HomeMy WebLinkAboutContract 52381-R1A1 CITY SECRETAR
CONTRACT NO. a3$ -
FIRST AMENDMENT AND FIRST RENEWAL OF FORT WORTH
CITY SECRETARY CONTRACT NO. 52381
This FIRST AMENDMENT AND FIRST RENEWAL OF FORT WORTH CITY
SECRETARY CONTRACT NO. 52381 ("AMENDMENT") is made and entered into by and
between the City of Fort Worth, a home-rule municipal corporation of the State of Texas
("City"), acting herein by and through Fernando Costa, its duly authorized Assistant City
Manager, and Rentokil North America, Inc. ("Vendor"), acting herein by and through Linda
Hasley, its duly authorized District Manager. City and Ambius are individually referred to as a
"party"and collectively referred to as the "parties".
WHEREAS, City and Vendor are currently parties to an agreement for Vendor to
provide a full range of landscaping services at Fort Worth Meacham International Airport, the
same being Fort Worth City Secretary Contract No. 52381 (the "Agreement");
WHEREAS, the Agreement provides for a 12 month initial term with options for three
(3) renewal terms;
WHEREAS,the initial term of Agreement was for a period from April 12, 2019 to April
11, 2020;
WHEREAS, the parties wish to renew the Agreement for the first renewal term; and
WHEREAS, the parties additionaly would like to amend the Agreement to increase the
maximum amount to be paid to the Vendor under the Agreement to Fifteen Thousand Dollars
($15,000.00) per year and update both the Scope of Services and Price Schedule of the
Agreement.
NOW THEREFORE, KNOWN ALL BY THESE PRESENT, City and Vendor, acting
herein by and through their duly authorized representatives, enter into this Amendment, which
amends and renews the Agreement as follows:
OFF90AL RECORD
AMENDMENT OF CSC NO.52381 �� V SECRE` AR j Page 1 r7 2 Q 2020
FT. WORT
C
1.
The Agreement is hereby amended by deleting Section 3 of the Agreement
("COMPENSATION") in its entirety and replacing it with the following:
3. COMPENSATION.
City shall pay Vendor in accordance with Exhibit`B,"—Price Schedule of
this Agreement. Total payment made under this Agreement for the Initial Term
shall be in an amount not to exceed Fifteen Thousand Dollars ($15,000.00).
Vendor shall not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing
the additional costs for such services. City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves
such expenses in writing.
2.
The Agreement is hereby amended by deleting both"Exhibit A—Scope of Services" and
"Exhibit B —Price Schedule"within the Agreement in their entirety and replacing them with the
attached Exhibit A and Exhibit B of this Amendment.
3.
The City and Vendor hereby agree to renew and extend the Agreement for the first
renewal term as permitted under the Agreement,beginning on April 12, 2020 and ending on
April 11, 2021.
4.
Except as expressly modified in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
[Signature Page Follows]
AMENDMENT OF CSC NO.52381 Page 2 of 7
IN WITNESS WHEItE017, the said parties have hereto set their hands and seal of office
to triplicate originals on this 244 day of A�.t, 2020.
CITY: VENDOR:
CITY OF FOffl'1-'ORTI I RENTO KIL NORTH AMERICA, INC.
APPROVED:
Name: Fernando Costa Name, inda Hasley
Title: Assistant City Manager Title: District Managger
APPROVAL RECOMMENDED,
William B.Welstead "B 2yu9"`dby%MM—B.WN,-d
By:
Date:H1N.6!](11626.05-051W
L7 Name: William Welstead
Title: Director, Aviation
APPROVED AS TO FORM AND
LEGA`LIITTY;
By: /__ =1 4-1,L-
1/ Warne: Thomas Royce T-Ta ,t
!/ Title: Assistant City Attorney
Contra i.Authorization: 1V&C' N!A ✓
O rc�' c c No. Z y`l
$v: C
Nfee" ary Kayser
T : City Secretary f
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that! am the person ��; TIF'�
a-
responsible for the monitoring and administration
of this contract, including ensuring all perforniance.
and reporting requirements.
Digitally signed by Tina stiebel
Tina Stie_bef ate. 020.04.1716:36:04
Name: Tina Stiebel
Title: Administrative Assistant
AMINDMENT OF C&C NO,52,s i
l
CITY SECVIE ARA,;
FT. WORTH,7X
„k
EXHIBIT A
SCOPE OF SERVICES
1. Scope
1.1. This agreement consists of the rental of live plants with vases, for the Fort Worth Meacham
International Airport. These live plants will be displayed in the common areas of all 4 floors,as
well as,the 3rd floor offices and conference room.
1.2. Rentokil North American, Inc. (Vendor).will provide plant rentals and gardening services on a
weekly basis.
1.3. The services provided will be for the annual rental and weekly care and maintenance of at least
26 plants for the Fort Worth Meacham International Airport.
1.4. All services under sections 1 -4 of this Exhibit will be considered"Standard Services"that will be
included in the monthly price of Seven Hundred and Ninety-Eight Dollars and 96/100 Cents
($798.96).
2. Annual Plant Rentals and Services
2.1. All plants supplied under this Agreement shall have established root system and be disease and
insect free
2.2. All plants shall be compact,full and blooming when delivered.
2.3. All plant material shall be acclimated to the light conditions of the site prior to installation.The
vendor is fully responsible for making sure that the proposed plant species can survive in the
existing site conditions and provide an aesthetically pleasing and cultural environment for the
employees and visitors of the Fort Worth Meacham International Airport.
