HomeMy WebLinkAboutContract 52234-A1 f'
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CS-Fo ?QZ O AMENDMENT No.1
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TO CITY SECRETARY CONTRACT No. 52234
WHEREAS, the City of Fort Worth (CITY) and Pacheco Koch Consulting
Engineers, Inc. , (ENGINEER) , made and entered into City Secretary Contract
No. 52234, (the CONTRACT) , which was administratively authorized on the
29 day of April, 2019 in the amount of $ 10, 000 .00 (Ten Thousand
Dollars) ; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Fire Station Park Phase I Development; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a scope of services proposal, a copy of
which is attached hereto and incorporated herein (Attachment A) . The
cost to City for the additional design services to be performed by
Engineer totals $124,828. 00.
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $134,828. 00 (Attachment B,
Project Compensation) .
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
City of Fort Worth
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017 OFF10AL RECORD
Page 1 of 2
CITY SECRETARY �
ET WORTH,TX it
APPROVED:
City of Fort Worth Pacheco Koch
Consulting Engineers, Inc.
Femando Costa(May 6,2020)
Fernando Costa Mark A. acheco, P.E. ,R.P.L.S.
Assistant City Manager President
DATE: May6,2020 DATE: 04/30/2020
APPROVAL RECOMMENDED:
t'A,'YV Cre&c
David Creek(May 1,2020)
David Creek
Acting Director, Park & Recreation Department
DATE: May 1,2020
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Jing Yang
Project Manager
APPROVED AS TO FORM AND LEGALITY:
M&C: 80FIRE STATION PARK PHASE I ENGINEERING CONTRACT AMENDMENT ao-o32;1
Ordinance: 24161-04-2020
XWL-
DBlack(May6,2020) Date: Agenda Ready April 27, 2020 005l
Douglas W. Black ��� )aqS; aoao• (0013y
Assistant City Attorney
ATTEST.
r
4 Date: May 6,2020
Mary J. Kayseri•••
City Secretary , `
City of Fort Worth
Professional Services Agreement Amendment Template
CFW Official Release 9/19/2017
Page 2 of 2 rFT.
CIAL,RECORD
Y SECRETARY
WORTH,T➢(
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/05/20 M&C FILE NUMBER: M&C 20-0321
LOG NAME: 80FIRE STATION PARK PHASE I ENGINEERING CONTRACT AMENDMENT
SUBJECT
Authorize Execution of Amendment No. 1 to an Engineering Agreement with Pacheco Koch Consulting Engineers, Inc.to Provide Additional
Engineering Design Services for Fire Station Park Phase I Development in an Amount Not to Exceed$124,828.00,for a Total Contract Value of
$134,828.00(COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 to City Secretary Contract No.52234,an engineering
agreement with Pacheco Koch Consulting Engineers, Inc.to provide additional engineering design services for Fire Station Park Phase I
Development(City Secretary Contract No.52234), in an amount not to exceed$ 124,828.00,for a total contract value of$134,828.00(City Project
No. CO2638).
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to authorize the execution of Amendment No. 1 with Pacheco Koch Consulting
Engineers, Inc. (Pacheco Koch)to provide additional engineering design services for Fire Station Park Phase I Development(City Secretary
Contract No.52234), in an amount not to exceed$124,828.00,for a total contract value of$134,828.00(City Project No.CO2638).
Fire Station Park was dedicated in 1975 for the purpose of providing parkland for residents in the Southside and Fairmount neighborhoods. The
original 1.69 acres park dedication limited the level of programming opportunities.On August 30,2016,the City Council authorized the acquisition
of approximately 1.35 acres of land located at 1616 Hemphill Street,for the expansion of Fire Station Park(M&C L-15946). This acquisition and
expansion of the park increased the programming options available to help meet the recreational needs in this sector of the City.
In 2018,the existing zoning of Fire Station Park was changed from C(medium density multifamily)to NS-T4(Near South District).This zoning
change allows on-street parking adjacent to the site to be counted into total required parking quantities.A Fire Station Park Master Plan has been
prepared by consultant Project for Public Spaces and endorsed by the Park&Recreation Advisory Board on February 27,2019.The City allocated
funding from Park Dedication Fees Funds to cover Phase I development of the site.The City also assumed the maintenance and operation of the
property.
Pacheco Koch has been under contract(City Secretary Contract No.52234)since April 2019 providing preliminary engineering design services
for Fire Station Park Phase I Development.
