HomeMy WebLinkAboutContract 38587 1TY SEORETA17"
CONTRACT NO ,3Z52d
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Carollo
Engineers, P.C., (the "ENGINEER"), for a PROJECT generally described as:
Village Creek Wastewater Treatment Plant
Secondary Area And Filter Rehabilitation And Modifications
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7
days' written notice to CITY, suspend services under this AGREEMENT until
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paid in full, including interest. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in
Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
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manner it desires; provided, however, that the ENGINEER shall not be liable for
the use of such drawings for any project other than the PROJECT described
herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the CITY
and/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the Contract
Documents and any health or safety precautions required by such construction
work. The ENGINEER and its personnel have no authority to exercise any
control over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on-site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT. If,
for any reason, the ENGINEER should make an on-site observation(s), on the
basis of such on-site observations, if any, the ENGINEER shall endeavor to
keep the CITY informed of any deviation from the Contract Documents coming
to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth in
the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
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projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic and
operational factors that may materially affect the ultimate PROJECT cost
or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work,
materials, or equipment has passed to the CITY free and clear of liens, claims,
security interests, or encumbrances; or that there are not other matters at issue
between the CITY and the construction contractor that affect the amount that
should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
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time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to examine
and photocopy any directly pertinent books, documents, papers and records of
the ENGINEER involving transactions relating to this contract. ENGINEER
agrees that the CITY shall have access during normal working hours to all
necessary ENGINEER facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable advance
notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this article together with subsection (3)hereof.
CITY shall give subcon-sultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect prior
to commencement of work on the PROJECT:
Commercial General Liability —`
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
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$1,000,000 each accident on a combined single limit or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non-owned when said vehicle is used in the
course of the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employer's Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims-made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage specified
in this agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance documentation
shall not constitute a waiver of the insurance requirements.
(d)A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice shall be
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acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
(f) Deductible limits, or self insured retentions, affecting insurance required
herein shall be acceptable to the CITY in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such exclusions
in writing.
Q) For all lines of coverage underwritten on a claims-made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims-
made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(1) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
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L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER shall
notify the CITY of such changes and an adjustment in compensation will be
made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
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ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
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parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by the
ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
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(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks and shall name
the CITY and the ENGINEER as additional insured
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
ENGINEER will be at the CITY's sole risk. The CITY shall own the final
designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER.
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D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's
compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
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degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence for
indemnification. Parties mean the CITY and the ENGINEER, and their officers,
employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if both
parties acting reasonably agree that the amount of the dispute is likely to be
less than $50,000, exclusive of attorney's fees, costs and expenses. Arbitration
shall be in accordance with the Construction Industry Arbitration Rules of the
American Arbitration Association or other applicable rules of the Association
then in effect. Any award rendered by the arbitrators less than $50,000,
exclusive of attorney's fees, costs and expenses, will be final, judgment may be
entered thereon in any court having jurisdiction, and will not be subject to
appeal or modification except to the extent permitted by Sections 10 and 11 of
the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award shall
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become final ninety (90) days from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. everability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never
been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall
survive termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or may
be enacted during the term of this AGREEMENT by governing bodies having
jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify
and hold harmless CITY and all of its officers, agents and employees from and
against all claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
(Remainder of Page Intentionally Left Blank)
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Executed this the day of - >,r.� , 2009.
ATTEST: CITY OF FORT WORTH
0[�(W�tAA b —
Marty Hendrix Fernando Costa
City Secretary Assistant City Manager
APPT
REC TENDEP
contract Authorization %
S. Frank Crumb, P.E., Director
Date
Water Department
APPROVED A'4S TO FORM
AND LEGAL
Amy J. Ram y
Assistant City Attorney
CAROLLO ENGINEERS, P.C.
ATTEST:
Ma burn
P ner ,.,
v -
len Middleton
Partner
STANDARD ENGINEERING AGREEMENT —--�
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i
i
CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
GENERAL DESCRIPTION
This Scope of Services provides the Scope of Work, the Payment Provisions, and Schedule for
professional services associated with the Secondary Area and Filter Rehabilitation and
Modifications Project at the Village Creek Wastewater Treatment Plant (VCWWTP). The Project
will be organized in accordance with the City of Fort Worth (CITY) requirements for preliminary
design, final design, construction services, and start-up. This Scope of Services identifies the
professional services to be provided for preliminary design, final design, and bidding assistance.
