HomeMy WebLinkAboutContract 45243i
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CITY SECRETARY
CONTRACT NO. 243
CONTRACT
Between
CITY OF FORT WORTH
and
LIGHTING RESOURCES TEXAS, LLC
For
PACKAGING, TRANSPORTATION, AND DISPOSAL OF VARIOUS
LAMP, BALLAST, AND ELECTRONIC WASTE
Project #:
ENV 11 -06: ELW
Transportation & Public Works Department
Environmental Services Division
OCTOBER 2011
(?FFICIAL RECORDS
CITY S gRETARY
FT WORTH, TX
CITY SECRETARY
CONTRACT Nt7._ --_` 2
STATE OF TEXAS §
§ KNOWN ALL BY THESE PRESENTS
COUNTY OF TARRANT §
CONTRACT FOR PACKAGING TRANSPORTATION, AND DISPOSAL
OF VARIOUS LAMPS, BALLASTS, AND ELECTRONIC WASTES
This Contract is entered into by and between the City of Fort Worth, a home -rule
municipality located within Tarrant, Denton, Parker, and Wise Counties, Texas ( "City "),
acting through Fernando Costa, its duly authorized Assistant City Manager, and LRT
Lighting Resources Texas, LLC ( "Contractor "), acting through Dan Gillespie, its duly
tauthorized President.
in consideration of the mutual promises and benefits of this Contract, the City and the
tContractor agree as follows:
ARTICLE 1.
DEFINITIONS
In this contract, the following words and phrases shall be defined as follows;
Contract Documents means this contract, the Invitation to Bid, attachments,
amendments, and appendices to the Invitation to Bid, the Contractor's response to the
Invitation to Bid, all ancillary documents submitted with the Contractor's response to the
Invitation to Bid, and any contract amendments, change orders, task orders or other
documents related to the substance of this contract.
Hazardous materials means those materials defined as hazardous by the Hazardous
' Materials Transportation Act, 49 U.S.C. § 1801 et seq.
Hazardous substance means any substance designated pursuant to 33 U.S.C. § 1321
(b)(21)(A); any element, compound, mixture, solution, or substance designated
pursuant to 42 U.S.C. § 6921, the Solid Waste Disposal Act (but not including any
waste the regulation of which under the Solid Waste Disposal Act has been suspended
by Act of Congress; any toxic pollutant listed under 33 U.S.C. § 1317(a); any hazardous
air pollutant listed under 42 U.S.C. § 7412, the Clean Air Act; and any imminently
hazardous chemical substance or mixture with respect to which the Administrator has
taken action pursuant to 15 U.S.C. § 2606. The term does not include petroleum,
including crude oil substance under any of the above references, and the term does not
include natural gas, natural gas liquids, liquefied natural gas, or synthetic gas usable for
fuel (or mixtures of natural gas and such synthetic gas).
Hazardous Waste means any solid waste identified or listed as a hazardous wa b
the administrator of the United States Environmental Protection A
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CITY SECRETARY
FT. WORTS TX i
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federal Solid Waste Disposal Act as amended by the Resource Conservation and
Recovery Act, 42 U.S.C. § §6901 et seq., as amended.
Notice to Proceed means oral notice by an authorized representative of the TPW
Environmental Services Division that directs the Contractor to mobilize to the work site.
Oil means any kind of oil in any form, including, but not limited to, petroleum, fuel oil,
crude oil, or any fraction thereof which is liquid at standard conditions of temperature
and pressure, sludge, oil refuse, and oil mixed with waste.
Order of Cessation means notice, either oral or written, from the City's Representative
to immediately halt further work under this Contract.
Pollutant means dredged spoil; solid waste; incinerator residue; filter backwash; sewage
(including sewage from boats); garbage; sewage sludge; munitions; medical wastes;
chemical wastes; biological materials; toxic materials; radioactive materials; heat,
' wrecked or discarded equipment; rock; sand; cellar dirt; industrial, municipal,
recreational, agricultural and other waste; and certain characteristics of wastewater
(e.g., pH, temperature, TSS, turbidity, color, BOD, COD, toxicity, or odor).
Responsible Party means the owner or operator of a vehicle, pipeline, or facility from
which there has been a release or a threatened release of toxic or hazardous
substances, materials, or wastes; oil or petroleum substance; pollutants; or
contaminants.
Subcontract means a contract between the Contractor for this project and another
person or company for any task defined in the scope of work. A purchase order is also
considered a subcontract.
TSCA means the federal Toxic Substances Control Act including all amendments and
implementing regulations.
' ARTICLE 2.
SCOPE OF CONTRACTOR'S SERVICES
Contractor hereby agrees to perform as an independent contractor the services set forth
in the Scope of Work attached hereto as Attachment "A ".
