HomeMy WebLinkAboutContract 37835 (2)Y JECRETARY
COrNTRACT NO. 31
36
AGREEMENT FOR SERVICES
THIS AGREEMENT ("Agreement") is made Cl"d entered into by and between THE CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas (hereinafter referred to as
'City"), acting by and through Karen L. Montgomery, its duly authorized Assistant City Manager, and
FORT WORTH SISTER CITIES INTERNATIONAL, a nonprofit Texas organization (hereinafter referred
to as `.'Contractor"), acting by and through Mae Ferguson, its duly authorized President & CEO.
RECITALS
WHEREAS, pursuant to V.T.C.A., Tax Code Chapter 351 and the Code of the City of Fort Worth ("City
Code") § 32-17, the City may use hotel tax revenue for certain specified purposes, including but not
limited to, advertising and conducting solicitations and promotional programs to attract tourists and
convention delegates or registrants to the city of Fort Worth; and
WHEREAS, Contractor promotes tourism and the convention and hotel industry through promotional
programs to encourage tourists and convention delegates or registrants to visit the city of Fort Worth, and
WHEREAS, City and Contractor desire to enter into a contract for the Contractor to receive a portion of
the City's hotel tax revenue to perform certain activities to encourage tourists and convention delegates to
visit the Contractor.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as
follows:
AGREEMENT
1. SCOPE OF SERVICES.
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all objectives as described in Exhibit "A," attached and incorporated herein for all
purposes incident to this Agreement ("Services"). Contractor further agrees to coordinate cultural,
educational and athletic exchanges. Contractor shall coordinate meeting facilities, hotel accommodations,
and travel plans in conjunction with Sister City activities. In addition, Contractor shall perform other
services in connection with Sister Cities activities as the city may request from time to time and shall
attend all meetings as requested by City officials. Contractor agrees that the expenditures of any funds
received hereunder shall be for purposes that fully comply with the requirements of V.T.C.A., Tax Code
§351.101. In performance of such services, Contractor commits to meet service performance criteria as
set out in Exhibit A.
2. COMPENSATION.
Pursuant to V.T.C.A., Tax Code Chapter 351 and the City Code, and in consideration of the
Services to be performed hereunder by Contractor, the City promises and agrees to pay Contractor in
quarterly installments which will not exceed the sum total of Three Hundred Seventy -Eight Thousand,
::our Hundred Twenty Dollars ($378,420) ("Funds). The funds shall be expended to perform the
Services as set forth in Section 1 above.
3. REPORTING OF EXPENDITURES.
aI In accordance with V.T.C.A 1 Tax Code §351.101(e), Contractor agrees that the funds received
hereunder may be used for day-to-day operations, supplies, salaries, office rental, travel
expenses, and other administrative costs only if those administrative expenses are incurred
directly in the promotion and servicing expenditures as authorized under the aforementioned
chapter of the Tax Code. Further in accordance with Tax Code §351.101(f), Contractor shall not
use the funds received hereunder for travel for a person to attend an event or conduct an activity
the primary purpose of which is not directly related to the promotion of tourism and the convention
and hotel industry or the performance of the person's job in an efficient and professional manner.
b. Contractor agrees that it will maintain all funds received hereunder in a separate account.
Contractor shall not commingle such funds with any other funds or maintain such funds in any
other accounts. In addition, Contractor's expenditure of such funds shall be strictly in accordance
with its Budget, attached as Exhibit "D," which is incorporated herein and made a part of this
Agreement for all purposes. Contractor understands and agrees that upon the acceptance of
funds hereunder, a fiduciary duty is created with respect to the expenditure of such funds.
c. Contractor shall deliver to City a quarterly statement of its receipts and expenditures
("Quarterly Award Report") of Funds detailing how the Funds were expended to accomplish
performance of the Services. The quarterly statement shall be in the same format as the attached
Exhibit "B," which is incorporated herein for all purposes, and each such Quarterly Award
Report shall be attached hereto, incorporated herein and made a part of this Agreement for all
purposes.
d. Each Quarterly Award Report must be prepared and signed by a representative of the
Contractor that has received the Training for City of Fort Worth Fund Recipients: Reporting
Requirements and Financial Tools Required to Complete the Reports ("Fiscal Training") no
later than December 31, 2008, or by a Certified Public Accountant. If the Contractor deviates
from this reporting requirement, the Contractor will be considered in non-compliance with this
Agreement.
e. Each Quarterly Award Report must be submitted to the City on a quarterly basis at the end of
each three-month period not later than the 15t" day of the first month after the end of each
quarter. Therefore, each respective Quarterly Award Report must be submitted no later than
January 15, 2009, April 15, 2009, July 15, 2009 and October 15, 2009.
f. At any time during the term of this Agreement, the City shall have the right to authorize an audit
of the Contractor's records as they pertain to its receipt and expenditure of funds hereunder.