In December 2019,the City and Near Southside, Inc.reached an agreement to increase the total construction budget of Phase I Development up
to$1,200,000.00. Near Southside, Inc. has committed to raise$600,000.00 for the project through private donations and other fundraising from
December 2019 to December 2020.A City contribution of$600,000.00 from Fort Worth Park Dedication Fee funds will be earmarked for this
project as 1:1 match in an effort to leverage Fire Station Park Phase I Development.
By this amendment,the project scope for Fire Station Park Phase I Development is expanded from preliminary engineering to 100%engineering
design of the newly acquired 1.35 acres and adjacent street and sidewalk improvement along W Maddox Ave and Hemphill St.
Pacheco Koch Consulting Engineers is in compliance with the City's BDE Ordinance by committing to 13%SBE participation on this Amendment
No. 1.The City's goal on this Amendment is 7%.Additionally, Pacheco Koch Consulting Engineers is a certified M/WBE firm.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget,as previously appropriated, in the PARD Dedication Fees
Fund Fire Station Park Expansion project to support the approval of the above recommendation and execution of the amendment. Prior to any
expenditure being incurred,the Park&Recreation Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Fernando Costa 6122
Originating Business Unit Head: David Creek 5704
Additional Information Contact: David Creek 5704
Attachment A
Scope of Services
PROJECT DESCRIPTION:
The project consists of the preparation of phase I construction plans and bid documents for Fire Station
Park.The site is located at 1616 Hemphill Street in Fort Worth.The project consists of approximately
1.35 acres of area.The anticipated project program includes: a market plaza, public dog zone,children's
bike course, native wildflower garden,vehicular street parking, and skate plazam .The park design shall
be based on the existing Master Improvement plan provided by the CITY to Pacheco Koch herein
referred to as the CONSULTANT. Refer to Attachment E for limits of site improvements.
The purpose of this project is to prepare Design Construction and Cost Opinion Documents for
anticipated Phase I park improvements.
Below are shown the assumptions and qualifiers for the landscape architecture scope of work found herein.
Assumptions:
■ Area of work is as shown in "Attachment E" included,approximately 1.35 acres.
■ Project budget is estimated to be $1.2 million for phase 1, including up to $650,000
intended for the skate plaza area of up to 12,000 square feet.
■ CITY to provide Geotechnical Investigation report with recommendations appropriate for
pedestrian improvements,skate plaza,and vehicular improvements.
■ ENGINEER to expend remaining fee associated with Contract #52234 (approximately
$7,600)for design services and direct reimbursables pertaining to Fire Station Park.
Exclusions:
■ Multiple design alternatives beyond those described herein, or significant site plan
revisions following acceptance at each given phase of review documents.
■ Irrigation systems utilizing reclaimed water that require pumps, filters and associated
controls. This can be provided as an additional service if needed.
■ Site signage and/or signs for buildings and circulation.
■ Site electrical and/or ornamental lighting beyond basic pedestrian lighting.
■ Footings for shade structures.
■ Site walls over 36" height and/or retaining walls less than 36" height with significant
surcharge.
■ Regular owner/Contractor(OAC) project coordination meetings during construction.
Anticipated improvements include:
Planning Services
SUBMITTALS & COORDINATION MEETINGS: A Landscape Architect from the CONSULTANT will
attend meetings and or presentations to coordinate with other team members and the owner
during the design and construction phase. Plans and specifications will be submitted as outlined for
Owner and/or governmental review.
Attachment A Scope of Services
Fire Station Park Project
Page 1 of 7
Included in this item:
■ Up to three(3)team coordination meetings during the design phase of the project, including:
project kick-off meeting(two-hour duration)with the CITY to review project scope,schedule,
deliverables, status reporting, communications, and expectations for the project.
■ Communicate regularly by phone and email with CITY staff.
■ Provide to the CITY a one-page project status report on the last business day of each month
throughout the project.
■ One (1) public meetings to scheduled and organized by the city.
■ Official plan review submittals as follows:
• Three(3) plan review submittals during the Construction Document phase of work.
• One (1) "For Construction"set of drawings.
CONSULTANT will provide/perform the following Construction Documents Phase Services:
• Based upon the approved Master Plan,the CONSULTANT shall prepare, for approval
by the CITY, Construction Documents consisting of Drawings and Specifications
setting forth in detail the requirements for construction of the Project.
• All completed and approved drawings and details will be produced in AutoCAD/PDF.
All completed and approved specifications will be produced in Microsoft Word.
• Prepare preliminary and final opinions of probable construction costs.