Construction services will be defined as part of a subsequent Scope of Services.
The project addresses the modifications, addition, or replacement of components generally
associated with the following Project Elements.
1. Final Clarifiers No. 22 and 24:
a. Rehabilitation or replacement of the clarifier mechanisms and structure system.
b. Fillet modification.
C. Weir modifications.
d. Redesign of return sludge system.
2. Return Activated Sludge (RAS) Pump Station 6:
a. Replace Return Activated Sludge (RAS) and Waste Activated Sludge (WAS)
pumps.
b. Inventory RAS Pump Station piping and make recommendations for replacement of
deteriorated piping.
C. Evaluate up-to two piping material which will be used to replace carbon steel piping.
d. Replace deteriorated carbon steel piping.
e. Replace electrical equipment and appurtenances associated with RAS and WAS
pumps including the addition of VFDs.
f. Repair/rehabilitation of the pump station structure, lighting, and HVAC systems
according to current codes and as required for new pumps and associated electrical
equipment.
3. Return Sludge Pump Stations 1, 2, 3, 7, and 8:
a. Inventory RAS Pump Station piping and make recommendations for replacement of
deteriorated piping.
b. Evaluate up-to two piping material which will be used to replace carbon steel piping
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A - SCOPE OF SERVICES
C. Replace deteriorated carbon steel piping.
d. Make recommendations for needed equipment replacements based on the Village
Creek Wastewater Treatment Plant Facilities Assessment Study.
4. Deep Media Filters (Filters No. 1 through 20):
a. Design bulkhead system to facilitate access to valves in the filter influent channel for
two filters.
b. Replace filter valves in the influent channel on two filters.
C. Deep Media Filter Condition Assessment (Study Only):
1) Collect and test up to 10 media samples.
2) Compare to original media specification/gradation.
3) Create profile(s) at the top of the media.
4) Make recommendations about filter rehabilitation
5. Traveling Bridge/Continuous Backwash Filters:
a. Sequencing modification for traveling bridge (longer backwash time cycle over each
cell).
b. Modification of pumping system to allow higher backwash rate.
C. Modification of backwash system to allow air scour during backwash.
d. Replacement of sand filter media with mix of gravel and sand media for better
backwash water distribution through the media.
The Scope of Services is organized in Task Series from 100 through 400. Services under
Task 100 are project management tasks performed during Preliminary Design and Final Design.
TASK SERIES 100 PROJECT MANAGEMENT
Task 101 Project Plan
Prepare a Project Plan, including quality management plan, staffing plan, risk
management plan and project delivery plan, project schedule, deliverables, and
delivery plan. Identify information needed to complete the work and establish the
contact information and procedures for the project.
Task 102 Monthly Project Summary Reports and Invoices
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
Prepare Project Summary Report and monthly invoice. The report will summarize
the project progress to date, work anticipated for the upcoming month, outstanding
project ieeueo, issues impacting project scope, issues impacting project schedule,
issues impacting project oost /deoignandconatruotion\. earn*dvo|ueounnrnary.
deoioion, ao[ion, and change logs. Invoices will be prepared in approved CITY format
based on the project pnoQreoo.
Task 103 Monthly Status Meetings
ENGINEER will meet monthly with OWNER to review Project Status Report and
discuss how the project iopnoogeding. VVhenewarpooaib|e. nnonth|ymbatunnneeUnge
will be scheduled in conjunction vvithotherp 'ectrneeUngaandvvorhshope. Tha
agenda for each monthly status meeting will be the Project 8ummeryRaport.
Minutes for each meeting will be included in the next monthly Project Summary
Report.
Task 104 Manage Smbcomsu[tamts
Manage and coordinate the work efforts of the subconsultants participating in the
project to achieve the goal of the CITY for minority participation. Prepare and review
monthly billing as part of Monthly Summary Reports. The subconsultants anticipated
include: Gupta &Associatee Inc. (E|eothoo|. Instrumentation and Controls), Jaeter-
C2uintani||o (Structural and Surveying).
Task ƒ05 Quality Management
ENGINEER will manage the quality of the deliverables throughout the development
of the project. Specific activities the ENGINEER will employ will include:
i. Internal peer review of planning concepts by senior staff not directly involved with
the Project.
