HomeMy WebLinkAboutContract 37797-A1 (2)CITY SFCRETArj
CONTIJACT N4 .. 77 1 A I
Amendment One
to the Contract between
Texas Association of Community Action Agencies, Inc.
and
CITY OF FORT WORTH
Contract No. 3443-08-009
The Texas Association of Community Action Agencies, Inc. ("Agency"), upon execution of this
Amendment, hereby extends its Contract with City of Fort Worth ("Contractor"), City Secretary
Contract No. 37797, effective November 1, 2008,
The Contract is modified for the following purposes:
Extend the term of the Contract.
Update the counties served based on current customer data.
Revise the client eligibility requirements.
Update the minimum dwelling units to be weatherized with this allocation.
Update the allocation.
Change the date the first report is'due to Agency.
Change the dates and percentages for performance benchmarks.
In addition to the terms set forth in the original Contract, the Parties agree to amend the
Contract as follows.
Section 2. Contract Period
The Contract shall commence on November 1, 2008 and, unless earlier terminated, shall end on
October 317 2009. The Contract may be extended contingent upon availability of funds from
Oncor Electric Delivery Company LLC (Oncor), satisfactory performance by the Contractor, and
mutual agreement between the Parties.
Section 4. Scope of Work
Contractor shall provide weatherization services similar to the federally funded WAPs, unless
otherwise instructed by Agency, to eligible Oncor customers (hereinafter "Participants") residing
in Tarrant County, in the Oncor service territory.
Section 5. Program Requirements and Responsibilities of Contractor
5.1 Contractor shall --
5.1.1 Determine client eligibility, including: „ ,�„ �_ -_ �t
• Customer of Oncor at the time of application; CIITYSECT,ARY
FT* WC WN, TX
Amendment One to Contract No. «Contract No» TACAA - Oncor
Page of 02-04-09 P01 @ 28 IN
• Household income level for the federal Weatherization Assistance Program
(currently at or below 125 percent of the federal poverty guideline),
• Dwelling unit has refrigerated electric air conditioning; and
• Dwelling unit has not received similar energy efficiency services through
another energy efficiency program offered or sponsored by Oncor since 2002,
using the verification process established and provided to Contractor.
5.3 At minimum, Contractor will weatherize one hundred twenty-nine (129) dwelling units in the
Oncor service territory counties specified in Section 4 of this Contract.
Section 6. Program Requirements and Responsibilities of Agency
6.1 Agency shall provide Contractor up to $566,690.00 to provide cost effective weatherization
measures to Oncor 's eligible customers, contingent upon availability of funds from Oncor.
If sufficient funds are not available, Agency shall notify Contractor in writing within a
reasonable time after such fact is determined. Agency shall then terminate this Contract.
Section 8. Compensation
8.4 All funds must be encumbered during the Contract period in accordance with this Contract.
Section 9. Reporting
9.1 Beginning December 20, 2008 and through the end of the Contract, Contractor will ensure
monthly reports are received by the Agency by the twentieth (20t") day of each subsequent
month. Agency will provide reporting form to Contractor. Report items may be submitted
electronically (e.g., scanned copies). Report will include:
9.1.1 A copy of the Easy Audit and Building Weatherization Report for each weatherized
dwelling unit, indicating weatherization measures paid for with Oncor funds;
9.1.2 Total amounts expended and encumbered by category (materials, labor, program
support, and administrative costs);
9.1.3 Demographic information for each weatherized dwelling unit, which will include and
may be expanded by agreement of the Parties: ESI ID, air conditioning type,
heating type, and water heating type.
9.2 Contractor agrees that it will keep accurate records of its expenditure of funds, program
performance documentation, and Participant files under this Contract. Files must include a
customer release form which allows release of information to Agency and Oncor.
9.3 All records required for a program audit and inspection shall be made available at the
offices of the Contractor, at all reasonable times, for inspection, audit, or reproduction, until
three (3) years after the date of final payment for any work.
9.4 Failure to fulfill reporting requirements may result in withholding of payments.
Amendment One to Contract No. «Contract No» TACAA - Oncor
Page 2 of 3
9.5 Reports must be delivered to.
Texas Association of Community Action Agencies, Inc.
2512 I.H. 35 South, Suite 100
Austin, TX 78704-5772
oI electronically to Kerrin@tacaa.org
Section 11. Recapture of Funds
11.1 As a benchmark for measuring performance goals, as of May 31, 2009, if the amount
spent or encumbered is less than 50 percent of the 2009 Allocation, Agency may, after
review with Contractor, reduce the funding of the remaining allocation by up to 20 percent
of the 2009 Allocation.
11.2 By July 31, 2009, at least 75 percent of the 2009 Allocation shall be spent or encumbered.
If not, Agency may, after review with Contractor, reduce the allocation by the amount that
is not spent or encumbered.
When signed by both Parties, this Contract Amendment is effective November 1, 2008, and,
unless earlier terminated, shall end on October 31, 2009. All other provisions of the original
contract not specifically amended herein are continued in full force and effect.
By their signatures below, the Parties hereby bind themselves.
Stella Rodriguez, Executiv�birector for Agency
Texas Association of Community Action Agencies, Inc.
T.M. Higgins, Assistant C�I�(anager, City of
Fort Worth, for Contractor
Approved as to Form and Legality:
Assistant City Attorney
Attest:
arty Hendrix, Cit�Secretary
Amendment One to Contract No. «Contract_No»
Page 3 of 3
Date
Date
M&C: C-22917
Date: 7-15-2008
CIiYSECRETARY
F'ToVOW RIM