HomeMy WebLinkAboutContract 38511I Y SECRETAP?
CONTRACT NO.'
CITY OF FORT WORTH, TEXAS
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STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and James
DeOtte Engineering, Inc., (the "ENGINEER"), for a PROJECT generally described as:
Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief Main, Part 1.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full, including interest. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
STANDARD EN6INMRJI IG�#6" Y'(REV 10/06/05)
Page 1of14 ORIGINAL
04-30-09 PO4:46 IN
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable
for the use of such drawings for any project other than the PROJECT
described herein.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If, for any reason, the ENGINEER should make an on -site observation(s), on
the basis of such on -site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 3 of 14
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3)hereof. CITY shall give subcon-sultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit
or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non -owned when said vehicle is used in the
course of the PROJECT.
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Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employer's Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims -made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
(d) A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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(f) Deductible limits, or self insured retentions, affecting insurance required
herein shall be acceptable to the CITY in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such exclusions
in writing.
(�} For all lines of coverage underwritten on a claims -made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims -
made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(1) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
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Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
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H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
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(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any
loss, cost, or expense claimed by third parties for property damage and
bodily injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
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J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely to
be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by Sections
10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award shall
become final ninety (90) days from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J.
shall survive termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the � day of
ATTEST:
V � bij
Marty Hendrix
City Secretary
Contract, Authorization
Date
APPROV,EUAS TO RM-ANb LEGALITY
Assistant ' ;ttorne
y
ATTEST:
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 14 of 14
, 2009.
CITY OF FORT WORTH
By-
Fernando Costa
Assistant City Manager
APP VAL R MMEN D
S. Frank Crumb, P.E.
Director, Water Department
JAMES DeOTTE ENGINEERING, INC.
ENGINEER
By: C
J mes . DeOtte, P.E., R.P.L.S.
Pre ' nt
OFFICIAL RECORD
CITYSECRETARY
FT. WORTH, TX
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
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delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right -of -Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights -of -way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights -of -way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights -of -way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
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10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross -sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
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16) PHASE 4
Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitution
prior to the award of contracts is allowed by the bidding documents, the Engineer will
advise the owner as to the acceptability of alternate materials and equipment proposed by
the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
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23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
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•
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT A. Work under this attachment includes the design of the Village Creek Parallel
Relief Main M-257 Part 1.
SANITARY SEWER MAIN 257
r B11
City Project No. 1226
BASIC AND SPECIAL SERVICES
The work entails the following:
The project will begin at the existing junction structure at M-295 (Sta 0+00 M-257 "D") and
extend south, to the junction box connection at Main 423 (Sta 98+88 M-257 "D") and, totaling
approximately 11,300 LF of pipeline as generally identified in Main 257 Alignment Study
performed by Dannenbaum Engineering Corporation, May 2003. Upon receipt of Notice to
Proceed, the ENGINEER will perform the following tasks:
1. Initial Data Collection
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. CITY will provide to the ENGINEER all hard copy and digital information
related to the project at or near the time of the initial meeting. For purposes of
establishing budget and task goals, three (3) meetings are anticipated. These include
the following:
One (1) pre -design kick-off meeting, (including the CITY's Water Department and
other departments that are impacted by the project).
One (1) with City of Burleson, City of Crowley, and City of Fort Worth.
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One (1) with design engineer for southern tie-in point.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the project.
ENGINEER will also identify and seek to obtain data for existing conditions that may
impact the project including; utilities, City Master plans, property ownership as available
from the Tax Assessor's office.
The data collection efforts will also include conducting special coordination meetings
with affected property owners and businesses as necessary to develop sewer re-routing
plans.
The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main:
The CITY shall furnish the Engineer with a sample format of how the sewer service
line reroute/relocation should be designed and submitted for construction. During
design surrey, if a rod can be inserted through the cleanout to the bottom of the service
line, the Engineer will obtain the flow line elevation and design the service line prior to
advertising the project for bid. If the service flow line information cannot be obtained
during design survey, the Engineer shall delay the design of the sewer service line until
after the start of construction. The CITY will then direct the Contractor to de -hole the
service line at the clean -out location of all buildings or structures so that the Engineer's
surveyor can determine the flow line of the sewer service line. The Engineer shall use
this information to provide the design for the sanitary sewer service line to be rerouted
or relocated.
During the concept phase the ENGINEER shall coordinate with all utilities, including
utilities owned by the City, TxDOT and railroads. These entities shall also be contacted
if applicable, to determine plans for any proposed facilities or adjustment to existing
facilities within the project limits. The information obtained shall be shown on the
concept plans. The ENGINEER shall show the location of the proposed utility lines,
existing utility lines and any adjustments and/or relocation of the existing lines within the
project limits. ENGINEER shall complete all forms necessary for City to obtain permit
letters from TxDOT and railroads and submit such forms to the City. City shall be
responsible for forwarding the forms to the affected agencies for execution.
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ENGINEER shall complete forms necessary for CITY to make application
for permits from Cities of Burleson and Crowley, Texas Department of
Transportation (TxDOT), U.S. Army Corps of Engineers (USACE), Barnett
Shale Gas Pipelines, Electrical Power Companies, and Tarrant County, and
submit such forms to the CITY. CITY shall be responsible for forwarding the
forms to the affected agencies for execution.
ii. If coordination meetings are required, the ENGINEER will participate in up
to six (6) coordination meetings with other Agencies.
The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with monthly
progress reports as required under Attachment B of the contract.
Monthly Progress Report — The ENGINEER shall submit a progress schedule
after the design contract is fully executed. The schedule shall be updated and
submitted to the CITY along with twelve (12) monthly progress reports as required
during the design phases. Any delays imparted by any of the other parties involved
may impact the ENGINEER's schedule, necessitating a project schedule delay.