Such audits shall be prepared at the City's expense. However, if any such audit reveals material
discrepancies in the Contractor's records, Contractor agrees that it shall reimburse the City for
the full costs of such audits.
g. Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the
Contractor's ability to receive future funding from the City.
4. REPORTING OF SERVICES.
Not later than the 15t" day of the first month after the end of each three-month quarter during the
term hereof, Contractor shall submit a report of Services ("Quarterly Services Report") to the City.
Therefore, each respective Quarterly Services Report must be submitted not later than January 15, 2009,
April 15, 2009, July 15, 2009 and October 15, 2009. Contractor shall be subject to a review by the City of
its services and activities in performance of this Agreement. The Quarterly Services Report shall be in
the same format as the attached Exhibit "C," which is incorporated herein for all purposes, and each
such Quarterly Services Report shall be attached hereto, incorporated herein, and made a part of this
Agreement for all purposes.
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 2 of 13
1��ftff=AlIlNJi ff _ •
This Agreement shall begin on October 1, 2008 and end September 30, 2009.
aI Either party may cancel this Agreement upon thirty (30) days notice in writing to the other party
of such intent to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section
3, "Reporting of Expenditures" or Section 4, "Reporting of Services," above.
c. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for
any payments hereunder, City will notify the Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to City of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds shall have been appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all
Funds it has received, but not otherwise committed or encumbered by contract, under this
Agreement.
6. TRAINING.
The Chief Executive Officer, Executive Officer, or Chief Financial Officer of Contractor shall
receive Fiscal Training no later than December 31, 2008. Evidence of receipt of such training shall be
submitted to the City. Contractor shall be responsible for training its representatives at its own cost and
expense.
7. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of
the Services to be performed under this Agreement, and City shall have access at all reasonable hours to
offices and records of Contractor for the purpose of such monitoring.
8. INDEPENDENT CONTRACTOR.
Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Contractor shall have exclusive control of and the exclusive right to control
the details of the Services performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors and
program participants. The doctrine of respondeat superior shall not apply as between the City and
Contractor, its officers, agents, servants, employees, subcontractors, or program participants, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the
paid service of City.
9. LIABILITY AND INDEMNIFICATION,
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY
PROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS OR PROGRAM PARTICIPANTS, WHICH MAY BE LOST, STOLEN,
DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO INDEMNIFY AND
HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST
ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY, CONTRACTOR COVENANTS
AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY AND
ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL
CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 3 of 13
DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE,
ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS AGREEMENT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF CITY; AND CONTRACTOR HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS,
SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR
DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NON-
PERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES
DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO AND
DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL
INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR IN
CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS,
AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, OR PROGRAM
PARTICIPANTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF
CITY. CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES,
OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE
OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO
PERFORMANCE UNDER THIS AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS
CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE. Contractor shall require all of its
subcontractors to include in their subcontracts a release and indemnity in favor of City in
substantially the same form as above.
10. MISAPPRORIATION OF FUNDS.
In the event it is determined that Contractor has misused, misapplied or misappropriated all or
any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless Cl" defend the
City of Fort Worth, its officers, agents, servants, and employees, from and against any and all claims or
suits resulting from such misuse, misapplication or misappropriation.
11. CHARITABLE IMMUNITY.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damage or injury, including death, to persons or
property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption
as against the City.
12, ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract all or any part of its rights, privileges or duties under
this Agreement without the prior written consent of City, and any attempted assignment or subcontract of
same without such prior written approval shall be void and constitute a breach of this agreement.
13. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees and subcontractors, shall abide by and comply with all
laws, federal, state and local, including all ordinances, rules and regulations of City. It is agreed and
understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or
any of its officers, agents, employees or subcontractors, then Contractor shall immediately desist from
and correct such violation.
