HomeMy WebLinkAboutContract 37238-A2 AMENDMENT NO. 2
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.37238 '`,Ai
(M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Freese and Nichols,
Inc. , (Engineer) made and entered into City Secretary Contract No.
37238, (the Contract) which was authorized by the City Council by M&C C-
22871 on the 7th day of June 2008 and amended by City Council by M&C C-
23507 on the 12th day of May 2009.
WHEREAS, the Contract involves engineering services for the
following project:
Clearfork Main Street Bridge, Project No. 00107:
WHEREAS, it has become necessary to execute Amendment No. 2 to
said Contract to include an increased scope of work and revised maximum
fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in a proposal letter dated December 22,
2009 and Attachment A, copies of which are both attached hereto and
incorporated herein. The cost to City for the additional services to be
performed by Engineer total $59,821.
2.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $1,280,126 + $59,821 = 1,339,947.
OFFICIAL RECORD
CITY SECRETARY
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WORTH
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the day of
in Fort Worth, Tarrant County, Texas.
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Marty Hendrix rr+o° f
City Secretary ��
APPROVAL RECOMMENDED: oo 000° WPROVED
William A. Verkes , P.E. Fernando Costa
Director, Depar ent of Assistant City Manager
Transportation and Public Works
Freese and Nichols, Inc.
Engineer ——L—OA L4—L
Contract Authorizatiou
John Dewa , P.E. , Principal
APPROVED AS TO FORM LEGALITY:
Amy Ramsey
Assistant City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT WORTH, TIC
Freese
frrrel II
N i c h 0[s, Inc, Engineers Environmentat Scientists Architects
4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817 735-7300 817 735-7491 fax www.freese.com
December 22, 2009
Mr. Leon Wilson Jr., P.E.
City of Fort Worth
Transportation Programming and Capital Projects
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: City Project No. 00107, TPW Project No. C221 and C295
Clearfork Main Street Bridge: Proposal to provide lighting design, CDC permit fee,
additional survey, and public art coordination
Dear Mr. Wilson:
This letter is written in response to your request for Freese and Nichols (FNI) to prepare a
contract amendment for additional engineering services for the design of the Clearfork Main
Street Bridge.
FNI will complete the following additional scope of services:
1. Lighting Design
A. Design Lighting System
The lighting that will be designed for this project will be mainly to illuminate the curved
portion of the road and to illuminate the turn into an existing parking lot located on the
east side of the proposed bridge. Lighting will be designed as well for the bridge itself,
although only the wiring will be installed at [his time, allowing bridge light poles to be
installed in the future. The lighting design will be per AASHTO and.IES standards. A
lighting analysis will be performed using the light fixture suggested by the adjacent
developer and approved by the City.
B. Design the Electrical Distribution Syste7nt
FNI will also provide a design for the electrical distribution system for the lighting
system described above. The electrical distribution system will be designed to connect
into the electrical utility distribution system via a transformer provided by the electrical
utility company. FNI will make a maxilllurn of two site visits with the local electric
utility company for connection to the electrical utility distribution system. The electrical
distribution system will be designed using City of Fort Worth electrical service center
details. Only one electrical service and distribution system will designed for the lighting
system for this contract..
Mr.Leon`'Nilson Jr.,P.E.
December 22,2009
Page 2of2
C. Project Meeting
FNI will meet with the City to discuss any comments the City may have regarding the
lighting design.
11, CDC Permit Fee FNI shall pay the CDC Permit Fee that is required for review of the CDC
Perri t.
I1I. Public Art Coordination
A. Arrange, prepare,and host a two-day public art charrette to incorporate public art into the project
B. Attend two follow-up meetings with public artists
III. Subsurface Utility Engineering—As described in the attached letter from Gorrondona&
Associates, Inc, dated November 10, 2009.
IV. Constniction Staking—As described in Attachment
Compensation
FNI proposes to provide the above mentioned services for a lump sum fee of $59,821, broken
down as follows:
Lighting Design $21,900
CDC Permit Fee $6,325
Public Art Coordination $3,755
Subsurface Utility Engineering $4,400
Construction Staking 23 441
TOTAL $59,821
The above fees include a 10% markup of subconsultants and expenses as per the original
contract Agreement.
if you have any questions concerning this proposal, please do not hesitate to call me at 817-735-
7431. Thank you for this opportunity.
Sincerely,
Free e nd Nichols, Inc.
J hn Dewar, RE, S.E.
rincipal
Attachments
Gorroxadona & Associates, Zt-c.
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November 10,2009
John Dewar, P.E.
Freese and Nichols, Inc.
4055 International Plaza
Suite 200
Fort North,Texas 76109
RE: CIearfork Bridge Extension
Test Holes
Dear Mr. Dewar:
Gorrondona and Associates, Inc. (G&AI)is pleased to submit a cost proposal for Subsurface
Utility Engineering (SUE) required for the above referenced project. This proposal is based
on information contained in your email November 9, 2009.