INF
Conceptual Engineering — An aerial photo with overlaying property owner lines will
be prepared by the ENGINEER and used to identify the CITY's existing and proposed
gravity sewer routing. The CITY has previously determined the preferred alignment,
and so no distinct alignment alternatives will be evaluated as part of this work. A brief
Technical Memorandum will be prepared to recommend connections between the
existing main and the new main. A conceptual level opinion of probable construction
cost will be included. One (1) review meeting at completion of the CITY's review of
the conceptual engineering technical memorandum will be conducted. Approval of
the routing by the CITY will allow design survey to begin.
i. ENGINEER will perform field surreys to collect horizontal and vertical
elevations and other information that will be needed for use by the ENGINEER
in design and preparation of plans for the project. Information gathered during
the survey shall include topographic data, elevations of sanitary and adjacent
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storm sewers, rim/invert elevations, location of buried utilities, structures, and
other features relevant to the final plan sheets. Compile base plan from field
survey data.
Utility Location — ENGINEER will locate visible utilities including, but not limited
to, manholes, valve boxes, power poles, drainage structures, telephone
pedestals and pipeline markers as well as location of DIGTESS utility markers.
For sewer lines located in alleys, backyards, or on private property, ENGINEER
will obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie improvements, trees,
fences, walls, etc., horizontally along rear lines in an approximately 100' wide strip.
In addition, locate all rear house comers and building comers in backyards. The
topographic design survey consists of the route survey being 11,300 LF. The
topographic survey shall be 100 feet in width and shall be 50 feet left and right of
the proposed centerline, survey shall extend far enough to include data 50 feet in
all directions of all electric transmission line towers. The topographic survey shall
include locating all existing features within the topographic limits of the survey.
Topographic elevations shall be taken as needed to generate an accurate Digital
Terrain Model. Features located shall include, but not limited to, pavements,
sidewalks, buildings, bridge columns, bridge low beam elevations, trees (tree lines
in highly condensed areas, individual trees 12 inches or larger including landscape
trees), fences, curb and gutter, manholes, water valves and other visible
features.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1 "-40' scale.
When conducting design survey at any location on the project, the consultant or
its sub -consultant shall cant' readily visible information identifying the name of the
company and the company representative. All company vehicles shall also be
readily identified.
Soil Borings — Stake approximately 11 soil boreholes and approximately 10 SUE
utility locations along the project route.
Easement Staking — Stake proposed easements (where requested by property
owner) to show property owners on the ground the limits of the easement. This
staking is to aid in easement acquisition where necessary. The limits of the
proposed easements will be staked at 200-foot intervals and at all PCs, PTs, Pis,
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and property lines. It is assumed that up to 5000 LF will be required for this
service.
ii. Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified documents
prepared in conjunction with the requested services shall be provided in a digital
format compatible with the electronic data collection and computer aided design
and drafting software currently in use by the CITY. All text data such as plan and
profile, legal descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, all drawing
files shall be provided in Acrobat PDF format and either of the following two
formats: MicroStation (DGN) or Autocad (DING and DXF) format (currently
Release 2007). All data colleted / generated during the course of the project shall
become the property of the CITY.
The minimum information to be provided in the plans shall include the following:
1. Project Control Sheet, showing ALL Control Points, used or set while
gathering data and those established for this Project by the
ENGINEER, based on CITY standard coordinates. Generally on a
scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (E)dsting City Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on City Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the
South curb line of North Side Drive at the East end of radius at the
Southeast comer of North Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the
same coordinate system, as the Control Points.
4. No less than two horizontal control points and two bench marks per
plan/profile sheet.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
7. Obtain the "foot print' of all properties where the sanitary
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sewer service line is to be relocated or rerouted.
8. Additionally the ENGINEER will provide the following:
a. Re -stake control points prior to construction so that general
construction contractor or city surveyor may locate them easily.
b. Survey the existing 257 main alignment top of manhole and
flowlines northing, exsting, and elevation.
c. Locate edge of wetlands and archeological features, if required, as
directed by engineer's permitting staff.
d. Locate existing centerline crest and top of bank, outside normal
100-foot width of survey, where necessary, up to 2000 feet.
e. Stake proposed centerline of pipeline at 100 foot intervals and at
all Pis, PTs, PCs.
iii. Public Notification and PersonnelNehicle Identification
Residential notification is required for field surveys on this project, mail -outs will
be prepared for approval by CITY Water Department staff. The mail out shall
be on company letter head and shall include the project name, study limits, City
project no., brief description of the project, and consultant's project manager
name and telephone number. Each property owner will be notified by letter that
a surveyor, engineer, and/or other professionals will require access across the
property. The letter will request permission for access.
,M
If Right of Entry acquisition is required for field surveys or other work on this
project, mail -outs will be prepared for approval by CITY Water Department staff.
The mail out shall be on company letter head and shall include the project
name, study limits, City project no., brief description of the project, and
consultant's project manager name and telephone number and a place for the
property owner to sign giving permission to access the property.
When conducting site visits to the project location, the ENGINEER or any of its
sub -consultants shall carry readily visible information identifying the name of the
company and the company representative. All company vehicles shall also be
readily identifiable.
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c. Conceptual Engineering Plan Submittal
Conceptual plans shall be submitted to City 120 days after Notice to Proceed
Letter is issued.
The ENGINEER shall perform conceptual design of the proposed improvements
and furnish four (4) copies of the concept engineering plans which includes
layouts, preliminary right-of-way needs and cost estimates for the ENGINEER's
recommended plan. ENGINEER shall perform remaining field surveys required for
final design of selected route(s). The ENGINEER shall also evaluate the phasing
of the water, sanitary sewer, street and drainage work, and shall submit such
evaluation in writing to the City as a part of the concept phase of the project. All
design shall be in conformance with Fort Worth Water Department policy and
procedure for processing water and sewer design. ENGINEER shall review the
City's water and sewer master plan, other pertinent design information and
provide a summary of findings pertaining to the proposed project.
