above -named agency will comply with all applicable rules and regulations relating to the procurement process. I certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. TYPED NAME: TITLE: SIGNATURE: Wayne Carson, Ph.D. DATE: April 16, 2008 i ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Program Summary: All Church Home for Children, Inc, 's Buffalo Soldiers Youth MentoringProgr"I a juvenile delinquency prevention program operating in Fort Worth, provides multi -dimensional (group and individual) mentoring, skills training, character development, role modeling and positive youth development activities to targeted, largely economically disadvantaged young men, aged 1047 (4" grade and up). The overall goal of the Buffalo Soldiers Youth MentoringProgram is to decrease targeted youth's involvement with the juvenile justice system. Youth served are those at high risk for involvement with the juvenile justice system. The Buffalo Soldiers Youth Mentoring Program has demonstrated its effectiveness with Fort Worth's high -risk male youth. As of February 2008, dating back to 2005—the beginning of the period during which outcome data is available-99.2% of all youth had no criminal offenses while engaged in the program. For the 83 February 2007 graduates and 91 August 2007 graduates, 100% had no juvenile justice involvementfor the six months following their graduation from theprogram. Though the value of this to the youth andfamilies served as well as the community at large is incalculable, the cost of providing this proven program is $1, 609.45 per youth. Problem Addressed by the Pro rg am: All Church Home for Children, Inc.'s Buffalo Soldiers Youth Mentoring Program addresses the problem of juvenile delinquency. In 2007, Tarrant County had the 4tn highest number (after #1 Harris, #2 Dallas and #3 Bexar) statewide of youth committed to Texas Youth Commission, with 152 youth committed. Also attesting to the problem of Tarrant County juvenile delinquency are the following facts, as reported in the 2005 edition (most recent available) of The State of .Iuvenile Probation in Texas. 2005 Tarrant Cnnnty Juvenile Staticficc Juvenile Violent Other Felonies All Conducts Number of Percent of Total Population Felonies Indicating Referrals Tarrant County Need for Juvenile Population Supervision Referred 16%211 642 1,146 1 750 43661 1 4% In order to serve Tarrant County youth at highest risk for juvenile delinquency, the Buffalo Soldiers Youth Mentoring Program expends most of its efforts in the area with highest established need. When the 74th Texas Legislature authorized juvenile delinquency prevention funds to be distributed by the Community Youth Development (CYD) program throughout Texas, the Texas Department of Family and Protective Services (TDFPS), the entity through which funds were channeled, first identified which Texas zip codes had the highest concentrations of youth at risk for juvenile delinquency. TDFPS identified 15 zip codes in Texas, and the one local one identified was 76106/76164. Approximately 75% of the youth served by the program live 76106/76164. (In order to broaden the local geographic impact, Buffalo Soldiers Youth Mentoring Program also operates one class in each six-month cycle which is open to eligible males living throughout the city.) What Our Program Does to Support the Adoption ofa Prevention Focus by the Police Department and the Community: In advocating and promoting a proactive prevention focus, the program is an ideal collaborating prospect for the Crime Control and Prevention District Mission, since the program's activities and outcome mirror CCPD's mission to promote an enhanced feeling of safety for all citizens in all areas of the city. Page 2 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES By Does Our Program Address the CCPD Priority/Special Emphasis of the Prevention or Intervention of Youth Violence 2 The Buffalo Soldiers Youth Mentoring Program provides a multi -dimensional mentoring program, proven in its effectiveness, which targets the highest -risk geographic area and the highest -risk population in an effort to reduce youth violence and juvenile delinquency. The Buffalo Soldiers Youth Mentoring Program consists of two primary elements: 1) instructional/group and individual mentoring sessions conducted in targeted schools during the school day and one evening per week at the Central Fort Worth Public Library and 2) community service projects and educational/recreational events and field trips, conducted in the evenings and on weekends. All programming is delivered by two professional Mentors who are full-time All Church Home for Children, Inc. staff, dedicated 100% to this program. Each element of the program reinforces the other: instructional/group and individual mentoring sessions teach new behaviors and skills —these are then practiced in community service activities, educational/recreational events and field trips. During the weekly 45=90 minute instructional/group and individual mentoring sessions, youth receive curriculum -based training in anger management, decision -making, expressing feelings constructively, goal setting, life skills, self-respect and self control, as well as group and individual mentoring. Youth then practice their new behaviors and skills in safe and supervised but real -world settings, including community service projects and educational/recreational events and field trips, which provide youth with character development opportunities by helping them develop a broader perspective of the community in which they live, helping them see their future role as community leaders and providing them with opportunities to actively improve their community through community service opportunities. Character traits emphasized in the program include honesty, sharing, giving back, respect and leadership. These experiences are supplemented by in -home and in -school visits from the two Program Mentors, who work cooperatively with families, teachers and Communities In Schools Case Managers, to optimize each youth's benefit in the program. Growth and achievement are rewarded and recognized each cycle with a weekend encampment and graduation event. The weekend encampment provides another opportunity to expand life experiences through quality time with staff for bonding and relationship development and offers yet another situation in which life skills can be practiced. Most of the youth have never been out of the urban setting for an extended period of time and have never camped outdoors. This event serves as a powerful motivational tool throughout each program cycle, since only those who complete the program may participate in the encampment. Also, a graduation event is held at the conclusion of each program cycle, providing youth with special recognition of their successes and providing families with an opportunity to gather and celebrate their youth's accomplishments. How Will We Measure the Ef ectiveness of the Program? Please Describe Evaluation Tools and the Method of Data Collection To Be Used: The overall goal of the Buffalo Soldiers Youth Mentoring Program is to decrease targeted youth's involvement with the juvenile justice system through the provision of curriculum -based instruction, multi -dimensional mentoring and positive youth development opportunities. The chief outcome of the Buffalo Soldier Youth Mentoring Program is that at least 80% of youth will remain arrest -free during and six months after participation in the program, measured by six-month reviews of data provided to the Program Director by Tarrant County Juvenile Services. The achievement of this outcome means that at least 80% of participating youth will be arrest -free for at least 12 consecutive months. The Buffalo Soldiers Youth MentoringProgram has demonstrated its effectiveness with our community's high -risk male youth. As of February 2008, dating back to 2005 the beginning of the period during which outcome data is available-99.2% of all youth had no criminal offenses while engaged in the program. For the 83 February 2007 graduates and 91 August 2007 graduates,100% had no juvenile justice involvement for the six months following their graduation from the program. This means that 99.6% had no involvement with juvenile services for at least 12 months. Though the Page 3 ALL CHURCH HOME F.O R CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES value of this to the YOU and families served as well as the community at large is incalculable, the cost of providing this proven program to targeted youth is $1,609.45 per youth. The overall goal will be achieved through the delivery of the objectives (activities), as enumerated on pp. 8-9 of the Program Activities & Schedule. Who Will the Program Benefit? How Manv Peoples What Age Groups What Geographic Area Will It Serve? The Buffalo Soldiers Youth Mentoring Program will benefit the citizens of Fort Worth by reducing juvenile crime. The most direct beneficiaries will be youth and families served as well as community members living in the neighborhoods where program youth reside. The program will benefit at least 120 young males, aged 1Owl 7 (41h grade and up). Youth served will generally be characterized by having the following risk factors shared by pre -adolescent and adolescent young men at greater risk of juvenile involvement include: 1) family income <200% of poverty level, 2) school behavior problems, 3) poor school performance and 4) poor school attendance. The primary focus of the program, geographically, is Fort Worth's Northside, in zip codes 76106 and 76164. Approximately 75% of program youth reside in these zip codes. The rest of the program youth reside in a variety of Fort Worth zip codes and are referred to the program by teachers and counselors. The 23 youth in the fall cycle, for example, who did not live in 76016 or 76164, lived in the following zip codes: 76102 (2)s 76104 (1)* 76105 (1); 76107 (3); 76111(6); 76116 (1); 76119 (1); 76120 (2); 76123 (1); 76131 (1); 76134 (1); and 76137 (3). Currently, the Buffalo Soldiers Youth Mentoring Program operates in the following schools: *Schools;Served 07-08 �A ** % Students:Classa�ed As'At-, Risk" by Texas Educational Agency (TEA) %oof Students`Qualifying, NationalSchool Lunch Program ore _Indicator Elementa ... Schools Diamond Hill Elementary School 94% 84% Dolores Huerta Elementary School 74% 95% Kirk atrickElementmy School 65% 93% Sam Rosen Elementary School 91 % 91 % &:Middle Schools J.P.Elder Middle School 60% 87% Meacham Middle School 69% 70% *Hi h School Carter Riverside High School 98% 815% Average,, Each Cate o 79% 86% u c;nurcn tiomerar c;nllaren, Inc, cannot guarantee that these locations will be served in the 08-09 grant cycle, since locations depend on requests from school Principals, Counselors and/or CIS, based on their assessments of the existence of sufficient numbers of at -risk students who could benefitfrom the program. All Church Home for Children, Inc. can guarantee that the program will be delivered to the highest-riskyouth in the City. "Among the factors which quay children are: failure to advance on grade level, Limited English Proficiency, being in custody or care of the Department of Child and Family Services, failure to perform satisfactorily on standardized tests and being homeless. In the seven schools served in the current year, 8I % of children are so classified. ***An additional group from throughout the city meets one evening per week at the Central Fort Worth Public Library Downtown. Vital program partners are Communities In Schools and FWISD. Communities In Schools provides a Case Manager in all but one of the schools served. The Case Managers provide support services vital to the operation of the program and are an integral part of the support team in the schools. FWISD provides the two other integral parts of the infrastructure: the classroom teachers, also vital parts of the team, as well as the school day meeting locations. In leveraging the resources of three organizations Buffalo Soldiers ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Youth Mentoring Program embodies community collaboration, maximizing existing resources for the benefit of high -risk youth. What Makes This Program Unique from Any Other Crime Prevention Program in Fort %north? The Buffalo Soldiers Youth Mentoring Program is the only program of its kind in the City which intervenes early, during the school day, in a structured, multi -dimensional program incorporating research and best practices, customized to each youth's needs, offers additional recreational, educational and community service activities away from school and which leverages the collective resources ofyouth's families, teachers, Communities In Schools Case Managers and Program Mentors to provide targeted, at - risk young men with positive alternatives to juvenile delinquency. The program is unique because of 1) its results (stated in previous sections), 2) its multi -dimensional, research -based design and 3) its low cost of operation (at just over $1,600/youth, though provided to youth at no cost to them). Because of the multiplicity of factors leading to delinquent behaviors, evidence for mentoring programs indicates that an effective prevention program requires a multi -dimensional approach to achieve positive outcomes (DuBois et. al., 2002.) The program also incorporates the seven characteristics shared by successful mentoring programs, also identified by DuBois, et. al. In addition to evidence pointing to the characteristics of an effective mentoring program, research also indicates that mentoring programs are more effective when linked with other supportive programs in the community (Flaxman et.al., 1988.) Coordination of program activities with other community resources is a critical aspect of the program. Mentors work closely with existing services in the community —with the 17 other programs offered by All Church Home for Children, Inc. and those offered externally —to coordinate services and support activities. Outcome research on group mentoring programs indicates that programs conducted exclusively in schools are less effective than those involving community activities (DuBois, 2002). Through the use of field trips, community service activities, and encampments, Buffalo Soldiers Youth Mentoring Program expands beyond simply being a school -based group mentoring program. Community activities provide opportunity for youth to engage in fun activities, engage in experiences perhaps not encountered previously, and practice skills in a real -world setting. These activities also provide an opportunity for youth to do something productive and to be good citizens by conducting projects helpful to the community. In doing so, these activities subtly provide an even more important message% that youth have something valuable to contribute. By being involved in "giving back" to the community, youth experience a sense of worth and value that is otherwise difficult to teach. Recent community activities include marching in a local parade, cleaning up a city park, painting over graffiti, working at school carnivals, and participation in local church events and activities. The importance of having fun in a mentoring program is indicated by Sipe (1998) who notes that, "Not only is having fun a key part of relationship building, but it provides youth with opportunities not often available to them." In this program, field trips also provide an opportunity for mentees to practice skills learned in the group mentoring meetings and for mentors to observe mentees so they can provide feedback to them on their successes. Is the Program Already in Oaeration? IfSo, How LonzHave You Operated the Program? WhatResources Are Currently Used to Operate the Program? Why are CCPD Funds Necessary at This Time? The Buffalo Soldiers Youth Mentoring Program has been in operation since 1946, funded by a variety of sources. Resources currently used to operate the program include a $84,015 Community Youth Development (CYD) grant this grant will be competitive in the spring, is not expected to increase, and its future sustainability is uncertain); a $20,000 grant from the Rayfield Wright Foundation; a $17,820 Community Development Block Grant (CDBG) made by the City of Fort Worth (which diminishes each year by rule and which will ALL H O M E CHILDREN, YOUTH AND FAMILY SERVICES expire m 2010), and approximately $87,500 in subsidization made by All Church Home for Children, Inc., derived from various gift income. CCPD funds are being requested at this time for many reasons. Buffalo Soldiers Youth Mentoring Program is an excellent fit for the mission and priorities of CCPD and has consistently demonstrated solid outcomes. CCPD funds would leverage existing CYD and CDBG funds and would allow All Church Home for Children, Inc. to reduce its extensive subsidization of the program, which is currently at 46% of total program costs. All Church Home for Children, Inc. is committed to this program because of the excellent outcomes achieved and has assumed an increasing share of subsidization, as other funding dollars have shrunk. However, the endowment income that provides this subsidization is subject to market conditions. All Church Home for Children, Inc. expects that adverse market conditions will continue to decrease our ability to continue this significant subsidy. This subsidy also restricts our ability to subsidize our 17 other programs which together provide children and families with a continuum of social services unequaled in the region. The award of CCPD funds would substantially relieve our significant subsidization of this program, allow us to apply some of the resources to other internal programs and allow us to continue to develop Buffalo Soldiers Youth Mentoring Program into a Promising Practice, which other organizations can replicate in their communities. Is This a New Program? No, this is not a new program. Briefly Describe the S,�ecific Expenditures Planned for CCPD Fundin�All Church Home for Children, Inc. is requesting CCPD's consideration of a $50,000 grant, consisting of $22,344 in Personnel, consisting of salary expenses for the Program Director, $1,709 in Fringe Benefits for same; $9,950 in Travel, consisting of fuel for youth transportation and funding for vehicle insurance; $7,497 in Supplies, consisting of food for the evening classes and special activities such as field trips and various recreational activities; and $8,500 in Other Expenses, consisting of $2,500 each for 2 encampments, $1,500 each for 3 graduation events and.