HomeMy WebLinkAboutContract 53876RECEIVED .
MAY 1 202020 - CITYSECRETARY
CM nF �oRT CON` TACT NO. J J 31
CITY SECRETARY
NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT
THIS NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES
AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH
("City"), a home -rule municipal corporation of the State of Texas, acting by and through its duly authorized
representative, and ABESCAPE GROUT' LLC, a Texas limited liability company, acting by and through,
Abraham Herrera, Owner, its duly authorized representative ("Contractor").
WHEREAS, City, through its Aviation Department ("Aviation Department"), contracts for
mowing and grounds maintenance services within the City;
WHEREAS, through ITB No. 20-0005 the City solicited bids to award non-exclusive services
agreements to multiple bidders for mowing and grounds maintenance services on an as -needed basis in the
City with an aggregate amount of $120,000.00 for contracts awarded to the successful bidders;
WHEREAS, Contractor was one of the successful bidders awarded a contract to provide non-
exclusive mowing and grounds maintenance services to the City;
WHEREAS, City and Contractor wish to set out terms of Contractor's non-exclusive mowing and
grounds maintenance services;
NOW, THEREFORE, in consideration of the covenants and agreements contained in this
Agreement, City and Contractor hereby agree as follows:
SECTION 1
CONTRACT DOCUMENTS
The contract documents shall include the following:
1. This Non -Exclusive Mowing and Grounds Maintenance Services Agreement
2, Exhibit A
— Contract Specifications
3. Exhibit B
— City of Fort Worth Bid Solicitation (ITB No. 20-0005)
4. Exhibit C
Contractor's Response to City of Fort Worth ITB No. 20-0005.
5. Exhibit D
Insurance
All Exhibits attached hereto are incorporated herein and are made a part of this Agreement for all
purposes. In the event of any conflict between the Exhibits and the terms and conditions of this Agreement,
this Agreement shall control.
SECTION 2
SCOPE OF WORK
2.1 Contractor shall provide mowing and grounds maintenance services ("Services") to the
City in accordance with the Contract Specifications set forth in Exhibit A, which is attached hereto and
incorporated herein for all purposes.
2.2 Contractor understands and agrees that the City will award non-exclusive purchase
agreements to multiple bidders for mowing and grounds maintenance services as outlined in City of Fort
Worth Bid Solicitation {ITB No. 20-0005), which is attached hereto as Exhibit B, and incorporated herein
for all purposes. Contractor further understands that the aggregate amount of all contracts awarded to
multiple contractors under (ITB No. 20-0005) shall be in the amount of $120,000.00, and the City makes
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement Page I or 12
Rev. llfl$ Or-NUAL RECORD
CITY SECRETARY
no promise or guarantee of the total amount of work that will be assigned to Contractor under this
Agreement. Contractor's Response to City of Fort Worth ITB No. 20-0005 ("Contractor's Response") is
attached hereto as Exhibit C, and incorporate herein for all purposes.
2.3 The City shall issue a written work order establishing the locations, schedule, and fee to
be paid to the Contractor for each Project Area to be completed by Contractor ("Work Order"). Contractor
shall perform the Services in accordance with each Work Order issued by the City. The City may issue an
amended Work Order to address any changes in the work to be performed after a Work Order has been
issued. Except as otherwise specified in this Agreement, the fee established in each Work Order shall be
based upon the prices submitted by Contractor in Contractor's Response.
SECTION 3
TERM OF AGREEMENT
3.1 Term. This Agreement shall begin on the date stated in Purchase Order ("Effective Date")
and shall expire on November 30th, 2021, ("Expiration Date"), unless terminated earlier in accordance
with this Agreement ("Initial Term'). Upon the expiration of the Initial Term, the Agreement shall renew
automatically under the same terms and conditions for up to two (2) one-year renewal periods (December
1 to November 30) and for a third renewal period which shall expire on completion of total five year
duration, unless City or Vendor provides the other party with notice of non -renewal at least 90 days before
the expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may
cancel the Agreement 30 calendar days after providing written notification to the Contractor / Vendor.