2. Preliminary Engineering
Upon approval of Part C, Paragraph i, ENGINEER will prepare preliminary
construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and an overall
easement layout sheet(s). The water layout sheet shall identify the
proposed water main improvement/ existing water mains in the
vicinity and all water appurtenances along with pressure plane
boundaries, water tanks, pump stations, valves, and fire hydrants.
The sewer layout sheet shall identify the proposed sewer main
improvement / existing sewer mains and all sewer appurtenances in
the vicinity.
b. Preliminary project plans and profile sheets on 22" x 34" sheets
which show the following: Proposed water and/or sanitary sewer
plan/profile and recommended pipe size, fire hydrants, water service
lines and meter boxes, gate valves, isolation valves, manholes etc.,
related appurtenances and all pertinent information needed to
construct the project. In addition, the Engineer shall visit the project
site and obtain the meter numbers and sizes on all existing meters to
be replaced on the project and shall identify existing sample stations
and fire line locations. The information shall be shown on the plan
sheets. Legal description (Lot Nos., Block Nos., and Addition
Names) along with property ownership shall be provided on the plan
view.
Rev 02/17/2009
c. For sewer lines, pipelines schedule for point repairs, rehabilitation
and replacement will be located on the base sheets prepared from
survey information gathered under Part B, Paragraph b. Conflicts
shall be resolved where pipelines are to be rehabilitated on the same
line segment. Base sheets shall reference affected or adjacent
streets. Where open -cut and trenchless technology construction is
anticipated, below and above ground utilities will be located and
shown on the base sheets.
d. Existing utilities and utility easements will be shown on the plan and
profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to determine if any future improvements are
planned that may impact the project. utilities and utility easements
will be shown on the plan sheets. ENGINEER will coordinate with
utility companies and the CITY will determine if future improvements
are planned that may impact the project. All visible utilities will be
located.
e. The design for sewer service line reroute/relocation will be provided
if the flow line elevation of the sewer service can be determined
from the cleanout location. If this elevation cannot be determined
during design survey, the design shall be provided after award of
the construction contract as specified in Part A, Paragraph 1 b.
The ENGINEER shall make provisions for reconnecting all
identifiable water and/or wastewater service lines which connect
directly to any main being replaced, including replacement of
existing service lines within City right-of-way or utility easement.
When the existing alignment of a water and sanitary sewer main or
lateral is changed, provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service lines which
are connected to the existing main and connect said service lines
to the relocated main.
g. The ENGINEER will prepare standard and special detail sheets for
sewer construction that are not already included in the D-Section of
the CITY's specifications. These may include connection details
between various parts of the project, tunneling details, boring and
jacking details, waterline relocations, details unique to the
construction of the project, trenchless details, and reconnections to
the existing main. ENGINEER will conduct one (1) meeting with
the CITY to discuss special details, including creek crossing and
connections to the existing main.
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h. Right -of -Way Research
The ENGINEER will conduct preliminary research for availability of
existing easements where open -cut construction or relocation of
existing alignments is probable. Temporary and permanent
easements will be appropriated based on available information and
recommendations will be made for approval by the City.
ENGINEER will provide initial property and right-of-way research
based on Tarrant County Appraisal District maps.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights -of -
entry will be in conformance with "Submittal of Information to the
right-of-way and easement section of T&PW for Acquisition of
Property".
Easement descriptions for up to 26 parcels will be prepared. Each
"easement" will include both temporary construction and permanant
easement documents, with the understanding that it is on the same
property, if required. Each property that will require an easement
will require title and abstracting research and an Abstract
Certificate Report. The CITY will acquire all easements. Providing
the services of land agents to assist in securing easements and
providing expert witness testimony as required for condemnation
hearings, including the preparation of engineering data and reports,
will be provided if approved by Additional Services request.
Section 404 Permitting — ENGINEER will conduct field investigation
required to delineate jurisdictional wetlands and/or waters of the
United States for the proposed pipeline route and prepare ONE
preliminary jurisdictional determination (PJD) report. The PJD will
include summary of the identified waters of the U.S. along the
northern section and investigated by others. The details from the
northern section will be referenced in an attached Appendix. The
PJD report will document the delineated pipeline route including
any identified jurisdictional wetlands or waters of the U.S. within the
limits of the PJD. ENGINEER will identify applicable Section 404
permit options. If the extent of the unavoidable impacts requires
notification for a nationwide Section 404 permit, ENGINEER will
prepare a pre -construction notification, alternatives analysis, and
develop one mitigation plan report. If an individual Section 404
permit is required, work associated with this task would be covered
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associated with this task would be covered under additional
services. Also included is field work and preparation of a
threatened and endangered species letter report for submittal to
the U.S. Fish and Wildlife Service. Design or Construction
Administration for implementation of USACE Section 404 Permit
Mitigation Plan or preparation of annual compliance monitoring
reports documenting survivability of plantings required for
mitigation for five years after construction completion will be
performed as an Additional Service. Preparation of an in-depth
Biological Assessment (HEP or WHAP), if requested by Texas
Parks and Wildlife Department and/or U.S. Fish and Wildlife
Service, will be performed as an Additional Service. No City of Fort
Worth or County tree permits are anticipated to be required for this
project.
