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Home My WebLink AboutContract 37800-A1 (2)CITY SECRETARY CONTRACT NO.-: is -yam,.-��I AMENDMENT # 1 INTERLOCAL COOPERATIVE AGREEMENT Between THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS and CITY OF FORT WORTH for a TRAFFIC SIGNAL PROJECT THIS AMENDMENT IS MADE BY AND BETWEEN the North Central Texas Council of Governments, acting by and through its duly authorized officials, hereinafter referred to as "NCTCOG and the City of Fort Worth, hereinafter referred to as the "Sponsor". WITNESSETH WHEREAS, the City and NCTCOG executed an Agreement on September 22, 2008 for the implementation of a Traffic Signal Project in the City of Fort Worth; and, WHEREAS, it has become necessary to amend that Agreement; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, the City and NCTCOG agree that this amendment shall be incorporated into the Agreement: Revise Appendix A, Scope of Services to include Scope Activities 11817b, 11818, and 11819 for activities funded in Fiscal Year 2010. IN WITNESS HEREOF, the arties have executed this Amendment #1 to Agreement in duplicate originals on the Q 14I'h day of 2010. CITY OF FORT WORTH Signature Attest: ,� Interlocal Cooperation Agreement NCTCOG and City of Fort Worth Traffic Signal Project Amendment #1 R. 0 E utive Director TEXAS COUNCIL Page 1 11816 Camp Bowie West (Spur 580)/Camp Bowie Blvd (US 377) from lH 820 to Arch Adams Scope APPENDIX A SCOPE January 2010 Revision Reconstruct 11 locations and make minor signal modifications at 12 locations, all locations will be retimed and synchronized Notice to `Proceed Prerequisites Submittal of a list of Scope Activity milestones to NCTCOG. Remittance of required 20% Local Match ($363,000.00) to NCTCOG Status reports shall be submitted by the first of each month following issuance of a Notice to Proceed for each month until completion of the Scope Activity and at the end of each fiscal year in which costs are incurred for this Scope Activity. Reports shall include the scope activity name, the date that the report is submitted, a list of activities carried out during the previous month, and an indication of how far along the project is (including estimated let/completion dates and actual let/completion dates for all phases). Changes to individual locations must be reported/requested promptly. Total Reimbursable Costs: $ 1,815,000.00 nar RTC/Local Funds: $ 1,452,000.00 80% Local Match: $ 363,000.00 20% Camp Bowie at Arch Adams 535 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Bigham 354 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Byers 5102 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Cherry 347 Major traffic signal system expansion (Communication to field devices from a central location) ------------ __-_._. __.._ __ _._ Camp Bowie at Hilldale __ 357 ------- --- _ __ _ _.-_ _.__ --- ___. Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Hulen 407 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Lackland 352 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Lancaster 532 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Las Vegas 293 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Loop 820 NB 289 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Loop 820 SB 288 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Merrick 405 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Nonnandale 290 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Portales 292 Major traffic signal system expansion (Communication to field devices from a central location) This scope activity continued on next page. ' A Scope Activity Number should be indicated for all expenses when requesting reimbursement. Page 1 of 6 ** Funding Year refers to the NCTCOG Fiscal Year which runs from October 1 through September 30. January 2010 Revision 11816 Camp Bowie West (Spur 580)0 Camp Bowie Blvd (US 377) from IH 820 to Arch Adams Camp Bowie at Renzel 291 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at Ridglea 358 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at SH 183 349 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at US 377 353 Major traffic signal system expansion (Communication to field devices from a central location) Camp Bowie at West 4907 Major traffic signal system expansion (Communication to field devices from a central location) Clover at Vickery 514 Major traffic signal system expansion (Communication to field devices from a central location) US 377 at Bryant Irvin 388 Major traffic signal system expansion (Communication to field devices from a central location) ._ US 377 at Home 391 _..11 --- __ _.._ Major traffic signal system expansion _. (Communication to field devices from a central location) US 377 at Westridge 387 Major traffic signal system expansion (Communication to field devices from a central location) A Scope Activity Number should be indicated for all expenses when requesting reimbursement. Page 2 of 6 '* Funding Year refers to the NCTCOG Fiscal Year which runs from October 1 through September 30. APPENDIX A 11817a SCOPE January 2010 Revision Traffic Signal Operational