2. Quality check of all deliverables performed by a team of qualified senior staff not
associated with the project de|ivery.
3. Conatruotobi|ih/ nyvievv.
Task106 Deliverables
1. Project Plan, 5 hand copies
2. Meeting minutes, 1 copy to each attendee of each meeting, distributed by email
in Portable Document Format (P F)
3. Project Summary Reports (monthly), 2 hand copies
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
4. Invoices (monthly), 1 hard copy
TASK SERIES 200 PRELIMINARY DESIGN
Some of the project elements are well defined and can move immediately into detailed design,
others will require further analysis, development of the design criteria and selection of the
preferred improvement method. The project elements covered in the Preliminary Design Report
are identified in Task 204.
Task 201 Project Kickoff Meeting
ENGINEER will conduct a project kickoff meeting to introduce the project team
members, define project goals and objectives, and review the Project Plan.
Identify information needed to complete work and establish contact information and
procedures for the project.
Task 202 Site Visit and Information Gathering
ENGINEER will schedule two formal site visits and information gathering sessions.
These visits are in addition to the monthly progress meetings. The site visits will
include both field and desktop/archive information gathering. The visits will be
scheduled and coordinated with CITY staff and will be focused on process and
hydraulics, structural, and electrical/instrumentation and controls, respectively.
Task 203 Surveying
ENGINEER will schedule a survey of the work areas or influencing the work area
including FC 22 and 24, RAS Pump Station #6, Deep Media Filters and the
Automatic Backwash Filters. The survey will include weir elevations, top of concrete
elevations, spot ground elevations, control points, and other information necessary
for the design.
Task 204 Preliminary Design Report (PDR)
A Preliminary Design Report (PDR)will be prepared to develop design criteria and
selection of preferred improvement method for several project elements. The PDR
will consist of the following Technical Memoranda as well as estimated construction
costs:
1. TM 1 - Final Clarifier 22 and 24 and Return Activated Sludge (RAS) Pump
Station 6 Improvements and RAS Pump Station 1,2,3,7 and 8 Piping
Replacement.
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
2. TM 2 - Traveling Bridge/Automatic Backwash Filter Improvements.
3. TM 3 - Deep Media Filters Condition Assessment.
4. TM 4 - Project Delivery, including opinion of probable construction costs,
schedule, and sequencing.
Task 204.1 Technical Memorandum 1 - FC 22 &24 Rehabilitation and RAS
PS Improvements
This task includes developing and evaluating alternatives for replacing
the clarifier mechanisms, modifying the basin corners with either fillets
or vertical walls to eliminate corner sweeps, weir modifications to
single weir, redesign of return sludge systems at Final Clarifiers 22
and 24. The TM will also address piping replacement at RAS Pump
Stations 1,2,3,7 and 8.
Task 204.2 Technical Memorandum 2 -Traveling Bridge/Continuous
Backwash Filters
This task includes developing and evaluating an approach for
renovating automatic backwash Filters 21 through 32 in order to
improve performance and efficiency. This effort will be done in
collaboration with the automatic backwash filter equipment
manufacturers US Filter DAVCO and Infilco Degremont. Filter
renovations will include, retrofitting or replacing control panels,
addition of air scour and indexing, replacing backwash equipment,
bridge, pumps, media or other improvements that might be needed to
prevent media migration to the underdrain and improve filter
performance. The technical memorandum will include
recommendations on selecting one filter manufacturer US Filter
DAVCO or Infilco Degremont to be used in the final design.
Task 204.3 Technical Memorandum 3 - Deep Media Filters Condition
Assessment (Filters No. 1 through 20)
This task will include collecting and testing up to 10 core samples of
media in order to assess the condition of the media as compared to
the original media design and to develop representative profiles at the
top of the media. TM 3 will summarize the results of the media
condition assessment and profiles and develop up to two alternatives
for media reconditioning or replacement based on the findings. The
February 19, 2009 Page 5 of 11
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
memorandum will also evaluate the general conditions of the deep
media filters and make recommendations for improvement.
Task 204.4 Technical Memorandum 4 - Project Delivery
This technical memorandum will include developing the opinion of
probable construction costs, project delivery methods, identifying site
constraints, schedule, and construction sequencing for each project
element.
