HomeMy WebLinkAboutIR 8891To the Mayor and Members of the City Council
SUBJECT: OPEN RECORDS/PUBLIC INFORMATION RESPONSE UPDATE
The purpose of this report is to provide an annual update to City Council on the management of open
records and public information requests.
The Records and Information Management Office performs the receipt, distribution, and tracking of
public information requests received by the City, with systematic review for release performed by the City
Attorney's Office. The mission of the City's open records/public information program is to ensure the
security and integrity of information being released from the City and to make the City more responsive to
the public.
The volume of requests for public information received has grown exponentially since the City revised
and streamlined its response program in the year 2000, from around 1,500 requests to over 5,500 requests
this past year. July 2007 exceeded all previous months on record. There are three primary reasons for this
I . The public and press continue to grow in their awareness of, and interest in, the provisions of the
Public Information Act. This is a clearly quantifiable, statewide trend.
2. Requests not previously recognized as naturally falling under the provisions and obligations of the
Act are now being handled with proper attention and care.
3. Requests for information previously handled casually by departments are now being centrally
logged and tracked with increased efficiency, including the use of facsimile and electronic scanning.
1 SSUED BY THE CITY MANAGER FORT WORTH, TEXAS
y.
City of Fort Worth
Public Information Request Statistics
FY2006 -2007
Request Volume
Police
Planning & Development
Fire
Environmental Mgmt.
IT Solutions (PD)
Code Compliance
Human Resources
Municipal Court
Health
IT Solutions
Water
TPW
Housing
Finance
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Secretary's Office
Community Relations
Engineering
Economic Development
PACS
Public Events
Retirement
Budget
Law
Aviation
Internal Audit
Library
Equipment Services
2442
770
623
507
471
338
237
211
170
112
87
62
62
54
38
33
31
15
10
10
9
6
6
6
4
3
3
2
44%
14%
11%
9%
8%
6%
4%
4%
3%
2%
2%
1%
1%
1%
1%
1%
1%
1%
<1%
<1%
<1%
<1%
<1%
<1%
<1%
<1%
<1%
<1%
2006
2007
Totals by Month
October
November
December
January
February
March
April
May
June
July
August
September
FY 2007
FY 2006
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Daily Avg.
488
22.2 day
398
19.9 day
377
18.0 day
431
20.5 day
367
18.4 day
414
18.0 day
462
23.1 day
522
23.7 day
529
25.2 day
658
31.3 day
515
22.4 day
392
25.3 day
Mid -Year
Daily
Total
Avg.
5553
22.0
5500
21.9
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