Texas Water Development Board (TWDB) Clean Water State
Revolving Fund (SRF) Program — ENGINEER will provide data
for environmental documentation assistance to the CITY in
pursuing SRF funding for the project. ENGINEER will provide
necessary environmental documentation modifications to the
Technical Memoranda previously prepared to submit as the
Engineering Feasibility Report to TWDB. ENGINEER will provide
the documentation and fieldwork necessary for drafting an
Environmental Assessment (EA) as required by the TWDB and in
accordance to SRF funding protocols. ENGINEER will provide one
draft EA report necessary for public and state and federal agency
review and comment. ENGINEER will advertise the EA on behalf
of the CITY in a publication approved by the CITY. ENGINEER will
provide state and federal agency review coordination and
documentation necessary. ENGINEER will coordinate historical
and cultural resources review with the Texas Historical Commission
(THC). ENGINEER will provide the CITY with one draft
Archaeological Survey report for coordination with the THC. Upon
conditional approval by the THC, the ENGINEER will provide the
CITY with one final Archaeological Survey report. After the public
and state and federal agency comment and review period,
ENGINEER will provide CITY one Final EA report for submittal to
the TWDB to satisfy the environmental component of the SRF
program. Additionally, the Engineer will provide additional
documentation to the TWDB regarding easements and permits and
will include TWDB required documents in the project Bid
Documents. Up to two trips to Austin are included to attend
meetings with TWDB.
Archeological/Cultural Resources Survey
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a. Secure an antiquities permit from the Texas Historical
Commission.
b. Conduct a records search.
c.Conduct a comprehensive on -the -ground survey, 6 backhoe
trenches, and shovel testing in uplands locations.
d. Carry out detailed artifact analysis for curation at the Texas
Archeological Research Laboratory.
e. Prepare a written report which will be submitted to the Texas
Historical Commission (THC) for review and comments, and will
meet the standards for cultural Resource reports prepared by the
Council of Texas Archeologists (ND).
f. Revise the report after review by the THC, ENGINEER, and the
CITY, if needed, and submit 20 copies of the final report to the
THC.
g.The fee includes an assumption of 2 days of backhoe/operator
and archival research in the event a historical site is encountered.
If a historical site is found, demanding additional effort, then
additional fee will be requested.
Subsurface Geotechnical Investigations — Up to 11 bores. Bore
locations to be approved by the CITY first, prior to conducting this
task.
Subsurface Utility Excavation - Subsurface Utility Excavation
(SUE) will be performed in accordance with the American Society
of Civil Engineers (ASCE), in publication Cl/ASCE 38-02. The
quality level set for this project is Level A:
a. Quality Level W: Precise horizontal and vertical location of
utilities obtained by the actual exposure and subsequent
measurement of subsurface utilities.
b. The scope of this project will provide utility mapping to Quality
Level A as specified below. The scope of work includes completing
up to 10 test holes on various utilities along the project alignment.
c.The ENGINEER will develop a utility conflict analysis. From the
analysis, it can be determined where the test holes, Quality Level
A, are required. It is estimated that up to 12 test holes may be
required. We will provide a test hole data form for each utility
exposed. The forms will include: depth of utility, surface elevation,
top of utility elevation, pipe material, pavement thickness,
coordinates of the test hole, size and type of utility, owner, bench
marks, time, date, and pictures of the utility.
d. Final deliverable will include test hole data forms signed and
sealed by a licensed Texas professional engineer.
e.The CITY will approve test hole locations.
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General Locatinq (Quality Level A) Procedures
A VacMaster System 4000 vacuum excavation truck will be used to
complete all required test holes/Locating services. Upon
completion of each test hole, two pictures will be taken, one of the
utility and one of the test hole board showing the depth. Each test
hole will be marked with a 5/8-inch rebar with cap or a chiseled 'Y'
if the test hole is under pavement.
The locating work will be performed on a per test hole basis. The
rate includes CAD, Project Management (PM), and all field work
and equipment necessary to produce test hole data forms. The
rate is for 12 holes up to 9 feet deep. Additional depth will require
additional fees.
Structural Design of Junction (Boxes and Connection to
Existing Structure
Five junction boxes are included in this project. Isolation gates will
be gear operated by portable truck mounted motors or other
mechanical means. Any electrical design services (for electric
motors, meter station, flow measuring or monitoring, SCADA
control) will be provided by separate CITY authorized Additional
Services request. Major variation from this standard design will be
addressed as an additional service. If an inverted siphon, siphon
boxes, or additional junction boxes are required, additional services
will be requested.
Odor Control Evaluation and Recommendation
Coordinate with the CITY to gather input from potential
neighborhood complaints to determine best location and
specification for passive manhole insert device. No odor collection
sampling and testing will be performed. No forced air ventilation
bioscrubber or chemical scrubbers are anticipated for this effort.
Utility Clearance Phase
The ENGINEER will consult with the City's Water Department,
Transportation and Public Works Department, and other CITY
departments, public utilities, private utilities and government
agencies to determine the approximate location of above and
underground utilities, and other facilities that have an impact or
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influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts
with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved
preliminary construction plans to the City's Utility Coordinator for
forwarding to all utility companies, which have facilities within the
limits of the project. Utility Clearance Phase
k. Preliminary construction plan submittal
Preliminary plans and specifications shall be submitted to City
120 days after approval of Part B, Paragraph iii (b).
The ENGINEER shall deliver six (6) sets of preliminary construction
plans and two (2) sets of specifications and contract documents to
CITY for review. Generally, plan sheets shall be organized as
follows:
Cover Sheet
General Notes/Legend
Easement layout (if applicable)
Abandonment
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER
shall assist City in selecting the feasible and/or economical solutions
to be pursued.
I. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments
for preliminary submittal. The CITY shall direct the ENGINEER in
writing to proceed with Final Design for Final Review.
m. Public Meeting
After the preliminary plans have been reviewed and approved by the
City, the ENGINEER shall prepare project exhibits (up to three
EAl-13
Rev 02/17/2009
mounted aerial alignments), provide the CITY with the database
listing the names and addresses of all residents and business to be
affected by the proposed project, and attend up to two public
meeting to help explain the proposed project to residents. The CITY
shall select a suitable location and mail the invitation letters to the
affected customers.
n. Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre,
ENGINEER will prepare the Storm Water Pollution Prevention Plan
(SWPPP) required for the project for use by the Contractor during
construction. Engineer will prepare drawings and details for
proposed SWPPP improvement that the Contractor must use during
construction. Contractor shall be responsible for filing the SWPPP
with appropriate regulatory agencies.
o. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute configurations
posted as "Typicals" on the City's Buzzsaw website. The typicals
need not be sealed individually if included in the sealed contract
documents.
In the event that the "typicals"(as described above) cannot be utilized
on the project, the ENGINEER shall prepare a signed and sealed
Traffic Control Plan for review and approval by the Traffic Division of
the Transportation and Public Works Department.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 60 days
after approval of Part B, Paragraph 2 k.
b. A Quality Control (QC) workshop is to be held at approximately the
90 percent complete milestone. The CITY will be furnished six (6)
sets of the plans, specifications, and bid proposals marked
"Preliminary" for approval by the CITY. The QC workshop will
involve participation by senior staff members from the ENGINEER
and the CITY.
c. Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and
contract documents. Each sheet shall be sealed, dated, and
signed by the ENGINEER. The ENGINEER will submit two (2) sets
of plans and construction contract documents within 15 days of
FAI-14
Rev 02/17/2009
of CITY's final approval. Plan sets shall be used for Part C
activities. Revisions and changes required by OWNER for
easement acquisition and/or other reasons to the pipeline
alignments or sizes, after approval of the final alignment will be
performed as an Additional Service.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit
two (2) sets of plans and construction contract documents within 15
days of CITY's final approval. Plan sets shall be used for Part C
activities.
4. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
5. Mylar Submittals
The Final set of plans will be divided into two sets of plans in
preparation for two separate construction contracts.
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
a. Water and sanitary sewer plans shall be submitted as one set of
plans. Water and sanitary sewer plans shall be separate from
paving and drainage plans. All sheets shall be standard size (22" x
34") with all project numbers (Water/Sanitary Sewer and TPW)
prominently displayed.
b. For projects where paving / grading / drainage improvements occur
on a Water Department funded project with no T&PW funding
involved, a separate set of mylars with cover sheet shall be
submitted for TPW.
c. Signed plans sets shall also be submitted as an Adobe Acrobat
PDF format (version 6.0 or higher) file. There shall be one (1)
PDF file for the Water plan set and a separate PDF file for the TPW
plan set. Each PDF file shall contain all associated sheets of the
particular plan set. Sinqular PDF files for each sheet of a plan set
EAl-15
Rev 02/17/2009
set will not be accented. PDF files shall conform to naming
conventions as follows:
Water and Sewer file name example — "X-35667—org36.pdt' where
"X-35667" is the assigned file number obtained from the City of Fort
Worth, "—org" designating the file is of an original plan set, "36"
shall be the total number of sheets in this file.
Example:X-12755—org 18.pdf
TPW file name example — "W-1956 org47.pdf " where "W-1956" is
the assigned file number obtained from the City of Fort Worth,
"_org" designating the file is of an original plan set, "47" shall be
the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320_org5.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which
will become property of and remain with the City of Fort Worth.
Floppv disks. zip disks. e-mail flash media will not be accented.
For information on the proper manner to submit PDF files and to
obtain a file number for the project, contact the Transportation and
Public Works Department Vault at telephone number (817) 392-
8426. File numbers will not be issued to a project unless the City
Project Number and proper fund codes have been assigned and are
in the department of Transportation and Public Works database.
PART C - PRE -CONSTRUCTION ASSISTANCE
1. Administration
Deliver Bid Documents — The ENGINEER will make available for bidding, upon
request by the CITY, up to forty (40) sets of the final approved and dated plans and
specifications and contract documents for the project to the CITY for distribution to
potential bidders. The CITY will be responsible for the distribution of bidding
documents to prospective contractors, suppliers, and plan rooms. Proposal will be
delivered in electronic format.
FA1 -16
Rev 02/17/2009
b. Bidding Assistance
1. The ENGINEER shall assist the CITY during the bid phase including
preparation and delivery of addenda to planholders and responses to
questions submitted to the Department of Engineering by prospective
bidders. ENGINEER will provide addendum required for clarification to
plans and contract documents where documents are unclear.
2. ENGINEER shall attend the scheduled pre -bid conference.
3. The ENGINEER shall attend the project bid opening and assist in reviewing
the bids for completeness and accuracy.
4. The ENGINEER shall develop bid tabulations in hard copy and electronic
format, and submit four (4) copies of the bid tabulation and make a
recommendation for award.
5. The above described bidding assistance shall be provided for two separate
construction projects.
c. Construction Documents
The ENGINEER will make available for construction, upon request by the CITY,
up to twenty (20) sets of the final approved and dated plans and specifications
and contract documents for the project to the CITY for distribution to the
contractor and CITY personnel. This will be performed at the request of the CITY
and upon approval of a change order for the cost of plans and specifications
requested.
d. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
Limited Construction Phase Assistance
i. Preconstruction Conference — ENGINEER will attend the preconstruction
conference.
ii. Respond to Design -Related Contractor Questions — The CITY will provide
necessary interpretations and clarifications of contract documents and respond
to Requests For Information (RFI) specifically related to those portions of the
Contract Documents designed by the ENGINEER.
a. Evaluations of Contract Modifications — The CITY will review and
evaluate Contract Modification Requests (CMRs), Field Orders,
FAl-17
Rev 02/17/2009
and/or Change Orders (COs) as prepared and requested by the
CONTRACTOR.
b. Site Visits — Engineer shall visit the project site up to four (4)
occasions at appropriate intervals as construction proceeds to
observe construction activities or answer CONTRACTOR
questions.