Introduction
G&AI will perform the SUE work required for this project in general accordance with the
recommended practices and procedures described in ASCE Publication CVASCE 38-02
(Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data).
As described in the publication, four levels have been established to describe the quality of
utility location and attribute information used on plans. The four quality levels are as
follows:
• Quality Level D (QL"D")—Information derived from existing utility records;
0 Quality Level C (QL"C") - QL"D" information supplemented with information
obtained by surveying visible above-ground utility features such as valves, hydrants,
meters,manhole covers, etc.
• Quality Level B (QL"B")—Two-dimensional (x,y) information obtained through the
application and interpretation of non-destructive surface geophysical methods. Also
known as "designating" this quality level provides the horizontal position of
subsurface utilities within approximately one foot.
Quality Level A (QL"A") — Three dimensional (x,y,z) utility information obtained
utilizing non-destructive vacuum excavation equipment to expose utilities at critical
points which are then tied down by surveying. Also known as "locating", this
quality level provides precise horizontal and vertical positioning of utilities within
approximately 0.05 feet.
It is the responsibility of the SUE provider to perform due-diligence with regard to records
research (QL "D") and acquisition of available utility records. The due-diligence provided
for this project will consist of visually inspecting the work area for evidence of utilities and
reviewing the available utility record information. Utilities that are not identified through
these efforts will be here forth referred to as "unknown"utilities. G&AI personnel will scan
the defined work area using electronic prospecting equipment to search for "unknown"
utilities. However, G&AI is not responsible for designating and locating these "unknown"
utilities.
6707 Brentwood Stair Road•Suite 50-Fort Worth.Texas 76112-817.496,1424 Fax M 7.496.1768•%%v,v.Cga-inc..ne.t
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Scope of Work
Based on information provided by Freese and Nichols, Inc. (F&N), G&AI has developed a
preliminary scope for the SUE work required for this project. The scope of work may be
modified, with F&N's concurrence, during the performance of the SUE fieldwork if
warranted by actual field findings.
The scope of this proposal includes Quality Level "A" test holes on utilities located along
Clearfork Road just west of Hulen Street. Four test holes will be excavated on existing gas,
telephone and electric which appear to be in a single trench, an 8-inch diameter water line, a
12-inch sanitary sewer line and an additional gas line closer to Hulen Street as depicted on
the plan sheet provided. The purpose of the test holes is to locate the vertical location of
each existing utility which is in potential conflict with Trunk B. The test hole locations are
depicted in an exhibit provided by F&N.
The test holes for this project will be surveyed by G&AI personnel utilizing survey control
provided by F&N.
Locating Procedures
G&AI will utilize its utility designating marks and the proposed utility alignments to layout
the test hole locations. GAI will establish routine/ordinary traffic control (signs, cones)
whenever required as part of our standard pricing. If non-routine traffic control measures
are required (flagman, arrowboard, barricades, etc.), these services will be considered extra
and will be invoiced at our cost.
G&Al will attempt to place the test holes outside of paved areas wherever possible. G&AI
will utilize non-destructive vacuum excavation equipment to excavate test holes at the
required locations. Once each utility is located, GAI will record the utility type, size,
material, depth to top, and general direction. Each test bole will be assigned a unique ID
number and will be marked with rebar/cap, nail/disk, or chiseled X, as appropriate. The test
hole ID number and other pertinent utility information will be placed at each test hole
location. The excavations will be backfilled with appropriate material and the original
surface will be restored. The backfill will be compacted in lifts by mechanical means to
prevent future settlement.
Deliverables
G&AI will prepare a test holes summary sheet along with the horizontal and vertical survey
data.
Schedule
Field work can commence within approximately five (5) days after receipt of Notice To
Proceed (NTP) from F&N. G&AI estimates that the test holes can be completed in two (2)
days. Test hole summary sheet along with the survey data can be prepared and delivered
within five(5)days after completion of the field work.
Estimated Fees
G&AI proposes to perform the work as described herein, on a Unit Rate basis as follows:
Test Holes:
0—5 feet= $ 850.00 (assume 2 test hole)
5 — 8 feet= $1,050.00 (assume 1 test holes)
8— 12 feet= $1,250.00 (assume I test holes)
The estimated cost to complete the 4 requested test holes at the depths indicated on the
provided profile sheet is four thousand& 00/100 dollars ($ 4,000.00).
We look forward to working with you on this project. If you have any questions or require
additional information, please contact me at (817) 496-1424.
Sincerely,
Gorrondona & Associates, Inc.
Jeffrey K. Vick
Operations Manager
ATTACHMENT "A"
Scope for Engineering Design Related Services for Street Improvements
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
TASK S. SURVEY SERVICES.