• Submit plans and construction opinions of probable costs to the CITY for review at
completion intervals at 30%, 60%, and 90%.
• Prepare final bid documents, bid proposal forms, construction plans, and special
conditions.
• File bid documents for review by the Texas Department of Licensing and Regulation.
The following products will be provided by CONSULTANT in completion of the Construction
Documents phase:
• Plan sheets illustrating plans, elevations, sections and details of construction.
Sections where appropriate. The number of copies shall be as requested by the
Owner. Printing cost shall be a reimbursable expense.
• Standard CITY details incorporated into the plans, as required.
• Project manual (four copies) containing technical specifications and bidding
documents including CITY forms such as bid proposal, form of agreement between
CITY and Contractor, and conditions of the contract.
• Provide the CITY with Auto CAD(.dwg)files upon award of bid.
• Provide graphic products in electronic file format(.pdf).
• Provide project manual as one complete Microsoft Word (.doc)file.
• All electronic file transfers shall be by email or in CD-Rom format.
Not included in this item:
■ Creation of special renderings or documents required for a Planned Development, Special
Exception, or Variance requests beyond the documents described above.
■ Design charrettes.
■ Submittals for multiple early release permit drawings exceeding the total plan submittals
described above.
Attachment A Scope of Services
Fire Station Park Project
Page 2 of 7
Landscape Architecture Services
SITE DEMOLITION PLAN: CONSULTANT will prepare construction plans and details for the site
demolition of existing structures and pavement as necessary for designed improvements.
EROSION CONTROL PLAN: CONSULTANT will prepare an Erosion Control Plan for the referenced
project.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ One (1) revision to the plan to reflect site plan changes as a result of Owner comments.
Additional changes will be made on an hourly rate basis.
■ Location and construction details for erosion/sediment control devices to manage the
discharge of storm water runoff from the site during construction activities.
Not included in this item:
Services associated with filing of the "Notice of Intent" form (NOI) to the Texas Commission on
Environmental Quality(TCEQ)for the proposed construction activities
DIMENSIONAL CONTROL PLAN: Based on an approved Site Plan provided by the Owner,
CONSULTANT will prepare a detailed site horizontal Dimensional Control Plan which will define
drives, parking spaces, building location,and landscape areas in relation to existing and proposed
property boundary lines. This item is meant to be a tool for the Contractor to lay out the site
during construction and is not meant to be a "Site Plan" for CITY review/approval purpose. It is
our understanding that eitherthe CONSULTANT will provide sufficient surveying services to define
the site boundaries, or the site boundary information will be provided by CITY.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ Three (3) revisions to the plan to reflect site plan changes as a result of Owner comments
(30%, 60%, and 90%submittals).Additional changes will be made on an hourly rate basis.
Not included in this item:
■ Survey to define site boundaries.
HARDSCAPE PLAN SERVICES: CONSULTANT will provide a Landscape Architecture Design services
that consists of hard surface elements of the site on the ground plane, excluding vehicular paving.
Elements typically include pedestrian paving, selection and location of ornamental light fixtures,
pedestrian handrails,exterior stairs and ramps,site furniture,fencing, mow curbs,shade structures
and seat walls/retaining walls less than 36" in height.
Included in this item:
■ Construction Documents: Plans to include layout,grading and detail plans to a level sufficient
to demonstrate design intent and allow the construction thereof.Technical specifications will
be prepared for each critical item in the Landscape Architectural Plans.
Attachment A Scope of Services
Fire Station Park Project
Page 3 of 7
■ Coordinate with the Civil Engineer to connect landscape drainage structures and features into
the overall site drainage plan.
■ Coordination with Structural Engineer related to shade structures and footing, if required.
■ TDLR submittal for accessibility review. Cost of submittal and inspections will be submitted as
a reimbursable expense.
■ Site lighting plan to include area security lighting,to coordinated with electrical engineer.
■ Children's Bike Course.
■ Dog zone.
■ Market Plaza.
Not included in this item:
■ Planting/softscape design.
■ Retaining wall design for walls over 36" in total height, or with surcharges.
■ Stage/pavilion design.
■ Vehicular pavement design and grading. Paving enhancement design for vehicular areas, if
any,will be provided to the civil engineer in the design development phase for incorporation
into the vehicular paving plans.
■ Environmental clearance,wetland delineation, or jurisdictional waters issues.