$500 per year for parking, supplies, event or attraction tickets and other ancillary costs. IfFunds Are Awarded, YVill This Program Continue Beyond the CCPD Funding Period? Please Explain Your Plan to Sustain This Pro r If funds are awarded, the leadership of All Church Home for Children, Inc. will work to develop a long-term financial sustamability plan for the Buffalo Soldiers Youth Mentoring Program, to be implemented in early 2010, with the most diverse plan possible and as many renewable sources as possible. Based on the strong outcomes of the program, All Church Home for Children, Inc. is considering developing the program as a Promising Practice. Achieving this programmatic status would aid the organization in securing additional funds because of the outcomes achieved. All Church Home for Children, Inc. will continue diligently in our pursuit of public and private funding to secure this program's continued operations. Bibliography DuBois, D.L., Holloway, B.E., Cooper, H., Valentine, J.C. (2002) "Effectiveness ofinentoringprograms for youth: A meta -analytic review." American .Journal of Community Psychology (34) 17-34. Herrera, C. ,Nang, Z., and Gayle, L.Y. (2002) Group Mentoring: A study of group mentoring in three programs. Philadelphia, PA. Public/Private Ventures and National Mentoring Partnership. Sipe, C.L. (1998) "Mentoring adolescents: What we have learned." In J.B. Grossman ed. Contemporary issues in mentoring. Philadelphia, PA. Public/Private Ventures. c Lm N p M 0 �, a °' 0 > Cc ro > d Ll 00 .d w o w 44) o 'r�- 4 0, o •� EU N 0 �'o F a0i�d � >,O O G O A O G 0 � \eat'ai� o ,p 0 oL °° � � �nr �Ho o CO o o wdd O �°� ad°'b�°s Go cd N0 awoo ti �>, w wP5gP8 >,a Gf o � o En O' hi a> cd a� bapmq } �� o j •0 � Od O V d N 6..d 1 o •d 0a] R L 0 cla 0 o 44 (V o .— > •.0 N F� cv 4) t/d O O d ti� a> q a O Ld a� o VA rA +C ' d 0`� a�i 4m4 0 N C D � 4, 0 Cd 04 o O , o c C)oC. ro ;E0as 3Cd O " aqi '� .m 4 o b 3 � .d aid 04 a ON H 42 G, ' S 42 Q H w Q+ N w �' U cOi wCD E °� .-y rg con O U Z xis ,O SEMENO N a) a CAc o p L VALcV .�. O N O O c. w zy y 0) AN El a �o G b o....�� IrA ai CAI �o cv N 3 H. En 0 � = U 3 c o �h 3 o o� cdd ai r 0 ��' ti >_ o 0 ;�aC%4 Z EL U N o en o ew y Q% y > VGamma O= as 0b W SVMMW U CL a ow •d 4+4 SON Cd� a _ w o b a N A OI o .tm 44 a a y .M H co PIC �j I o s, FIRM tc yo .; cd o p _ > ° °�'o"EQ ai b o 's o ° �' 44 a wa° ao o.� �roo cpadp 00 O pn ° U a4 p .fl fU a� about W d0 G "� o°° 6pwmI ai Ocdcd � i t� � iabA coor,O PO m � b r gas dw.>,on� 'cbiti>.a°o u�b >°,c°n� o rn + O `,� U a rMi cliy .ti O ..U.i y°3 �i� amma {GQ'S ai .Uv ofQ cdy 0 0 ° q � lw U O CA 0O bO OOO � In's� � yp g °A y O>o p a�.to "° cU° o s+ . � w a yam"0 3 cd ro �,.� p' �.� � s°. �, arc° 4) > to , aai �•o a�c`ii W q w`� �ai p• to 3ipdn>nto o 9'�� o� 's o 0 b1�.. a15, o coad a, .9vi ,pclG d a b �o°0r0 0 p .u 9 .s ps °tio> N O o0 a0 ° o wm�o a a , U O .a pp 'cs� ¢a+ O O .4i 44 N O U eUy �d > DjEffif eammq 'd cd •R Ovwwwo 'O 0 «0 O •a U 00 c� •7 A M q O +-+ to U a, cd O U •� • C at to Opp, *pma ttyyFIE O U a ro A .r cd p td '+S7 A W C7 Q. RS .PAZ �" a bA PC a O o � y N o aa� N Q y PC 0 PO w Ci b t* O 07 O >1 q 0 am ea .O d a o rNi d FIE d a �.5 R,o w �a a h _a o a� a o '4 O aaaa rA Gamma O O 0 b O y U p � � Iowa a. U A W ;, .d to JALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES LEVERAGE OF FUNDS Source 1: Tarrant County Community Youth Development (CYD): current funding amount is $84,015. The annual funding cycle runs 9/14/31. The upcoming cycle is subject to a competitive process, and sustained funding is uncertain. Funding for the coming grant period is expected to be approximately $84,000. These funds support two Mentor positions, paying for salary, taxes and benefits and also support a portion of the expense for providing food during the evening classes. A detailed spreadsheet is attached that indicates the specific line items and the leverage of funding sources. Source 2: City of Fort Worth Community Development Block Grants (CDBG): current funding is $17,820. The annual funding cycle runs 6/1-5/31. By rule, this award diminishes each year by 10%. We are in Year 3 of 5 of funding, which will completely expire in 2010. Funding for the coming grant period is expected to be approximately $15,000. These funds pay for a portion of the salary and tax cost to support Mentors and administrative assistance on a part-time, as -needed basis. Funds from this grant also pay for some of the cost of general insurance, a portion of the expense for providing food during the evening class and for some youth activities such as graduation events. A detailed spreadsheet is attached that indicates the specific line items and the leverage of funding sources. Source 3: All Church Home for Children, Inc, subsidizes the program, funding expenses such as office space, supplies, insurance, staff computers and other Information Technology infrastructure, stafftraining, food, transportation and other program expenses that exceed some external funding limitations. A detailed spreadsheet is attached that indicates the specific line items and the leverage of funding sources. The estimated annual cost of subsidizing the $44,0000 program is approximately Please Note: In terms of organizational capacity to manage grant funds, All Church Home for mChildrenInc. currently anages approximately $2,000,000 in grants and contracts. The financial management of grants and , contracts is a responsibility shared by the Program Director, the Vice President of the funded program and the Vice President of Finance. The Vice President of Finance provides oversight to the Finance staff, who perform all grants and contracts financial processes. All Church Home for Children, Inc. utilizes the Sage MIP Fund Accounting software system. Revenue and expenses are coded and tracked by program and grant/contract. This system allows for reporting by allocation. Each year, an independent firm conducts an annual audit. (included as Attachment Q. All Church Home for Children, Inc. traces its history back to 1915, when it began as the Church Woman's Federation, principally serving single mothers and children. Today'a organization offers children and families a continuum of 18 residential and community programs, based on a mission to bring resources and skills to children and families struggling with life's challenges, through a strength-basedpartnership. All Church Home for Children, Inc.'s vision statement is that together, we develop solutions that create safety, hope, love and the capacity to thrive. In 2007, All Church Home for Children, Inc, served a total of 3,130 children in crisis. In 2005, the former organization known as The Bridge, merged with All Church Home for Children, Inc., creating vast new opportunities for service in our 9- county service area of Tarrant, Erath, Hill, Hood, Johnson, Palo Pinto, Parker, Somervell and Wise. All Church Home for Children, Inc. is accredited by the Council on Accreditation (COA) and Praesidium. All Church Home for Children, Inc. is licensed as 1) Child Placing Agency, 2) General Residential Child Care and 3) Emergency Shelter. All Church Home for Children, Inc. is in full compliance with all licensing standards and requirements. Please note that only the General Residential Child Care license pertains to the Buffalo Soldiers Youth Mentoring Program. Page 10 ALL CHURCH E FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES BUDGET SUMMARY Amount Reauested A. Personnel $22,344 B. Fringe Benefits $ 1,709 C. Travel $ 9,950 D. Equipment Is -0- E. Supplies $ 7,497 F. Contracts/Consultants $ -0- G. Other $ 8,500 TOTAL $50,000 BUDGET DETAIL A. Personnel Name Position Rate of Pay x # of Hours Cost S Norton Director, $21.485 x 1040 $22,344 Community Services TOTAL Personnel B. Fringe Benefits Name Position Description of Benefits Cost S Norton Director, FICA Taxes 6.2% of salaries $ 1,385 Community Services S Norton Director, Medicare Taxes, 1.45% of salaries $ 324 Community Services TOTAL Fringe Benefits $1,709 C. Travel Purpose of Travel Transportation for youth Transportation for youth TOTAL Travel Location Class sites Class sites Item Fuel Vehicle Insurance Cost $ 5,000 $ 4,950 $ 9,950 Page 11 ALL CHURCH H O M E FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES BUDGET DETl"L, CONT'D D. Equipment N/A Item Cost per Item Quantity Cost TOTAL Equipment $-O- E. Supplies Item Food for classes TOTAL Cost per Item Quantity $624.75/mo 12 months F. Contracts/Consultants N/A Cost $ 7,497 $7. Description of the Service Cost TOTAL Contracts/Consultants $-0- G. Other Costs Item Cost per Item Quantity Cost Encampment $2,500/encampment 2/yr $ 53000 Graduation $1,500/graduation 2/yr $ 3,000 Youth activities varies varies $ 500 /Field trips varies varies TOTAL Other Costs 0 Page 12 ALL CHURCH H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES BUDGET 1VAIt12ATIVE Please Note: A detailed spreadsheet is included as Attachment D A. Personnel: $22,344 The Director of Community Services is a Licensed Master Social Worker (LMSW) and provides credentialed, licensed supervision of program Mentors. The Director is responsible for post -award oversight, both programmatic and fiscal (though the Director shares fiscal oversight responsibility with the Vice President of Finance, who holds the M.B.A.) The Director reviews and plans program activities to ensure that the program is operating for optimal results. The Director interacts with grantors and the community to communicate program activities. The Director's credentialed and licensed oversight ofthe program allows the Mentors to focus on service delivery and on the needs of the youth. This budget O includes an allocated cost of 50% for the Director's salary based on the distribution of responsibilities across multiple programs. The Director's annual salary of $44,688 at 50% equals a cost of $22,344 allocated to the program. B. Fringe: $1,709 Fringe Benefit costs include FICA and Medicare taxes on the Director's salary as required by law. FICA is calculated at the federal rate of 6.2% of salaries, and Medicare is calculated at the federal rate of 1.45% of salaries. Other fringe benefits will be covered by All Church Home for Children, Inc. C. Travel: $9,950 Transportation to and from evening classes and other non -school activities is required for most of the youth who participate in the program. All Church Home for Children, Inc. provides vehicles for this purpose. Monthly fuel expenses for this purpose are approximately $417. Additional expenses include insurance coverage for the vehicles utilized, which are $4,950 to cover two vans for one year. D. Eauipment: $0 N.A E. Supplies: $7,497 Food is provided to youth at evening, non -school -based classes and at other, non -school based activities such as recreational or educational activities or community service projects, because youth are more likely to participate if food is provided. Monthly food expenses are approximately $858 but are distributed among multiple funding streams, with All Church Home for Children, Inc. providing some subsidy for this line item. The amount proposed in this application is $7,497, or approximately $625 per month. F. Contracts/Consultants: $0 N/A G. Other $8,500 Two encampments per year are scheduled for program youth, an approximate cost of $2,500 each to fund lodging, food and supplies. Two graduation events per year are also proposed under this line item, at an approximate cost of $1,500 each. This line item also includes additional youth enrichment activities such as field trips, sports outings and community service events at an estimated $500 per year to fund parking expenses, supplies, event tickets or other ancillary costs. Page 13 All Church Home for Children, Attachment E. ALL CHURCH H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES TERMS AND CONDITIONS PAGE LICENSING Inc. is a licensed Child Care facility A copy of the license is included as INSURANCE REQUIREMENTS All Church Home for Children, Inc. concurs with the requirement that grantees must provide to the grantor and maintain the following insurance coverage during the program period of performance and has included documentation as Attachment F. COST INCURRED All Church Home for Children, Inc. concurs with the grantor's requirement that any and all costs directly or indirectly related to preparation of a response to the RFQ or any oral presentation required to supplement and/or clarify a RFQ which may be required by the City shall be the sole responsibility of and shall be borne by Vendor(s). Page 14 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES BOARD INFORMATION l . Is your organization registered as a non profzt? If yes, please attach documentation of non- profit status. Yes, All Church Home for Children, Inc. is a registered 501 (c) (3) non-profit organization. Please find our documentation included as Attachment G. 2. How many board members does your organization have? There are twenty-two (22) Board members. 3. How often does your board meet? The Board meets 6 times per year. 4. Who recruits board members? The Board Development Committee of the Board of Directors recruits Board members 5. What portion of the board is elected annually? Approximately one-third of the Board is elected annually. 6. How long is a board term? How many consecutive terms may be served? A Board term is three (3) years in length. Board members may serve two consecutive terms. 