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ARTICLE 3.
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COMPENSATION
Section 1.
Fee Schedule.
City and Contractor agree to the unit prices, labor rates, and other costs as specified in
this contract. Contractor shall be compensated in accordance with the Fee Schedule
shown in Attachment "B ". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services described in
Attachment "A ".
The total fee paid by the City shall not exceed a total of twenty four thousand nine
hundred ninety nine dollars ($24 999 00) and the City will not be liable for any
Contractor fees costs or other remuneration in excess of this amount unless the City
has signed and issued a formal duly authorized amendment or modification to this
' contract.
Section 2.
Invoice and Payment.
The Contractor shall provide timely invoices following each service activity to the City.
All invoices must reflect the City Task Order number. Invoices shall contain a detailed
breakdown to include: labor including employee name, functional title, date and hours
of work performed; internal supplies and services provided; and external supplies and
services provided.
Payment for services rendered shall be due within thirty (30) days of the uncontested
' performance of the particular services so ordered and receipt by City of Contractor's
invoice for payment of same. In the event of a disputed or contested billing, only that
portion so contested may be withheld from payment, and the undisputed portion will be
' paid. No interest will accrue on any contested portion of the billing until mutually
resolved. City will exercise reasonableness in contesting any billing or portion thereof.
The Contractor shall also provide the City with quarterly updates showing the total and
itemized costs incurred to the City for each task ordered and the amount remaining in
the contract not -to- exceed amount.
Contractor shall receive no additional compensation for work delays or hindrances
except when direct and unavoidable extra costs to the Contractor are caused by the
City's gross negligence.
ARTICLE 4.
TERM
This term of this contract shall be for a period of one (1) year beginning from the date of
execution by the City Secretary and may be extended by subsequent agreement of both
parties for two (2) additional periods of one (1) year each for a total of three (3) years.
The contract prices resultant from this solicitation shall prevail for the full duration of the
initial twelve month term. For subsequent renewals all conditions, terms, and pricing
shall remain the same as stated in the original contract unless otherwise agreed upon in
writing by both parties in a duly authorized contract amendment.
ARTICLE 5.
' INDEPENDENT CONTRACTOR
The City agrees to hire Contractor as an independent contractor, and not as an officer,
' servant, or employee of the City. Contractor shall have the exclusive right to control the
details of the work performed hereunder, and all persons performing same, and shall be
solely responsible for the acts and omissions of its officers, agents, employees, and
subcontractors. Nothing herewith shall be construed as creating a partnership or joint
venture between the City and Contractor, its officers, agents, employees, and
subcontractors; and the doctrine of respondent superior has no application as between
the City and Contractor.
ARTICLE 6.
INDEMNIFICATION
Section 1.
Definitions.
In this Article, the following words and phrases shall be defined as follows:
' Environmental Damages shall mean damages which are incurred as a result of
negligence, an intentional tort, failure to meet the standard of care exercised by
companies providing similar services in the state of Texas, or a violation of
environmental requirements pertaining to work performed under this contract by the
Contractor and /or Subcontractors, and including without limitation:
a. Damages (both direct and indirect damages including consequential and
punitive damages) for personal injury and death, or injury or impairment to
property or natural resources; and
b. Fees incurred for the services of attorneys, consultants, contractors, experts,
laboratories and other reasonable costs required by any federal, state or local
governmental agency or otherwise expended to investigate and remedy the
environmental damages including any consultant's and attorney's fees, costs
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and expenses incurred in enforcing this contract or collecting any sums due
hereunder.
Environmental Requirements shall mean all statutes, regulations, rules, plans, permits
and authorizations of all governmental agencies, departments, commissions, boards,
bureaus, or instrumentalities of the United States, states, and political subdivisions
thereof and all applicable judicial, administrative, and regulatory decrees, judgments,
and orders relating to the protection of human health or the environment, including
without limitation :
a. All requirements, including, but not limited to, those pertaining to reporting,
licensing, emissions, discharges, releases, or threatened releases of
hazardous materials, pollutants, contaminants or hazardous or toxic
substances, materials, or wastes whether solid, liquid, or gaseous in nature,
into the air, surfacewater, groundwater, stormwater, or land, or relating to the
manufacture, processing, distribution, use, treatment, storage, disposal,
' transport, or handling of pollutants, contaminants, or hazardous or toxic
substances, materials, or wastes, whether solid, liquid, or gaseous in nature;
and
b. All other requirements pertaining to the protection of the environment and the
health and safety of employees or the public.
Section 2.