LANDSCAPE PLANTING PLANS:CONSULTANT will provide a Landscape Planting Plan that consists of
selection and location of ornamental plantings, street or site shade trees, turf, mulches and
associated items.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ Construction Documents: Plans to include planting and detail plans to a level sufficient to
demonstrate design intent and allow the construction thereof, including materials and
quantity schedules. Technical specifications will be prepared for each critical item in the
Landscape Planting Plans.
■ Coordination with the Civil Engineer for any required grading of an ornamental nature to be
included into the overall site grading plan.
■ Coordination with the Architect in relation to required sleeves for draining enclosed or raised
planting structures.
■ Coordination with Structural Engineer related to allowable plantings and soil preparation
adjacent to structural footings and slabs.
Not included in this item:
■ Paving, structural planters,walls,furniture and other inorganic site elements.
■ Hardscape design,signage,site furnishings, lighting,fences, or water features.
■ 2D or 3D renderings, graphics or applications required to pursue a variance or special
exception to the ordinance.
■ LEED pursuit.
■ Green roofs or terraces over structure.
■ Construction supervision or administration.
Attachment A Scope of Services
Fire Station Park Project
Page 4 of 7
LANDSCAPE IRRIGATION PLANS:CONSULTANT will provide a Landscape Irrigation Plan that consists
of a fully automated irrigation system to service plantings on the site as required.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ Schematic Design: One (1) schematic plan submittal for client review and coordination. Plan
will depict only location of water source, routing of main water service line, proposed
irrigation type for each location (i.e. drip, spray, rotor, temporary) and list of proposed
manufacturer.
■ Construction Documents: Plans to include Irrigation Plans to a level sufficient to demonstrate
design intent and allow the construction thereof, including materials and quantity schedules,
pipe sizing, notes and technical installation details. Technical specifications will be prepared
for irrigation components.
■ Coordination with the Civil Engineer to pass along requested tap location(s), meter placement
and meter size required.
■ Coordination with Structural Engineer related to allowable irrigation adjacent to structural
footings and slabs.
■ Coordination with the Civil Engineer to assure that sleeves for irrigation system are accounted
for on the plans.
■ Coordination with the Electrical Engineer to provide electrical service to the irrigation
controller.
Not included in this item:
■ Pump systems and filters required for use of non-potable water and storm water recapture.
These services can be provided as a Special Service.
GRADING PLAN: CONSULTANT will prepare a Grading plan for the project. This plan will show
existing grades, proposed contours and spot elevations as required, and existing and proposed
finished floor elevations.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ One (1) revision to the plan to reflect site plan changes as a result of Owner comments.
■ Estimated cut& Fill quantities to balance earth work.
Engineering Services
DRAINAGE PLAN:CONSULTANT will prepare a Drainage plan for the project.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ One (1) revision to the plan to reflect site plan changes as a result of Owner comments.
■ Preparation of a site Drainage Area Map that will define storm water discharges and proposed
drainage patterns for the site.
■ Design of on-site storm sewer, if required.
Attachment A Scope of Services
Fire Station Park Project
Page 5 of 7
Not included in this item:
■ Design of storm water detention facilities.
■ Design of any off-site storm sewer or drainage improvements not described above.
SITE PAVING PLAN: CONSULTANT will prepare construction plans and details for site vehicular
paving, and drive approaches. Paving section designs are to be based on recommendations
included in the subconsultants Geotechnical Report.
INTEGRATED STORM WATER MANAGEMENT SITE PLAN: CONSULTANT will prepare an Integrated
Storm Water Management(iSWM)Site Plan for the proposed project. The iSWM Site Plan will be
a comprehensive report that contains the technical information and analysis to meet the storm
water regulatory requirements. The plan will include existing condition and post development
hydrologic and hydraulic analysis and a storm water management system design.
PRIVATE WATER PLAN: CONSULTANT will prepare plans for private on-site water improvements
fire hydrants, meters, mains to serve the proposed development. These improvements will be
designed from existing public mains located adjacent to the site.
Included in this item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ One (1) revision to the plan to reflect site plan changes as a result of Owner comments.
Additional changes will be made on an hourly rate basis.
Not included in this item:
■ Design of any public water or sanitary sewer improvements or extensions not described
above.
■ Profiles for public or private systems.
■ Sanitary Sewer Improvements.
STORM WATER POLLUTION PREVENTION PLAN: CONSULTANT will prepare a Storm Water
Pollution Prevention Plan for construction activities in the project area including an Erosion
Control Plan, Instructions to the Contractor and Contractor's Checklists.
Included in the item:
■ Coordination of CITY review and approval of plans prepared as part of this item.