7. Please Zist the names and occupations of your board officers. Officer Occupation Lynn B. Newman, Chair Community Volunteer Louann Blaylock, Chair -Elect Community Volunteer Cindy Milrany, Treasurer Chief Financial Officer, Engineering Firm 8. Please attach a copy of your board by-laws Please find our Bylaws included as Attachment B. 9. If any member of the board is related to another board member or an employee of the non profit corporation, please explain the relationship. N/A Page 15 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES A#tachment A. Job Descriptions and Resumes The program is delivered by two professional Mentors —one Lead Mentor and one Mentor. They are supervised by the Director of Community Services, a licensed Master Social Worker who also oversees the entire program. The Director of Community Services is supervised by the Vice President of Community Services, a Masters -degree -prepared Licensed Child Care Administrator. Though the fiscal oversight is primarily the responsibility of the Director of Community Services, that role is shared to a degree with the Vice President of Community Services and Vice President of Finance, a Masters - degree -prepared financial expert. No 1. Vice President, Community Services Alan Schonborn, MS, LCCA (Supervises Director, Community Services and shares fiscal oversi t No 2. Vice President, Finance Sarah Proctor, MBA (Supervises Accounting Staff and shares fiscal oversight Yes 3. Director, Community Services Stephanie Norton, LMSW (All program oversight and staff supervision; has primary fiscal oversight) No 4. Lead Youth Mentor Benjamin Carter, BA Direct care ofyouth) No 5. Youth Mentor Kenneth Gutierrez Direct care of youth) 1. Vice President, Community Services Position Title: Vice President of Community Services Supervisor: Chief Executive Officer Position Function: Under the general administrative direction of -the CEO the VPCS is responsible for the development, maintenance, and evaluation of the All Church Home for Children's community services programs. Education Requirements: MSW or related degree with corresponding license is required. Experience Requirements Five years of supervisory experience in children and family services. Functional Requirements: The vice president will be responsible for overseeing the programming, development, and supervision of all community services programs. (Current budget is approximately $2.5M with 50 employees.) The vice president will be responsible for providing leadership to the department to ensure that programs operate cost- effectively, with demonstrated outcomes, in a manner responsive to community needs. The vice president will also be responsible for expanding ACH programs as consistent with the mission and strategic plan of ACH. As a Department Head with supervisory responsibilities, the vice president will ensure that the goals regarding conduct and performance established by management are achieved and that the established personnel policies are implemented. (Refer to Personnel Policies, Supervision, page 103:1-103:3).The vice president will communicate closely with the CEO and Page 16 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES work toward the overall development and success of ACHs by the Chief Executive Officer. The vice president will perform any other duties as directed Working Conditions: Exposure to children with behavior problems, including possible physical aggression. Exposure to illness and blood. Confidential Information: Maintain confidentiality, follow policies related to personnel records & client records. Key Expectations/Responsibilities: ➢ Lead and manage a department. ➢ Organize and coordinate multiple programs and activities. ➢ Work closely with the CEO toward the overall development and success of ACH. ➢ Develop models and goals for programs, particularly evidence -based models, and implement strategies for effective measurement of program fidelity and outcomes. ➢ Communicate effectively with peers, community members, and other professionals. ➢ Work collaboratively with other personnel and/or service providers and professionals. Utilize relationships to enhance department services and to develop new services. ➢ Understand industry trends in children's services and position ACH to be responsive to these trends. ➢ Value a nurturing family as the ideal environment for a person. Development and Planning: • Supervise and give direction to program supervisors. • Develop and manage budgets for the community services programs. • Coordinate ACH's community services with ACH's residential programs. • Establish local and state relationships with key providers and decision -makers to best develop ACH's programs and to consider areas for new program expansion. • Continually assess the continuing education needs of the directors, supervisors, and the staff in community services. Communicate and coordinate training programs to address these needs. • Develop and maintain specific evidence -based program models and specified outcomes for all programs ➢ Implementation: • The vice president will insure that the All Church Home for Children's community services programs meet the minimum standards as established by the Texas Department ofProtective and Regulatory Services, contracts, & Council on Accreditation. • As a department head with supervisory responsibilities, the vice president will ensure that the goals regarding conduct and performance established by management are achieved and that the established personnel policies are implemented (refer to the Employee Handbook). • Represent All Church Home to the community in a professional, responsible, and ethical manner. • Interact with the All Church Home Board of Directors as directed by the Chief Executive Officer. • Demonstrate an ability to promote pride and a sense of accomplishment among ACH staff. • Demonstrate an ability to work independently while maintaining close communication with the CEO. • Provide weekly verbal and monthly written updates to the CEO regarding program status, plans, and challenges. • Demonstrate an ability to effectively motivate and lead staff. • Demonstrate an ability to work in collaboration with staff in other ACH departments. • Demonstrate an ability to continuingly improve programs and services. • Demonstrate excellent communication skills as demonstrated by regularly keeping the CEO informed of programs. • Maintain an excellent understanding of national trends, best -practices, and threats impacting residential programs. • Collect and evaluate data related to program effectiveness and efficiency, and use this data for continuous program improvement • Perform other duties as directed by the Chief Executive Officer. ➢ Monitoring: Page 17 ALL CHURCH O M E FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES • Establishes and maintains various evaluation and monitoring systems to provide on -going feedback on the operation of the program. • Conduct regular evaluations of all programs which include information about costs, outcomes, cost/benefits, and responsiveness to community needs. Utilize this information in program planning and development. • Program budgets will be met annually as indicated in year end financial reviews. 2. Vice President, Finance Position Title: Vice President, Finance Supervisor: Chief Executive Officer Position Function: Manages Finance department and all accounting processes. Ensures that financial information is accurately collected and reported. Participates in planning and projects as part of the ACH administration team. Education Requirements: Bachelor degree in business or accounting. Experience Requirements: \ Applicant must have a minimum of 5 years accounting and management experience including: Handling routine accounting processes, department management, budgeting, financial reporting, audit and tax coordination, cost analysis, policies and procedures review, process development. At least 5 years supervisory experience. Must have extensive understanding of GAAP, standard accounting practices and procedures, cash management skills, accounting department management, budgets and financial reporting and audit standards. Functional Requirements. Good communication skills and ability to interact with vendors, auditors, grantors and contractors, peers, executive management and board members. Ability to hire, train and supervise staff. Knowledge of payroll rules and procedures. Must be computer literate. Exposure to Confidential Information. Maintain confidentiality and follow policies related to personal records, client records, financial, operating, contract and procurement information. Working Conditions: Maintain a current working knowledge of all state, federal, and local laws as they pertain to the Finance function in order to ensure compliance. Key Expectations/Responsibilities: • Maintain high ethical standards, which are outlined in the All Church Home for Children Code of Ethics. • Directs gathering and reporting of accurate financial information for CEO, Finance Committee, Board of Directors, grantors, contractors, auditors, tax preparers and other users. • Analyze actual to budget information for good management of all financial records, grants and contracts. • Supervises all accounting processes and activities, and ensures that internal controls are in place for all functions. • Will prepare and/or review program budgets for grants and contracts submissions and will review on program budget status for grants and contracts. • Prepares work papers and schedules for auditors and facilitates all audits and grant/contract monitoring visits. • Participates in projects and planning as part of the administrative team • Prepares annual budget and supporting schedules • Prepares financial statement and analysis reports at least monthly for review by the Finance Committee • Manages cash activity for good stewardship of cash resources • Hire, train and supervise staff of bookkeepers • Monitor and account for investment activity 3. Director, Community Services Position Title: Director of Community Services Supervisor: Vice President of Community Services Position Function: Under the general administrative direction of the Vice President of Community ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Services, the Director of Community Services is responsible for the coordination, supervision, and maintenance of the assigned Community Service programs. Education Requirements: Masters Degree in Human Services, license required. Experience Requirements: Five years of experience in children and family services is required. Two years supervisory experience preferred. Functional Requirements: Manage and develop innovative programming for families and children. Responsibilities include supervising and managing community based programs. Organize and manage social services programs, conduct training, and perform clinical supervision. Knowledge of competency -based treatment is preferred. Workinz Conditions: Exposure to children with behavior problems, and possible physical aggression. Some evening and weekend hours required. Exposure to Confidentiallnformation: Maintain confidentiality & follow policies related to personal records & client records. Key Expectations/Responsibilities: ➢ A commitment to empowering others to solve their problems. ➢ Value a nurturing family as the ideal environment for a person. ➢ A conviction about the capacity of people to grow and change. ➢ Work collaboratively with other ACH personnel ➢ Develop collaborative relationships with other local service providers and professionals. ➢ Set appropriate limits. ➢ Lead and manage staff. ➢ Organize multiple programs and activities. ➢ Manage budgets ➢ Provide clinical direction to staff ➢ Develop measurable goals for programs, and implement strategies for achieving these goals ➢ Work together as a team with other Directors to develop departmental goals. ➢ Maintain high ethical standards which are outlined in the All Church Home for Children Code of Ethics. Development/PlanninQ: ➢ Supervise and give direction to assigned Community Services programs. ➢ Work closely with ACH's residential services and other ACH programs to coordinate and facilitate the implementation of comprehensive care for the children and families served. ➢ Ensure that programs meet the minimum standards and levels of care established by COA, TDFPS and other regulating bodies. ➢ Develop and work toward identification and accomplishment of program outcome goals, quality goals, and financial goals of assigned programs. ➢ Work with the Vice President of Community Services on annual budget development and preparation and grant writing as needed. ➢ Oversee and maintain the budget and expenditures affecting the assigned programs. ➢ Work with the Vice President of Community Services to develop new programs as identified in All Church Home's Strategic Plan. Implementation: ➢ As a department head with supervisory responsibilities, the Director of Community Services will ensure that the goals regarding conduct and performance established by management are achieved and that the established personnel policies are implemented (refer to the Employed Handbook). ➢ Represent All Church Home to the community in a professional, responsible, and ethical manner. ➢ Interact with the All Church Home Board of Directors as directed by the Vice President of Community Services. ALL CHURCH, HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES ➢ Demonstrate an ability to promote pride, effectively motivate and develop a sense of accomplishment among ACH staff. ➢ Demonstrate an ability to work independently and to maintain regular communication with the Vice President of Community Services regarding program status. ➢ Demonstrate an ability to maintain and improve programs and services. ➢ Demonstrate excellent communication skills with staff, ACH departments, community providers, and families served. ➢ Regularly update the Vice President of Community Services of new program developments. ➢ Complete required monthly and yearly reports as required of assigned programs. ➢ Perform other duties as directed by the Vice President of Community Services . Monitoring: ➢ Satisfy program requirements for outside program monitoring including (COA, TDFPS, and other agencies.) ➢ Develop and follow supervision plans for all programs that involve direct observation of workers on a periodic basis 4. Lead Youth Mentor, Buffalo Soldiers Position Title. Buffalo Soldiers Lead Youth Mentor Supervisor: Director of Community Services Position Function: Facilitate classes; provide crisis intervention, direct care and supervision and transportation of youth. Education Requirements High School Diploma, College degree preferred. Experience Requirements: Preferably six months of direct care experience with youth, teaching experience preferred. Functional Requirements: Provide direct care to at -risk male youth ages 104 7 in group mentoring, classroom and community settings. Skilled in strength -based behavior intervention methods, crisis intervention, group management, facilitation of program curriculum and community activities. Working Conditions: Exposure to children with behavior problems, including possible physical aggression. Some nights and weekend hours required. Exposure to Conridential Information, Maintain confidentiality & follow policies related to personal records & client records. Key Expectations/Responsibilities: I. Youth Care/Supervision: ➢ Exemplify a professional and positive role model for youth. ➢ Enforce all program rules with youth, including appropriate boundary and safety guidelines. ➢ Manage youth behaviors using techniques supporting ACH Policies and Procedures. ➢ Maintain ACH Policies and Procedures when corresponding with youth, their families and community contacts. ➢ II. Assessment/Case Management: ➢ Identify risk factors for individual youth at registration to ensure safety, skills development, and appropriate referrals for needed services. ➢ Notify Program Director of all high -risk youth behaviors. ➢ Assess youth and family's strengths and needs at registration. ➢ Correspond with site staff on youths' risk factors, behaviors, needs & participation in program. ➢ Collaborate with local community referral sources and provide them with necessary information and documentation on youth. ➢ Maintain contact with youths' parents through phone calls, scheduled activities and home visits to provide updates on youths' behaviors and participation in program. Page 20 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES ➢ Attend ARD, ,J Party and Juvenile Detention hearings, as needed. III. Program Operations: All Program Staff: ➢ Prepare and implement weekly class exercises. ➢ Facilitate classes as assigned. ➢ Provide transportation for youth participation in program activities, as needed. Lead Youth Mentor, ➢ Train, observe and evaluate staff in facilitation of classes and activities. ➢ Schedule, plan and organize field trips, community service projects, banquets and encampments. ➢ Build community relationships, referral resources and recruitment opportunities to support program growth and success. ➢ Assist Program Director in budget development and management, as needed. ➢ Assist Program Director in contract/grant development and management, as needed. IV. Documentation: Complete, maintain and submit weekly paperwork in a timely manner: ➢ Program registration forms ➢ Sign -in sheets ➢ Phone lists ➢ Permission slips ➢ Home / school visit logs ➢ Supplemental progress reports ➢ Weekly program reports, as assigned by Director. ➢ Maintain proper reporting documentation required by monitoring agencies, as assigned by Director. V. Training and Professional Development ➢ Complete required hours of annual training. ➢ Participate in weekly agency training and professional development programs. ➢ Participate in weekly team meetings. 5. Youth Mentor, Buffalo Soldiers Position Title. Buffalo Soldiers Youth Mentor Supervisor: Director of Community Services Position Function: Facilitate classes; provide crisis intervention, direct care and supervision and transportation of youth. Education Requirements: High School Diploma, College degree preferred. Experience Requirements: Preferably six months of direct care experience with youth, teaching experience preferred. Functional Requirements: Provide direct care to at -risk male youth ages 1047 in group mentoring, classroom and community settings. Skilled in strength -based behavior intervention methods, crisis intervention, group management, facilitation of program curriculum and community activities. Workinz Conditions, Exposure to children with behavior problems, including possible physical aggression. Some nights and weekend hours required. Exposure to Con><dentiallnformation: Maintain confidentiality & follow policies related to personal records & client records. Key Exvectations/Responsibilities. I. Youth Care/Supervision. ➢ Exemplify a professional and positive role model for youth. ➢ Enforce all program rules with youth, including appropriate boundary and safety guidelines. Page 21 ALL H O M E CHURCH FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES ➢ Manage youth behaviors using techniques supporting ACH Policies and Procedures. ➢ Maintain ACH Policies and Procedures when corresponding with youth, their families and community contacts. II. Assessment/Case Management: ➢ Identify risk factors for individual youth at registration to ensure safety, skills development, and appropriate referrals for needed services. ➢ Notify Program Director of all high -risk youth behaviors. ➢ Assess youth and family's strengths and needs at registration. ➢ Correspond with site staff on youths' risk factors, behaviors, needs & participation in program. ➢ Collaborate with local community referral sources and provide them with necessary information and documentation on youth. ➢ Maintain contact with youths' parents through phone calls, scheduled activities and home visits to provide updates on youths' behaviors and participation in program. ➢ Attend ARD, 3ra Party and Juvenile Detention hearings, as needed. III. Program Operations: ➢ Prepare and implement weekly class exercises. ➢ Facilitate classes as assigned. ➢ Provide transportation for youth participation in program activities, as needed. IV. Documentation: Complete, maintain and submit weekly paperwork in a timely manner, ➢ Program registration forms ➢ Sign4n sheets ➢ Phone lists ➢ Permission slips ➢ Home / school visit Iogs ➢ Supplemental progress reports ➢ Weekly program reports, as assigned by Director. ➢ Maintain proper reporting documentation required by monitoring agencies, as assigned by Director. V. Training and Professional Development ➢ Complete required hours of annual training. ➢ Participate in weekly agency training and professional development programs. ➢ Participate in weekly team meetings. Page 22 EDITCATION.