SECTION d
INVOICES AND PAYMENT
4.1 The City shall pay Contractor the fees established in each Work Order in accordance with
the provisions of this Agreement. Contractor shall not perform any additional services for the City not
specified by this Agreement unless the City requests and approves in writing the additional services. The
City shall not be liable for any additional expenses of Contractor not specified by this Agreement.
4.2 Contractor shall submit type written or computer printed invoices to the City which
include the Contractor's name, address and telephone number, and identify the service location, the agreed
price for the Project Area contained in the Work Order, and the City's issued purchase order and release
number. Contractor shall submit all invoices to the City within two (2) weeks of completing the work.
4.3 Contractor shall submit all invoices to:
Aviation Department - Meacham
Attention: Contract Mowing
Aviation Department
City of Fort Worth
201 American Concourse, Suite 330
Fort Worth, TX 76106
A VI accountingC(i`;fortwortlitexa
Dakota.shaw fafortwortlitexas, ov
4.4 The City may complete a visual inspection of the Work to verify that it was completed in
accordance with this Agreement. City agrees to pay all invoices for accepted work within 30 day of
receiving the invoice. The City will only pay for work that is completed in accordance with the terms and
specification contained in this Agreement. Contractor shall not be paid for any Incomplete Work or for
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 2 of 12
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failure to complete a location within the Cycle dates for each mowing Cycle. The City shall notify
Contractor of any error in an invoice no later than the 21" day after the date the City receive the invoice.
SECTION 5
LIABILITY AND INDEMNIFICATION
5.1 CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
DAMAGES, INCLUDING, BUT NOT LIMITED TO, PROPERTY LOSS, PROPERTY DAMAGE
AND PERSONAL INJURY, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF CONTRACTOR,
OR ITS DIRECTORS, OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS,
CONTRACTORS, EMPLOYEES, PATRONS, GUESTS, INVITEES, OR PROGRAM
PARTICIPANTS. CONTRACTOR HEREBY EXPRESSLY RELEASES AND DISCHARGES
CITY FROM ANY AND ALL LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT
LIMITED TO, PROPERTY DAMAGE AND LOSS AND PERSONAL INJURY ARISING OUT
OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE SERVICES
PERFORMED BY CONTRACTOR UNDER THIS AGREEMENT.
5.2 INDEMNIFICATION — CONTRACTOR, AT ITS SOLE COST AND EXPENSE,
AGREES TO AND DOES HEREBY DEFEND, INDEMNIFY, PROTECT, AND HOLD
HARMLESS CITY AND CITY'S OFFICERS, REPRESENTATIVES, AGENTS EMPLOYEES,
AND SERVANTS (COLLECTIVELY, "INDEMNITEES") FOR, FROM AND AGAINST ANY
AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, SUITS,
JUDGMENTS AND EXPENSES (INCLUDING, BUT NOT LIMITED TO, COURT COSTS,
ATTORNEYS' FEES AND COSTS OF INVESTIGATION), OF ANY NATURE, KIND OR
DESCRIPTION ARISING OR ALLEGED TO ARISE BY REASON OF INJURY TO OR DEATH
OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY (1) RELATING TO THE
SERVICES PERFORMED UNDER THIS AGREEMENT BY CONTRACTOR OR ANY OF ITS
OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS; (2)
BY REASON OF ANY OTHER CLAIM WHATSOEVER OF ANY PERSON OR PARTY
OCCASIONED OR ALLEGED TO BE OCCASIONED IN WHOLE OR IN PART BY ANY ACT
OR OMISSION ON THE PART OF CONTRACTOR OR ANY OF ITS OFFICERS,
REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS; OR (3) BY ANY
BREACH, VIOLATION OR NONPERFORMANCE OF ANY COVENANT OF CONTRACTOR
UNDER THIS AGREEMENT (COLLECTIVELY, "LIABILITIES").
5.3 If any action or proceeding shall be brought by or against the City in connection with any
such liability or claim, Contractor, on notice from City, shall defend such action or proceeding at
Contractor's expense, by or through attorneys reasonably satisfactory to City.
5.4 It is agreed with respect to any legal limitations now or hereafter in effect and affecting
the validity or enforceability of the indemnification obligations under this Section, such legal limitations
are made a part of the indemnification obligation and shall operate to amend the indemnification obligation
to the minimum extent necessary to bring the provision into conformity with the requirements of such
limitations, and as so modified, the indemnification obligation shall continue in full force and effect.
