HomeMy WebLinkAboutContract 37789 (2)c1Ty SECRETARY r.
NTRkCT NO.
AMENDMENT N0.3 TO
CITY SECRETARY CONTRACT NO.35398
PROFESSIONAL SERVICES AGREEMENT
SALVAGGIO, TEAL &ASSOCIATES
WHEREAS, the City of Fort Worth (hereafter ySalvaggio, Teal &Associates,
(hereafter "STA"), collectively the "parties," entered into City of Fort Worth City Secretary
Contract ("CSC") No. 35398, (hereafter "Contract") which was authorized by the City Council
by M&C C-22133 on May 29, 2007; and
WHEREAS, the Contract involves consultation for Phase I of the transformation of the
City's legacy financial and administrative information systems to an Enterprise Resource
Planning ("ERP") System; and
WHEREAS, the parties have previously amended the Contract via CSC No. 37264
entered into on June 26, 2008 to modify the scope to include Phase II -Contract Negotiations on
a time -and -materials basis; and
WHEREAS, the parties wish to further amend the Contract to extend the term through
December 31, 2008 for Phase II.
NOW, THEREFORE, City and STA, acting herein by and through their duly authorized
representatives, enter into this agreement which amends the Contract as follows:
1.
Section 3, Compensation, is hereby amended to replace the current Revised Exhibit B (2)
with Revised Exhibit B (3) which is attached hereto and incorporated into the Contract for all
purposes. The revisions to Revised Exhibit B (2) resulting in Revised Exhibit B (3) and a net
scope increase of $146,328 are as follows:
• The "Phase II Payment Schedule" is hereby amended as follows:
FFICIAL
CITY SECF�ETARY
FT. NORTH, TX
o Time and materials for June is changed to $6,384
o Time and materials for July is changed to $61,404
o Time and materials for August is changed to $49,812
o Time and materials for September is added in the amount of $46,368
o Time and materials for October is added in the amount of $53,210
o Time and materials for November is added in the amount of $59,861
o Time and materials for December is added in the amount of $33,256
2,
All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
CFW / STA
Amendment No. 3 to CSC No. 35398
Page 2 of 3
Executed on this the day of , 2008.
CITY OF FORT WORTH:
By:
Assistant City Manager /CFO
Date: I oL7( a V
ATTEST:
By: I Y\
City Secretary
APPROVED AS TO FORM AND LEGALITY:
By:t!�
Assistant City Attorney
Contract Authorization:
Date Approved: 3c� �i�
CFW / STA
Amendment No. 3 to CSC No. 35398
Page 3 of 3
SALVAGGIO, TEAL &ASSOCIATES
By:
Nathan L. Frey, Partner
Salvaggio, Teal & Associates
Date:
4FFIC6AL 'ECt�RD
CITY SECRETARY
FT. WORTH, TX
• • •' '.
SUBJECT:
Authorize Execution of Amendment No. 3 to City Secretary Contract No. 35398 with Salvaggio, Teal
& Associates to Extend the Term of the Agreement for Enterprise Resource Planning Negotiations
in an Amount Not to Exceed $150,000.00 and Adopt an Appropriation Ordinance Transferring Funds
from Year 2008 Information Systems Fund to the Enterprise Resource Planning Project Fund
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No: 3 to City Secretary Contract No. 35398, with
Salvaggio, Teal &Associates to extend the term of the agreement for Enterprise Resource Planning
negotiations in an amount not to exceed $150,000.00;
2. Authorize the transfer of $150,000.00 from Year 2008 Information Systems Fund to the Enterprise
Resource Planning Project Fund; and
3. Adopt the appropriation ordinance increasing estimated receipts and appropriations in the Enterprise
Resource Planning Project Fund by $150,000.00 from available funds.
DISCUSSION:
On June 17, 2008, City Council approved M&C C-22864 to amend the City's contract with Salvaggio, Teal
and Associates (STA), the City's principal Enterprise Resource Planning (ERP) consultant, to lead the City
in ERP contract negotiations for Phase I of the ERP Project. After several weeks, negotiations with the
selected ERP vendor have reached an impasse and staff has recommended pursuing negotiations with the
next preferred vendor. Staff estimates that pursuing negotiations with the next preferred vendor will extend
the negotiations phase of the ERP Phase I Project by approximately 3 months. Staff is therefore seeking an
amendment to the City's contract with STA to extend it by an additional 3 months to allow STA to lead the
City in negotiations with the next preferred ERP vendor.
The Information Systems Fund for Fiscal Year 2007-2008 included funds for contract services for the ERP
Project. Staff is recommending transfer of the funds to the ERP Project Fund to help in the ease of
management of funds spent on the project.
M/WBE—Salvaggio, Teal and Associates is in compliance with the City's M/WBE Ordinance by committing
to a 10 percent M/WBE participation for Amendment No. 3 of this agreement. The City's goal for this
amendment is 10 percent.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
Logname: 04STA AMEND 3 Page 1 of 2
and adoption of the appropriation ordinance, funds will be available in the ERP Project Fund.
TO Fund/Account/Centers
2&3) C296 539120 VARIOUS
2&3) C296 472068 VARIOUS
Submitted for City Manager's Office bk:
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
$150.000.00
2)
P 168
538070
0045000
$150,000.00
1)
C296
539120
VARIOUS
Karen Montgomery (6222)
Peter Anderson (8781)
Rich White (8680)
$150,000.00
$150, 000.00
Logname: 04STA AMEND 3 Page 2 of 2