HomeMy WebLinkAboutContract 38066A PROPOSAL FOR
CITY OF FORT WORTH
1000 THROCKMORTON
FORT WORTH, TX 76102-6312
TO PROVIDE
Relocation Services
SUBMITTED BY:
Public East
Date: 11/03/2008
Proposal Reference: HU30227
Siebel Reference: 2-121TDWC
CITY' SECRFTAR , C4NTRAC.a
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
PROPOSAL SUMMARY
In response to your request, IBM is pleased to submit this proposal to provide Services.
The charges for the requested Services are specified in Section 7.0, "Charges" of the
attached Statement of Work.
REQUIRED DOCUMENT
The IBM Customer Agreement (Z125-4575) or any equivalent agreement signed by both of us
applies to this transaction.
ATTACHED DOCUMENT
Statement of Work (Services): The Statement of Work to perform these Services is attached.
These terms are in addition to those of the IBM Customer Agreement and specifically
supplement its Services terms. The Statement of Work describes the specific Services to be
provided as customized to your environment.
PROPOSAL EXPIRATION DATE
The proposal expiration date for this Statement of Work is 01/02/2009.
Statement of Work for Services
1.0 Scope of Work
This section describes the Services that IBM will provide under this Statement of Work (SOW). Specifically, IBM
will provide CITY OF FORT WORTH with Relocation Services.
These Services will be provided for each location you designate (called "Designated Locations") as listed in the
Attachments.
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IBM agrees to provide the Services described in this SOW provided you accept this SOW, without modification, by signing
in the space below on or before 01/02/2009
Each of us agrees that the complete agreement between us about this transaction consists of 1) this Statement of Work, its
Attachments, and 2) the IBM Customer Agreement or any equivalent agreement in effect between us (called "Agreement")
identified below.
Agreed to:
CI
Authorized signature
Name (type or print):
Customer number: 1783643
Fernand�� Costa
ssistr;.,t City Manager
Customer address:
1000 THROCKMORTON
FORT WORTH, TX 76102-6312
Customer "Bill To" address, if different:
Project name or identifier:
Total charges: $2,321.00
LEGALITY
HU30227��
Page 1 of lendpage.
Agreed to:
International Business Machines Corporation
m
Reference Agreement number: H012291
Statement of Work number: CFTHYKD
Estimated Start Date: 11/03/2008
Estimated End Date: 12/31/2008
Service department: VP5
IBM Corporation
IBM address: _
Public East OFFICIAL RECORD
IBM Services group address: �'�TYSECRETARY
WALLACE, KYMBERLY
Global Services Inside Sales it WORTH, WORTH, 1X
Atlanta, GA
FAX: 1-800-242-6329
2-121TDWC
1.1 Relocation Services
The Relocation Services (called "Services') provide you the Services needed to move your Information Technology
(IT) infrastructure and/or data center. Services consists of relocation planning/management services, and relocation
hardware services. The Services IBM will provide to you under this SOW are described in the following sections.
1.1.1 Relocation
IBM Responsibilities
IBM will provide you with the Relocation Services for the Machines at the Designated Location specified in
Attachment 1-1 to this SOW.
Discontinuance Services: IBM will disassemble your Machines in accordance with IBM's standard practice for
shipment. Such a move may include the disconnection of cables attached to the Machine(s), inter -frame cables, if
present, and installation of packing materials (internal and or external) if required. IBM will identify items normally
shipped with the Machine(s) and place appropriate service manuals, diagnostics, licensed internal code, and other
items in shipping containers that IBM can provide, at IBM's discretion. You will incur additional charges for
packing materials and shipping containers provided by IBM under this SOW. If requested by you, IBM can perform
additional activities such as the retrieval and packing of cables (including channel interface cables and other cables
you specify), as well as other items you identify, for shipment. IBM will perform all such activities for an additional
charge and, if necessary, use the Project Change Control Procedure to add such activities.