ENGINEER will provide survey support as follows.
8.4. Construction Survey
• Be available to the CITY on matters concerning the layout of the project during its
construction
• ENGINEER will set control points (i.e. tie survey to permanent monument such
as TPW monuments and/or property corners, one location each at beginning and
end of project) for the project, these points must be indivisible. Streets over 500 ft
in length or streets on curves may require a greater density of control points to
maintain intervisibility between each point. ENGINEER shall establish a minimum
of two bench marks per plan sheet (bench marks shall be located adjacent to
project) and shall provide the following construction staking services:
— STORM DRAIN STAKING: Provide an offset stake at 50' intervals and at
all proposed manholes, points of curve, points of tangent, points of pipe
size changes and at all horizontal or vertical angle points with a cut to
flow line and a cuttfill to the top of proposed manholes. Provide centerline
elevation at 100' intervals and at all grade breaks in the natural ground.
Lead lines shall also be staked with grades if greater than 50' in length, or
where substantial alignment and/or grade are needed. Provide two offset
stakes at end or each wing of each curb inlet with a cut to flow line and a
cuttfill to the top of curb elevation. Line and grade shall be set to a
tolerance of+/-0.1 ft. for storm drain pipe and +/- 0.04 ft. for curb inlets.
— ROADWAY EXCAVATION STAKING: Provide 10' or property line offset
at 50' intervals and at all points of curve, points of tangent, and at all
horizontal or vertical angle points with a cuttfill to the top of proposed
curb. The right-of-way shall also be flagged during this process along with
line and grade stakes for excavation purposes. Stake all vertical and
horizontal curves at 50' intervals. Line and grade shall be set to a
tolerance of+/- 0.1 ft.
— FINAL ROADWAY STAKING: Provide 4' or 5' offset stakes at 50'
intervals and at all points of curve, points of tangent, and at all horizontal
or vertical angle points with a cut/fill to the top of proposed curb. Staking
for curb grade and intersecting streets, if required, shall be performed
under final pavement staking. Inlets shall be staked if needed. Set tacks
in offset hubs for street alignment. Stake all vertical and horizontal curves
at 50' intervals and provide intermediate stakes between curve points, if
ATTACHMENT'A'TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 10 23-U3)
PAGE IOF3
the radius is less than 300'. Line and grade shall be set to a tolerance of
+/- 0.01 ft.
— BRIDGE EXCAVATION STAKING: Set 10' or property line offset stakes
at 50' intervals for 550 linear feet for the proposed bridge. Staking shall
include header, pier locations, top and toe of slope and at any points of
curvature, points of tangency and at any horizontal or vertical angle points
with cut/fill to the top of proposed curb or grade. The right-of-way will also
be flagged. Cuts sheets shall be provided by contractor.
— FINAL BRIDGE STAKING: Set 4' or 5' offset stakes at 50' intervals for
550 linear feet for the proposed bridge. Staking shall include abutment,
piers, and at any points of curvature, points of tangency and at any
horizontal or vertical angle points with cut/fill to the top of proposed curb
or abutment. Cuts sheets shall be provided to contractor.
— "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the
process of all construction, locate and record anything that does not
conform with the construction plans. A drawing of the project layout with
dimensions and a coordinate list must be submitted.
A copy of sample field notes that must be provided is attached. The field
notes must include the following information:
a. For storm drain lines and storm drain laterals;
Pipe size and type, percent of grade of main line laterals, bends,
junction boxes, manholes, and location of inlets. Cut and fill
documentation.
b. For roadways;
Field notes signed and sealed by a licensed surveyor must be
submitted to the CITY Inspector prior to the beginning of construction.
• COORDINATION WITH CITY INSPECTOR/CONTRACTOR: ENGINEER's
surveyor is expected to work with the CITY inspector and contractor to provide
any special requests contractor may have providing the scope of work described
above is not exceeded. It is expected that a few stakes will be knocked out
during dirt work. Providing that the number of disturbed stakes is minor(less than
10% of the stakes for any phase of the project), the ENGINEER's surveyor shall
replace these stakes at no extra cost. If additional major restaking is required, the
ENGINEER's surveyor, shall provide the additional work at an hourly rate of$105
per hour for a field crew. Major restaking may be required if a substantial number
of the initial stakes are knocked down as a result of the contractor's activity and
there are not enough stakes left to complete the project. The contractor shall be
responsible for paying the ENGINEER for this additional work.
• INCIDENTAL PRE-CONSTRUCTION STAKING: Right-of-way flagging, back of
curb location, driveways, walks and retaining walls as requested by the CITY
Inspector, curb radii (to determine construction location) for utility clearance.