14. NON-DISCRIMATION COVENANT.
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 4 01 13
Contractor, in the execution, performance or attempted performance of this contract and
Agreement, will not discriminate against any person or persons because of disability, age, familial status,
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination. This Agreement is made and entered into with reference
specifically to Chapter 17, Article lll, Division 3, of the City Code of the City of Fort Worth ("Discrimination
in Employment Practices"), and Contractor hereby covenants and agrees that Contractor, its agents,
employees and subcontractors have fully complied with all provisions of same and that no employee or
employee -applicant has been discriminated against by either Contractor, its agents, employees or
subcontractors.
15. INSURANCE.
Contractor shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
1. Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
2. Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
Contractor's insurers) must be authorized to do business in the State of Texas for the lines of insurance
coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of
the City's Risk Manager.
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City.
Each insurance policy required by this Agreement, except for policies of worker's compensation or
accident/medical insurance shall list the City as an additional insured. City shall have the right to revise
insurance coverage requirements under this Agreement.
Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall
provide sufficient compensation insurance to protect Contractor and City from and against any and all
Worker's Compensation claims arising from the work and services provided under this Agreement.
16. RIGHT TO AUDIT RECORDS.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to examine, whether in hard copy or electronic format,
any directly pertinent books, documents, papers and records of the Contractor involving transactions
relating to this Agreement. Contractor agrees that the City shall have access during normal working
hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. The City shall give Contractor
reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor agreements hereunder a provision
to the effect that the subcontractor agrees that the City shall, until the expiration of three (3) years after
final payment under the subcontract, have access to and the right to examine, whether in hard copy or
electronic format, any directly pertinent books, documents, papers and records of such subcontractor
involving transactions to the subcontract, and further that City shall have access during normal working
hours to all subcontractor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor
reasonable advance notice of intended audits. This Section 16 shall survive the expiration of the term of
this Agreement.
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 5 of 13
17. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed under the laws of the state of Texas. Should
any action, whether real or asserted, at law or in equity, arise out of the execution, performance,
attempted performance of this Agreement, venue for said action shall lie in Tarrant County, Texas,
18. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown
below:
Bridgette Garrett
Sunset Review Director
City of Fort Worth
1000 Throckmorton St,
Fort Worth, Texas 76102
(817) 392-8518
19. NO WAIVER.
Mae Ferguson
President/CEO
Fort Worth Sister Cities International
808 Throckmorton
Fort Worth, Texas 76102
(817) 392-2650
The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment
to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future
occasion.
20. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby
agrees immediately to make full disclosure to the City in writing. Contractor, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Contractor shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised.
21. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
22. FORCE MAJEURE,
The City and Contractor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
23. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 6 of 13
i'Z Ii]ilk Din Eel IlQA ANMob
%
The City's and Contractor's rights under this Agreement shall be subordinate to and limited by the
terms and conditions of all subsequent City ordinances which authorize the issuance of bonds whose
payment is pledged upon the City's hotel occupancy tax. Contractor agrees and understands that rights of
the holders of any such revenue bonds shall be superior in all respects to the rights of the Contractor.
However, the City will, to the extent practicable, give Contractor as much prior notice as reasonably
possible of the City's intent to issue such bonds.
This written instrument constitutes the entire agreement by the parties hereto concerning the
work and services to be performed hereunder, and any prior or contemporaneous, oral or written
agreement, which purports to vary from the terms hereof shall be void.
[SIGNATURES APPEAR ON FOLLOWING PAGE.]
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 7 of 13
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,
Tarrant County, Texas, to be effective October 1, 2008,
ATTEST•
City Secretary
Date:
9
APPROVED AS TO FORM AND LEGALITY:
AN
Assistant CitA Attornev
Date: L o
ATTEST:
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 6 of 13
CITY OF FORT WORTH
aren L. Montgomery
Assistant City Manager / CFO
Date: / C � / / 0
CONTRACT AUTHORIZATION:
Date Approved: ( Ivy S
FORT WORTH SISTER CITIES
INTERNATIONAL
By:
President/CEO `"
Date: l-7 / (J/j Qp�
STATE OF TEXAS
COUNTY OF TARRANT
0
PRE puA`� ADRESCION KNOEL GLENN
Notary Public, State of Texas
sr� " "+a* My Comm. Expires Mar. 30, 2010
f °F qE
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Mae Ferguson, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act of the Fort Worth Sister Cities
International and that he/she executed the same as the act of said Fort Worth Sister Cities
International for the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this It day of a . A.D. 2008,
Notary Public in �cid�for the`St2rCe of Texas
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Karen L. Montgomery, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that the same was the act of the City of
Fort Worth for the purpose and consideration therein expressed and in the cap city therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of A.D. 2008.