• EXPERIENCE: ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Alan B. Schonborn, MS, LCCA Vice President, Community Services All Church Home for Children, Inc. Texas Women's University M.S., Healthcare Administration Valparaiso University B.A., Psychology All Church Home for Children, Inc. 2006-Present Vice President, Community Services Juliette Fowler Homes, Inc. 1982-2006 Vice President, Children, Youth 1998-2006 and Family Services Director of Youth Care Services 19944998 Youth Care Coordinator 19904994 Cottage Coordinator 19834990 Residential Counselor/Counselor Supervisor19824983 LICENSESAND CERTIFICATIONS: Child Care Administrator, Texas PROFESSIONAL AFFILIATIONS: Coalition for North Texas Children (Founding and Executive Committee Member) Child Welfare League of America (Regional Conference Planning Committee) North Texas Shelter Coalition Texas Network of Youth Services (1" and 2nd Vice -Chair, Board of Directors; Chair, Advocacy and Outcomes Committee Member; Finance and Membership Committees) Teen Savvy Conference Planning Committee, Planned Parenthood of North Texas Page 23 EDUCATION.• EXPERIENCE: ALL CHURCH HOME FOR CHILDREN CHI LDREN, YOUTH AND FAMILY SERVICES Sarah Proctor, M.B.A. Vice President, Finance All Church Home for Children, Inc. Southwestern Adventist University M.B.A. B.B.A., magna cum laude All Church Home for Children, Inc. 2006-Present Vice President, Finance TMI Integrated Services 2001-2005 Comptroller Evercom Systems, Inc. 1997-2001 Assistant Comptroller Circle G Farm &Ranch Center 1990-1997 Accounting Manager Henkel &Associates, CPA 1993-1996 Accountant Ligon OiUSonora-0zona Oil Company 1987-1991 Accounting Manager PROFESSIONAL AFFILIATIONS: Sigma Beta. Delta EDUCATION.• EXPERIENCE: .ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Stephanie Norton, LMSW Director of Community Services All Church Home for Children, Inc. The University of Texas at Arlington M.S.W. Southwestern Baptist Theological Seminary M.A., Church and Community Ministry President's Merit Scholar for Religious Education Texas A&M University B.S., Psychology, Sociology Minor All Church Home for Children, Inc. Director of Community Services Special Projects Manager Lena Pope Home Project CARE Manager River Oaks Baptist Church Minister of Community Ministries Arlington Police Department Victim Assistance Program Graduate Student Intern Northside Inter Church Agency (NICA) Graduate Student Intern Mental Health/Mental Retardation Benefit Eligibility Specialist Forensic Rehabilitation Trainer Mental Health Technician LICENSEAND CERTIFICATIONS: Licensed Masters Social Worker Infant, Child, and Adult CPR First Aid SAMA Behavior Management 2001 Present 2006—Present 2001-ZOOS 2000-2001 1994-1997 199b-1997 1996 1992-199b 1994-1996 19924994 1992 Page 25 ALL CHURCH HOME FOR CHILDKEN CHILDREN, YOUTH AND FAMILY SERVICES Benjamin J. Carter Lead Mentor, Buffalo Soldiers Youth Mentoring Program All Church Home for Children, Inc. EDUCATION: EXPERIENCE: CERTIFICATIONS: Alcorn State University B.A., Criminal Justice All Church Home for Children, Inc. 2D05-Present Lead Mentor, Buffalo Soldiers Parenting Center Wraparound Facilitator 2003-2005 National Indoor Football League Cornerback/Outside Linebacker/Receiver 2000-2003 San Antonio Technology Academy Instructor/Youth Specialist/ Case Manager 2000-2002 Drug Prevention Resource, Inc 1999 Program Coordinator Positive Prevention Program Catholic Charities 19974999 Child Care Specialist CPR First Aid SAMA Behavior Management Page 26 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Kenneth R. Gutierrez Mentor, Buffalo Soldiers Youth Mentorang PYogram All Church Home for Children, Inc. EDUCATION: EXPERIENCE: CERTIFICATIONS: Tarrant County College Pursuing Associates Degree All Church Home for Children, Inc. 2005-Present Mentor, Buffalo Soldiers 2006 present Wraparound Facilitator 2005 The Bridge Youth &Family Services 2005 Mentor, Buffalo Soldiers Program Tarrant County Advocate Program 2005 Youth Advocate Wheel Chair Transport 2003-2005 Transporter Bailey's Total Fitness 2002-2005 Group Fitness Instructor CPR First Aid SAMA Behavior Management Page 27 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Attachment B. Agency Bylaws ALL CHURCH H O M E F O R C H I L D R E N CHILDREN, YOUTH AND FAMILY SERVICES OF THE ALL CI�URCH HOME FOR CHILDREN, INC. (Amended June 5, 2006) These Bylaws govern the affairs of All Church Home for Children, Inc., a Texas not -for -profit Corporation. ARTICLE I —OFFICERS Section 1.1 Principal Office. The principal office in the State of Texas shall be located at 1424 Summit Avenue, Fort Worth, Texas 76102. All Church Home for Children, Inc. (hereinafter "Home") may have such other offices, either in Texas or elsewhere, as the Board of Directors shall determine. Section 1.2 Registered Office and Registered Agent. The Home shall comply with the requirements of the Texas Non -Profit Corporation Act (the "Act") and maintain a registered office and registered agent in Texas. The registered office may, but need not, be identical with the Home's principal office. The Board of Directors may change the registered agent and the registered office as provided in the Act. ARTICLE II -BOARD OF DIRECTORS Section 2.1 Composition, Membership and Terms. The membership of the Board of Directors shall consist of not more than twenty (15-20) Directors. Prospective new Directors shall be nominated in accordance with the provisions of Article III -Nomination for Election. Each Director shall be elected by the Board of Directors at its Annual Meeting for a term of three (3) years ending upon the date of the Annual Meeting of the Board of Directors held in the third year of the Director's term of office. A Director who has served two complete consecutive terms shall not be eligible for re-election for an additional term until at least one year's absence from the Board. A term shall be "complete" if it is for a period of two or more years. Notwithstanding the foregoing, a member not eligible for re-election who is nominated and elected for an officer or chair position will be granted an extended membership for the length of the tenure of the officer or chair position. No more than one-half of the Directors shall rotate off of the Board at the same time and Directors shall be elected in a manner to assure this. Section 2.2 Annual Meeting. The Annual Meeting of the Board of Directors shall be held in December, or at such other time as may be fixed by the Board of Directors. At the Annual Meeting, the Board of Directors shall elect Officers, Standing Committee Chairs and new Directors and transact any other business that may come before the meeting. Section 2.3 ReguIar Meetings. There shall not be more than twelve (12) nor less than four (4) regular meetings of the Board of Directors each year, to be held at such time as called by the Chairman or, during her absence, by the Chairman -Elect, or if none, by the Vice -Chairman, except when otherwise ordered by the Board of Directors. Section 2.4 Special Meetings. Special meetings of the Directors may be called by the Board of Directorsi by the Chairman of the Board, or in the absence of a chairman, by the Chairman -Elect, or if none, by the Vice -Chairman of the Board, or shall be called by the Chairman upon the request of ten (10) members of the Board. At any special meeting only such business as the meeting was called to consider shall be discussed or acted upon. Page 29 ALL CHURCH Ii OME FOR CHILDREN CHILDREN, YOUTH ,AND FAMILY SERVICES Section 2.5 Quorum. At all meetings of the Board of Directors, one-third of the members of the Board shall constitute a quorum and a majority vote of those present shall be necessary to affect action except as otherwise provided in these Bylaws. Section 2.6 Attendance. Neglect of any member of the Board of Directors to attend three consecutive meetings of the Board without reasons acceptable to the Board maybe treated and considered by the Board at its discretion as a tender of resignation by the absented Director. Section 2.7 Notice. Written notice of all meetings of Directors of the Home shall be given by or at the direction of the Chairman of the Board of Directors, or Secretary, to each Director not less than seven (7) days before the time named for such meetings. An agenda will be sent. Copies of the minutes of the last regular meeting and minutes of any special meetings held since the last regular meeting shall be made available prior to the meeting. The requirement for seven (7) day written notification and accompanying agenda may be waived for a Special Meeting by a majority of the Board in attendance at such Special Meeting; however, as much notice shall be given as is practical under the circumstances. Section 2.8 Management. The corporate powers, properly, and affairs of the Home shall be exercised, conducted and controlled by the Board of Directors. The Board of Directors may delegate such roles and responsibilities as it deems advisable to a Chief Executive Officer hired by the Board. Section 2.9 Policies, The Board of Directors shall adopt such policies and principles, not inconsistent herewith, as it may deem necessary for the conduct of the Home and that of its Officers. Section 2.10 Vacancies. In the event of a vacancy occurring in the Board of Directors, the remaining Directors, by affirmative vote of a majority thereof, expressed at a duly called meeting of the Directors, whether or not constituting a quorum, may fill such vacancy for the unexpired term prior to the next Annual Meeting, should it elect to do so. If at any time the number of Directors shall be increased, the additional Directors to be elected shall be elected by the Directors then in office by the affirmative vote of a majority thereof at a regular meeting or at a special meeting called for that purpose. The Board Development Committee shall submit a nominee or a list of nominees at least seven (7) days prior to the regular or special meeting at which any such vacancy is to be filed or at which the number of Directors is to be increased. ARTICLE III -NOMINATION FOR ELECTION The Board Development Committee shall submit for election at the Annual Meeting of the Board of Directors, a list ofnominees for Directors selected from individuals who have or will financially contribute and who have or will render meritorious voluntary services to the Home. This committee shall also submit for election at the Annual Meeting of the Directors a list of nominees for Officers and applicable Standing Committee chairs selected from individuals serving as Directors of the corporation or nominated for election as Directors of the corporation. The report of this Committee containing these lists shall be communicated with the Board of Directors at either the last Executive Committee meeting or 14 days before the December regular Board of Directors meeting. Other nominations for Director may be made by petition signed by ten (10) or more Directors and filed with the Chairman not less than seven (7) days in advance of the date of the Annual Meeting of the Board of Directors. Vacancies occurring on the Board prior to the Annual Meeting shall be fled in accordance with Section 2.10 Vacancies. ARTICLE IV —OFFICERS Section 4.1 Officer Enumerated. The Officers of the Home shall be: Chairman Page 30 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Past Chairman/Secretary Chair -Elect/ Secretary Treasurer The Board of Directors may create additional offices, define the authority and duties of each such office and elect or appoint persons to fill the office. Section 4.2 Election and Terms of Office. Each Officer and Committee Chair shall hold office until the next Annual Meeting of the Board of Directors, and until her successor is elected, except that the Chairman, Chair-Elect/Secretary and Treasurer shall serve two year terms of office. The election of Chairman and Treasurer shall be staggered such that their term of office does not end simultaneously. . Section 4.3 Chairman. The Chairman of the Board of Directors shall be subject to the control ofthe Board of Directors. The Chairman shall perform such duties as shall be required by the Board of Directors and the Executive Committee or as may be incident to the office of Chairman. The Chairman shall chair all meetings of the Board of Directors and Executive Committee. The Chairman shall serve as ex-officio member of all standing committees and other committees, and can vote only in case of a tie. The Chairman shall serve as Chairman of the Executive Committee. Section 4.4 Chairman-Elect/Secretary. The chairman-Elect/Secretary shall be elected at the Annual Meeting. The Chairman-Elect/Secretary shall be responsible for developing plans for two years of administration and shall perform other duties as directed by the Board or as may be incident to the office of Chairman-Elect/Secretary. The Chairman -Elect -Secretary shall serve on the Executive Committee, and shall serve as an ex-officio member, without vote, of all standing committees and other committees. The Chairman-Elect/Secretary shall serve as Chairman of the Board Development Committee. In the absence of the Chairman when the Chairman is unable or unwilling to act, the Chairman-Elect/Secretary shall act. When the Chairman-Elect/Secretary acts in place of the Chairman, the Chairman-Elect/Secretary shall have all of the powers and be subject to all the restrictions upon the Chairman. If the Chairman should resign or otherwise be unable to serve prior to the expiration of the term, the Chairman-Elect/Secretary shall serve for the unexpired term of the resigned Chairman. The Chairman-Elect/Secretary shall perform the duties of the Secretary during the second year of the term as Chairman -Elect and in that capacity shall act on all matters as directed by the Chairman, and as required by the Bylaws, or by law, including, but not limited to the following. Giving all notices required by the Bylaws or by law. Ensure minutes of the meeting of the Board of Directors and Executive Committee are taken and retained as part of the corporate record, and Affix the seal of the corporation to all documents as authorized. Section 4.5 Immediate Past Chairman/Secretary. The Immediate Past Chairman/Secretary shall serve aone-year term of office following the term as Chairman, and shall act as an advisor to the Chairman in ensuring the continuity from one administration to another. During the one-year term the Immediate Past Chairman/Secretary shall perform the duties of Secretary and in that capacity shall act on all matters as directed by the Chairman, and as required by the Bylaws or by law, including, but not limited to the following. - Giving all notices required by the Bylaws or by law, - Ensure minutes of the meeting of the Board of Directors and Executive Committee are taken and retained as part of the corporate record, and - Affix the seal of the corporation to all documents as authorized. Section 4.6 Treasurer. The Treasurer shall be the Chief Financial Officer for the corporation and shall chair the Finance Committee, shall oversee custody of the funds of the Home and render periodic Page 31 ALL CHURCH II OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES reports on the financial status of the Home, shall implement and maintain banking, checking, investment and other accounting policies as directed by the Board of Directors, and perform other duties as directed by the Board or as may be incident to the office of Treasurer.. If the Treasurer should resign or otherwise be unable to serve prior to the expiration of the term, the Board shall elect a Treasurer for the unexpired term from the Directors serving on the