Discontinuance/Reinstallation MSQ Services: In order for• IBM to make its Invisible Transit Damage (ITD)
accomodation available for a Machine, the Machine must be in Maintenance Service Qualified (MSQ) status, and at
an end -user location, Maintenance Service coverage to commence immediately upon completion of reinstallation,
must have been requested before the transit seals were broken by IBM. If you request ITD coverage for a Machine
not in MSQ status, IBM will perform such tests and inspections as it deems necessary to establish the Machine's
MSQ status for an additional charge outside the scope of this SOW.
Replacement Value Coverage: You have selected Replacement Value Coverage insurance for physical loss or
damage to Machines during transportation, and/or moving into or out of temporary storage. At its discretion, IBM
will either repair or replace damaged Machines. In the case of repair, IBM will restore the Machines to conform to
their Specifications. In the case of replacement of Machines or parts, such replacement may not be new but will be
in good working order and functionally equivalent to the item replaced.
Physical loss or damage to non -data processing equipment included in the move will be limited to the coverage
provided by the carrier.
IBM's responsibilities are limited to:
• Inspection and assessment of damaged Machines.
• Safety evaluation, to determine if the Machines can be safely installed.
• Installation of the Machines to verify functionality (if IBM, at its discretion, determines it is safe to do so).
• Testing the Machines after reinstallation to verify conformance to their Specifications.
• Replacement of Machines or parts, as described above.
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Your Responsibilities
You agree to:
• inform each of your Location(s) of the work to be done and the estimated schedule for such Location;
• provide the information and requirements necessary for IBM to perform the Services in a timely manner;
• ensure the Machines are functional and conform to their Specifications, including active IBM features prior to
the start of Services;
• make back-up copies of any relevant programs and data;
• within 10 business days of the Service provided, report to IBM in writing any physical loss or damage to the
Machines;
• inform IBM in writing, subject to the terms of our Agreement, if you choose to terminate maintenance services
for any of the Machines specified in Attachment 1-1 to this SOW;
• provide appropriate security clearances for IBM personnel; and
• advise building landlords at your Location(s) of the work to take place and obtain any necessary approvals.
If you choose to have non -IBM personnel lay, remove, connect or disconnect the interconnecting cables between
your Machines, IBM will honor your request. However, any repair, delays or other costs resulting from such
non -IBM activity will be charged to you at IBM's current hourly Services rates.
You are responsible for charges for repairs to:
• correct Machine malfunctions, unless such repairs are covered by an existing IBM agreement;
• correct the results of repair or reconfiguration work done by others;
• correct the results of warehouse damage or visible transit damage occurring while the Machines are not under
IBM's control; and
• replace missing parts or parts IBM did not furnish for the Machine that require replacement.
You represent that you are either the owner of each Machine or are authorized by its owner to allow IBM to
provide the Services you have selected under this SOW.
You acknowledge that IBM reserves the right to take additional safety precautions when moving Machines, which
may include obtaining the services of a moving firm.
1.1.2 Deliverable Materials
None
1.1.3 Completion Criteria
IBM will have fulfilled its obligations for Relocation Services when the activities described above under "IBM
Responsibilities" have been completed. IBM will advise you of the completion of these Services.
2.0 Estimated Schedule
The Services will be performed consistent with the estimated schedule mutually agreed to by both of us. We both
agree to make reasonable efforts to carry out our respective responsibilities according to such schedule.
The following is provided for planning purposes:
Estimated Start Date: 11/03/2008
Estimated End Date: 12/31 /2008
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3.0 Your Other Responsibilities
Your responsibilities listed in this SOW are in addition to those responsibilities specified in the Agreement and are to
be provided at no charge to IBM. IBM's performance is predicated upon the following responsibilities being fulfilled
by you.
You are responsible for managing the project and any results achieved.
You are responsible for performing the following activities:
• permit posting of any notifications required by applicable law for Services provided at your locations.