2.4. Vendor will deliver each order of plants in four(4)deliveries or less.
2.5. The Vendor shall furnish, install,and maintain all interior plants specified in this agreement and
the Vendor's proposed design. All work is done at the expense of the Vendor and should be
included as a part of the Agreement
2.6. In the event that any plants furnished by the Vendor deteriorate and/or become unsightly for any
reason (including light conditions), the Vendor shall replace such plants immediately upon
notification by the designated representative,at no additional expense to the City.
2.7. Vendor must perform all plant maintenance services on all plants furnished in this agreement.
Plant maintenance services will include,but shall not be limited to the following: watering,cleaning
of foliage,pruning,fertilizing,spraying of insecticide,replacement of unacceptable plant material,
and any other procedure necessary for proper plant care within the realm of good horticultural
practices.A licensed applicator is required for all pesticide and insecticide applications. Delivery
and setup should be included.
Vendor Services Agreement
Between the City of Fort Worth And
Rentokil North America,Inc.—Exhibit A Page 11 of 15
AMENDMENT OF CSC NO.52381 Page 4 of 7
2.8. The Vendor agrees to provide all necessary equipment,labor, materials and supplies to perform
necessary duties in accordance with standard horticultural practices.Work areas will remain clean
and neat at all times,both during and after the work is completed.
2.9. The Vendor must inspect and perform these services on a weekly basis,with no more than seven
(7)days lapsing between visits,during the term of this agreement.If the department representative
requires additional inspections and/or meetings related to the terms specified in this agreement,it
is to be provided by the Vendor at no additional expense to the City of Fort Worth,
2.10.The Vendor and its employees shall conduct themselves in a professional manner at all times
while on City property.This will include uniforms suited to the horticultural work being performed,
being neat and clean in appearance,and conducting oneself courteously and competently in all
tasks.
3. Plants
3.1. The Vendor shall offer the following plants or approved equal as well as be able to allow options
to add more plants in the future:
Schef Arboricola Braid Variety
• Drac Gold Star
Drac Mass Cane W/Character
• Pleomele Reflexa
• Drac Janet Craig Compacta
• Drac Lisa Cutback
• Aspidistra Elatior
• Ficus Lyrata Column
• Strelitzia Nicolai
• Philodendron Red Congo
• Agio Silver Bay
• Kentia Howea Forsteriana
• Beaucarnea Recurvata
• Drac Fragrans
• Pleomele Reflexa
• Drac Limelight
• Zamia Zamiifolia
4. Location and Hours of Operation
4.1. Fort Worth Meacham International Airport
201 American Concourse,Suite 330
Fort Worth,Texas 76106
Vendor Services Agreement
Between the City of Fort Worth And
Rentokit North America,Inc.—Exhibit A Page 12 of 15
Vendor Services Agreement
Between the City of Fort Worth
And Rentokil North America,Inc.—Exhibit B Page 5 of 7
4.2. All maintenance services shall be performed during normal working hour from Monday to Friday
8:OOAM—5:OOPM by Vendor.The Meacham International Airport is closed every weekend and all
City recognized holidays.
5. Additional Services—Additional Services to be conducted by Vendor will be requested by City via a
written work order that will be submitted to Vendor and executed by both Vendor and City's Contract
Administrator.
The Contract Administrator for City will be designated on the work order submitted to Vendor.
These Additional Services will be conducted on an as needed basis based on the City's needs and are
not included in the Monthly Fee which will be provided for the Standard Services listed above.
6.1. Work Order. A work order for Additional Services will:
5.1.1.Consist of a written document specifying type of product/services being provided with a
separate,detailed scope of work;
5.1.2.Name of the City's Contract Administrator who will sign the work order for the City;
5.1.3. Include beginning and end dates for such services;
5.1.4. Include the date in which the Work Order is executed by both parties;
5.1.5.Include the total price that will be paid for the Additional Services;and
5.1.6.Include the monthly billing period that the costs for the Additional Services will be billed on.
5.2 A Work Order shall be considered complete when all work has been inspected and approved by
the Contract Administrator.
5.3 Completed Work Orders shall be attached to the monthly invoices verifying work performed.
5.4 All Work Orders for Additional Services are still subject to the requirements listed in this Scope of
Work to the Agreement that are applicable to the additional services being provided.
Vendor Services Agreement
Between the City of Fort Worth And
Rentokil North America,Inc.—Exhibit A Page 13 of 15
AMENDMENT OF CSC NO.49091—Exhibit A Page 6 of 7
EXHIBIT B
EXHIBIT B
PRICE SCHEDULE
The City of Fort Worth("City")will pay Rentokil North America,Inc.("Vendor")a monthly fee of
Seven Hundred and Ninety-Eight Dollars and 96/100 Cents($798.96)for the Standard Services listed in
the Scope of Work("Exhibit A")of this Agreement.
Additional amounts may be permitted to be paid to Vendor if a separate written Work Order is issued by
City and executed by both parties,specifying additional work that may be conducted during a billing
period and as specified in Exhibit A.
The total amount that may be paid to Vendor under this Agreement may not exceed Fifteen Thousand
Dollars($15,000.00)annually.
All fees will be due 30 days from receipt of invoice by Vendor.
Vendor Services Agreement
Between the City of Fort Worth
And Rentokil North America,Inc.—Exhibit B Page 14 of 15
Vendor Services Agreement
Between the City of Fort Worth
And Rentokil North America,Inc.—Exhibit B Page 7 of 7