General Indemnification. CONTRACTOR SHALL INDEMNIFY, HOLD HARMLESS,
RELEASE, REIMBURSE, AND DEFEND THE CITY, ITS OFFICERS, AGENTS, AND
EMPLOYEES AGAINST ANY AND ALL CLAIMS, ACTIONS, SUITS, DEMANDS,
PREEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING ATTORNEYS
FEES AND COSTS OF INVESTIGATION AND LITIGATION ARISING OUT OF OR
RESULTING FROM ANY ACTS OR OMISSIONS OF CONTRACTOR, ITS AGENTS,
' EMPLOYEES, SUBCONTRACTORS, VENDORS, AND SUPPLIERS IN THE
EXECUTION OR PERFORMANCE OF THIS CONTRACT.
THIS INDEMNIFICATION INCLUDES BUT IS NOT LIMITED TO THE FOLLOWING:
a. SOLE OR JOINT NEGLIGENCE
b. ANY INTENTIONAL TORT, FRAUD, MALACE, MALFEASANCE, OR CRIME
c. VIOLATION OF A LAW OR REGULATION
d. BREACH OF ANY DUTY TRIGGERING STRICT LIABILITY
e. THE INFRINGEMENT OF ANY TANGIBLE, INTANGIBLE, OR INTELLECTUAL
PROPERTY INTEREST
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f. FAILURE TO PAY A DEBT INCURRED PARTIALLY OR WHOLLY IN
PERFORMANCE OF THIS CONTRACT
g. ANY CLAIM FOR DAMAGE TO A PERSON'S REAL OR PERSONAL
PROPERTY INTEREST, OR PERSONAL INJURY, AND /OR DEATH.
FOR THE PURPOSES OF THIS ARTICLE, DAMAGES SHALL BE CONSTRUED
BROADLY TO INCLUDE CURRENT AND FUTURE DAMAGES, AND DIRECT AND
INDIRECT DAMAGES SUCH AS PUNATIVE, EXEMPLARY, AND CONSEQUENTIAL
DAMAGES.
Section 3.
Environmental Indemnification. CONTRACTOR DOES HEREBY RELEASE,
INDEMNIFY, DEFEND, REIMBURSE, AND HOLD HARMLESS THE CITY, ITS
OFFICERS, AGENTS, AND EMPLOYEES, AGAINST ANY AND ALL
ENVIRONMENTAL DAMAGES AND THE VIOLATION OF ANY AND ALL
ENVIRONMENTAL REQUIREMENTS RESULTING FROM CONTRACTOR'S
OPERATIONS UNDER THIS AGREEMENT WHEN SUCH ENVIRONMENTAL
DAMAGES OR VIOLATION OF ENVIRONMENTAL REQUIREMENTS ARE CAUSED
BY THE ACT OR OMISSION OF CONTRACTOR, ITS OFFICERS, AGENTS,
EMPLOYEES, OR CONTRACTORS, OR THE JOINT ACT OR OMISSION OF
CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES, OR CONTRACTORS AND
ANY OTHER PERSON OR ENTITY AND WHICH ARE DIRECTLY RELATED TO
EITHER (i) NEGLIGENCE; (ii) INTENTIONAL OR WILLFUL MISCONDUCT; (iii)
RELATED TO A VIOLATION OF A LAW, REGULATION, OR PERMIT; OR (iv) A
BREACH OF A DUTY OF CARE OR PROFESSIONAL STANDARD.
Section 4.
The obligations of the Contractor under this Article shall include, but not be limited to,
the burden and expense of defending all claims, suits and administrative proceedings
(with counsel reasonably approved by the City), even if such claims, suits or
proceedings are groundless, false, or fraudulent, and conducting all negotiations of any
description, and paying and discharging, when and as the same become due, any and
all judgments, penalties or other sums due against such indemnified persons.
Upon learning of a claim, lawsuit, or other liability which Contractor is required
hereunder to indemnify, City shall provide Contractor with reasonable timely notice of
same.
All Contractors under this contract agree that they assume joint and several liability for
any claim by the City or for a third party claim against the City for general or
environmental damages caused by any of the Contractors herein.
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The obligations of the Contractor under this Article shall survive the expiration or
termination of this Agreement and the discharge of all other obligations owed by the
parties to each other hereunder.
ARTICLE 7.
INSURANCE
The Contractor certifies it has, at a minimum, current insurance coverage as detailed
below and will maintain it throughout the term of this Contract. Prior to commencing
work, the Contractor shall deliver to City, certificates documenting this coverage. The
City may elect to have the Contractor submit its entire policy for inspection.