ATTACHMENT"A'TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 10-29-09)
PAGE 2 OF 3
• SPECIAL CONDITIONS:
a. The CITY Inspector assigned to the project shall oversee all construction
staking activity and shall be responsible for all field coordination. All
documentation including field notes, cut and/or fill notes, grades, "as staked"
information etc., shall be provided to the CITY inspector and shall be sealed
and signed by a surveyor licensed in the State of Texas.
b. The ENGINEER's Surveyor shall attend the pre-construction conference.
c. The ENGINEER's Surveyor shall meet with CITY Inspector and Contractor to
coordinate surveying schedule and needs prior to beginning work.
d. The ENGINEER's Surveyor shall stake each utility separately and at different
times with, if applicable, sanitary sewer first, water second, storm drain third
and roadway construction fourth and shall provide enough construction staking
information so that the projects can be constructed as designed.
e. A member of ENGINEER's firm familiar with project shall be available at all
times to immediately respond to questions from the field.
ASSUMPTIONS
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
ATTACHMENT'A'TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 1 a29-69)
PAGE 3 OF 3
M&C Review Page 1 of 2
official site of the City of Fort Worth,Texas
CITY COUNCIL .AGE14DA CART I!
COUNCIL ACTION: Approved on 4/13/2010
DATE: 4/13/2010 REFERENCE NO.: **C-24166 LOG NAME: 02CF-BRIDGEAMEND2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of Amendment No. 2 in the Amount of$59,821.00 to City
Secretary No. 37238, an Engineering Services Agreement with Freese and Nichols, Inc.,
for the Final Design of a Bridge Crossing the Clear Fork of the Trinity River in the Vicinity of
South Hulen Street and Stonegate Boulevard (COUNCIL DISTRICT 3)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in
the amount of $59,821.00 to City Secretary No. 37238, an Engineering Services Agreement with
Freese and Nichols, Inc., for the final design of a bridge crossing the Clear Fork of the Trinity River
thereby increasing the total amount to $1,339,947.00.
DISCUSSION:
The 2004 Capital Improvement Program included funds for the City's share of costs for the State
Highway 121 (Southwest Parkway) project. Subsequent funding was included in the 2007 Critical
Capital Projects approved by Council in December 2006.
On December 7, 2004, (M&C C-20437) as amended on April 26, 2005, (M&C C-20685) the City
Council authorized an Infrastructure Development Agreement with Edwards Geren Limited (EGL)
which required the City to fund and construct certain infrastructure related to the development of
Southwest Parkway. These infrastructure improvements provide for water, sewer, paving and
drainage improvements on the Edwards Ranch development. As part of the agreement with EGL, the
City escrowed funds for the design and construction of the identified improvements to ensure
adequate funding was available.
A Request for Qualifications (RFQ) was advertised on December 14, 2007, and December 21, 2007,
for the arterial bridge design. The Statements of Qualification (SOQ) were received on January 11,
2008. The RFQ stated that the selected Consultant would evaluate project constraints, initial
concepts and project requirements. Based on these parameters, the consultant would develop and
provide renderings, conceptual designs and cost estimates for the bridge project. The final design
contract would then be negotiated based on the approved conceptual design.
On June 7, 2008, (M&C-22871, City Secretary Contract No. 37238) the City Council authorized the
City Manager to execute an Engineering Services Agreement with Freese and Nichols, Inc., in the
amount of$177,702.00 for the conceptual design and stakeholder coordination for a bridge crossing
the Clear Fork of the Trinity River.
On May 12, 2009, (M&C-23507) the City Council authorized the City Manager to execute Amendment
No.1 in the amount of$1,102,424.00 for the final design for the bridge. The final design also included
a pedestrian bridge below the vehicular bridge. The professional services included in Amendment No.
1 are for structural, architectural, roadway, hydraulic analysis, storm drainage design and preparation
of engineering plans and contract documents for bidding and construction.
Amendment No. 2 in the amount of$59,821.00 is necessary to complete additional items which were
not included in the previous scope. These items include lighting design, Trinity Corridor Development
Certificate application fee, additional public art coordination, subsurface utility engineering and
httn://aans.cfwnet.orv/council packet/mc review.asp?ID=i3017&councildate=4/13/2010 4/27/2010
M&C Re-dew. Page 2 of
construction staking.
Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by committing to 42
percent M/WBE participation on this Amendment No. 2. The City's goal on this amendment is 26
percent.
This project is located in COUNCIL DISTRICT 3, Mapsco 75T and 75U.
FISCAL INFORIIAATIONXERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Southwest Parkway SH-121 Fund.
TO Fund/AccountlCenters FROM Fund/Account/Centers
C221 531200 303230010733 $59,821.00
Submitted for Cily Manager's Office by: Fernando Costa (6122)
Originating Department Head: Randle Harwood (6101)
Additional Information Contact: Bryan Beck (7909)
ATTACHMENTS
02CFBRIDGEAMEND2.pdf
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