Task 205 Focused Workshops
Two (2)focused workshops will be held, one for each of the following topics. Each
focused workshop will be approximately between two and four hours in length. The
focused workshops will be working sessions to discuss specific issues in detail and
generate comments and direction from CITY staff. The workshops will be organized
as follows:
Task 205.1 Focused Workshop 1
Focused Workshop 1 will include discussion and alternative
development on the following project items:
1. Final Clarifiers 22 and 24
2. RAS Pump Station # 6 Modification
3. RAS Pump Station 1, 2, 3, 7, and 8 Piping Replacement
Task 205.2 Focused Workshop 2
Focused Workshop 2 will include discussion and alternative
development on the following project items:
1. Deep Media Filters
2. Traveling Bridge/Continuous Backwash Filters
Task 206 Preliminary Design Report (PDR) (DRAFT)
The PDR (DRAFT)will consist of TMs 1 through 4 based on comments to DRAFT
TMs and decisions and direction from the focused workshops. The PDR (DRAFT)
will include updated Opinion of Construction Cost for the improvements.
February 19, 2009 Page 6 of 11
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
Task 207 PDR Review Workshop
ENGINEER will conduct one (1) PDR Review Workshop. The workshop will be
conducted 1 to 2 weeks after delivery of the PDR (DRAFT). ENGINEER will receive
comments from CITY staff regarding information included in the PDR (DRAFT) and
provide written responses to comments.
Task 208 PDR (FINAL)
The PDR will be finalized based on the comments received from the PDR Review
Workshop and internal quality review comments. The PDR (FINAL)will include
updated Opinion of Construction Cost for the improvements.
Deliverables
1. Meeting and Workshop Agendas and Minutes, 1 copy for each attendee
distributed electronically (by e-mail) in Portable Document Format (PDF).
Agendas will also be distributed in hardcopy at the beginning of each meeting
and workshop.
2. Survey Field Notes, 5 hard copies and 1 electronic PDF file.
3. DRAFT TM No.1 through No.4 hard copies (FINAL TMs will be included in PDR)
4. Preliminary Design Report(PDR) - DRAFT including updated Opinion of
Probable Construction Cost, 5 hard copies.
5. Comments/Response Log for PDR DRAFT REVIEW, 1 copy for each attendee
distributed electronically in Portable Document Format (PDF)
6. Preliminary Design Report (PDR) - FINAL including updated Opinion of Probable
Construction Cost, 5 hard copies.
TASK SERIES 300 FINAL DESIGN
Plans and Specifications will be prepared for one bid package for the improvements identified in
the Preliminary Design Report. The final design will be will be submitted to the CITY at the 50%
and 90% completion levels for OWNER review and comments. All work will comply with
applicable local, state and federal regulations in effect at the time Final Design begins.
It is assumed that OWNER will provide electronic base files for any and all affected areas in
AutoCAD (DWG)format. ENGINEER will digitize areas for which only hard copy drawings are
available up to 50 sheets. Digitization of additional sheets and documentation of areas without
February 19, 2009 Page 7 of 11
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
eith*rAutoCA[} or hard copy drawings will be included as on amendment to this Contract. The
Mno| design includes the following o|ennanta:
Final Clarifier Area (No' 22 and 24). RAS Pump Station No 0 and RAS Pump
Stations No 1,2.3,7 and
1. Prepare plans and specifications for the rehabilitation or replacement of Final
Clarifiers 22 and 34 based on the preferred alternative in the POR /F|NAL\, if
different than the rehabilitation recommended in the VCVVVVTP UpnaUng Study.
For budgeting purponea, it is assumed that vertical wm||e will be designed to
create octagon shaped basins and that the weir and launder will be nmp|ooed with
m single weir configuration.
2. Prepare plans and specifications for Return Activated Sludge Pump Station 8
rehabilitation. For budgeting purpoaee, it is assumed that the RA8/VVA8 pumps
will be replaced in kind, piping inside the pump station will be replaced with '
ductile iron pipe, and electrical equipment associated with RAS/VVAS pumps
replaced.
3. Prepare plans and specifications for replacement of carbon ataa| piping with a
more suitable piping material at Return Sludge Pump Stations 1, 2, 3. 7. and 8. It
is aaaunnad that all RA8/VVAG piping within each pump station will be nep|oced,
including valves.