■ One (1) revision to the plan to reflect site plan changes as a result of Owner comments.
Not included in this item:
■ Review and determination of any listed endangered or threatened species or designated
critical habitats in the project area.
■ Construction administration or monitoring of contract activities during construction.
■ Assistance to the Owner and to the Contractor in filing the required Notice of Intent(NOI)and
the Notice of Termination (NOT)form for the proposed construction activities.
Special Services
Attachment A Scope of Services
Fire Station Park Project
Page 6 of 7
SKATEPARK PLANS:CONSULTANT will contract with a sub-consultant for the design of the skatepark
components for the project as required.
ELECTRICAL ENGINEERING PLANS: CONSULTANT will contract with a sub-consultant for the design
of the electrical components for the project as required. Plans will be signed and sealed by an
Engineer licensed to perform work in the State of Texas.
Included in this item:
• Photometric analysis of the site to determine optional light standard locations for
proposed photometrics.
• Service,supply, and layout of lighting.
STRUCTURAL PLANS:CONSULTANT will contract with a sub-consultant to design the foundations
for the light standards required for the site.
REIMBURSABLE EXPENSES: Included in this item are usual and customary expenses normally
incurred during this type of project.These could include travel expenses,courier delivery charges,
overnight delivery charges, copies of deeds, copies of existing plans and/or maps, photocopies,
printing and reproduction(either in-house or by reproduction company). Application, review and
filing fees are not included in this item. A copy of our "Standard Billing Rates for In-House
Reimbursable Charges" is attached for your reference.
Based on our understanding of the scope of services,the following items are not included in this proposal:
1. Environmental Assessment
2. Geotechnical Assessment
3. Cultural Resource Assessment
4. Wetlands beyond Phase 1 analysis or FEMA permitting
5. Preliminary and final platting
6. Coordination of gas,telephone, cable television service, or other franchise utilities
7. Retaining wall design, design of screening walls,transformer or generator pads
8. Design of any underfloor drainage systems or grading
9. Design of french drain systems around the building perimeters
10. Dedications of easements and/or right-of-way by separate instrument
11. Bid phase services
12. Construction administration
13. Construction staking
14. Boundary and topographic surveying
15. Storm water pollution prevention plan
16. Pond design plans
17. Tree survey plan of mitigation plan
18. Topographic Survey
19. Record drawings
Attachment A Scope of Services
Fire Station Park Project
Page 7 of 7
Attachment B
Compensation
The services described in Attachment A Scope of Services shall be provided for a total lump
sum fee of$124,828(One Hundred Twenty Four Thousand Eight Hundred Twenty Eight Dollars).
The overall fee total shown shall not be exceeded without prior written authorization from the
CITY. Payment for the services described in Attachment A Scope of Services shall be invoiced to
the CITY on a monthly basis, based upon percentage completed for each task. Below is a fee
breakdown by task for the services described in Attachment A Scope of Services:
Fire Station Park Project
Task Fee
Basic Services
1. Planning Services $ 4,500
2. Landscape Architecture Services $ 32,328
3. Engineering Services S 21000
Basic Services Subtotal $ 57,828
Special Services
1. Skate Plaza Plans $ 49,000
2. Electrical Engineering Plans $ 10,000
3. Structural Plans 8,000
Special Services Subtotal $ 67,000
Total Fee for Services $ 124,828
Attachment B Compensation
Fire Station Park Project
Page 1 of 1
Attachment C
Project Location Map
Project location is shown below.
f ,
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I
Exhibit A- Project Boundary Map
Fire Station Park Project
This park will be located at the corner of W. Maddox Avenue and Hemphill Street in Fort Worth.
Attachment E Project Location Map
Fire Station Park Project
Page 1 of 1
Attachment D
Schedule
The project is anticipated to be completed within 11 (Eleven) months. Shown below is the
anticipated time duration breakdown by task:
Fire Station Park Project
Task Duration
Basic Services
1. Planning Services(ongoing) N/A
2. Landscape Architecture Services 6 Months
3. Engineering Services 3 Months
4. Bid/Construction Phase Services(Phase 1 only) 2 Months
Basic Services Duration 11 Months
Special Services
1. Skatepark Plans 3 Months
2. Electrical Engineering Plans 3 Months
3. Geotechnical Investigation 1 Months
4. Structural Plans 3 Months
5. Record Drawings 1 Months
Special Services Duration 11 Months
Total Project Duration 11 Months
Attachment D Schedule
Fire Station Park Project
Page 1 of 1