Notary�.tblic in)and for the State of Texas
f�STATE OF TEXAS
1
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 9 of 13
BIT "
SE
2008-2009 OBJECTNES AID MEASURES
C /Fort orth Sister Cities International
Servic Bement
FY 200 - 09
Pag 0 of 1
Fort Worth Sister es International
Proposed Budget for the City of Fort Worth
Fiscal Year 2008/2009
Staffing Explanation
Personnel Costs
FY 2007-2008
FY 2008-2009
Variance
(FY08 vs FY09)
Salaries &Wages
President/CEO
Director of Programs/Education
Development Director
Director of Operations
Communications Director
Sr. Program Manager
Program Manager
Administrative Assistant
Program Assistant
BonusesNacation Allowance
Total -Salaries &Wages
Employee Benefits
Health Insurance
Retirement
FICA
TWC
Parking
Training
Total -Employee Benefits
Total Personnel Costs
108,000 113,400 5,400
561397 59,217 21820
551000 57,750 21750
451360 47,628 21268
431680 45,864 21184
391140 41,097 11957
311200 32,760 11560
281392 293812 11420
141560 15,288 728
37,060 42,201 5,141
458,789
485,017
29,147 31,234
13, 327 14, 092
351097 37,104
750 750
81800 91880
31850 41700
90,971
549,761
97,760
582,777
26,227
2, 087
765
2, 006
1,080
850
(i,788
33,016
EXHIBIT "% '
QUARTERLY SERVICES REPORT - FISCAL YEAR 2008/09
Quarterly Report -Fiscal Year 2008/2009
Program Service Activities
CFW /Fort Worth Sister Cities International
Services Agreement
FY 2008-2009
Page 12 of 13
EXHI
QUARTERLY A1VVARLop N% ORT
Worth Sister Cities International
FY 200�00'
Page 11 0 13
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COUNCIL ACTION: Approved on 9/30/2008
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DATE: Tuesday, September 30, 2008
LOG NAME: 02SISTER CITIES
REFERENCE NO.: C-23097
SUBJECT:
Authorize the Execution of a Contract in an Amount Not to Exceed $378,420.00 with Fort Worth
Sister Cities International to Administer Fort Worth Sister Cities Programs
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RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract in an amount not to exceed
$378,420.00 with Fort Worth Sister Cities International to administer Fort Worth Sister Cities Programs.
DISCUSSION:
The City appropriates funds for this program from a portion of the Hotel/Motel Occupancy tax receipts.
During the Fiscal Year 2008-2009 budget process, the City Council approved funding in support of Fort
Worth Sister Cities International to administer the Fort Worth Sister Cities Programs. Fort Worth Sister
Cities International strives to cultivate relationships and international understanding among youth. adults.
businesses, and other organizations through educational, leadership, and exchange programs which
promote tourism and commerce in the City of Fort Worth. Fort Worth Sister Cities International has
facilitated the involvement of the City of Fort Worth with seven cities: Reggio Emilia, Italy; Trier, Germany;
Nagaoka, Japan; Ban Dung, Indonesia; Budapest, Hungary; Toluca, Mexico; and Mbabane, Swaziland.
It is recommended that a contract in the amount of $378,420.00 be executed between the City of Fort Worth
and Fort Worth Sister Cities International for the period beginning October 1, 2008, and ending September
1, 2009.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the Fiscal Year 2008-2009
Adopted Budget, as appropriated of the Culture and Tourism Fund.
TO Fund/AccountlCenters
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
FROM Fund/AccountlCenters
GG04 539120 0247000 $378,420.00
Karen Montgomery (6222)
Bridgette Garrett (8518)
Bridgette Garrett (8518)
http : //apps. cfwnet. org/council_packet/Reports/mc_print. asp
10/7/200iY