c. The ENGINEER will review up to 20 shop drawings.
d. The ENGINEER will not prepare record data drawings.
e. The CITY will review and sign pay estimates.
f. The ENGINEER will attend the pre -final and final walkthrough and
will assist in itemizing deficiency items and making
recommendation of final acceptance.
g. The above construction assistance shall be provided for up to two
separate construction contracts.
h. The CITY will be providing resident project representation and
inspection for the project.
i. Assisting the OWNER in claims disputes with Contractor(s) will be
performed by approval of Additional Services.
j. Performing investigations, studies and analyses of substitutions of
equipment and/or materials or deviations from the Plans and
Specifications will be performed by approval of Additional Services.
k. Assisting OWNER or Contractor in the defense or prosecution of
litigation in connection with or in addition to those services
contemplated by this Agreement. Such services, if any, shall be
furnished by ENGINEER on a fee basis negotiated by the
respective parties outside of and in addition to this Agreement.
FAI-18
Rev 02/17/2009
COMPENSATION AND SCHEDULE
SANITARY SEWER MAIN 267
UPPER AND MIDDLE VILLAGE CREEK PARALLEL RELIEF MAIN, PART 1
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $ 442,172.00 as
summarized in Exhibit "B-3" Payment of the total lump sum fee shall be
considered full compensation for the services described in Attachment A and
Exhibit "A-1" for all labor materials, supplies, and equipment necessary to
complete the project.
B. The Engineer shall be paid monthly payments as described in Exhibit "B-1"
Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the Engineer.
Final Plans and Contract Documents for bid advertisement shall be submitted within 330
calendar days after the "Notice to Proceed" letter is issued.
A. Design Report — 0 calendar days.
B. Conceptual Engineering Plans -120 calendar days.
C. Preliminary Engineering Plans and Contract Documents -120 calendar days.
D. Final Engineering Plans and Contract Documents - 60 calendar days.
E. Final Plans and Contract Documents for Bid Advertisement - 30 calendar days.
F. Construction — 240 calendar days.
Attachment B_04-0605 revised 3-31-09
B - 1
EXHIBIT "B-1"
(SUPPLEMENT TO ATTACHMENT "B")
UPPER AND MIDDLE VILLAGE CREEK PARALLEL RELIEF MAIN, PART 1
Partial payment shall be made to the Engineer monthly upon City's approval of an
invoice from the ENGINEER outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibit "A-1", Conceptual Engineering plan submittal and
approval by the City, a sum not to exceed 30 percent of the total lump sum fee.
Until satisfactory completion of Exhibit "A-1", Preliminary Construction Plan submittal to
City, a sum not to exceed 60 percent of the total lump sum fee, less previous payments.
Until satisfactory completion of Exhibit "A-1", Final Construction plan submittal and
approval by the City, a sum not to exceed 90 percent of the total lump sum fee, less
previous payments.
The balance of the earnings, less previous payments, shall be payable after Bid opening
for the Project has been conducted.
A. The Engineer shall submit to the designated representative of the Director of the
Water Department monthly progress reports covering all phases of design by 5
business days before monthly meeting in the format required by the City.
B. If Engineer determines in the course of making design drawings and
specifications that the opinion of probable construction cost of $5,356,312.50 (as
estimated in Exhibit B-8 will be exceeded, whether by change in the scope of the
project, increased cost or other conditions, the Engineer shall immediately report
such fact to the City's Director of the Water Department and, if so instructed by
the Director of the Water Department shall suspend all work hereunder.
Attachment B_04-0605 revised 3-31-09
131 -1
EXAMIT &'13-2yy
, WaN
(SUPPLEMENT TO ATTACHMENT "139)
SANITARY SEWER MAIN 257
UPPER AND MIDDLE VILLAGE CREEK PARALLEL RELIEF MAIN, PART I
City Project No. 1226
2009 Standard Hourly Rate Schedule
Emr)lovee Classification Rate/Hour (Ranae)
Principal Engineer $130 / hour
Project Manager / Planner $90 / hour
R.P.L.S. $130 / hour
R.P.L.S. (Principal) $130 / hour
Design Engineer $65-$80 / hour
Designer / CAD Operator $65-$105 / hour
Survey Technician $80 / hour
Clerical $40 / hour
Survey Crew $135 / hour
Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual
invoice cost plus.
Attachment B04-0605 revised 3-31-09
B2 - 1
EXHIBIT "B-3A"
(Supplement to Attachment B)
SUMMARY OF TOTAL PROJECT FEES
SANITARY SEWER MAIN 257
UPPER AND MIDDLE VILLAGE CREEK PARALLEL RELIEF MAIN, PART 1
City Project No. 1226
Consulting Firm
Prime Responsibility
Amount
%
Prime Consultant:
DeCitte, Inc.
Engineering
$252,725.00
57.2%
Proposed MMBE
Sub -Consultants
Amount
29.0%
Gorrondona and
Topographic, Land
$108,348.00
24.5%
Associates, Inc.
Surveying and Subsurface
Utility Engineering
GM Enterprises, Inc.
Geotechnical Investigation
$ 7,000.00
1.6%
L.A. Blueline
Reproduction
$ 12,860.00
2.9%
Non- BE
Consultants:
Reed Engineering
Wetlands Determination,
$ 20,320.00
4.6%
Group, LTD
EID and 404 Permitting
Frank W. Neal &
Structural Engineering
$15,000.00
3.4%
Associates, Inc.
ACE Pipe
Dimension Sta 0+00
$ 3,000.00
0.7%
CMJ Engineering,
Geotechnical Investigation
$3,500.00
0.8%
Inc.
Innovative
Traffic Control Plans
$6,500.00
1.5%
Transportation
Solutions, Inc.