Needs for the South Side Area on Beny St (West) from University Dr (South) to Hemphill St and Hemphill St from Momingside Dr to Felix St Scope Reconstruct 5 locations, all locations will be retimed and synchronized all locations will be retimed and synchronized Submittal of a list of Scope Activity milestones to NCTCOG. Remittance of required 20% Local Match ($80,000.00) to NCTCOG Progress Report Requirements Status reports shall be submitted by the first of each month following issuance of a Notice to Proceed for each month until completion of the Scope Activity and at the end of each fiscal year in which costs are incurred for this Scope Activity. Reports shall include the scope activity name, the date that the report is submitted, a list of activities carried out during the previous month, and an indication of how far along the project is (including estimated let/completion dates and actual let/completion dates for all phases). Changes to individual locations must be reported/requested promptly. Total Reimbursable Costs: $ 400,000.00 Share RTC/Local Funds: $ 320,000.00 80% Local Match: $ 807000,00 20% Berry at University 515 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Bolt 506 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Dickson 507 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Felix 502 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Shaw 508 Major traffic signal system expansion (Communication to field devices from a central location) "A Scope Activity Number should be indicated for al! expenses when requesting reimbursement Page 3 of 6 '"' Funding Year refers to the NCTCOG Fiscal Year which runs from October 1 through September 30. January 2010 Revision scope Traffic Signals/ITS Communications Project Activity* Traffic Signal tional Needs for the South Side Area BerSt West) UniHemphill St Operaon ry ( from versity Dr (South) to and Hemphill St from Momingside Dr to Felix St Scope Reconstruct 1 location and make minor signal modifications at 8 locations, all locations will be retimed and synchronized Submittal of a list of Scope Activity milestones to NCTCOG. Remittance of required 20% Local Match ($195,000.00) to NCTCOG Progress Report Requirements Status reports shall be submitted by the first of each month following issuance of a Notice to Proceed for each month until completion of the Scope Activity and at the end of each fiscal year in which costs are incurred for this Scope Activity. Reports shall include the scope activity name, the date that the report is submitted, a list of activities carried out during the previous month, and an indication of how far along the project is (including estimated let/completion dates and actual let/completion dates for all phases). Changes to individual locations must be reported/requested promptly. Total Reimbursable Costs: $ 975,000.00 Share RTC/Local Funds: $ 780,000.00 80% Local Match: $ 195,000,00 20% Berry at Cleburne 549 Major traffic signal system expansion (Communication to field devices from a central location) Berry at College 4917 Major traffic signal system expansion (Communication to field devices from a central location) Berry at Hemphill 564 Major traffic signal system expansion (Communication to field devices from a central location) Berry at Ryan 4916 Major traffic signal system expansion (Communication to field devices from a central location) Berry at Townsend DR 4915 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Bidisson 4903 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Lowden 565 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Morningside 566 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Seminary 4902 Major traffic signal system expansion (Communication to field devices from a central location) * A Scope Activity Number should be indicated for a!I expenses when requesting reimbursement. Page 4 of 6 ** Funding Year refers to the NCTCOG Fiscal Year which runs from October 1 through September 30. Berry at Cleburne 549 Major traffic signal system expansion (Communication to field devices from a central location) Berry at College 4917 Major traffic signal system expansion (Communication to field devices from a central location) Berry at Hemphill 564 Major traffic signal system expansion (Communication to field devices from a central location) Berry at Ryan 4916 Major traffic signal system expansion (Communication to field devices from a central location) Berry at Townsend DR 4915 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Bidisson 4903 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Lowden 565 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Morningside 566 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Seminary 4902 Major traffic signal system expansion (Communication to field devices from a central location) * A Scope Activity Number should be indicated for a!I expenses when requesting reimbursement. Page 4 of 6 ** Funding Year refers to the NCTCOG Fiscal Year which runs from October 1 through September 30. Hemphill at Lowden 565 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Morningside 566 Major