A. Insurance coverage and limits:
1. Commercial General Liability Insurance
$1,000,000 each occurrence; $2,000,000 aggregate
' 2. Professional Liability Insurance
ty su ance
$1,000,000 each occurrence; $1,000,000 aggregate
3. Automobile Liability Insurance
Coverage on vehicles involved in the work performed under this contract:
$1,000,000 per accident on a combined single limit basis or:
$500,000 bodily injury each person; $1,000,000 bodily injury each accident; and
$250,000 property damage
The named insured and employees of Contractor shall be covered under this
policy. The City of Fort Worth shall be named an Additional Insured, as its
interests may appear. Liability for damage occurring while loading, unloading and
transporting materials collected under the Contract shall be included under this
policy.
4. Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease -each employee
5. Environmental Impairment Liability (EIL) and /or Pollution Liability
$4,000,000 per occurrence. EIL coverage(s) must be included in policies listed in
subsections 1 and 2 above; or, such insurance shall be provided under separate
policy(s). Liability for damage occurring while loading, unloading and transporting
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materials collected under the contract shall be included under the Automobile
Liability insurance or other policy(s).
B. Certificates of Insurance evidencing that the Contractor has obtained all required
insurance shall be delivered to the City prior to Contractor proceeding with the
Contract.
1. Applicable policies shall be endorsed to name the City an Additional Insured
thereon, as its interests may appear. The -term City shall include its employees,
officers, officials, agents, and volunteers as respects the Contracted services.
2. Certificate(s) of Insurance shall document that insurance coverage specified
herein are provided under applicable policies documented thereon.
3. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements.
' 4. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the City. A ten (10) days notice shall be acceptable
in the event of non - payment of premium. Such terms shall be endorsed onto
Contractor's insurance policies. Notice shall be sent to Department of Risk
Management, City of Fort Worth, 1000 Throckmorton Street, Fort Worth, Texas
76102.
6. Insurers for all policies must be authorized to do business in the state of Texas or
be otherwise approved by the City; and, such insurers shall be acceptable to the
City in terms of their financial strength and solvency.
' 7. Deductible limits, or self- insured retentions, affecting insurance required herein
shall be acceptable to the City in its sole discretion; and, in lieu of traditional
insurance, any alternative coverage maintained through insurance pools or risk
' retention groups must be also approved. Dedicated financial resources or Letters
of Credit may also be acceptable to the City.
I 8. Applicable policies shall each be endorsed with a waiver of subrogation in favor
of the City as respects the Contract.
9. The City shall be entitled, upon its request and without incurring expense, to
review the Contractor's insurance policies including endorsements thereto and, at
the City's discretion; the Contractor may be required to provide proof of insurance
premium payments.
10. The Commercial General Liability insurance policy shall have no exclusions by
t endorsements unless the City approves such exclusions.
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11. The City shall not be responsible for the direct payment of any insurance
premiums required by the contract. It is understood that insurance cost is an
allowable component of Contractor's overhead.
12. All insurance required above shall be written on an occurrence basis in order to
be approved by the City.
13. Subcontractors to the Contractor shall be required by the Contractor to maintain
the same or reasonably equivalent insurance coverage as required for the
Contractor. When subcontractors maintain insurance coverage, Contractor shall
provide City with documentation thereof on a certificate of insurance.
Notwithstanding anything to the contrary contained herein, in the event a
subcontractor's insurance coverage is canceled or terminated, such cancellation
or termination shall not constitute a breach by Contractor of the contract.
ARTICLE 8.
BONDS
A. Payment and Performance Bonds. Before beginning the work, the Contractor
shall be required to execute to the City of Fort Worth, a payment bond if the
contract is in excess of $25,000, and a performance bond if the contract is in
excess of $100,000. The payment bond is solely for the protection and use of
payment bond beneficiaries who have a direct contractual relationship with the
Contractor or subcontractor to supply labor or material; and in 100% the amount
of the Contract. The performance bond is solely for the protection of the City of
Fort Worth; in 100% the amount of the Contract; and conditioned on the faithful
performance by Contractor of the work in accordance with the plans,
specifications, and contract documents. Contractor must provide the payment
and performance bonds, in the amounts and on the conditions required, within 14
calendar days after Notice of Award.
B. Requirements for Sureties. The bonds shall be issued by a corporate surety duly
authorized and permitted to do business in the State of Texas that is of sufficient
financial strength and solvency to the satisfaction of the City. The surety must
meet all requirements of Article 7.19 -1 of the Texas Insurance Code. All bonds
furnished hereunder shall meet the requirements of Chapter 2253 of the Texas
Government Code, as amended.