• arrange reasonable and safe access to project site for project personnel, as required;
• arrange adequate office space for project personnel, as required;
• conduct any communications through IBM's project manager;
• help resolve project issues and escalate issues within your organization as required;
• obtain and provide project requirements, data, decisions and approvals, within three business days. If such
project requirements, data, decisions or approvals are delayed beyond the time specified, you agree to relieve
IBM of its responsibility for the affected Services until you perform that obligation. You also agree to reimburse
IBM for any additional expense IBM incurs as a result of such delay; and
• accept responsibility for the actual content of any data file, selection and implementation of controls on its access
and use, and security of the stored data.
You acknowledge that it is your responsibility to identify and make the interpretation of any applicable federal, state
and local laws, regulations and statutes and insure that products of the system meet those requirements.
4.0 Deliverable Materials
There are no Materials associated with this SOW.
5.0 Completion Criteria
IBM responsibilities under this SOW will be considered complete when either one of the following first occurs:
1. IBM accomplishes its tasks described in this SOW, including delivery of any Deliverable Materials; or
2. The project is terminated in accordance with the provisions of the Agreement.
6.0 Delays
The Estimated Schedule will be reasonably extended and the charges adjusted, if necessary, as described in 9.0,
"Project Change Control Procedure" if the project is delayed by:
• acts or omissions of you or your employees or other contractors employed by you;
• additional requirements imposed by you or any government agencies;
• labor disputes;
• fire;
• unusual delays in transportation;
• adverse weather conditions which IBM cannot reasonably anticipate;
• unavoidable casualties;
• concealed or unforeseen conditions; and
• other causes beyond our control.
HU30227 (11/03/2008) Page 4 of 4endpage. 2-121TDWC
7.0 Charges
The Total Charges stated here represent the sum of the charges for the Services as described in this SOW, exclusive
of any taxes. If travel is required, you will be billed for actual travel and living expenses incurred.
Total Charges ................................................ $ 2,321.00
Invoicing: You will be invoiced upon completion of IBM's responsibilities. Invoices are payable upon receipt.
8.0 Business Contact Information
You agree to allow International Business Machines Corporation and its subsidiaries to store and use your business
contact information, including names, business phone numbers, and business e-mail addresses, anywhere they do
business. Such information will be processed and used in connection with our business relationship, and may be
provided to contractors acting on IBMs behalf, IBM Business Partners who promote, market, and support certain
IBM products and services, and assignees of International Business Machines Corporation and its subsidiaries for
uses consistent with our business relationship.
9.0 Project Change Control Procedure
If a change to this SOW is required, both of us agree to use a Project Change Request (called "PCR' as the vehicle
for communicating change. The PCR must describe the change, the rationale for the change and the effect the
change will have on the project.
The designated lead of the requesting party, will review the proposed change and determine whether to submit the
request to the other party.
Both of us will review the proposed change and approve if for fiu•ther investigation or reject it. IBM will specify any
charges for such investigation. If the investigation is authorized, both of us will sign the PCR which will constihzte
approval for the investigation charges. IBM will invoice you for any such charges. The investigation will determine
the effect that the implementation of the PCR will have on price, schedule and other terms and conditions of the
Agreement.
A written Change Authorization and/or PCR must be signed by both of us to authorize implementation of the
investigated changes.
HU30227 (11/03/2008) Page 5 of 5endpage. 2-121TDWC
Statement of Work for Services, Attachment I A
Relocation Services
Customer Designated Location
CITY OF FORT WORTH
1000 THEd3Qd�DR'ION
FORT WORTH, TX 76102-6312
DISCONNECTION SERVICES
Total Number of Designated Locations = 1
Machine Type/Model
Quantity
Services
9309-001
2
Discontinuance
3590-B11
1
Discontinuance
Assumptions
• Arrival of special packing material may require up to 4 weeks.
• IBM requires at least a one week lead time to assemble resources.
• Lead time starts once IBM has a fully executed Statement of Work in hand.
• Less than a one week lead time will be performed on a best effort basis.
• Moving services will be performed during regular business hours.
• Elevators are available if needed at both locations.
• Both locations are tractor trailer accessible.
• Floor covering requires additional charge.
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