5.5 Contractor agrees to notify City promptly upon the receipt of any claim or lawsuit brought
in connection with any injury, death, or damages related to Services performed under this Agreement.
Contractor agrees to make its officers, representatives, agents, and employees available to City, at all
reasonable times, for any statements and case preparation necessary for the defense of any claims or
litigation for which City may be responsible hereunder.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 3 of 12
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SECTION 6
INSURANCE REQUIREMENTS
6.1 Contractor shall abide by the insurance requirements set forth in Exhibit D, which is
attached hereto and incorporated herein for all purposes.
SECTION 7
AUDIT
7.1 Contractor agrees that the City shall, until the expiration of three (3) years after the
termination or expiration of this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers, and records of Contractor involving transactions relating to this Agreement.
Contractor agrees that the City shall have access during normal working hours to all necessary Contractor
facilities and shall be provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. City shall give Contractor reasonable advance notice of
intended audits.
7.2 Contractor further agrees to include in any contractor and subcontractor agreements
hereunder a provision to the effect that the contractor and subcontractors agree that the City shall, until the
expiration of three (3) years after the expiration or termination of the contract or subcontract, have access
to and the right to examine any directly pertinent books, documents, papers, and records of such contractor
or subcontractor involving transactions of the contract or subcontract, and further that City shall have
access during normal working hours to all contractor and subcontractor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions of this
paragraph. City shall give the contractor and subcontractor reasonable advance notice of intended audits.
SECTION 8
TERMINATION
8.1 Termination for Convenience. This Agreement may be terminated without cause by the
City upon delivery of written notice to Contractor. This Agreement may be terminated without cause by
the Contractor thirty (30) days after delivery to the City of written notice of such intent to terminate.
8.2 Termination for Cause. Unless stated elsewhere in this Agreement, Contractor shall be in
default under this Agreement if Contractor breaches any term or condition of this Agreement and such
breach remains uncured after ten (10) calendar days following receipt of written notice from the City
referencing this Agreement.
8.3 Fiscal Funding Out. Notwithstanding anything to the contrary, if, for any reason, at any
time during the term of the Agreement, the Fort Worth City Council fails to appropriate funds sufficient
for the City to fulfill its obligations under this Agreement, the City may terminate the portion of the
Agreement regarding such obligations to be effective on the later of (i) ninety (90) calendar days following
delivery by the City to Agreement of written notice of the City's intention to terminate or (ii) the last date
for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this
Agreement.
8.4 Other Remedies. Any termination of this Agreement as provided in this Agreement will
not relieve Contractor from paying any sum or sums due and payable to City under this Agreement that
remains unpaid and due at the time of termination, or any claim for damages then or previously accruing
against Contractor under this Agreement. Any such termination will not prevent City from enforcing the
payment of any such sum or sums or claim for damages by any remedy provided for by law, or from
recovering damages from Contractor for any default under the Agreement. All City's rights, options, and
remedies under this Agreement will be construed to be cumulative, and not one of them is exclusive of the
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 4 of 12
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other. City may pursue any or all such remedies or any other remedy or relief provided by law, whether
or not stated in this Agreement. No such termination shall relieve City from any obligation it may have to
Contractor hereunder and City may pursue any and all rights and remedies or relief provided by law,
whether or not stated in this Agreement.
SECTION 9
LICENSES AND PERMITS
9.1 Contractor shall, at its sole expense, obtain and keep in effect all licenses and permits
necessary for its operations.
SECTION 10
NOTICES
10.1 All notices required or permitted under this Agreement may be given to a party personally
or by mail, addressed to such party at the address stated below or to such other address as one party may
from time to time notify the other in writing. Any notice so given shall be deemed to have been received
when deposited in the United States mail so addressed with postage prepaid:
CITY:
CONTRACTOR:
City of Fort Worth Abescape Group, LLC
Meacham Airport Supervisor Abraham Herrera, Owner
201 American Concourse, Suite 330 711 Bowie Street
Fort Worth, Texas 7606 Arlington, TX 76012
Email: cstimating,(P-abescgpe.com
Phone: 817-462-7022
With copies to:
City Attorney's Office
City of Fort Worth
200 Texas Street
Fort Worth, Texas 76102
Or to such other address as such party may hereafter designate by notice in writing addressed and mailed
or delivered to the other party hereto.