In addition, the surety must (1) hold a certificate of authority from the United
States Secretary of the Treasury to qualify as a surety on obligations permitted or
required under federal law; or (2) have obtained reinsurance for any liability in
excess of $100,000 from a reinsurer that is authorized and admitted as a
reinsurer in the state of Texas and is the holder of a certificate of authority from
the Untied States Secretary of the Treasury to qualify as a surety on obligations
permitted or required under federal law. Satisfactory proof of any such
reinsurance shall be provided to the City upon request. The City, in its sole
discretion, will determine the adequacy of the proof required herein.
No sureties will be accepted by the City that are at the time in default or
delinquent on any bonds or which are interested in any litigation against the City.
Should any surety on the Contract be determined unsatisfactory at any time by
the City, notice will be given to the Contractor to that effect and the Contractor
shall immediately provide a new surety satisfactory to the City.
ARTICLE 9.
WARRANTY
Contractor warrants that it understands the actual and potential hazards which are
presented to persons, property and the environment by the type of work to be
performed under this contract.
Contractor further warrants that it will perform all services under this Contract in a safe,
efficient and lawful manner using industry accepted practices, and in full compliance
with all applicable state and federal laws governing its activities and is under no restraint
or order which would prohibit performance of services under this Contract.
ARTICLE 10.
DEFAULT AND TERMINATION
A. Contractor shall not be deemed to be in default because of any failure to perform
in a timely manner under this contract, if the failure arises from acts of God, acts
of the public enemy, fires, epidemics, quarantine restrictions, labor strikes, freight
embargoes, and unusually severe weather, except however that Contractor shall
take all reasonable measures to mitigate any delays and costs. The City in all
circumstances reserves the right to obtain performance of the services
anticipated by this contract from another Contractor at its sole discretion for any
reason and such an act will not be deemed to be a breach by the City.
B. If the failure to perform is caused by the failure of a subcontractor of Contractor's
to perform, and if such failure was beyond the control of both the Contractor and
the subcontractor, without their fault or negligence, Contractor shall not be
deemed to be in default unless the subcontracted supplies or services were
reasonably obtainable from other sources.
C. If Contractor fails to begin work herein provided for within the time specified
above, or to complete such work within the time specified above, within the true
meaning of this contract, City shall have the right to take charge of and complete
the work in such a manner as it may deem appropriate. If City exceeds the costs
detailed in the attached documents, City may deliver to Contractor a written
itemized statement of the total excess costs, and Contractor shall reimburse City
for such excess costs without delay.
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D. Alternatively, if at any time during the term of this contract the work of Contractor
fails to meet the specifications of the contract documents, City may notify
Contractor of the deficiency in writing. Failure of Contractor to correct such
deficiency and complete the work required under this contract to the satisfaction
of City within ten days after written notification shall result in termination of this
contract. All costs and attorneys fees incurred by City in the enforcement of any
provision of this contract shall be paid by Contractor.
E. City may terminate this Contract with or without cause upon written notice to
Contractor, provided that such termination shall be without prejudice to any other
remedy the City may have. In the event of termination, any work in progress will
continue to completion unless specified otherwise in the notice of termination.
The City shall pay for any such work in progress that is completed by Contractor
and accepted by the City.
F. The remedies provided for herein are in addition to any other remedies available
to City elsewhere in this contract.
ARTICLE 11.
LICENSES AND PERMITS
Contractor certifies and warrants that on the day any work is to commence under this
contract and during the duration of the contract it shall have and maintain all of the
current, valid, and appropriate federal, state, and local licenses and permits necessary
for the provision of services under this contract.
Contractor also certifies that if it uses any subcontractor in the performance of this
contract, that such subcontractor shall have and maintain all of the current, valid, and
appropriate federal, state, and local licenses and permits necessary for the provision of
services under this contract.
ARTICLE 12.
OBSERVE AND COMPLY
Contractor shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Contractor agrees to defend, indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
ARTICLE 13.
MODIFICATION
No amendment or modification of this Contract shall be binding on the Contractor
or the City unless set out in writing and signed by both parties. No amendment or
modification shall be binding upon the City unless signed by the City Manager or an
Assistant City Manager of the City of Fort Worth. Any changes to the scope of work or
compensation must be in the form of a written, formal, authorized modification of this
contract that is in accordance with all applicable state and city laws, regulations, and
ordinances.
In no event shall any verbal authorization changing the scope of work or verbal
agreements for additional compensation be binding upon the City. Contractor expressly
agrees a) not to make changes to its legal, financial, or logistical position on any matter
based on any oral representation by an employee, contractor, or agent of the City prior
to obtaining a written modification to this contract; b) that it waives any claim based
upon reliance or estoppel as a result of acting or not acting due to an alleged oral
' change to a material term of this contract from the City, its employees, contractors, or
agents; and c) that it waives any claim for compensation for work performed based
upon an alleged oral change to a material term of this contract from the City, its
employees, or agents.