Finance Committee. ARTICLE V -COMMITTEES OF THE BOARD Section 5.1 Standing Committees Enumerated. The following Committees shall comprise the Standing Committees of the Board. Advocacy Committee —not less than five (5) members Board Development Subcommittee — not less than five (5) members. Executive Committee - not less than five (5) members. Finance Committee = not less than four (4) members. Planning and Evaluation Committee — not less than five (5) members. The provisions of Article III = NOMINATION FOR ELECTION shall govern the selection of all Standing Committee Chairs. The Chairman of the Board of Directors, working in conjunction with the Board Development Committee and each respective Committee Chair shall annually appoint the members for each Standing Committee, Each Board Member shall serve on at least one committee. Individuals who are not Directors may be invited to serve on the Standing Committees or on any ad hoc committees or task forces established pursuant to section 5.2, with the exception of the Executive Committee. All Standing Committees shall have Directors serving in the majority. Section 5.2 Other Ad Hoc Committees. The Chairman may appoint such other Ad Hoc Committees as Task Forces as the Chairman believes will further the purposes of the Horne. Such appointment shall be subject to ratification by the Executive Committee. The Chairman of the Board of Directors, working in conjunction with the Board Development Committee shall appoint the AD Hoc Committee and Task Force chairs and the members of each Ad Hoc Committee and Task Force. Section 5.3 Ouorum for Standing and Ad Hoc Committee and Task Force Meetings. At all meetings of Standing Committees, Ad Hoc Committees, and Task Forces, a simple majority of the members of the Committee or Task Force shall constitute a quorum and a majority vote of those present shall be necessary to affect action except as otherwise provided in these Bylaws. Section 5.4 Advocacy Committee. The Advocacy Committee shall consist of at least five (5) members. The members shall be appointed by the Chairman in consultation with the Board Development Committee and the Chairman of the Advocacy Committee. The role of the Advocacy Committee is to advocate for ACH's programs and services, child abuse services and prevention, and best practices. The Advocacy Committee shall engage in advocacy on the local, state and national level, and shall develop relationships with targeted decision -makers, and develop an understanding of important public policy issues impacting ACH. Section 5.5 Board Development Committee. The Board Development Committee shall consist of at least five (5) members, The Chair -Elect shall serve as the Chairman of the Board Development Committee. The remaining members shall be appointed by the Chairman in consultation with the Chair of the Board Development Committee.. The role of the Board Development Committee is to identify and commit leadership for the Home. The Committee's responsibilities are to nominate all Directors, Officers and standing committee chairs in accordance with ARTICLE III - NOMINATION FOR ELECTION and ARTICLE II - BOARD OF DIRECTORS, Section 2.10 Vacancies. The Board Development Committee shall also be responsible for nominating the Chairman and members of all Ad Hoc Committees and Task Forces in accordance with ARTICLE V — COMMITTEES OF THE BOARD, Section 5.2. The Committee is Page 32 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES also responsible for development and oversight of board education and leadership development programs. The Board Development Committee shall recommend policies to the Board for adoption. Meeting dates are as needed. Section 5.6 Executive Committee. The Executive Committee shall consist of all elected Officers and the Chairs of the standing committees of the corporation. During intervals between the meetings of the Board of Directors, the Executive Committee shall possess and may exercise all the powers of the board in the management and direction of the business and affairs of the Home, except that it shall not have the power or authority to. elect Officers, fill vacancies in the board of Directors or newly created directorships, authorize the sale of all or substantially all of the All Church Home for Children, Inc. 's assets, negate any action of the Board of Directors, and, do any other act which may be prohibited by applicable by law. The Executive Committee shall keep regular minutes of its proceedings. All actions by the Executive Committee shall be reported to the Board of Directors at its next meeting. Such action shall be subject to review by the Board of Directors, provided that no rights of third parties shall be affected by such review. The Executive Committee shall recommend policies to the Board for adoption. The Executive Committee shall recommend policies to the Board fro adoption, The Executive Committee shall be specifically responsible for the periodic evaluation of the performance of the Chief Executive Officer of the All Church Home for Children, Inc. The Committee shall ensure that written policies and procedures guide the Chief Executive Officer and the Executive Committee shall be the exclusive Committee responsible for delegating in writing management, and other policies, for implementation to the Chief Executive Officer. A majority of the members of the Executive Committee shall constitute a quorum and the committee may act by unanimous written consent. Section 5.7 Finance Committee. The Finance Committee will be composed of the Treasurer, as Chair, and at least four (4) other members appointed by the Chairman, in consultation with the Board Development Committee and the Treasurer. The purpose of the Finance Committee is to assure efficient fiscal management and develop and maintain administrative support for the execution of the Strategic Plan of the Home, within the limitation of the annual budget approved by the Board of Directors. The Committee shall have the following specific functions. Cause, authorize and contract for an annual audit of the Home's financial operations by a firm of certified public accountants, and review any resulting recommendations. Formulate or revise policies and practices for the safeguarding of all monies of the corporation, and dealing with the internal controls of the corporation, of which all such policies shall be recommended by the Committee for review and approval by the Executive Committee and final approval by the Board of Directors. Oversee the management, control and administration of all funds ofthe corporation, to sell or dispose of all securities, except as provided below, investments and properties of every character belonging to the corporation, except real estate, at such process and upon such terms and conditions as it may deem best; and invest and reinvest all funds of the corporation from whatever sources derived, in such securities, investments and other property as it may deem best. It may buy real estate, common stocks, or preferred stocks only with the approval of the Board of Directors first obtained. To obviate delays, however, the Chairman of the Page 33 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Board of Directors or the Treasurer/Chair of Finance Committee shall have the power to sell forthwith at the market price any security listed on the New York Stock or American Exchange or OTC contributed by a donor as a gift. The word "manage" as used herein shall include the right to give proxies and to consent to mergers, sale and reorganizations, and all proceedings in connection therewith respecting any security or property owned by the corporation or in which it may have an interest. • Authorize and cause any of the securities or property of the corporation, other than real estate, to be registered in the name of the nominee of any bank or trust company which may at the time be acting as custodian for such securities. • Select and evaluate investment advisors and/or administrators to consult with the Committee regarding investment holdings and recommendations regarding investment policies and practices • Report at each meeting of the Board of Directors and the Executive Committee relative to the status and safeguarding of all monies in the treasury • Recommend policies to the Board for adoption. A majority of the Committee shall constitute a quorum, and the Committee may act by the majority at a meeting or by a signed written, or electronic submission, by a majority of the members of the Committee, without a meeting. Any act or authorization of any act by the Finance Committee within the powers herein delegated to it shall be the act or authorization of the corporation, and all purchasers, issuers of the securities, transfer agents, and other persons may rely conclusively upon the action or instructions of the Finance Committee, or its nominee, and shall be fully protected in doing so. All persons dealing with the securities or property of the corporation shall be entitled to rely conclusively upon any certificate of the Chairman or Secretary certifying to action by the Finance Committee and certifying to the official capacity of the person assigning, transferring, or delivering securities pursuant to such action. The Finance Committee shall meet no less than ten (10) times a year and shall coordinate its activities with the Planning and Evaluation Committee and the Executive Committee of the Board. Section 5.10 Planning and Evaluation. The Planning and Evaluation Committee members shall be appointed by the Chairman in consultation with the Board Development Committee and the Chairman of the Planning and Evaluation Committee. The Planning and Evaluation Committee shall ensure sound evaluation of all services and programs, including, e.g., outcomes, goals, data analysis and resulting adjustments. The duties of the Planning and Evaluation Committee shall include, but shall not be limited to, the following: Develop yearly goals for ACH which are derived from the current Strategic Plan and approved by the board - Provide information to the board to promote awareness and knowledge of the yearly goals - Report progress toward yearly goals to the board on a regular basis Recommend policies to the board related to ACH programs Serve as a sounding board for reviewing program related issues and new program ideas - Review program consistency with the mission of ACH Additionally, the Planning and Evaluation Committee shall develop a long range plan for the corporation, at three to five year intervals, and shall assist in the oversight and implementation ofthe plan and the achievement of the goals for the corporation as provided for in the plan. Functions of the Planning and Evaluation Committee during interim years of a Long Range Plan shall include coordination and dissemination, as necessary, of updates of the Long Range Plan and periodic review of implementation progress with the Executive Committee. The Planning and Evaluation Committee Page 34 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES shall recommend policies to the Board for adoption. The Planning and Evaluation Committee shall meet as often as required to accomplish its function. ARTICLE VI -ADVISORY COUNCIL The Advisory Council shall consist of at least eight (8) members whose mission is to promote the advancement and achievement of All Church Home for Children. The Chief Executive Officer and the Chairman of the Board shall recruit the Advisory Council Chair, The Advisory Council Chair shall recruit Council members from nominations made by the Board Development Committee and from Board members at large. The Advisory Council shall meet twice a year as a group to receive information and participate in discussions deemed appropriate by the Chief Executive Officer or the Chairman of the Board. Members may also be invited to other special events and presentations hosted by the Home. Council members are expected to be available to provide individual counsel to the Chief Executive Officer and Chairman of the Board on specific issues pertaining to the area of expertise of the council member. ARTICLE VII -FISCAL YEAR The Fiscal Year of All Church Home for Children, Inc. shall begin on the first day of January and end on the last day of December of each year. ARTICLE VIII - INDEMNIFICATION Section 8.1 When Indemnification is Required, Permitted and Prohibited. The Home shall indemnify a Director, Officer, employee or agent of the Home who was, is, or may be a named defendant or respondent in any proceeding as a result of his or her actions or omissions within the scope of his or her official capacity in the Home. However, the Home shall only indemnify a person if he or she acted in good faith and reasonably believed that the conduct was in the Home's best interest. The Home shall not indemnify a person who is found liable to the Home or is found liable to another on the basis of receiving a personal benefit. A person is conclusively considered to have been found liable in relation to a claim, issue or matter if the person has been adjudged liable by a court of competent jurisdiction and all appeals have been exhausted. The Home shall pay or reimburse expenses incurred by a Director, Officer, committee member, employee or agent of the Home in connection with any such person's appearance as a witness or other participation in a proceeding involving or affecting the Home when such person is not a defendant or respondent in the proceeding. Before the final disposition of a proceeding, the Home may pay indemnification expenses permitted by these Bylaws and authorized by the Home. The Home,.however, shall not pay indemnification expenses to a person before the final disposition of a proceeding if. the person is a named defendant or respondent in any proceeding brought by the Home; or the person is alleged to have improperly received a personal benefit or committed other willful or intentional misconduct. If the Home may indemnify a person under these Bylaws, the person may be indemnified against judgments, penalties, including excise and similar taxes, fine, settlements and reasonable expenses, including attorney's fees actually incurred in connection with the proceedings. If, however, the proceeding was brought by or on behalf of the Home, the indemnification is limited to reasonable expenses incurred by the person in connection with the proceeding. Section 8.2 Procedures Relating to Indemnification Payments. Page 35 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES (a) Before the Home may pay any indemnification expenses, the Horne shall determine that the indemnification is permissible, authorize indemnification, and determine that expenses to be reimbursed are reasonable, except as provided in (c) below. The Home may make these determinations by either of the following procedures: (i) a majority vote of a quorum consisting of Directors, who, at the time of the vote, are not named defendants or respondents in the proceeding; (ii) determination by special legal counsel selected by the Board of Directors by vote as provided in (i) above, or if such a quorum cannot be obtained and such a committee cannot be established by a majority vote of all Directors. (b) The Home shall authorize indemnification and determine that expenses to be reimbursed are reasonable in the same manner that it determines whether indemnification is permissible. If the determination that indemnification is permissible is made by special legal counsel, authorization of indemnification and determination of reasonableness of expenses shall be made in the manner specified in Section 2 (a) (ii) above, governing the selection of special legal counsel. A provision contained in the articles of incorporation, the bylaws or a resolution of the Board of Directors that requires the indemnification permitted by Section 1 above, constitutes sufficient authorization in the same manner as the determination that indemnification is permissible. (c) The Home shall pay indemnification expenses before final disposition of a proceeding only if the Home determines that the then known facts would not preclude indemnification and the Home receives written affirmation and undertaking from the person to be indemnified. The determination that the facts then known to those making the determination would not preclude indemnification and authorization shall be made in the same manner as a determination that indemnification is permissible under Section 2 (a) above. The person's written affirmation shall state that he or she has met the standard of conduct necessary for indemnification under the Bylaws. The written undertaking shall provide for repayment of the amount paid or reimbursement to the Home if it is ultimately determined that the person has not met the requirements for indemnification. The undertaking shall be an unlimited general obligation of the person, but it need not be secured and it may be accepted without reference to financial ability to make repayment. ARTICLE IX -DISSOLUTION OF THE CORPORATION The All Church Home for Children, Inc. is organized to provide residential care for children and to offer children and families the resources and services within a Christian environment that can improve the quality of their lives. In the event of the dissolution of All Church Home for Children, Inc., its assets shall be distributed to a 501(c)(3) organization whose purposes are the same, or substantially the same ofthose of All Church Home for Children, Inc. ARTICLE X —AMENDMENTS These Bylaws may beamended by atwo-thirds maj ority vote of those present at a Regular Meeting of the Board of Directors or at any Special Meeting of the Board called for such a purpose. Amendments may be proposed by a petition signed by ten or more Directors and filed with the Chairman. Notice of all proposed amendments shall be provided to the Directors at least seven (7) days prior to the meeting at which time amendments are to be considered for adoption. Page 36 ALL CHURCH H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Attachment C. financial Audit Page 37 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES FINANCIAL STATEMCNTS AND AUDITORS' REPORT FOR THE YEAR ENDED DECEMBER 31; 2006 ALL CHURCH H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Page 39 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES ALL CHURCH HOME FOR CHILDREN, INC. CONTENTS DECEMIBER 31, 2006 AUDITED FINANCIAL STATEMENTS IndependentAuditors' Report................................................................................................................................................... 