AR Consultants, Inc.
Archeological Investigation
$ 12,919.00
2.8%
Proiect Description
Scope of Services
Total Fee MWBE Fee Percent
Engineering Services
Sewer design $442,172.00 $ 128,208.00 29.0%
Attachment B_04-0605 revised 3-31-09
B3 -1
EXHIBIT 6613-313"
(Supplement to Attachment B)
Jltlml wi
PROFESSIONAL SERVICES FEE SUMMARY
SANITARY SEWER MAIN 257
City Project No. 1226
Part A — Conceptual Design, Preparation of Plans and Specifications
M-257 PARALLEL NORTH SECTION, Part 1:
Hourly
$ 173,035.00
A. M-257 PARALLEL NORTH SECTION SPECIAL SERVICES
1. Topographic Surveying Svcs.(by M/WBE)
$
60,118.00*
2. Prepare Easements/ROW docs
$
35,530,00-
3. Documentation for Right of Entry
$
3,000.00
4. Investigate and dimension existing @ 0+00 $
3,000.00*
5. Storm Water Pollution Prevention Plan
$
8,000.00
6. Professional Liability Insurance
$
5,000.00*
7. Geotechnical Investigation
$
10,500.00*
8. Wetlands Determination
$
14,220.00*
9. Environmental Information Document
$
3,100.00*
10. Archeological Investigation
$
12,919.00*
11. Permitting (404)
$
3,000.00*
12. Traffic Control Plan
$
6,500.00*
13. Tarrant County Permits (3)
$
4,320.00
14. City of Kennedale Permit
$
1,260.00
15 Tarrant County Water Control and I.D.
$
1,260.00
16. Sub -surface Utility Engineering
$
12,700.00*
17. Public and SRF Meetings (total 8)
$
4,880.00
18. Printing & Reproduction Subtotal
$
12,860.00*
19. In House Printing
$
4,000.00
20. Structural Design
$
15,000.00*
21. Meetings and reports — monthly
$
11,180.00
22. Administrative (10%) Fee on subs
$
19,440.00
23. Construction Related Services total for 2
construction contracts
a. Advertise
$
1,040.00
a. Bid Opening and Review
$
1,430.00
b. Compile Bid Tabulations
$
1,600.00
c. Pre -Construction Meeting
$
1,560.00
d. Limited Construction Services
$
1. Coordination with other agencies
$
N/A
2. Address request for information
$
3,000.00
3. Periodic site visits (4 total)
$
5,720.00
4. Review Shop Drawings
$
3,000.00
24. Prepare and submit As -Built Plans
$
N/A
Additional Services Subtotal $ 269,137.00
denotes subcontract
froffif a I [ N �* a]
Attachment B04-0605 revised 3-31-09
B3 — 2
$ 442,172.00
EXHIBIT "13-313"
(Supplement to Attachment B)
SANITARY SEWER MAIN 2,57
14 14 4141104 q I
City Project No. 1226
A. SUMMARY OF TOTAL FEE
Service Description Total
Engineering Services $ 173,035.00
Special Services $ 173,489.00
Surveying Services $ 95,648.00
Total $ 442,172.00
B. BREAKDOWN OF SEWER FEES (LESS SURVEY FEES)
1. Total Fee (less survey and permiftinq fee) Breakdown by Concept, Preliminary and Final
Design
30 a. Concept (30%) = (Total Fee — Survey) x (0.3) =$103,990.00
31 b. Preliminary (60%) = (Total Fee — Survey Fee) x (0.6) =$207,980.00
32 c. Final (10%) = (Total Fee — Survey Fee) x (0.1) =$ 34,554.00
51 d. Surveying Services =$ 95,648.00
Attachment B04-0605 revised 3-31-09
133-3
EXHIBIT " -3D"
(Supplement to Attachment B)
FEES FOR SURVEYING SERVICES
SAix.ITARi SEWER MAIN 257
LOMMMMUERM
Surveying Services:
Easement, Temporary Construction Easement (26 @ $1,366.67 ea)
$ 35,530.00
Cross -sections; topographic and planimetric route survey (100 feet wide 11,300 )
$ 39,500.00
Stake Bore locations $ 3,000.00
Locate existing creek center line @ 100 foot intervals for 2,000 feet
$ 1,000.00
Stake centerline for wetlands and
archeological study 13,700 If $ 4,068.00
Tie wetlands and archeological delineation (approx 75 points)
$ 3,000.00
Locate existing M-257 $ 5,000.00
Deliverables; Provide digital drawings with field notes $ 4,500.00
Total Surveying Services = $ 95,648.00
Attachment B_04-0605 revised 3-31-09
B3-4
EXHIBIT "B-N"
SANITARY SEWER MAIN 257
UPPER AND MIDDLE VILLAGE CREEK PARALLEL RELIEF MAIN, PART 1
City Project No. 1226
Printing : Reproduction
NORTHM-267 PARALLEL •
Design Report: $ N/A
CONTRACTI
Preliminary & Utility Clearance:
13 sets of Const. Plans C-1 $1.50/sht. x 10 sht./plan x 13 $ 195.00
6 sets of Const. Plans C-1 $1.50/sht. x 10 sht./plan x 6 $ 90.00
Final Plans:
8 sets of Const. Plans C-1 $1.50/Sheet x 27 sht./plan x 6 $ 243.00
8 sets of Specifications C-1 $.20/sheet x 320 Pg/Spec x 6 $ 384.00
Bid Documents:
40 Sets of Const. Plans C-1 $1.50/sheet x 27 Sht./Plan x 40 $ 1,620.00
40 Sets of Specifications C-1 $.20/sheet x 320 pg/spec x 40 $ 2,560.00
Mounted Exhibits for Public Meeting
1 Drawings C-1 $300/13oard x 3 each $ 900.00
Final Mylars for Record Purposes Not Included
Reproduction of SWPPP C-1 $ 0.20/sheet x 300 sheets x 5 $ 300.00
Printing & Reproduction Total Report and C-1 $ 6,292.00
Preliminary & Utility Clearance:
13 sets of Const. Plans C-2 $1.50/sht. x 10 sht./plan x 13 $ 195.00
6 sets of Const. Plans C-2 $1.50/sht. x 10 sht./plan x 6 $ 90.00
Final Plans:
8 sets of Const. Plans C-2 $1.50/Sheet x 31 sht./plan x 6 $ 279.00
Attachment B_04-0605 revised 3-31-09
83-5