ARTICLE 14.
RIGHT TO AUDIT
City and Contractor agree that, until the expiration of three (3) years after the final
payment under this Contract, the City shall have access to and the right to examine any
directly pertinent books, documents, papers and records of the Contractor involving
transactions relating to this Contract. Contractor further agrees to include in all its
' subcontracts hereunder a provision to the effect that the subcontractor agrees that the
City shall, until the expiration of three (3) years after final payment under the
subcontract, have access to papers and records of such subcontractor involving
' transactions relating to the subcontract. The term "subcontract" as used herein includes
purchase orders.
ARTICLE 15.
MINORITY AND WOMAN BUSINESS ENTERPRISE
(M/WBE) PARTICIPATION
In accordance with City Ordinance No. 15530, the City has goals for the artici p ation of
minority business enterprises and woman business enterprises ( "M/WBE ") in City
contracts. Consultant acknowledges the M/WBE goal established for this Agreement
and its commitment to meet that goal. Any misrepresentation of facts (other than a
negligent misrepresentation) and /or the commission of fraud by the Consultant may
result in the termination of this Agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
ARTICLE 16.
NON - DISCRIMINATION
During the performance of this contract, Contractor shall not discriminate in its
employment practices and shall comply with all applicable provisions of Chapter 17,
Article III of the Code of the City of Fort Worth.
Contractor agrees not to discriminate against any employee or applicant for
employment because of because of age, race, color, religion, sex, disability, national
origin, sexual orientation, transgender, gender identity or gender expression in any
manner involving employment, including the recruitment of applicants for employment,
advertising, hiring, layoff, recall, termination of employment, promotion, demotion,
transfer, compensation, employment classification, training and selection for training or
any other terms, conditions or privileges of employment.
Contractor agrees to post in
g p conspicuous places, available to employees and applicants
for employment, notices setting forth the provisions of the non - discrimination clause.
Contractor also agrees g that in all solicitations or advertisements for employees placed
by or on behalf of this contract, that Contractor is an equal opportunity employer.
Notices, advertisements, and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
section.
ARTICLE 17.
GOVERNING LAW
The City and Contractor agree that the validity and construction of this contract shall be
governed by the laws of the State of Texas, except where preempted by federal law.
' ARTICLE 18.
SEVERABILITY
The provisions of this contract are severable; and if for any reason any one or more of
the provisions contained herein are held to be invalid, illegal or unenforceable in any
respect, the invalidity, illegality or unenforceability shall not affect any other provision of
this contract, and this contract shall remain in effect and be construed as if the invalid,
illegal or unenforceable provision had never been contained in the contract.
ARTICLE 19.
RIGHTS AND REMEDIES NOT WAIVED
In no event shall the making by the City of any payment to Contractor constitute or be
construed as a waiver by the City of any breach of covenant, or any default which may
then exist, on the part of Contractor, and the making of any such payment by the City
while any such breach or default exists shall in no way impair or prejudice any right or
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remedy available to the City ith respect to such
Y p breach or default. Any waiver by either
party of any provision or condition of the contract shall not be construed or decreed to
be a waiver of any other provision or condition of this Contract, nor a waiver of a
subsequent breach of the same provision or condition, unless such waiver be
expressed in writing by the party to be bound.
ARTICLE 20.
® VENUE AND JURISDICTION
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. Contractor affirms that it is subject to the jurisdiction of
said Courts and will not contest jurisdiction or venue as specified herein having
consented in this agreement with full prior knowledge as to forum.
ARTICLE 21.
NOTICES
Any notices, bills, invoices or reports required by this contract shall be sufficient if sent
by the parties in the United States mail, postage paid, to the address noted below:
If to the City: Michael A. Gange, Assistant Director
Transportation and Public Works Department
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102 -6311
If to the Contractor: Dan Gillespie, President
LRT Lighting Resources Texas, LLC
101 E. Bowie Street
Fort Worth, TX 76110
ARTICLE 22.
ASSIGNMENT
The City and Contractor bind themselves and any successors and assigns to this
contract. Contractor shall not assign, sublet, or transfer its interest in this contract
without written consent of the City. Nothing herein shall be construed as creating any
personal liability on the part of any officer or agent of the City, nor shall it be construed
as giving any rights or benefits hereunder to anyone other than the City and Contractor.