SECTION 11
NONDISCRIMINATION
11.1 Contractor shall not engage in any unlawful discrimination based on race, creed, color,
national origin, sex, age, religion, disability, marital status, citizenship status, sexual orientation or any
other prohibited criteria in any employment decisions relating to this Agreement, and Contractor represents
and warrants that to the extent required by applicable laws, it is an equal opportunity employer and shall
comply with all applicable laws and regulations in any employment decisions.
SECTION 12
VENUE AND CHOICE OF LAW
12.1 Contractor and City agree that this Agreement shall be construed in accordance with the
laws of the State of Texas. If any action, whether real or asserted, at law or in equity, arises on the basis
of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas — Fort Worth Division.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 5 of 12
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SECTION 13
THIRD -PARTY RIGHTS AND ASSIGNMENTS
13.1 The provisions and conditions of this Agreement are solely for the benefit of the City and
Contractor, and any lawful assign or successor of Contractor, and are not intended to create any rights,
contractual or otherwise, to any other person or entity.
13.2 Contractor agrees that it will not subcontractor assign all or any part of its rights, privileges
or duties hereunder without the prior written consent of the City, and any attempted subcontract or
assignment of same without such prior consent of the City shall be void.
SECTION 14
BINDING COVENANTS
14.1 Subject to the limitations contained herein, the covenants, conditions and agreements
made and entered into by the parties hereunder are declared to be for the benefit of and binding on their
respective successors, representatives and permitted assigns, if any.
SECTION 15
INDEPENDENT CONTRACTOR
15.1 It is expressly understood and agreed that Contractor and its employees, representative,
agents, servants, officers, contractors, subcontractors, and volunteers shall operate as independent
contractors as to all rights and privileges and work performed under this Agreement, and not as agents,
representatives or employees of the City. Subject to and in accordance with the conditions and provisions
of this Agreement, Contractor shall have the exclusive right to control the details of its operations and
activities and be solely responsible for the acts and omissions of its employees, representative, agents,
servants, officers, contractors, subcontractors, and volunteers. Contractor acknowledges that the doctrine
of respondeat superior shall not apply as between the City and its officers, representatives, agents, servants
and employees, and Contractor and its employees, representative, agents, servants, officers, contractors,
subcontractors, and volunteers. Contractor further agrees that nothing herein shall be construed as the
creation of a partnership or joint enterprise between City and Contractor. It is further understood that the
City shall in no way be considered a Co -employer or a Joint employer of Contractor or any employees,
representative, agents, servants, officers, contractors, subcontractors, and volunteers of Contractor. Neither
Contractor, nor any officers, agents, servants, employees or subcontractors of Contractor shall be entitled
to any employment benefits from the City. Contractor shall be responsible and liable for any and all
payment and reporting of taxes on behalf of itself, and any of employees, representative, agents, servants,
officers, contractors, subcontractors, and volunteers.
SECTION 16
AMENDMENTS, CAPTIONS, AND INTERPRETATION
16.1 Except as otherwise provided in this Agreement, the terms and provisions of this
Agreement may not be modified or amended except upon execution of a written amendment to this
Agreement executed by the Assistant City Manager and Contractor and filed with the City Secretary's
Office.
16.2 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.3 In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or
against any party, regardless of the actual drafter of this Agreement.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 6 of 12
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SECTION 17
GOVERNMENTAL POWERS AND IMMUNITIES
17.1 It is understood that by execution of this Agreement, the City does not waive or surrender
any of its governmental powers or immunities.
SECTION 18
AUTHORIZATION AND COUNTERPARTS AND ELECTRONIC SIGNATURES
18.1 By executing this Agreement, Contractor's agent affirms that he or she is authorized by
Contractor or its general partner to execute this Agreement and that all representations made herein with
regard to Contractor's identity, address, and legal status are true and correct.
18.2 This Agreement may be executed in several counterparts, each of which will be deemed
an original, but all of which together will constitute one and the same instrument. A signature received via
facsimile or electronically via email shall be as legally binding for all purposes as an original signature.