Traveling Bridge/Automatic Backwash Filters
1. Prepare plans and specifications for the improvements identified in the POFl
(FINAL), It is assumed that nap|onnrnent of bridge, backwash equipment, and
media according to either US Fi|ter/OAVC[) or |nh/oo Oegnannont
recommendations will be designed.
Guaranteed Bid Price for Automatic Backwash Filters
1. Meet with selected supplier to negotiate and obtain o guaranteed not-to exceed
price for the selected equipment
Deep Media Filters
1. Prepare plans and specifications for modifications or improvements associated
with designing the bulkhead system tofacilitate access tovalves in the filter
influent channel for two filters as well as replacing the associated valves at the
influent channel on the selected two filters.
Task 301 Fifty Percent Submittal
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A - SCOPE OF SERVICES
The plans and specifications will be completed to the 50% level under this task. Five
(5) copies of the plans (11x17 format) and specifications will be submitted for review
and comment along with an updated opinion of probable construction cost.
Task 302 Fifty Percent Design Review Workshop
A 50% Design Review Workshop will be conducted two to three weeks after the
delivery of the 50% Plans and Specifications. CITY comments to the plans,
specifications, and opinion of probable construction costs will be received and
discussed in a workshop format. ENGINEER will present a summary of the project
status, outstanding issues, changes, decisions required, and schedule.
Task 303 Ninety Percent Submittal
The plans and specifications will be completed to the 90% level under this task. Five
(5) copies of the plans (11x17 format) and specifications will be submitted for review
and comment along with an updated opinion of probable construction cost.
Task 304 Ninety Percent Design Review Workshop
The 90% Design Review Workshop will be conducted two to three weeks after the
delivery of the 90% Plans and Specifications. CITY comments to the plans,
specifications, and opinion of probable construction costs will be received and
discussed in a workshop format. ENGINEER will present a summary of the project
status, outstanding issues, changes, decisions required, and schedule.
Task 305 Bid Ready Documents
ENGINEER will incorporate CITY review comments and ENGINEER's internal
quality review comments to produce sealed and signed plans and specifications (Bid
Ready Contract Documents).
Task 306 TCEQ Coordination
This task includes preparation of summary transmittal letters to TCEQ to comply with
TCEQ Chapter 217 requirements. Bid ready contract documents will be submitted to
TCEQ if required to complete TCEQ review.
Deliverables
1. Meeting and Workshop Agendas and Minutes, 1 copy for each attendee
distributed electronically in Portable Document Format (PDF). Agendas will also
be distributed in hardcopy at the beginning of each meeting and workshop.
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
2. 50% Final Design Plans, Specifications, and updated Opinion of Probable
Construction Cost, 5 hard copies each half sized (11 x 17) plans and 8.5 x 11
specifications.
3. 50% Final Design Review Comments/Response Log.
4. 90% Final Design Plans, Specifications, and updated Opinion of Probable
Construction Cost, 5 hard copies each half sized (11 x 17) plans and 8.5 x 11
specifications.
5. 90% Final Design Review Comments/Response Log.
6. Bid ready plans, specifications, and updated Opinion of Probable Construction
Cost, 5 hard copies each half sized (11x17) plans and specifications.
7. Bid ready contract documents TCEQ Summary Transmittal Letter, 1 hard copy.
TASK SERIES 400 BIDDING ASSISTANCE
This task series covers services during bidding phase.of the project. A bid through award period
of up to three months is assumed for this project.
Task 401 Distribution of Contract Documents
ENGINEER will provide a copy of the notice to bidders for CITY to use in notifying
construction news publications and publishing appropriate legal notice. The cost of
publications shall be paid by CITY. ENGINEER will print Bid Documents and
distribute to up to five selected plan rooms. ENGINEER will make plans and
specification available to prospective bidders and act as administrator in selling
Contract Documents to prospective bidders. ENGINEER will determine the sale price
of the Bid Documents to recover cost of printing and mailing and will use the revenue
from their sale as reimbursement for printing, mailing, and handling costs.
ENGINEER will maintain information on entities that have been issued a set of bid
documents and distribute information on plan holders to interested contractors and
vendors on request.
Task 402 Pre-Bid Conference
ENGINEER will conduct the pre-bid conference for the contract documents,
including preparation of meeting agenda and minutes for distribution to potential
bidders.