If Contractor desires to subcontract any service(s) to be performed under this contract,
Contractor agrees to obtain the City's written acceptance of such subcontractor(s)
before allowing any subcontractor(s) to perform designated service or services. Failure
of the Contractor to obtain the City's written acceptance of any and all of the
Contractor's subcontractors used in the performance of this agreement shall be grounds
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for automatic termination. In addition, Contractor acknowledges that City may, at City's
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own discretion, perform on -site audits of all proposed subcontractors' facilities in order
to determine acceptability of the Subcontractor(s).
ARTICLE 23.
NO THIRD -PARTY BENEFICIARIES
This Agreement shall inure only to the benefit of the parties hereto and third persons not
privy hereto shall not, in any form or manner, be considered a third party beneficiary of
this Agreement. Each party hereto shall be solely responsible for the fulfillment of its
own contracts or commitments.
ARTICLE 24.
CONTRACT CONSTRUCTION
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The parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
The paragraph headings contained herein are for the convenience in reference and are
not intended to define or limit the scope of any provision of this Contract.
ARTICLE 25.
ENTIRETY
iThis contract, the contract documents and any other documents incorporated by
reference herein are binding upon the parties and contain all the terms and conditions
agreed to by the City and Contractor, and no other contracts, oral or otherwise,
regarding the subject matter of this contract or any part thereof shall have any validity or
bind any of the parties hereto. In the event of any conflict between this contract and any
tother contract documents, then the terms of this contract shall govern.
ARTICLE 26.
AUTHORITY AND EXECUTION
By signing this contract Contractor warrants that it has had the opportunity 1) to
examine this contract in its entirety, 2) to have its legal counsel examine and explain the
content, terms, requirements, and benefits of this contract if Contractor so chooses, and
3) to negotiate the terms of this contract within the bounds of applicable law.
Having had the opportunity to submit its bid and also to specifically negotiate the terms
of this contract, Contractor agrees to be bound by this contract and expressly agrees to
the terms of this contract, including terms that may vary from those of the Invitation to
Bid or the Contractor's proposal.
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The signatory to this contract represents that he or she is legally egally authorized by the
Contractor to enter into a binding agreement on behalf of the Contractor.
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ATTACHMENT A
ADDITIONAL CONDITIONS AND SCOPE OF WORK
SCOPE OF CONTRACTOR'S SERVICES
Contractor shall furnish all labor, materials, and equipment necessary for and have the
responsibility to provide storage and shipping containers, provide on -site pickup,
provide transportation, handle recycling and disposal, as applicable for a variety of lights
including but not limited to high pressure sodium HID lamps, incandescent bulbs,
fluorescent lamps and tubes, vapor lamps, and metal halide HID lamps. Additionally,
the same services shall be provided for light ballasts that both contain PCBs and do not
contain PCBs. The Provider will be required to collect and containerize contracted
materials from numerous city facilities — no central pickup location is planned. All
services shall be performed in accordance with the latest federal, state and local
environmental regulations. Provider will be required to be on -site for a waste shipment
within 5 business days under this Contract. There is no minimum guaranteed amount of
work under this contract.
Incineration of all capacitors (after removal from ballasts) and any (resultant) PCB
particles is the required method of disposal under this contract. After removal of
capacitors, all ballasts must be recycled unless they are leaking and /or otherwise a PCB
article. Provider will be required to provide the City with the PCB log documentation to
maintain compliance with TSCA at a minimum.
Contractor shall provide collection, containerizing, transportation and recycling services
for each of the wastes listed below:
• Fluorescent lamps (4'& 8 ")
• U- shaped fluorescent lamps
• Halogen Lamps
' Automotive headlights
• Incandescent bulbs
• Flood Lights
• Mercury vapor lamps
• Sodium vapor lamps
• Xenon bulbs
• Metal arc metal halide bulbs
• Crushed bulbs (caused by City of Fort Worth personnel only)
• Fluorescent light ballasts with PCBs
• Leaking fluorescent light ballasts with PCBs
• Fluorescent light ballasts without PCBs
• Liquid mercury for recycling
EThe work required under this contract ontract includes but is not limited to the following tasks. .
Routine Tasks
Staffing Requirements
• Provide a minimum of one (1) field technician for shipments containing less
than 20 containers and a minimum of two (2) field technicians for shipments
greater than 20 containers; and
• Provide single point of contact for shipment requests /scheduling.
As- Needed Tasks
• Provide roll -off boxes and box transportation for disposal.
The City will perform the following tasks under this contract.
• Provide material safety data sheets (MSDSs ) and rocess information ormation on
wastes for disposal, recycling, and /or reuse;
• Provide timely notice to Contractor in writing of requests, detailing the
location(s), type of work, and other pertinent information;
• Aid in the selection of disposal, recycling and /or reuse methods;
• Provide required regulatory information for manifest and shipping paper
information; and
• Provide representative to accompany Contractor at project sites.