SECTION 19
SEVERABILITY AND NO WAIVER
19.1 It is agreed that in the event any covenant, condition or provision herein contained is held
to be invalid by any court of competent j urisdiction, the invalidity of such covenant, condition or provision
shall in no way affect any other covenant, condition or provision does not materially prejudice either
Contractor or City in connection with the right and obligations contained in the valid covenants, conditions
or provisions of this Agreement.
19.2 The failure of either party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party's right to
insist upon appropriate performance or to assert any such right on any future occasion.
SECTION 20
COMPLIANCE WITH LAWS
20.1 This Agreement is subject to all applicable federal, state and local laws, ordinances, rules
and regulations, including, but not limited to, all provisions of the City's Charter and ordinances, as
amended.
20.2 If City notifies Contractor or any of its officers, agents, employees, contractors, or
subcontractors, of any violation of such laws, ordinances, rules or regulations, Contractor shall
immediately desist from and correct the violation.
SECTION 21
SOLE AGREEMENT
21.1 This Agreement, including any exhibits attached hereto and any documents incorporated
herein, contains the entire understanding and agreement between the City and Contractor, and any lawful
assign and successor of Contractor, as to the matters contained herein. Any prior or contemporaneous oral
or written agreement is hereby declared null and void to the extent in conflict with any provision of this
Agreement.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 7 of 12
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SECTION 22
PROHIBITION ON BOYCOTTING ISRAEL
22.1 If Vendor has fewer than 10 employees or this Agreement is for less than $100,000,
this section does not apply. Vendor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, the City is prohibited from entering into a contract with a company for goods or services
unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall
have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing
this contract, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
SECTION 23
IMMIGRATION NATIONALITY ACT
23.1 Contractor shall verify the identity and employment eligibility of its employees who
perform work under this Agreement, including completing the Employment Eligibility Verification Form
(I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor shall
adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no
services will be performed by any Contractor employee who is not legally eligible to perform such services.
CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY
PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
(SIGNATURES ON FOLLOWING PAGE)
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 8 of 12
Rev. 11/18
IN WITNESS WHEREOF, the parties have executed this Agreement in multiples in Tarrant
County, Texas.
EXECUTED to be effective on the date set forth in Section 3.
CITY OF PORT WORTH
Fernando Costa
Assistant City Manager
.Reconunende&
William B. Welstead Digitally signed by William6.Welstead
Date: 2020.04.30 09:7 6:26 -05'0V
William Welstead, Director
Aviation Department
APPROVED AS TO FORM AND LEGALITY:
Thomas Royce Hansen
Assistant City Attorney
ATTEST:
aiy Kayser
City Secretary
CONTRACTOR
Name: Air li m Herrera
Title: Owner
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Date: `! ' Z9 J
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Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including all
pet% mance and r orting requirements.
Name: Dakota Shaw
Title: Contract Compliance Specialist
OFFPC6, R���D
MY SECRETARY
N013-Exc1usive Contract Molving and Grounds Maintenance Services Agreement 9 of 12
Rev. 1111 a
EXHIBIT A
DETAILED SCOPE OF SERVICESISPECIFICATIONS
1.0 SCOPE - The successful bidder, hereinafter "Contractor" shall provide all necessary labor,
material, and equipment to provide grounds maintenance for the City of Fort Worth, (City) for an
annual agreement, and subsequent renewal periods in strict accordance with the terms,
conditions, and provisions of this solicitation.
1.1 Only Bidders that submit prices for all line items on the Bid Solicitation sheet will be
considered for award.
1.2 Meacham International Airport is made up of 40.52 Acres.
1.3 Once a week mowing from March to October and any all months are as needed.
Weekly mowing cycle is to be initiated on Mondays unless requested otherwise by
the City or conditions are not suitable for mowing activities. Conditions not suitable
for mowing are to be determined by the City.
2.0 SITE VISIT - See ITB cover sheet for details
2.1 Bidders are responsible for familiarizing themselves with the work to be performed and
should inspect ALL locations prior to submitting bids in order to be fully aware of the
scope of the services required. Failure to do so will not relieve the successful bidder(s)
from performing in accordance with the strict intent and meaning of the specifications at
the awarded bid price. There will be no additional cost to the City of Fort Worth.