traffic signal system expansion (Communication to field devices from a central location) Hemphill at Seminary 4902 Major traffic signal system expansion (Communication to field devices from a central location) * A Scope Activity Number should be indicated for a!I expenses when requesting reimbursement. Page 4 of 6 ** Funding Year refers to the NCTCOG Fiscal Year which runs from October 1 through September 30. EIRIK"90 January 2010 Revision Scope Reconstruct Gorman/Granbury intersections and make minor signal modifications to 4 locations I` NntirP to Prnrpprl P�prpnuicitac ''" Submittal of a list of Scope Activity milestones to NCTCOG. Remittance of required 20% Local Match ($60,000.00) to NCTCOG Progress Report Requirements Status reports shall be submitted by the first of each month following issuance of a Notice to Proceed for each month until completion of the Scope Activity and at the end of each fiscal year in which costs are incurred for this Scope Activity. Reports shall include the scope activity name, the date that the report is submitted, a list of activities carried out during the previous month, and an indication of how far along the project is (including estimated let/completion dates and actual let/completion dates for all phases). Changes to individual locations must be reported/requested promptly. Total Reimbursable Costs: $ 300,000.00 Hare RTC/Local Funds: $ 240,000.00 80% Local Match: $ 60,000.00 20% Granbusry at Belden 466 Major traffic signal system expansion (Communication to field devices from a central location) Granbury at Bilglade 4939 Major traffic signal system expansion (Communication to field devices from a central location) Granbury at Gorman 464 Major traffic signal system expansion (Communication to field devices from a central location) Granbury at Loop 820 NB 467 Major traffic signal system expansion (Communication to field devices from a central location) Granbury at Loop 820 SB 468 Major traffic signal system expansion (Communication to field devices from a central location) A Scope Activity Number should be indicated for all expenses when requesting reimbursement. Page 5 of 6 "" Funding Year refers to the NCTCOG Fiscaf Year which runs from October > through September 30. January 2010 Revision Reconstruct 5 locations and make minor signal modifications at 5 locations, all locations will be retimed and synchronized Notice to Proceed Prerequfsites Submittal of a list of Scope Activity milestones to NCTCOG. Remittance of required 20% Local Match ($216,000.00) to NCTCOG Progress Report Requirements Status reports shall be submitted by the first of each month following issuance of a Notice to Proceed for each month until completion of the Scope Activity and at the end of each fiscal year in which costs are incurred for this Scope Activity. Reports shall include the scope activity name, the date that the report is submitted, a list of activities carried out during the previous month, and an indication of how far along the project is (including estimated let/completion dates and actual let/completion dates for all phases). Changes to individual locations must be reported/requested promptly. ___..__...._... Total Reimbursable Costs: $ 1,080,000.00 Share RTC/Local Funds: $ 864,000400 80% Local Match: $ 216,000.00 20% SH 183 at Azle 875 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 at Glendale 4898 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 at SH 199 872 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 at Sylvania 927 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 at Warfield 900 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 Clinton 895 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 Deen 899 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 Industrial 925 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 Mckinley 879 Major traffic signal system expansion (Communication to field devices from a central location) SH 183 Riverside 933 Major traffic signal system expansion (Communication to field devices from a central location) ' A Scope Activity Number should be indicated for all expenses when requesting reimbursement Page 6 of 6 ** Funding Year refers to the NCTCOG Fisca! Year which runs from October 1 through September 30. TO: Gena Brown, Transportation &Public Works Department FROM: Allison Tidwell, City Secretary's Office DATE: September 24, 2010 SUBJECT: AMENDMENT NO. 1 IN THE AMOUNT OF $2,355,000.00 TO CITY SECRETARY CONTRACT NO. 378009 AN INTERLOCAL AGREEMENT FOR THE LOCAL AIR QUALITY TRAFFIC SIGNAL IMPROVEMENTS ALONG WEST BERRY STREET, HEMPHILL STREET, GRANBURY ROAD AND SH-183 These documents are being forwarded to you for original signatures from the North Central Texas Council of Governments. All signed copies of the contract must be returned with original signatures for final processing. Failure to return the documents will delay the final processing of the contract. Once we have received all of the documents, we will assign a contract number. Thank you in advance for your cooperation. If you have any questions, please call me at 817-392-6090. Attached: 3 sets M$zC