Task 403 Potential Bidder Questions
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT A -SCOPE OF SERVICES
ENGINEER will log in questions and provide interpretation of intent of plans and
specifications to plan holders. If required, interpretations will be included in the
addendum.
Task 404 Addenda
ENGINEER will prepare administrative and technical clarification addenda for the
contract documents. Sketches, drawings, and other addenda information will be
delivered to CITY. Addenda will be sealed by the responsible engineer and provided
in either Portable Document Format (PDF) (by e-mail) or hard copy to each of the
plan holders.
Task 405 Pre-Award Research and Award Recommendation
ENGINEER will evaluate each bid for completeness, prepare a bid tabulation, check
references and qualifications of apparent low bidder, prepare a letter documenting
the results of the bid evaluation and pre-award research, and make a
recommendation for award of the construction contract.
Task 406 Conformed Drawings and Specifications
At the completion of the bid period, ENGINEER will prepare conformed drawings
and specifications consisting of the bid documents updated to reflect the
administrative and technical addenda and the executed contract documents.
Deliverables
1. Notice to Bidders, bid documents (plans and specifications), and list of initial plan
holders and a weekly update of the plan holders list.
2. Pre-Bid Conference Agenda which will be distributed in hard copy at the
conference.
3. Response to bidder questions in the form of an addendum to the contract
documents distributed to or each planholder electronically in Portable Document
Format (PDF).
4. Sealed copy of each addenda in either Portable Document Format (PDF) or hard
copy to each plan holder.
5. Bid tabulation and award recommendation letter, 5 hard copies.
6. Conformed plans and specifications, 5 hard copies each half sized (11x17) plans
and specifications.
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT B - COMPENSATION
1® BASIC ENGINEERINGICE
For engineering services provided under Attachment A, the City shall pay the Engineer on a
Salary Cost Method, an amount not to exceed $ 893,000.00, according to paragraphs A, B, and
C below. The basis for this fee is shown in Exhibit B-1 and Exhibit B-2.
A. Labor: The engineer shall be compensated for the services of his personnel on the basis of
raw hourly rate times 3.25 for the time such personnel are directly utilized on the work.
The salaries of personnel assigned are subject to reasonable modification by the Engineer
throughout the term of this Agreement; however, such modifications will not affect the upper
limit value of this agreement.
B. Other Direct Costs:
The Engineer shall be compensated for other direct costs including:
1) Expenses which include but are not limited to: air fare, automobile rental, mileage
charges, parking, tolls, taxi, meals, lodging, telephone, postage and mailing costs
shall have no mark-up.
2) A flat PECE charge of$ 9.00 per hour of staff member to cover project equipment
and communication expense.
C. Subconsultant Services: For all subconsultant services, Engineer shall be compensated at
his actual cost plus 10%.
II. ADDITIONAL SERVICES
For Additional Services provided outside the scope defined in Attachment A, as approved by an
amendment to this Agreement, the City will pay the Engineer for Labor, other incidental direct
costs and subconsultants on the same basis described in Paragraph I of this Attachment.
February 19, 2009 Attachment B-1
PW://Fort WOrthNillage Creek Secondary Area and Filter Rehabilit/Project Management/Contracts/Att B Compensation-Rev 1.doc
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
EXHIBIT "B-2" -COST SUMMARY
Exhibit Scope of Services Total Fee MIWBE Fee MMBE %
Project & Quality Management $ 98,200 - -
Preliminary Design $ 189,200 $ 33,375 17.6%
Final Design $ 512,200 $ 143,380 28.0%
Bidding Assistance $ 93,400 $ 19,740 21.1%
TOTALS $ 893,000 $ 196,495 22.0%
Proposed M/WBE Sub-Consultants Services Fees %
Gupta &Associates, Inc. Electrical, instrumentation,
and controls as part of the $ 86,400 9.7%
preliminary, final design and
bidding assistance phases.
Jaster-Quintanilla Structural as part of the
preliminary and final design $ 77, 095 8.6%
and surveying services
(topographic and spot
survey) as part of the
preliminary design, final
design, and bidding
assistance phases.
Inventive Concepts, Inc. Computer Aided Design as
part of the final design and $ 15,000 1.7%
bidding assistance phases.