2.2 FAILURE TO ATTEND THE SITE VISIT MAY IMPACT A BIDDER'S ABILITY TO
SUBMIT A FULLY INFORMED AND COMPETITIVE BID RESPONSE, ATTENDANCE IS
NOT MANDATORY BUT IS STRONGLY ENCOURAGED.
3.0 EQUIPMENT
3.1 Contractor shall have available all equipment and material upon arrival at job site or
prove that Contractor has access to all equipment necessary to perform all work outlined
in this contract.
3.2 Bidders shall provide a list of machinery and equipment that they propose to use in the
execution of the Agreement. See attachment F - List of Machinery and Equipment.
3.3 Bidder should be able to demonstrate adequate back-up equipment or plan to allow for
breakdowns.
3.4 Insufficient and/or inadequate equipment as determined by the City of Fort Worth
Aviation Department is cause for rejection of a bid. City reserves the right to thoroughly
inspect and investigate the establishment, facilities, business reputation, and other
qualification of any bidder and reject any bid, irrespective of price, if it shall be determined
lacking in any of the essentials necessary to assure acceptable standards of
performance.
3.5 All equipment shall be in good repair and operated by a responsible employee.
Revised 3.30.18cg
4.0 BID GUARANTEE - Bids shall be accompanied by a bid guarantee in one of the following
forms:
4.1 CERTIFIED CHECK; CASHIERS CHECK; OR SURETY BOND (ATTACHMENT
4) IN THE AMOUNT OF NOT LESS THAN FIVE PERCENT (5%) OF THE COST OF
THE TOTAL ANNUAL BID, FAILURE TO SUBMIT THE BID GUARANTEE SHALL
RESULT IN BID BEING NON -RESPONSIVE.
4.2 The bidder agrees to forfeit their bid guarantee to the City when he/she receives notice
of the acceptance of the bid, and fails to execute the contract and fails to furnish a
satisfactory performance bond within TEN (10) WORKING DAYS after receiving said
notice.
4.3 All cashier checks will be returned to bidders after an award has been made by the
City Council.
5.0 SCOPE OF WORK
5.1 The work covered by these specifications consists of specific grounds maintenance
services at Meacham Airport, within each project area as required by established
maintenance schedule. Contractor shall be responsible for removing all trash and litter,
mowing all areas; edging, trimming all turf along pavement, including expansion cracks
extending two feet onto the pavement, curbs and around or on signs, posts, guard rails,
sidewalks, other obstacles and keeping shrub and flower beds weed free, clearing
vegetation from in and under all fence lines, and removing all grass clippings from hard
surfaces. Litter/trash includes, but is not limited to plastic, cans, tires, bottles, cardboard,
rags, limbs and branches, rocks, and other similar solid materials and foreign debris
which are not intended to be present as part of the landscape. Contractor will apply
herbicide to cracks and expansion joints to curtail weed growth in solid surface areas
upon department request.
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6.1 GROUNDS MAINTENANCE PROJECT AREA shall refer to specific geographic
area(s) of Meacham Airport designated to receive specified grounds
maintenance services.
6.2 MAINTENANCE SCHEDULE shall mean the time periods established by the
City for the mowing season within which all prescribed maintenance activities for
each area shall be completed. CONTRACTOR SHALL BEGIN THE WEEKLY
MOWING CYCLE ON MONDAYS. THE CONTRACTOR WILL MAINTAIN THIS
SCHEDULE THROUGHOUT THE MOWING SEASON. THE SECOND MOWING
CYCLE WORK ORDER WILL NOT BE ISSUED UNTIL THE WRITTEN
SCHEDULE IS RECEIVED. IF CONTRACTOR EXPECTS TO VARY FROM THE
SCHEDULE, THE CONTRACTOR SHALL NOTIFY THE CONTRACT
ADMINISTRATOR OF THE VARIATION IN ADVANCE AND SPECIFY AN
ALTERNATE COMPLETION SCHEDULE.
NOTE: CONTRACTOR WILL BE PAID ONLY FOR WORK ACTUALLY
ACCOMPLISHED DURING THE ESTABLISHED MOWING CYCLE, UNLESS
DUE TO WEATHER OR OTHER VALID REASON THE CONTRACT
ADMINISTRATOR HAS GRANTED AN EXTENSION TO THE SCHEDULE
MOWING CYCLE.