Review Page 1 of 3 OfFcial site of the City of Fort Worth, i exas CITY COUNCIL AGENDA COUNCIL ACTION: Approved on 9/14/2010 -Ord. No. 19335-09-2010 DATE: 9/14/2010 REFERENCE NO.: G-17050 LOG NAME: 20TS-LAQAMEND#1 CODE: G TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Amendment No. 1 in the Amount of $2,355,000.00 to City Secretary Contract No. 37800, an Interlocal Agreement with the North Central Texas Council of Governments, for the Local Air Quality Traffic Signal Improvements Along West Berry Street, Hemphill Street, Granbury Road and SH-183, Authorize Execution of an Interlocal Agreement with Tarrant County to Contribute $108,000.00 for the Traffic Signal Improvements on SH-183 and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 2, 3, 4, 6, 7 and 9) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute an amendment to the Interlocal Agreement with the North Central Texas Council of Governments (NCTCOG) (City Secretary Contract No. 37800 executed September 22, 2008) for the Local Air Quality (LAQ) Traffic Signal Project to improve traffic signals along West Berry Street, Hemphill Street, Granbury Road and SH-183 in the amount of $2,355,000.00; 2. Authorize the City Manager to accept $1,884,000.00 in Regional Transportation Council local funds from NCTCOG; 3. Authorize the City Manager to execute an Interlocal Agreement with Tarrant County to contribute $108,000.00 (50 percent of the local match) for the traffic signal improvements on SH-183; 4. Authorize transfer of $363,000.00 from the 2007 Critical Capital Projects Fund to the Grant Capital Projects Fund for the remaining local match; 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grant Capital Projects Fund by $2,355,000.00 upon execution of the Interlocal Agreements; and 6. Authorize payment of $471,000.00 to NCTCOG from the prepaid expenses account in lieu of administrative fees, up front, as the required 20 percent match. DISCUSSION: July 8, 2008, (M&C C-22903) the City Council authorized execution of an Interlocal Agreement with NCTCOG for the first phase of the LAQ projects to improve the traffic signals along Camp Bowie Boulevard, West Carnp Bowie Boulevard and at intersections along West Berry Street and Hemphill Street. This amendment adds funding to continue the traffic signal improvements along West Berry Street and Hemphill Street as well as funding for traffic signal improvements at two new locations. Expanded scope of project includes: West Berry Street from University Drive to Hemphill Street (four signals) Hemphill Street from Morningside Drive to Felix Street (five signals) Granbury Road from Gorman Street to Bilglade Road (five signals) SH-183 from SH-199 to Riverside Drive (ten signals) Engineering consultant services will be retained to evaluate and recommend traffic signal improvements including full reconstruction and equipment upgrade; develop plans, specifications and construction documents; and prepare coordination timing plans for all traffic signals within the project FORT V�`ORTH _� http://apps.cfwnet.org/council�acket/mc review.asp?ID=13639&councildate=9/14/2010 9/15/2010 MSC R�:view Page 2 of 3 limits. Tarrant County has agreed to contribute $108,000.00 (50 percent of the local match required for the improvements on SH-183). The remaining required local match of $363,000.00 will come from the 2007 Critical Capital Projects Fund. NCTCOG requires that the local match of 20 percent be paid before they will issue a Notice to Proceed on the project. NCTCOG will reimburse 100 percent of the expenditures on an annual basis or upon the completion of the project, whichever comes first. Any unused portion of the local match will be returned to the City upon completion of the project. . Project work will be in COUNCIL DISTRICTS 2, 3,4,6, 7 and 9. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current Grant Capital Projects Fund, as appropriated. Funds will be reimbursed by the grantor after the expenditures are made in accordance with the Interlocal Agreement. The Transportation and Public Works Department will be responsible for obtaining the reimbursement. TO Fund/Account/Centers FROM Fund/Account/Centers GR74 451409 020203470000 $864,000.00 5) C295 538070 209720102080 $195,000.00 5) C295 538070 203720153280 $60,000.00 GR74 451409 020203469000 $240,000.00 5�C295 538070 202720153180 �108,000.00. GR74 451409 020203257000 $780,000.00 5 $108 000.00 GR74 472295 020203470000 GR74 472295 020203257000 $195,000.00 5 $60, 000.00 GR74 472295 020203469000 �� GR74 5 $128,500.00 V( ARIOUS) 020203257300 GR74 5 $846,500.00 (VARIOUS) 020203257800 6) GR74 5 22 000_00 (VARIOUS) 020203469300 6) GR74 5 $278,000.00 VA( RIOUS) 020203469800 6) GR74 5 $128,500.00 (VARIOUS) 020203470300 6) GR74 5 $g51,500.00 (VARIOUS) 020203470800 7 $195, 000.00 GR74 159000 000203257000 GR74 159000 000203469000 $60,000.00 GR74 159000 000203470000 $216,000.00 GR74 451970 020203470000 $108, 000.00 Submitted for City Manager's Office b� Fernando Costa (6122) Ori inatin _Department Head: William Verkest (7801) http://apps.cfwnet.org/council�acket/mc review.asp?ID=13639&councildate=9/14/2010 9/15/2010