Alphagraphics 83 Printing and reproduction for
the project. $ 18,000 2.0%
CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT C -AMENDMENTS TO STANDARD AGREEMENT FOR ENGINERING
SERVICES
AMENDMENTS
The following paragraphs of the STANDARD AGREEMENT FOR ENGINERING SERVICES
shall be amended to read as follows:
1. Article V, paragraph G shall be amended to read as follows:
"G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.
regarding the ENGINEERSs Personnel at Construction Site, and provisions providing
contractor indemnification of the CITY and the ENGINEER for contractor's negligence and
contractor naming of the CITY and the ENGINEER as additional insured on the contractor's
Commercial General Liability and Builders Risk/installation insurance policies."
2. Article V, paragraph 1.3 shall be amended to read as follows:
"(3) The CITY will specify that the Builders Risk/installation insurance shall be comprehensive
in coverage appropriate to the PROJECT risks and shall name the CITY and the
ENGINEER as additional insured."
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February 19, 2009 Page 1 of 1
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CITY OF FORT WORTH
VILLAGE CREEK WASTEWATER TREATMENT PLANT
SECONDARY AREA AND FILTER REHABILITATION and MODIFICATIONS
CAROLLO ENGINEERS
ATTACHMENT D - PROJECT SCHEDULE
PROJECT SCHEDULE
ENGINEER shall commence work immediately following notice to proceed (NTP). ENGINEER
has reviewed the project with the CITY. The anticipated scheduled is outlined below. It is
assumed that the anticipated review time for designated CITY staff will not exceed ten calendar
days for technical memoranda and reports and seventeen calendar days for intermediate and
final submittals (50% and 90%).
Task Calendar Days
Preliminary Design Report 12 weeks from NTP
Intermediate (-50%) Design Review Submittal 12 weeks from PDR
Final (-90%) Design Submittal 12 weeks from 50%
Bid-Ready Contract Documents 7 weeks days from 90 review%
Bid Period/Award 12 weeks
CITY and ENGINEER mutually agree that they will work toward meeting the schedule. Should
the Scope of Work be changed and/or should problems arise during the course of the work
effort that could affect the above schedule, it is understood that both CITY and ENGINEER will
develop a revised schedule and budget limit, if required, to address scope changes, delays or
other problems. It is understood that the ENGINEER must proceed with the work during the
review period in order to complete the work on schedule.
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February 19, 2009 Page 1 of 1
pw://Carollo/Documents/Client/TX/Fort WorthNCWWTP Secondary Area and Filter Rehabilit/Project Management/ContractsNCWWTP Draft Scope-Rev 4(B)
AftiCty of FortWorth,
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/28/2009
DATE: Tuesday,April 28,2009 REFERENCE NO.: C-23490
LOG NAME: 60VC WWTP SECONDARY&FILTER REHAB
SUBJECT:
Authorize an Engineering Agreement in the Amount of$893,000.00 with Carollo Engineers,P.C.,to Design
Village Creek Wastewater Treatment Plant Secondary Area and Filters Rehabilitation and Modifications
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering agreement
with Carollo Engineers,P.C.,in the amount of$893,000.00 to design Village Creek Wastewater Treatment
Plant Secondary Area and Filters Rehabilitation and Modifications.
DISCUSSION:
The Village Creek Wastewater Treatment Plant(VCWWTP)is a 166 million gallon per day activated sludge
system comprised of primary, secondary and tertiary treatment, chlorine disinfection and dechlorination.
Generally more than half of the existing facilities are more than 25 years old, and some facilities still in use
are over 50 years old. CH2M Hill has recently completed the VCWWTP Facilites Assessment Study
(November 2007)in which many facilities have been identified for short term or long term rehabilitation or
replacement.
The project consists of the rehabilitation and modification of final clarifiers 22 and 24,return sludge pump
station modifications, the deep bed media filters study and valve replacement, and the traveling
bridge/continuous backwash filter modifications.
Carollo Engineers,P.C.,proposes to perform the necessary design work for a fee not to exceed$893,000.00.
City staff considers this fee to be fair and reasonable for the scope of services proposed.
Carollo Engineers,P.C.,is in compliance with the City's M/WBE Ordinance by committing to a 22 percent
M/WBE participation.The City's goal on this project is 21 percent.
In addition to the contract amount, $45,000.00 is required for project management by the Water Department.
This project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated, of the Sewer Capital Projects Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P275 531200 701300128930 $893,000.00
P275 511010 701300128930 $45.000.00