1 Statementof Financial Position.................................................................................................................................................. 2 Statementof Activities............................................................................................................................................................... 3 Statement of Cash Flows............................................................................................................................................................ 4 Statementof Functional Expenses.............................................................................................................................................. 5 Notes to Financial Statements.................................................... OTHER FINANCIAL INFORMATION: �•• Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed inAccordance with Government Auditing Standards................................................................................................................ 12 Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A433...................................................................................................................................... 14 16 Schedule of Findings and Questioned Costs on Federal Awards............ • • Schedule of Expenditures of Federal Awards.. 6*4 6604vtoo &*wee% goo poor we WVWWWWWaTVWW Top**&# • Notes to the Schedule of Expenditures of Federal Awerds......................................................................................................... 20 Page 40 H OME FOR UHILDREN CHILDREN, YOUTH AND FAMILY SERVICES 7uly Z, 2007 ` - The Board of Directors All Church Home For Children, Inc. Fort Worth, Texas Indeuendent Auditors' Renort - We have audited the accompanying statement of financial position of All Church Rome far Children, Inc. (the "Hame") as of December 31, 2006, and the related statements of activities, cash flows and functional expenses for the year then ended. These financial statements are the responsibility of the Home's management. Our responsibility is to express an opinion on these financial statements based on our audit. The prior year summarized comparative information has been derived from the Home's 2005 financial statements and, in our report dated April 28, 2006, we expressed an unqualified opinion on those statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of All Church Home for Children, Inc. as of December 31, 2006, and the changes in net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. ` In accordance with Government Auditing Standards, we have also issued our report dated 7uiy 2, 2007, on our consideration of the Home's intemal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion an the internal control of financial reporting or compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was conducted for the purpose of farming an opinion on the basic financial statements taken as a • whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additionai analysis as required by U.S. Office of Management and Budget Circular A433, Audits of States, Local Governments, and Non Profit Organisations, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. puc SANFORD, BAUMEISTER & FRAZIER, PLLC 1 1��G'�II�9t ;'€tk# ii1 E13o tale&i+. rtfli #ri t#'sF� i��I'li ii Page 41 'JA22 9 ILWIMIL21'WIN hia I MA 1 I 11 ASSETS Cash and cash equivalents Accounts receivable Accounts receivable - relatedparty Accrued interest receivable Prepaid expenses Contributions receivable Investments - publiclytxadedllisted securities Investments . non publicly traded Mineral interests and real estate Beneficial interest in trust Property and equipment, net TOTAL ASSETS ASSETS $ 1,023,654 4322917 473,790 1333657 93,238 720,569 3823752759 14,409,861 19732,865 6,923,360 49522,478 $ 68,842,148 LIASIIdTIE5 AND NET ASSETS L)•ABiiLITIES Accounts payable and accrued liabilities Total Liabilities NET ASSETS Unrestricted Temporarily restricted Total Net Assets TOTAL LTAB]I,ITIES AND NET ASSETS The accompanying notes to financial statements are an integral part of these statements. 2 $ 378,338 378,338 66,985,295 1,478,515 687463,8I0 $ 68,842,148 zoos $ 305,293 432,066 99,134 96,986 116,826 13357,846 32,7563213 1628513820 1,732,865 6,208,747 212559468 $ 62,213,264 60,iS2,004 1,936,434 6220889438 $ 6222137264 Page 42 III i 1 1'AA 1 I S_ f l PUBLIC SUPPORT Contributions Capital campaign contributions Estates and tnists Special events, net of direct costs of $68,470 Total Public Support REVENUE AND INVESTMENT RETURNS Prograservi m ce fees Government grant income Other income Mineral and real estate properties, net of direct expenses of $76,794 Investment income, net of investment advisory fees of $385,893 Net realized and unrealized gains on investments Change in value of beneficial interest in trust assets . _ Total Revenue and Investment Returns - Net Assets Released From Restrictions Total Support; Revenue and Investment Returns IInrestricted R F N Temporarily Totals Restricted 2006 2005 $ 463,235 $ 84,795 $ 548,430 $ 28I,659 179093687 129092687 1,9291421 43,200 43,200 43,200 110,210 110,210 1193491 6I6,64S 1,994,482 2,611,127 2,373,771 707,932 1,8953333 73,418 1,378,585 552,969 4,407,392 1,236,249 707,932 779,041 1,895,333 430,450 73,4I8 243887 1,378,585 I,294,364 552,969 565,166 4,407,392 2,091,281 1,236,294 852,367 10,251,928 - 14,251,928 6,037,556 2,452,401 (22452,401) .. 13,320,974 (457,919) 12,863,055 8,411,327 • EXPENSES Program services 5,502,242 5,502,242 3,879,6I6 Fundraising 4097291 4083291 308,677 General and administrative 5772150 5772150 6599438 Total Expenses 69487,683 - 6,4875683 41847,731 CHANGE IN NET ASSETS NET ASSETS -Beginning of Year NET ASSETS -End of Year The accompanying notes to financial statements are an integral part of these statements. 6,833,291 (457,919) 62375,372 3,5632596 60,I52,004 129363434 62,088,438 58,524,842 $ 66,98S,29S $ 12478,515 $ 6824637810 4i 6230889438 FOR rM VrA 2 WITH COMPARATIVE TOTALS FOR 2005 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash used in operating activities: Net realized and unrealized gains on investments Non -cash change in value of beneficial interest in trust assets Contributed stock Depreciation Temporarily restricted contributions {increase) decrease in operating assets: Accounts receivable Accounts receivable - related party Accrued interest receivable Contributions receivable Prepaid expenses 2006 $ 6,375,372 (4,407,392) (714,613) 173,595 (1,994,482) {851} (3741656) {36,671) 6372277 23,598 2005 $ 3,563,546 (2,091,281) (372,727) (46,506) 1592979 (2,0153788) (318,562) (999134) 156,961 (1,0723915) (%S20) _ lncrease (decrease) in operating liabilities: Accounts payable and accrued liabilities 2S3,S12 (83,114) Net Cash Used in Operating Activities (653321) (212292011) CASH FLOWS FROM INVESTING ACTIVITIES Purclsases ofproperty and equipment Construction in progress Proceeds from sale of investments Purchase of investments Net (increase) decrease in short term investment funds Net Cash Used in Investing Activities CASH FLOWS FROM FINANCING ACTIVITIES Temporarily restricted contributions Net Cash Provided by Financing Activities NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS -Beginning ofyear CASH AND CASH EQUIVALENTS -End of year The accompanying notes to financial statements are an integral part of these statements. (1,779,352) (661,328} 17,375,667 (11,318,115) (4,827,747) (112109875) 19994,482 199943482 718,286 3052293 $ 12023,579 (883,567} 4638672969 (503382,810) 422122822 (185,586) 2,015,788 2,015,788 (398,809) 704,102 $ 3053293 Salaries and wages Payroll taxes and employee benefits Total Personnel Expense Occupancy and maintenance Vehicles Insurance and taxes Food, clothing and supplies Medical Youth activities Education Fainily assistance Other program and training expense Development and promotion Marketing and volunteers Professional fees Staff development and travel Board development Miscellaneous �h' LZ � � u $ 3,201,629 825,280 4,026,409 335,D90 I371650 96,872 214,102 17,616 3 8,722 20,562 15,677 1521989 26,OS1 2222163 45,857 Fund Raising- $ 12s,s16 26,830 1SS,646 1,054 2,043 2,043 15,308 38,10I 21,280 165,842 6,585 389 2,6I1 - Total Expenses Before Depreciation 5,352,871 Depreciation of buildings and ._ equipment Total Expenses GCnCI'al and Administrative $ 24S,3I7 53,972 299,289 45,19I 6,307 12, 147 11,170 10,940 23,56I 88,SS4 33,295 10,179 11,618 408291 ,552,851 TataIs 2006 2005 $ 3,575,762 $ 2,466,447 906,082 742,781 4,481,844 38I,33S 1462000 111,662 2402580 17,616 38,722 20,562 15,677 163,929 38:101 70,892 476,559 85,737 10,568 14,229 6,314,OI3 3,209,228 243,467 77,889 1362889 145,309 19,530 46,364 6,135 18,851 2742149 81,101 25,196 3063351 19,597 7,341 70,356 4,687,752 149,371 � 24,299 173,670 159,979 $ 5,502,242 $ 408,291 $ 577,150 $ 6 487x683 $ 4,847,731 The accompanying notes to financial statements are an integral part of these statements. S Page 45 .. "w CIH-,d>2ID FAMILY SERVICES NOTE I -ORGANIZATION AND OPERATIONS The All Church Home Far Children, inc. (the "Home"} was established in 1925 by the Women's Federation of Churohes to receive and manage donations of cash and property, and to distribute resources exclusively for the purpose of caring for dependent and neglected children. The Home is organized as a nonprofit corporation under Section 501(c)(3) of the Internal Revenue Code. This section exempts the Home from taxes on income. Accordingly, no provision for income taxes has been made in the financial statements. The Intemal Revenue Service has classified the Home as aprivate foundation. NOTE 2 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES This summary of significant accounting policies of the Home is presented to assist in understanding the Home's financial statements. The financial statements and notes are representations of the Home's management who are responsible for their integrity and objectivity. These accounting policies conform to U.S. generally accepted accounting principles and have been consistently applied in the preparation of the financial statements. . FINANCIAL STATEMENT PRESENTATION ' The Home follows the guidance in Statement of Financial Accounting Standards (SFAS} No. 117, Financial Statements of Not -for -Profit Organizations. Under SFAS No. 117, the Home is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. The fund groups are reported in the three classes of net assets as follows: Unrestricted Net Assets —These funds have no external restrictions and can be used for any purpose designated by the Board. Temporarily Restricted Not Assets —These funds generally represent funds for which the donor has limited the use of the funds by stipulating how ar when the funds are to be used. The restrictions are satisfied either by passage of time or by actions of the Home. Permanently Restricted Net Assets —These are funds that have been restricted by the donor and cannot be satisfied by the passage of time or by actions of the Home. The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates end assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates, CASK AND CASH EQUIVALENTS The Home considers only cash in banks and on hand as cash and cash equivalents. These cash equivalents are financial ' instruments that potentially subject the Home to concentrations of credit risk. The Home places its cash with high - credit quality financial institutions and periodically maintains deposits in amounts that exceed FDIC insurance coverage. Management believes the risk of incurring material losses related to this credit risk is remote. ACCOUNTS RECEIVABLE The Home's accounts receivable consist principally of program service fees from governmental agencies. The Home utilizes the allowance method for recognition of bad debts. As of December 31, ZOOb, no allowance for doubtful accounts was deemed necessary. Bad debt expense was-0-for the year ended December 31, 2006. f� 0ui LL,• • i V �� If I i :' !'} NOTE Z -SUMMARY OF SIGNIFICANT ACCOUNTING POUCIES - Continued • • t• • • • • • • 1. • • Coninbutions are recognized when unconditional commitments are received and recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence and/or nature of any donor restrictions. When a donor restriction expires, temporarily restricted not assets are reclassified to unrestricted net assets and reported in the Statement of Activities as net assets released from restrictions. �K•� ►`Jt 4 s� E1i}t 4 � s) y:[•11 �I Y Y I :�`i The Horne utilizes the J. Garland Tiilar Memorial Building and the J. Garland Tiller Memorial Recreation Building without charge. The buildings are not carried as assets since the J. Garland Tiller Trust retains ownership. •• The Home also has leased ranch sand and improvements located near Stephenville, Texas, from Texas Youth Development Corporation for $10 per year for a three-year period beginning October 29,1999. The .Home has exercised an option to renew this lease annually through 2008 on the same terms. ' No amounts related to the above have been reflected in the statement of activity as support or expense because no objective basis is available to measure the value of such use. . PROPERTY AND EQUIPMENT - Expenditures for buildings and equipment in excess of �500 and having a useful life of one year or more are capitalized and recorded on the Home's books at cost. Donations of significant property and equipment arc recordcd as supportat their estimated fair value. Such donations are reported as unrestricted support unless the donor has restricted the donated asset to a specific purpose. Assets donated with explicit restrictions regarding their use and contributions of cash that must be used to acquire property and equipment are reported as restricted support. Absent donor stipulations regarding how long those donated assets must be maintained, the Home reports expirations of donor restrictions when the donated or acquired assets are placed in service as instructed by the donor. The Home reclassifies temporarily restricted net assets to unrestricted net assets at that time. Maintenance, repairs, and minor renewals are expensed as incurred. When assets are retired or otherwise disposed of their cost and related accumulated depreciation are removed from the accounts. Resulting gains or lasses arc included in income. Depreciation of buildings and equipment is computed on the straight-line basis over their estimated useful lives. The estimated useful lives range from five to thirty years. Depreciation expense far 2006 amounted to �173,670 and is shown on the accompanying Statement of Functional Expenses. INVESTMENTS The Home follows the guidance in SFAS No. 124, Accounting for Certain Investments Held by Not for -Profit ' Organizations. Under SFAS No. 124, investments in merlcetabie securities with readily determinable fair values and all investments in debt securities are valued at their fair values in the Statement of Financial Position. Investments in non - publicly traded investment entities are recorded at fair value based on independent audits of these investment entities and their underlying investment securities. Investment income includes interest and dividends, net of investment expenses and is included in the Statement of Activities as increases in unrestricted net assets, unless the donor or law restricts the income or loss. Unrealized gains and losses are included in the change in net assets. 7 Page 47 •- -� C�1�B)��.