EXHIBIT 'gB-3E%l
SANITARY SEWER MAIN 257
UPPER AND MIDDLE VILLAGE CREEK PARALLEL RELIEF MAIN, PART I
City Project No. 1226
8 sets of Specifications C-2 $.20/sheet x 320 Pg/Spec x 6 $ 384.00
Bid Documents:
40 Sets of Const. Plans C-2 $1.50/sheet x 31 Sht./Plan x 40
40 Sets of Specifications C-2 $.20/sheet x 320 pg/spec x 40
Mounted Exhibits for Public Meeting
1 Drawings C-2 $300/Board x 3 each
Final Mylars for Record Purposes
Reproduction of SWPPP C-2 $ 0.20/sheet x 300 sheets x 5
Printing & Reproduction Total Report and C-2
WOM
Attachment B04-0605 revised 3-31-09
B3-6
$ 1,860.00
$2,560.00
$ 900.00
Not Included
$ 300.00
$ 6,568.00
$12,860.00
SANITARY SEWER MAIN 267
City Project No. 1226
Changes and amendments to Standard Agreement and Attachment A include:
'►�
Attachment C Page 1
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MAYOR AND COUNCIL COMMUNICATION MAP
60M-257 PART 1
COUNCIL DISTRICT 8
— SOUTHEAST
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M-257
VICINITY MAP
N.T.S.
M&C Review
Page 1 of 2
Official site of the City of Fort worth, Texas
ClTY COUNCILAGENDA FORT n
COUNCIL ACTION: Approved on 3/31/2009 - Ord. No. 18528-03-2009
DATE: 3/31/2009 REFERENCE NO.: C-23420 LOG NAME: 60M-257
PART 1
CODE: C TYPE: NON -CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize an Engineering Agreement in the Amount of $442,172.00 with James DeOtte
Engineering, Inc., for Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel
Relief Main, Part 1 and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $326,000.00 from the Water and Sewer Operating Fund to the Sewer
Capital Projects Fund;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Sewer
Capital Projects Fund in the amount of $326,000.00; and
3. Authorize the City Manager to execute an Engineering Agreement with James DeOtte Engineering,
Inc., in the amount of $442,172.00 for Sanitary Sewer Main 257 Upper and Middle Village Creek
Parallel Relief Main, Part 1.
DISCUSSION:
In the 1998 Fort Worth Wastewater Collection System Master Plan, Freese and Nichols
recommended additional wastewater conveyance capacity to meet current demands and future
growth. Due to growth in the southeast part of Fort Worth and the wholesale customer cities of
Burleson and Crowley, additional wastewater capacity will be required to meet future demand.
The proposed main will begin north of Everman-Kennedale-Burleson Road and east of Anglin Drive
and will end south of Shelby Road alignment generally follows Village Creek for approximately 11,300
linear feet.
This project is a part of the Fort Worth Wastewater Program and to comply with the agreement with
Texas Commission on Environmental Quality to alleviate and prevent sanitary sewer overflows and
bypasses in the wastewater collection system. This project will be funded through the Clean Water
State Revolving Fund Program (SRF) 2007 Series, Loan No. 11.
Most State Revolving Loans may only be used specifically for construction. However with this
particular loan the City of Fort Worth was approved to pay for an engineering agreement (design and
survey) and the construction contract. Since other expenses are not covered by SRF funding,
additional appropriations of $326,000.00 are needed from the Sewer Capital Projects Fund for staff
time, right-of-ways, easements and land purchases.
This project consists of survey and design as well as preparation of plans and specifications for Main
257.
James DeOtte Engineering, Inc., is in compliance with the City's M/WBE Ordinance by committing to
D ORIGINAL
http://apps.cfwnet.org/council_packet/mc review.asp?ID=10868&councildate=3/31/2009 4/21/2009
M&C Review
Page 2 of 2
29 percent M/WBE participation. The City's goal on this project is 23 percent.
This project is located in COUNCIL DISTRICT 8, Mapsco 10713, 107F, 107K, and 107N.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval and completion of the
above recommendations and the adoption of the attached appropriation ordinance, funds will
be available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers
FROM
Fund/Account/Centers
1 &2-1
$326,000.00
1) PE45
538040
0709020
P258 476045 7081401226ZZ
3)P254
531200
708140122633
2) P258 531350 708140122673
$1,000.00
3)P254
531200
708140122632
2) P258 531350 708140122642
$15,000.00
3)P254
531200
708140122631
2) P258 511010 708140122630
$60,000.00
3)P254
531200
708140122651
2)P258 541100 708140122641
$250,000.00
Submitted for Citv Manaaees; Office bv:
Oriainatina Deaartment Head:
Additional Information Contact:
ATTACHMENTS
60M-257 Part 1 ord.doc
M-257 Part 1 - DeOtte MC MAP.doc
Fernando Costa (6122)
S. Frank Crumb (8207)
John Kasavich (8480)
$326.000.00
$34.554.00
$207.980.00
$103.990.00
$95.648.00
http://apps.cfwnet.org/council_packetlmc review.asp?ID=10868&councildate=3/31/2O09 4/21/2009