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APPENDIX 0-1
In accordance with the Professional Services Agreement signed between Sentari
Technologies, Inc. ("Contractor") and the City of Fort Worth ("Client") on June 22, 2005,
City Secretary Contract (CSC) No. 32037, as amended by CSC No. 37231, collectively
the "Professional Services Agreement," Appendix 13-1, which is incorporated into the
Professional Services Agreement is hereby amended to read as follows:
1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein, unless
otherwise terminated in accordance with CSC No. 32037, as amended.
2. This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement, CSC No. 32037, as amended, and
specifically the services to be provided under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as follows:
Project Manager (PM) for Communications Tower Project
The City of Fort Worth is replacing three existing Public Safety Communication Towers.
The existing towers are guyed structures on City property, and vary in height, age,
geography, and functionality.
The new towers will be freestanding, self supported structures on concrete pier
foundation. In addition to erection of new structures, existing communications hardware
will be relocated from the old tower to the new tower. Demolition of the old tower and
grounds work is also included in the scope of this project.
City requirements and specifications documents for two of the three towers are
complete, with Requests for Proposals (RFP) from quaed vendors received, and bid
selection is complete (however not yet awarded). One additional requirement and
specification document will need to be developed for the 3rd tower, and the solicitation
process completed. The PM is expected to participate heavily in the RFP Process.
Knowledge of the City's procurement process would be very helpful.
Construction efforts will run concurrently. The Project Manager is expected to be onsite
for each of the construction efforts, as well as reporting to the office of the Sr Manager
of IT Solutions Radio Services.
Appendix B-3 to Professional Services Agreement
Sentari Technologies, Inc.
Page 1 of 3
Responsibilities:
• Management of all Steelwork and Groundwork
• Management of construction/ commissioning companies
• Project reporting
o Conference calling, onsite weekly meetings
o Weekly project updates/ timeline reporting
o Risk management/ reporting
o Reporting Project cost tracking
o Reporting earned value
o Project lessons learned documentation
• Prepare documentation for the RFP Process for 3rd tower
• Ensure engineering specifications are completed to design
• Acquire project milestone sign -offs
• Document and execute project communication plan
• Document and execute project change management plan
• Document and execute project back out plan
• Communicate clearly and concisely, both orally and in writing (to whom?)
• Prepare and administer large program budgets
• Prepare clear and concise administrative and financial reports
• Identify problems, analyze alternative solutions, determine project consequences
of proposed actions, and present recommendations to Sr Management in a timely
manner
• Make presentations regarding project to all levels of management
• Establish and maintain effective working relationships with those contacted in the
course of work
Appendix B-3 to Professional Services Agreement
Sentari Technologies, Inc.
Page 2 of 3
Personnel assigned to provide services under this Work Order:
Name: Kevin McNamara
Start Date: October 28, 2008
End Date: Upon completion of all services
terminated in accordance with CSC No. 37231,
Payment Terms:
Payment Rate: 100.00 per hour
AGREED AND ACCEPTED:
CITY OF FORT WQRTH
Karen L. Montgomery (�
Assistant City Manager/CFO
Date:
APPROVED AS TO FORM AND
LEGALITY:
Maleshia farmer
Assistant City Attorney
Appendix B-3 to Professional Services Agreement
Sentari Technologies, Inc.
Page 3 of 3
contemplated herein, unless otherwise
as amended.
SENTARI TECHNOLOGIES INC.
Sinature
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Name
Title
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Date
Contract Authorization ~
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E��TE: Tuesday, June 03, 2008
LOG NAME: 04STAFFING EXT
SUBJECT:
Authorize an Amendment to Extend Nan -Exclusive Agreements with M
Technologies; Inc., and TEKsystems, Inc., for Technology Staffing
Services for the Information Technology Solutions Department
RECOMMEIV[3ATIC�N:
It is recommended that the City Council:
atrix
Resources, fine., Sentari
Augmentation and Placement
1. Authorize an amendment to extend non-exclusive agreements with h/latrix Resources, Inc., Sentari
Technologies, Inc., and TEKsystems, Inc., for technology staffing augmentation and placement services for
the Information Technology Solutions Department in an amount not to exceed $1,870,000.00; and
2. Authorize the contract extensions to begin June 1, 2008, and continue for one year far each vendor.
D6SGUSSI®i�6:
On May 24, 20(5, (M&C P-10157) the City Council authorized the City P�Ianager to enter into non-exclusive
agreements with Matrix Resources, Inc. (Matrix), Sentan Technologies, Inc. (Sentan), and TEKsystems,
Inc. (TEKsystems), for technology staff augmentation and placement services on an as needed
basis. These agreements allow City departments to augment staff with contractors to assist in the
development and implementation of technology projects and day-to-day support of existing systems. Over
the last three years, the City has engaged all three of the vendors for assistance with installation and
implementation of software packages, short-term resolution of problems, such as staffing shortages for
technology related projects, and limited staffing placement.
These agreements were approved after a completed Request for Proposal (RFP} process. Earlier this year
a new RFP was issued for staffing services for approximately 38 technology job classifications. After receipt
of proposals from vendors, staff discovered errors in the specifications as advertised. As a result, the
proposals were considered non -responsive and a new RFP will need to be issued. A Mayor and Council
Communication will be submitted for approval to reject all responses to the current RFP prior to the
issuance of a new RFP.
City staff is recommending an extension of one year for all Three agreements to ensure that current City
projects using contractors are not adversely affected and to allow. sufficient time to issue a new RFP and
evaluate responses. Currently, four major initiatives for the City have one or more critical contract staff
assigned to the projects: the E-Gov project, the Public Safety Radio Re -banding project, the Computer
Aided Dispatch (CAD) project and the Enterprise Resource Planning (ERP) project. The total amount for
expenditures is based on projections for all current augmentation projects with a small reserve for future
augmentation requests. Each time a request for staff augmentation is made, the user department and/or
project fund will verify that funds are available to pay the projected costs.
MNVBE-The City's MWBE Ordinance will be complied with through the utilization of one of the three
consultants that is certified M�/SE frm for a minimum of 25 percent participation of all expenditures.
�ogname: C4ST��'INC EST ���e ? of
FISCAL INFORM TIONlCERTIFICATION:
The Finance Director certifies that funds are available in the current operating or project budget, as
appropriated, of the participating departments.
TO FundlAccount/Centers
SubIII = for City Manager's Office by:
Originating E3e�artrnent Head:
Additional Information Contact:
FROM FundimccountfCenters
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8435)
Larry Schuessler (8461)
l��ge 2 or 2