��,I�lt�liD FAMILY SERVICES NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued MINERAL INTERESTS AND REAL ESTATE The Home's investments in real estate and mineral interests were acquired by contribution and recorded at the estimated fair market value (cost) at the date of receipt. Accordingly, the mineral interests have been amortized on the basis of cost recovery. These investments are carried at the lower of amortized cost or market value. ' CONCENTRATION OF CREDIT RI5I� The Home currently invests primarily in U.S. Government obligations, corporate stocks and bonds, open and closed -and mutual funds and investment partnerships. Management believes diversity within the portfolio avoids significant concentration of credit rislr with respect to these investments. DONATED SERVICES No amounts have been reflected in the financial statements for donated services since no objective basis is available to measure the value of such services. However, a number of volunteers donate significant amounts of their time to the Home. FUNCTIONAL ALLOCATION OF EXPENSES The costs of providing program, fund-raising and supporting services have been summarized on a functional basis in the statement of functional expenses. Accordingly, certain costs have been allocated among the programs and fund-raising activities benefited. RECLASSIFICATIONS • Certain reclassifications have been made to the 2005 financial statements to conform to the 2006 financial statement presentation. Such reclassifications had no effect on the cbange m total net assets as previously reported, The financial statements include certain prior year summarized comparative information in total but not by net asset Blass. Such information does not include sufficient detail to constitute a presentation in conformity with U.S. generally accepted accounting principles. Accordingly, such information should be read in conjunction with the Home's financial statements for the year ended December 31, 2005, from which the summarized information was derived. NOTE 3 —BENEFICIAL INTEREST IN TRUST The Home has a 50% beneficial interest in a trust. The Home's share of the net assets of the Trust is reflected at estimated fair value. The composition of the Home's share of the net assets of the Trust as of December 31, 2006 is as follows: Marketable short term investments $ 2709998 Marketable fixed income securities 1,741,476 Marketable equity securities 438833358 Accrued income 271313 Real estate and other 215 Total Beneficial Interest in Trust $ 6,9232360 The Home received cash distributions of $521,686 and recognized an unrealized increase in the value of the trust of $7t4,613 during the year ended December 31, 2006 resulting in a net increase in value of beneficial interest in trust assets of $1,236,299. G NOTU 4 -INVESTMENTS PUBLICLY TRADED/LISTED SECURITIES D FAMILY SERVICES Investments in publicly traded debt and equity securities as welt as open and closed -end listed mutual funds are carried at fair market value and are comprised of the following as of December 31, 2006: . Short-term investment funds U. S. Government debt securities Asset backed securities Corporate debt securities Fixed income and balanced mutual funds Equity securities Equity mutual funds Total Publicly Traded/Listed Securities NON PUBLICLY TRADED SECURITIES Fair Market Value $ 6,OI0,7Q8 4,367,553 4112093 2,054,287 2,998,027 133003,085 9,531,006 Cost $ 6,010,708 4,426,177 4093511 2,104,827 2,945,498 10,913,323 7,669,981 Cumulative Unrealized Appreclation - (Depreciation) $ -a- (58,624) 1,582 (50,540) 52,529 21089,762 12861202E $ 38,375,759 $ 34,480,Q25 $ 3,895,734 Investments in non -publicly traded investment holding company entities are carried at fair value which is based on an independent audit of tha entities and their underlying investment securities. Following are these non -publicly traded investments as of December31, 20069 - Cadogan Alternative Strategies fiund Ltd. Cypm ress Manageent Norcom Capital Government Pius Offshore Subtotal —Bond Surrogate Funds MLM Index TM Fund • The Wiilowbridge Fund ' Subtotal —Managed Futures BA Cayman Fund Ltd. Total Non-FubliclyTraded Securities Fair Value � 3,521,687 3,374,273 3,583,829 Cost $ 39014,935 3,017,026 2,758,880 10,4792789 827902641 11036,192 1,082,147 21118,339 1,811,733 12118,969 l,21b,357 2,335,326 1,181,945 Cumulative Unrealized Appreclation (Depreciation) 8 568,894 504,661 615,393 (82,777) (134,210) 216,987MEN $ 14,409,80I $ 12,308,112 � 2,l01,749 - Investments in mineral interests and real estate are carried et the tower of cost or estimated fair value net of accumulated cast recovery. As of December 31, 2006, estimated fair valve was $4,061,737 per the bank trustee and cost was $1,732,865a Therefore, the balance reflected on the statement of financial condition is $1,732,8650 0 NOTE d — INV)GST1vIENTS -Continued INVESTMENT RETURNS The following schedules summarize the investment returns on al] investments, all of which are unrestricted, far the year ended December 31, 2006: Dividends $ 605,138 Interest 333,724 Less: Investment advisory fees (385,893) Net Investment Income $ 552,969 Net realized gains on investment securities $ 7,355,802 Net unrealized gains an investment securities 3,048,590 Net Realized and Unrealized Gains an Investments $ 4,407,392 • Mineral income $ 1,364,I27 Real estate income 91,252 Less: Mineral expense (64,689) Less: Real estate expense (12,105) Net Mineral and Real Estate Income $ 1,378,585 NOTE 5—PROPERTY AND EQUIPMENT Property and equipment is comprised of the fallowing as of December 31, 2006: Land Buildings and improvements Construction in progress Furniture, fixtures and equipment Automobiles Total Property end Equipment ' Less: Accumulated Depreciation Net Property and Equipment $ 716 ,959 4,671,283 674,005 785,948 278,908 7,127,103 2,604 6�5) $ 41522,478 NOTE 6 —ACCOUNTS RECEIVABLE AND OTHER RELATER PARTY TRANSACTIONS The net related party accounts receivable balance of $473,790 as of December 31, 2006 is due from The Bridge Youth and Family Services ("the Bridge"). This organization became a related entity of Inc Home effective October 1, 2005 due to the Combination Agreement in regards to the Bridge's programs and operations. See Note 11 for additional details, The net receivable balance of $473,790 consists•of funds due for operating activities. Additionally, effective October i, 2005, the Home entered into the use of certain premises and other assets at $1,000 per month management services on a month to month agreement, iU a month to month lease agreement with the Bridge for . The Bridge is paying the Home $1,000 per month for NOTE 7 —CONTRIBUTIONS RECENABLE The Home recognizes unconditional pledges as support in the period the pledge is made and reports them as contributions in the statement of activities. Contributions receivable at December 31, 2006 are expected to be received as follows: Year Ending December 31, 2007 Year Ending December 31, 2008 = Year Ending December 3I, 2009 Year Ending December 31, 2010 Year Ending December 31, 2011 Thereafter Total � 484,622 186,705 32,677 8,910 655 71000 5 720,569 No allowance for uncoJlectibie contributions is considered necessary as of December 31, 20D6. Bad debt expense was 5-0- for the year ended December 31, 2006. -� NOTE 8 — TEMPORARILY RESTRICTED NET ASSETS Temporarilyrestricted net assets are available for the following purposes as ofDecember3l, 2QOb: Restricted Purpose Amount Contributions restricted for future building expansion 5 11467,095 Providing care to children 119420 Totals 5 134783515 NOTE 9 --EMPLOYEE BENEFIT PLAN The Home sponsors a 401{k) plan for all qualified employees. The Home matches employee contributions at a rate of 51.00 for each employee dollar up to 3% of the employee's salary and then an additiana150.5D for each employee daliar up to an additional 2 % of the employee's salary. Employer contributions to the Plan amounted to $60,795 during the year ended December 31, 2006. NOTE 10 — COMMITTMENTS The Home has committed to invest a total of 52,0OO,ODO in the BA 20D1 Cayman Fund Ltd, As of December 3l, 20D6 the Home has an unfunded capital commitment of 5260,DOD. NOTE II —COMBINATION AGREEMENT Effective October 1, 2005 a "Combination Agreement" was signed which merged the programs and operations of The .Bridge Youth end Family Services into the Home's operations. The Hame did not assume any liabilities of the 13ridge. The Bridge will rcmain in existence for a period of time to hold or invest any assets held by it, to receive donations and to satisfy expenses and liabilities, and thereafter will dissolve. Prior to and upon the date of dissolution all assets will be transferred to the Home according to the Combination Agreement. As of December 31, 2006 the only assets transferred to the Home from the Bridge were four used Vans. 11 Page 51 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES OTHER FINANCIAL INFORMATION Page 52 Certl$ed PublicAccauniants H OME FOR UHILD KEN CI#ILDREN, YOUTH AND FAMILY SERVICES July 2, 2007 Ta the Board of Directors All Church Home for Children, Inc. REPDRT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF 11MCIAL STATEMENTS PERFORMED IN ACCORDANCE W_ ITH GO YEANMENT A UDITING STANDARDS _ We have audited the financial statements of All Church Home for Children, Inc. (the "Home"} as of and for the year ended December 31, 2006 and have issued our report thereon dated July 2, 2007. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered the Home's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Home's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Home's internal control over financial reporting, A control deficiency exists when the design or operation of a control does not allow management or employeesI in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the organization's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles, such that there is more than a remote likelihood that a misstatements of the organization's financial statements that Is more than inconsequential will not be prevented or detected by the organizadon's internal control. • A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more that a remote Likelihood that a materiel misstatement of the financial statemen#s will not be prevented or detected by the organization Is internal control. • Our consideration of internal control over financial reporting was for the limited purpose described in the firsk paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 12 1C�e�llafi t a�u iz� t13u bi[tr:icr rI£�t in tir£s ciarlc Page 53 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERvICEs Compliance and Other Matters As part of obtaining reasonable assurance about whether the Home's financial statements are frce of material misstatements, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance With which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance or other matters that are required to be reported under Government Auditing,Standards and which are described in the accompanying schedule of findings and questioned costs as item OG-1. This report is intended for the information of the finance committee, management and federal awarding agencies and pass" through entities, and is not intended to be used and should not be used by anyone other than these specified parties. SM4d V"Magm ;%7"j SANFORD, BAUMETSTER & FRAILER, PLL.0 13 Certified Public Accountants CHILDREN, YOUTH AND FAMILY SERVICES July 2, 2007 To the Board of Directors All Church Horne for Children, Inc. • REPORT ON COMPLIANCE WITIi REOUIItEMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITI3 OMB CIRCULAR A433 Compliance We have audited the compliance of All Church Nome for Children, Inc. (the "Home"} with the types of compliance requirements described in the U.S. Office of Management and Budget (OMl3) CirettlarA-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 2006. The Home's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the Home's management, Our responsibility is to express an opinion on the Home's compliance based on our audit. • We conducted nur audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and OMB Circular Am133, 4ztdits of States, Local Governments, and Non profit Organizations, Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Home's compliance with those requirements and performing such other. procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the Home's compliance with those requirements. In our opinion, All Church Home for Children, Inc. complied, in all material respects, with the requirements referred to above that applicable to each of its major federal programs for the year ended December 3i2 2006. However, the results of our auditing procedures disclosed instances of noncompliance with those requirements, which are required to be reported in accordance with OMB Circular A"]33 and which are described in the accompanying schedule of findings and questioned costs as item 06" 1. Internal Control over Compliance The management of the Home is responsible for establishing and maintaining effective intemal control over compliance with the requirements of taws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Home's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine nur auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance, Accordingly, we do not press an opinion ofthe effectiveness on the Home's internal control over compliance, 14 1Cr=��l�irt€3 ytf:t i33 i131� mlar:iC, ?3€3t iTi:'itc G:1F:i i Page 55 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES A controt deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program an a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. A materiai waalmess is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity's internal control. .. Our consideration of the internal conical over compliance was for the limited purpose described in the preceding paragraph and would not necessarily disclose all deficiencies in the internal control that might be significant deficiencies or material weaknesses. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. ATT Church Home for Children, Inc`s response to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the Home's response and, accordingly, we express no opinion on it. .. This report is intended fnr fhe information and use of the finance committee, management and federal awarding agencies and pass -through entities and is notintended to be used and should not be used by anyone other than these specified parties. SANtO,BAUMEISTER & FRAZIER, PLLC IS Page 56 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES .._ ALL CAURCH HOME FOR CHILDREN, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS ON FEDERAL AWARDS YEAR ENDED DECEM13ER 31, 2006 Section T Summary of Independent Auditor's Results Financial Statements Type of auditor's report issued: Unqualified Internal control over financial reporting Material wealcness(es) identified? yes X no Reportable conditions) identified that are not considered to be material weaknesses? yes X no Noncompliance material to financial statements noted? yes X no Federal Awards Internal control over major programs: Material weakness(es) identified? yes X no Reportable conditions) identified that are not considered to be material weaknesses? X Yes no Type of auditor's report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A4 33 7 X Yes no Identification of major programs: CFDA Numbers Name of Federal Program or Cluster • 93.623 Basic Center Program for Runaway and Homeless Youth 43.558 Temporary Assistance for Needy Families Dollar threshold used to distinguish between Type A and Type B programs: $300.000 Auditee qualified as low -risk auditec? yes X no Section H Findings Related to the Financial Audit A. Reportable Conditions in Internal Control None Page 57 ALL H O M E CHURCH FOR C H I L D R,E N CHILDREN, YOUTH AND FAMILY SERVICES - ALL CHURCH HOME FOR CHILDREN, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS ON FEDERAL AWARDS YEAR ENDED DECEMBER 315 2006 Section III Findings and Questioned Costs for Federal Awards 06-1 CFDA 93.558, TemporaryAssistance for Needy Families — STAR program, U.S. Department of Health and Human Services, contract No. 23334293, award periods 911105 to 9/31/06 and 911106 to 8/31/07. Fi dine: Monthly reports are not being filed timely by the Home. Criteria: A Purchase Voucher must be prepared in an accurate and timely manner for each service period, not to exceed 30 days from the close of the month in which the services being billed were delivered. Effects: The Home did not meet these requirements for several months, As a result, a freeze could be put an their grant funds and they would be unable to be reimbursed anymore federal funds. Recommendations: The Home should monitor report due dates to ensure that deadlines are being met as specified in the grant contracts, Response: The Home has prioritized the grant billing schedule with involved personnel to ensure that bills are submitted within 30 days from the close of the month. The deadline has been posted on the calendar of the appropriate person and the immediate supervisor. 