• Provide paperwork and documentation needed to complete waste shipments;
• Provide
on -site pickup of waste within five (5) business days of the request
from the City. If request is made after NOON then the 5 -day clock starts the
following business day.
• Collect, package (containerizing), and label hazardous, non - hazardous, and
universal waste;
• Provide transportation services for wastes to disposal or recycling facilities,
no central pickup location is planned;
• Dispose, recycle and /or reuse of requested materials;
• Provide invoices per shipment site that clearly identify shipment address,
shipment date, manifest(s) number, type of waste, quantity of each type of
waste, etc.
• Provide City fully executed Waste Manifests within 35 days of pickup date;
• Provide Certificates of Destruction (CD) to the City within 60 days of pickup
date except for Special Waste that will be within 120 days of pickup date; and
"Waste"
• Provide Quarterly Shipment/Handling /Disposal Summaries within 15
calendar days of the close of the calendar quarter (i.e., due on April 15, July
15, October 15, and January 15).
Staffing Requirements
• Provide a minimum of one (1) field technician for shipments containing less
than 20 containers and a minimum of two (2) field technicians for shipments
greater than 20 containers; and
• Provide single point of contact for shipment requests /scheduling.
As- Needed Tasks
• Provide roll -off boxes and box transportation for disposal.
The City will perform the following tasks under this contract.
• Provide material safety data sheets (MSDSs ) and rocess information ormation on
wastes for disposal, recycling, and /or reuse;
• Provide timely notice to Contractor in writing of requests, detailing the
location(s), type of work, and other pertinent information;
• Aid in the selection of disposal, recycling and /or reuse methods;
• Provide required regulatory information for manifest and shipping paper
information; and
• Provide representative to accompany Contractor at project sites.
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ATTACHMENT B
COMPENSATION
Compensation shall be in accordance with the compensation schedule below not
exceed a total of twenty four thousand, nine hundred ninety nine dollars ($24,999.00).
Typical Waste stream
COST
Per Lamp
1. Fluorescent lamps (4)
$ 0.24
2. Fluorescent lamps (8)
$ 0.48
3, U- shaped fluorescent lamps
$ 0.30
4. Halogen Lamps
$ 0.35
5. Automotive headlights
$ 0.35
6. Incandescent bulbs
$ 0.25
7. Flood Lights
$ 0.35
8. Mercury vapor lamps
$ 0.55
9. Sodium vapor lamps
$ 0.55
10. Xenon bulbs
$ 0.25
11.Metal arc metal halide bulbs
$ 0.55
Crushed bulbs (caused by City of Fort Worth personnel only)*
Per LB
$ 150.00 / 55g drum
Fluorescent light ballasts with PCBs
$ 0.50
Leaking fluorescent light ballasts with PCBs
$ 0.60
Fluorescent light ballasts without PCBs**
$ 0.15
'The City of Fort Worth is not responsible for covering costs due to Contractor's mishandling of lamps or boxes causing breakage or other damage. Contractor must cover costs
for any damage due to mishandling of lamps during work performed under this contract.
"Recycling requirement: though not all ballasts contain PCBs, incineration of all capacitors (after removal from ballasts) and resultant PCB articles is required under this
contract.
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COST for the pickup transportation and disposal (or recycling ) of any special waste
1. Elemental Mercury
Service
$ 10-00/lb.
2. Mercury containinq eaubment Re electronic monitors)
$ 10-00/lb.
3. Discarded electronic equipment (per cubic yard box)
55.00 (15t 60 minutes free)
Boxes for storing waste fluorescent lamps
$ 175.00
Services and Supplies
Service
Price
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Field Technician — hourly rate
$
55.00 (15t 60 minutes free)
Boxes for storing waste fluorescent lamps
$
No charge for packing materials
Boxes for other bulb types
$
No charge for packing materials
55 gallon drums for ballasts
$
No charge for packing materials
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SIGNATURE PAGE
IN WITNESS THEREOF, the parties have executed this contract in triplicate in Fort
Worth, Texas, on the dates written below.
CITY OF FORT WORTH
BY:
Fernando Costa
Assistant Cr
Dated:
RECOMMEN ED-
ov
ichael Gang
Assistant Dir ctor,�
CONTRACTOR
LRT LIGHTING RESOURCES TEXAS, LLC
BY:
Dan Gillespie
President
Witness
APPROVED AS TO FORM
AND LEGALITY: NO M &C REQUIRED
2-� CORPORATE SEAL
Arthur N. Bashor
Assistant City Attorney
ATTEST:
Marty Hendrix
City Secretary
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OFF -,AL RECORD
CITY S CRI TARY
FT. WORTH, TX