HomeMy WebLinkAboutContract 37230 CONT13 CT NO Y�3cA
AMENDMENT NO 1 TO CITY SECRETARY CONTRACT NO. 32032
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF FORT WORTH
AND
MATRIX RESOURCES INC.
This Amendment No. 1 ("Amendment") to City Secretary Contract No. 32032
Professional Services Agreement ("Agreement"), is made and entered into by and
between the City of Fort Worth (the "City"), a home rule municipal corporation
situated in portions of Tarrant, Denton and Wise Counties, Texas acting by and through
Karen L. Montgomery, its duly authorized Assistant City Manager, and Matrix
Resources, Inc. ("Consultant"), a Georgia corporation and acting by and through Don
Palmer, its duly authorized Vice President of Field Operations collectively referred to as
the "parties".
Recitals
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS, on or about June 22, 2005 the City and Consultant entered into a
Professional Services Agreement ("Agreement") for professional consulting services
for staff augmentation under the terms and conditions specifically set forth in the
Agreement. The Agreement is a public document on file in the City's Secretary
Office an id referenced as City Secretary Contract No. 32032; and
WHEREAS, the Agreement was for one year term with two additional options to
renew for one year each; and
WHEREAS, the City has exercised all available options pursuant to the Agreement;
and
WHEREAS, the parties hereto wish to extend the term of the Agreement to continue
the services provided thereunder.
Agreement
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
which are hereby acknowledged, the City and Consultant agree as follows-
1.
Section 2 TERM of the Agreement is hereby amended to read as follows:
The term of the Agreement shall be extended for one year from the date of execution of
this Amendment and shall continue in full force and effect unless terminated in
accordance with the provisions of this Agreement.
Amendment Ito Professional Services Agreement='
Matrix Resources Inc.
Page 1 of 3
U `f I
2.
Section 3 COMPENSATION of the Agreement is hereby amended to read as follows:
The City shall pay Consultant per the terms of individual executed work orders in
accordance with Exhibit B "Professional Hourly Rates and Permanent Placements
Costs", which is attached hereto and incorporated for all purposes incident to this
Agreement. Each individual work order shall be listed as Exhibit B-1, ExhibO� Exhibit
B-3 and so forth, and each work order shall be attached and incorporated into the
Agreement. Each work order shall set forth the name of the personnel to provide the
services, the specific project to which the personnel will be assigned; the specific
services to be provided by the personnel; the start and end date of the personnel; the
hourly rate or salary of the personnel; and any other regulations as agreed to by the
parties that may apply to the specific personnel.
3.
All other terms and conditions of the Agreement that are not amended herein shall
remain in full force and effect.
Amendment 1 to Professional Services Agreement
Matrix Resources Inc.
Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples
this y A day of ,TW�K� , 200_t_.
CITY OF FORT WORTH: MATRIX RESOURCES INC.:
By: wq- By:
aren o tgomery Name: 7jdN
Assista Ci Manager CFO Title: VI C4- �/�,Q,d.t6vk;t
Date: P' D Date
(A.� o2oa g
ATT T: ATTEST:
By: 1
Marty Hend BY:
City Secretary
APPROVED AS TO FORM AND
LEGALITY:
By:
Maleshia 6. Farmer
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: a-,=s�4
Date Approved:
Amendment 1 to Professional Services Agreement
Matrix Resources Inc.
Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 03, 2008
LOG NAME: 04STAFFING EXT REFERENCE NO.: C-22834
SUBJECT:
Authorize an Amendment to Extend Non-Exclusive Agreements with Matrix Resources, Inc., Sentari
Technologies, Inc., and TEKsystems, Inc., for Technology Staffing Augmentation and Placement
Services for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an amendment to extend non-exclusive agreements with Matrix Resources, Inc., Sentari
Technologies, Inc., and TEKsystems, Inc., for technology staffing augmentation and placement services for
the Information Technology Solutions Department in an amount not to exceed $1,870,000.00; and
2. Authorize the contract extensions to begin June 1, 2008, and continue for one year for each vendor.
DISCUSSION:
On May 24, 2005, (M&C P-10157) the City Council authorized the City Manager to enter into non-exclusive
agreements with Matrix Resources, Inc. (Matrix), Sentari Technologies, Inc. (Sentari), and TEKsystems,
Inc. (TEKsystems), for technology staff augmentation and placement services on an as needed
basis. These agreements allow City departments to augment staff with contractors to assist in the
development and implementation of technology projects and day-to-day support of existing systems. Over
the last three years, the City has engaged all three of the vendors for assistance with installation and
implementation of software packages, short-term resolution of problems, such as staffing shortages for
technology related projects, and limited staffing placement.
These agreements were approved after a completed Request for Proposal (RFP) process. Earlier this year
a new RFP was issued for staffing services for approximately 38 technology job classifications. After receipt
of proposals from vendors, staff discovered errors in the specifications as advertised. As a result, the
proposals were considered non-responsive and a new RFP will need to be issued. A Mayor and Council
Communication will be submitted for approval to reject all responses to the current RFP prior to the
issuance of a new RFP.
City staff is recommending an extension of one year for all three agreements to ensure that current City
projects using contractors are not adversely affected and to allow sufficient time to issue a new RFP and
evaluate responses. Currently, four major initiatives for the City have one or more critical contract staff
assigned to the projects: the E-Gov project, the Public Safety Radio Re-banding project, the Computer
Aided Dispatch (CAD) project and the Enterprise Resource Planning (ERP) project. The total amount for
expenditures is based on projections for all current augmentation projects with a small reserve for future
augmentation requests. Each time a request for staff augmentation is made, the user department and/or
project fund will verify that funds are available to pay the projected costs.
M/WBE-The City's MWBE Ordinance will be complied with through the utilization of one of the three
consultants that is certified MWBE firm for a minimum of 25 percent participation of all expenditures.
Logname: 04STAFFING EXT Page I of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating or project budget, as
appropriated, of the participating departments.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office lbv: Karen Montgomery (6222)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Mai Tran (8435)
Larry Schuessler (8461)
Loaname: 04STAFFING EXT Page 2 of 2