17 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES ALL CHURCH HOME FOR CHILDREN SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS -. FOR THE YEAR ENDED DECEMBER 31, 2006 .. U S. Deportment ofHealth and Human Services Direct Programs: Basic Center Program for Runaway and Homeless Youth/Host Homes Basic Center Program for Runaway and Homeless Youth/Shelter Education and Prevention to Reduce Sexual Abuse of Runaway, Homeless, and Street Youth/Street Outreach Program Total Direct Programs Pass4hrough Programs from: Texas Department of Family and Protective Services FamiIy Based Safety Services Family Group Conferencing • Family Group Conferencing Dan Kubiak Buffalo Soldiers I3eritage Program Services Temporary Assistance for Needy Family/S.T.A.R. Program Temporary Assistance for Needy FamiIy/S.T.A.R. Program FamiIy Group Confer encing Catholic Charities Diocese of Fort Worth CARE Program Texas Department of Family and Protective Services! Tarrant County Community out Development Program Federa! CFDA Grant Federal Number Number Expenditures 93.623 93.623 klci��j►1 93.645 93.645 93.556 93.556 93.556 93.558 93.558 93.SS6 93.556 06CY08I2/03 06CY08S1/O1 06CY0851102 Q6Y0053S/02 D6Y00535/03 23314451 23839680 23358685 23839680 233586$5 23289279 23334283 23334283 23839680 23358685 23286459 23368420 93534 93534 93534 S 27,377 147,375 55,230 58,121 22,025 310,128 6,220 5,685 3,276 21,691 12,498 6,946 B1,302 737,048 B,220 4,736 2$,475 27,1 B7 7,367 34,319 19,313 Page 59 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES ALL CHURCH HOME FOR CHILDREN SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2006 Federal CFDA Grant Federal Number Number Expenditures Texas Department of Family and Protective Services/ " City of Fort Worth Community Solutions 93.104 32042 642542 32591 57,966 34224 459517 Total Pass -through Programs 1,172,308 Total U.S. Department of Health and Human Services 1,482,436 U.S. Department of Housing and Urban Development Direct Programs: Continuum of Care/Families Together 14.235 TX OIB301018 392154 TX OIB501009 66,797 Total Direct Programs 1051951 PassAhrough Programs from; City of Fort Worth Community Development Block Grants/ Buffalo Soldiers Heritage Project 14.218 31996 142885 33730 4,326 Emergency Shelter Grants Program 14.231 32046 2,024 32046 4,385 Tarrant County Community Development Division Emergency Shelter Grants Program 14.231 S-05-UC48-0001 2,284 S46-UC-48-0001 113197 Total Pass -Through Programs 39,101 Total U.S. Department of Housing and Urban Development 145,052 Federal Emergency Management Agency Direct Programs: Emergency Food and Shelter National Board Program 97.024 837600-015 19,305 837600-030 _ 19,305 Total Federal Awards 116469793 i 19 NOTES TO YEAR ENDED DECEMBER 3I, 2UU6 NOTE I —BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of All Church Home for Children, lac. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A=133, Audits of States, Local Governments, and Nw: Profet Organtrations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. NOTE 2 — SUBRECIPIENTS Of the federal expenditures presented in the schedule, All Church Home for Children, Inc. provided na federal awards to subrecipients. 20 Page 61 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Attachment D. Detailed Budget Spreadsheet Page 62 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES DETAILED JJUDGE.1 SPREADSHEET Program Buffalo Soldiers Buffalo Soldiers Buffalo Soldiers Buffalo Soldiers Buffalo Soldiers Department Comm Svcs Comm Svcs Comm Svcs Comm Svcs Comm Svcs Location Brants Brants Brants Brants Brants # FTEs 2.9 2 0.5 0.5 0.15 # Beds GL Description 08-09 Estimate CYD CDBG CCPD All Church Subsid Operating Revenue Grants and Contracts Revenue Grants State ** CDBG Buffalo Soldiers 15,000 150000 *" CYD Buffalo Soldiers 84,000 84,000 ** CCPD Buffalo Soldiers 50,000 50 000 Total Grants and Contracts Revenue 149,000 84,000 151000 50,000 - Total Operating Revenue 149,000 84,000 15,000 50,000 - Operating Expenses Salaries, Taxes and Benefits Salaries Lead Mentor 38,063 38,063 Mentor 1 32,543 32 543 Support Mentors/Clerical 12 480 12,480 Supervision - Director 22 344 22,344 Supervision - VP Comm Services 10,835 10,835 Employee Bonus 500 500 Employer FICA Expense 71208 49378 774 1,385 672 Employer Medicare Expense 11686 11024 181 324 157 Unemployment Insurance .5% 585 585 Workers Comp, Insurance .5% 585 585 Group Insurance Expense $425/FTE/mo 13,515 7 993 5,522 Retirement Pension 1 31000 3 000 Employment/Medical 150 150 Total Salaries, Taxes and Benefits 143,494 849000 13,435 24,053 223006 Occupancy and Maintenance Gas 550 550 Page 63 ALL CHURCH H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES LElecftric,itv2,750 275 2,750 275 .Telephone 21750 2 750 Garbage Collection 550 550 Total Occupancy and Maintenance Vehicles 61875 - - 6,875 Gas Agency Vehicles Vehicle Repairs Maintenance Vehicles License Fees 51000 31000 150 51000 31000 150 Auto Insurance 51100 41950 150 Total Vehicles Insurance and Taxes 13,250 91950 31300 Specific Liability Insurance 75 75 General Professional Insurance 150 150 Propeft Insurance 750 750 General Liability Insurance 250 250 Umbrella Insurance 700 700 Total insurance and Taxes Food, Clothing and Supplies 11925 - - 1,925 Office Supplies Other Supplies 1,200 500 1,200 500 Postage and Shipping 100 100 Food 10,300 1 565 7,497 1 238 Total Food, Clothing and Supplies Youth Activities 12,100 - 1,565 7,497 39038 Camps Organizations 6,000 5 000 1,000 Youth Enrichment Exp 5 000 3,500 1 500 Total Youth Activities Marketing and Volunteers 119000 - - 82500 21500 Printing 100 100 Total Marketing and Volunteers 100 - 100 Professional Fees Contract Services - Professional Future Net - retainer Contract Services - Equipment Total Professional Fees 21250 1 200 3,450 - - - 2,250 1,200 31450 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Staff Development and Travel Conferences/Training 500 500 Travel Confer Training 250 250 Staff Development Entertainment - *" Department Activities 150 150 Civic and Membership Dues - ** Sam's Club 40 40 Total Staff Development and Travel 940 - 940 Total Operating Expenses 1935134 84,000 152000 50,000 44,134 Net Operating Revenues and Expenses 44,134 (0) 0 0 44,134 Net Revenues and Expenses $ 0 $ 0 (4401 Net Revenues, Expenses and Ca Ital Page 65 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Attachment E. Child Care License ALL HOME CHURCH FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES Child -Care Licensing Division 1Let it be known that: AlI Church Home for Children 1424 Summit Ave Ft. Worth,TX 76102 Meets) the Minimum Standard Rules for a(n) General Residential Operation Boys and Girls Types of Programmatic Services: Child Care Respite Child Care For the operation of: 1424 SUA4Mrr FORT WORTH,TX76102 Permit Number: 1545 For the Care of: Ages: 4 to 17 Total Capacity: 64 Types of Treatmen# Services: Emotional Disorders Issued on October 17,1985 u>)til revoked or surrendered. ._.uaau ��..alu Ll�.cllJ lll� ti7 LFill Page 67 ALL CHURCH H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Attachment F. Insurance Documentation AC®RD,., CERTIFIC AB1 10 E 0ATE(M 8DnWY) PRODUCER g CHILDREN, Y U'TI I"XJ T&&l=ASAMATTEROFINFORMATION Wortham Insurance & Risk M t n TS UPON THE CERTIFICATE 1600 West Seventh Street HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Fort Worth, TX 76102-2505 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. B17 336.3030 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA: Granite State Insurance Company All Church Home For INSURERB: Philadelphia Insurance Co Children, Inc. 1424 Summit Avenue INSURER C: Fort Worth, TX 76102 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUDIPOLICY EFFECTIVE POLICY EXPIRATION LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE IMMIDDNYI DATE IMMIDDNYi LIMITS A GENERAL LIABILITY 02LX33214040 04/04/07 03/31/08 EACH OCCURRENCE $1 A02000 X COMMERCIAL GENERAL LIABILITY DAMMAGETORF TEDnc EIOOOOO CLAIMS MADE � OCCUR MED EXP (Any one person) $5 000 PERSONAL & ADV INJURY $1 00Q 000 GENERALAGGREGATE $3 000 000 GEN'LAGGREGATELIMITAPPLIESPER; PRODUCTS•COMP/OPAGG $1 00Q 000 POLICY JEC° LOC A AUTOMOBILE LIABILITY 02CA55510650 04/04/07 03/31/08 COMBINED SINGLE LIMIT X ANYAUTO (Ea accident) $120003000 ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per (Per person) X HIRED AUTOS BODILY INJURY X NON•OWNEDAUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accldent) GARAGE LIABILITY AUTO ONLY • EA ACCIDENT $ ANY AUTO OTHERTHAN EA ACC Is AUTO ONLY: AGG $ EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR ED CLAIMS MADE AGGREGATE Is Is DEDUCTIBLE Is RETENTION $ Is WORKERS COMPENSATION AND WC STATU• OTH- EMPLOYERS'LIABILITY- ANYPROPRIETORIPARTNER/EXECUTIVE rE.L. ACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? -'- If yes, describe under SEASE • EA EMPLOYEE $ SPEGIAL PROVISIONS below SEASE •POLICY LIMIT $ B OTHER D&O PHSD246535 03/31/07 03/31/08 31000,000 B Fiduciary PHSD246535 03/31/07 03/31/08 1,0001000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Blanket Additional Insured coverage Is subject to a written contract between the Named Insured and Certificate Holder that requires such status on the General Liability, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Fort Worth DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN 1000 Throckmorton NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Fort Worth, TX 76102 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVE ACORD 25 (2001l08)1 of 2 #S33726/M 13650 18KKL ©ACORD CORPORATION 1988 H OME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. CANCELLATION NOTICE The CANCELLATION NOTICE on the CERTIFICATE OF INSURANCE is amended to include the following additional wording: The Insurance Company may cancel the described policy(ies) by mailing or delivering ten (10) days written notice of cancellation to the Certificate Holder for: (1) Non Payment of premium or (2) any other circumstance permitted by state law or policy conditions. ACaRD 25.S (2001/OS) 2 of 2 #S33728/M13fi50 Page 70 ALL CHURCH HOME FOR CHILDREN CHILDREN, YOUTH AND FAMILY SERVICES Attachment G. Non-profit Determination Letter Page 71 Internal Revenue Service Da#e: March 1, 2006 ALL CHURCH HOME FOR CHILDREN 1424 SUMMIT AVE FORT WORTH TX 76102-5912 Dear .Sir or Madam: - HILDREN QUTH AND•rAMILY SERVI CES Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person #o Con#act: Kathy Masters ID# 31-04015 Customer Service Representative Toil Free Telephone Number: 877-829-5500 >✓ederal Identification Number: 75-0818140 This .is in response to your request of March 1, 2006 regarding your organizatlon's tax-exempt status. In December 1942 we issued a determination letter that recognizetl your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as an exempt operating foundation under section 4940(d)(2) of the Code. Our records indicate that con#ributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions; please. call us at the telephone number shown in the heading of this letter. Sincerely, Janna K. Skufca, Director, TE/GE Customer Account Services Page 72 Exhibit "B" All Church Home for Children Revised Budget Detail Worksheet —August 269 2008 A. Personnel Position Description % on Project Total Director, Community Services $21.485/hr x 737 hrs $159844.00 Sub -Total $15,844.00 B. Fringe Benefits Position Description Total Sub -Total $0.00 C. Travel Purpose of Travel Location Item Computation Total Transportation for youth Class Sites Fuel $59000.00 Transportation for youth Class Sites Vehicle Insurance $4,950.00 Sub -Total $%950.00 D. Equipment Item Description Unit Price/ Number Total Sub -Total $0.00 E Su 'lies F. Item Description Unit Price/ Number Total Food for classes 624.75/mo. x 12 mo. $79497.00 Sub -Total $7,497400 Consultants and Contractor Services Item Description Unit Price/ Number Total Sub -Total $0.00 G. Other Cost Item Description Unit Price/ Number Total Encampment $2,500/ encampment 2 $5,000.00 Graduation $1,500/ graduation 2 $3,000.00 Youth Activities/Field Trips varies $500600 Sub -Total $8,500400 Budget Summary Budget Category Amount A. Personnel $15,844.00 B. Fringe $0.00 C. Travel $9,950.00 D. Equipment $0.00 E. Supplies $7,497.00 F. Consultants and Contractor Services $0.00 G. Other Costs $89500.00 TOTAL PROJECT COSTS Federal Request: Non -Federal Amount: $419791900 Exhibit "C" FY 2009 Community -Based Programs Request for Reimbursement (RFR) Program Period 10/01/08 to 08/31/09 Submit to: Fort Worth Police Department Sasha Kane 350 West Bleknap Street 2nd Floor Fort Worth. TX 76102 Period covered by this request: ►_1 f:3 Submitting Agency: All Church Home for Children, Inc. agency Contact Name: Katherine Tilley email: ktilley(Qallchurhhome.oro Contact Number: 817-886-7106 Invoice Number: to Previous This Budget Category Budget Amount Reimbursements Request C D E (B+C) (A-D) Total Balance Requested Available 1 Personnel $ 15,844.00 $ - $ - $ - $ 15,844.00 2 Fringe $ - $ - $ - $ - $ - 3 Travel $ 9/950000 $ - $ - $ - $ 9,950.00 4 Equipment $ - $ - $ - $ - $ - 5 Supplies $ 7/497600 $ - $ - $ - $ 7/497000 6 Consultants/Contracts $ - $ - $ - $ - $ - 7 Other -Direct Cost $ 8,500.00 $ - $ - $ - $ 8,500.00 8 Indirect Costs $ - $ - $ - $ - $ - Total Programmatic Costs $ 41,791.00 $ 1 $ - $ - $ 41,791.00 Please Attach: 1. Attach copies of all receipts 2. For Personnel Cost, include copies of times sheets. I have reviewed this request and ceritfy that the listed expenses are accurate and are chargeable to the approved budget. Grantee Authorized Official Tit/e Date Summary: Total Budget: $ 41,791.00 Previous Requests: $ This Request: $ - Total Spent: $ - Balance left in grant: $ 411791,00 Date Paid: Fiscal Agent Use Only Exhibit "D" FY 2009 Community -Based Programs Performance Narrative Program Period 10/01/08 to 08/31/09 Submit to: Fort Worth Police department Submitting Agency: All Church Nome for Children, Inc. Sashe Kane Agency Contact Name: Katherine Tilley 350 West Belknap Street email: ktillev ,allchurchhome.ora 2nd Floor Contact Number: 817-886-7106 Fort Worth, TX 76102 Performance Measures Period covered: to Average number of participants at weekly meeting Number o¢ educationnl/recreational events held during reporting month Number of pnrticipants nt educational/recreationnl events held Number of community service activities held during reporting month Number of participants nt community service activities Arrest checks will be run after 6 month participation period and 6 months after participation ends. This information will provided once these time periods hove ended. Please include a narrative of events and accomplishment that occurred during fhe reporting month. Page 1 of 2 • r ', • r• •' # i • DATE: Tuesday, October 14, 2008 LOG NAME: 35FY09ALLCHURCH SUBJECT: Authorize Contract with All Church Home for Children for the Fiscal Funding from the Crime Control and Prevention District Fund in Operate the Buffalo Soldiers Youth Mentoring Program REFERENCE NO.: C-23128 Year 2009 Community -Based he Amount of $41,791.00 to RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with the All Church Home for Children, acommunity-based organization, to conduct programs in support of the Crime Control and Prevention District goals in the amount of $41,791.00. DISCUSSION: The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000.00 in its Fiscal Year 2009 budget for community -based crime prevention programs in response to requests made during the Phase III renewal of the CCPD community -based program funding. Funding requests for community programs were solicited through a Request for Proposal (RFP) issued March 19, 2008. Twenty-one requests for funding were received totaling more than $1,200,000.00. A panel made up of CCPD Board Members, City staff and community representatives was assembled to review the proposals to ensure that minimum qualifications were met and that the proposed projects met one or more of the goals of the CCPD. The CCPD Board reviewed the panel's recommendations at its August 14, 2008, meeting. The CCPD Board subsequently endorsed the recommendation to fund four of the crime prevention programs, including the All Church Home for Children. The term of the contract is October 1, 2008, through September 30, 2009. The Buffalo Soldiers Youth Mentoring Program is a juvenile delinquency prevention program that provides multi -dimensional mentoring, skills training, character development, role modeling and positive youth development activities to targeted, largely economically disadvantaged young men ages 10 through 17. The overall goal of the Buffalo Soldiers Youth Mentoring Program is to decrease youth involvement in the juvenile justice system through weekly curriculum based instruction, educational and recreational events and field trips and community service activities. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, funds have been included in the Fiscal Year 2009 adopted Crime Control and Prevention District budget for http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 10/20/2008 Page 2 of 2 the execution of the community -based funding contract. i"O Fund/Account/Centers -. � _.- � s Originating Department Head: Additional Information Coniact: FROM Fund/Account/Centers GR79 539120 0359504 Joe Paniagua (6575) Pat Kneblick (4211) Sasha Kane (4243) $41, 791.00 http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 10/20/2008