Revised 3.30.18cg
6.3 CONCURRENT shall refer to all mowing, trimming, and litter removal on any
given item being completed on the same day. Should a given area be too large to
complete in a single day, any areas that have been mowed must be trimmed,
and litter removed on the same day the mowing occurs.
6.4 CONTRACT ADMINISTRATOR shall mean the duly authorized representative of
the Aviation Department who shall monitor the contractor's performance within
the regions he/she is assigned.
6.5 INCLEMENT WEATHER shall mean rainy/wet weather or when the condition of
the soil is such that the rutting of property will occur and cutting of grass cannot
be accomplished safety or satisfactorily that is in a manner that will not rut up or
cause any damage to the turf.
6.6 OZONE ACTION DAYS shall refer to the period from May 1 st through October
31St (Ozone Season) of each year, when ozone levels are critical. These days
are determined by the Texas Natural Resource Conservation Commission and
are announced via television, radio, and TX DOT highway information boards.
6.6.1 Contractors are not to use any motorized equipment between the hours
of 6 a.m. and 10 a.m. on these days, unless the equipment uses
propane, diesel or compressed natural gas as a fuel source or meets
California Air Resources Board (CARB) revision ##2, standards.
6.7 TRASH AND LITTER shall mean any debris within the grounds maintenance
project area including, but not limited to furniture, appliances, tires, construction
material, paper, plastic, cans, bottles (including broken glass), cardboard, rags,
limbs and branches, rocks, and other similar solid materials and foreign debris
which is not intended to be present as part of the landscape.
6.8 TRIMMING shall refer to the cutting or removal of all plant life adjacent to or
within any fence line, pole, guy wire, sign, guard rail, sidewalk, curb, and ditch.
Ditches will need to be trimmed regardless of existing conditions contained
within ditch by any equipment necessary to do so.
6.9 MOWING HEIGHT shall refer to the setting of mowing equipment to cut grass
to a height of two (2) inches for all project areas unless requested otherwise by
the Contract Administrator
6.10 CHEMICAL TRIMMING shall refer to the use of an herbicide (such as Roundup
and/or an approved equal containing a pre -emergent such as Surf LAN or an
approved equal) as an alternative to the physical removal or cutting of plant
material from areas to be trimmed. HERBICIDE APPLICATION MUST BE IN
COMPLIANCE WITH THE STATE OF TEXAS STRUCTURAL PEST CONTROL
BOARD LAWS AND REGULATIONS OR THE TEXAS DEPARTMENT OF
AGRICULTURE LAWS AND REGULATIONS. THE CONTRACTOR OR
HIS/HER REPRESENTATIVE MUST HAVE A COPY OF THEIR PESTICIDE
LICENSE ON FILE WITH THE AVIATION DEPARTMENT PRIOR TO THE USE
OF ANY HERBICIDE.
NOTE: CHEMICAL TRIMMING WILL NOT BE ACCEPTABLE ALTERNATIVE
TO THE PHYSICAL REMOVAL OR CUTTING OF PLANT MATERIAL FROM
AREAS TO BE TRIMMED.
6.11 EDGING will be around all hard surfaces i.e. parking lots, and walkways.
6.12 MOWING HEIGHT shall refer to the setting of mowing equipment to cut grass to
a height of two (2) inches for all project areas. The Contract Administrator may
make changes in the height requirements. Mowing below the heights stated
Revised 3.30. t 8eg
above may result in liquidated damages when turf is damaged, e.g., scalping
occurs. Repeated damage to turf may result in contract termination.
7.0 LITTER REMOVAL, MOWING, AND TRIMMING
7.1 Contractor shall remove ALL litter, mow, edge and trim all assigned turf areas on
every cycle.
7.2 CONTRACTOR SHALL REMOVE ALL TRASH AND LITTER FROM THE
ENTIRE AREA PRIOR TO INITIATING ANY MOWING OF THE TURF AREA.
Failure to remove litter prior to mowing will result in the Contractor being required
to return to site and remove all new litter as well as all mowed litter. Any papers,
cans, or bottles cut or broken during maintenance operations shall be completely
removed from the site immediately prior to proceeding with the maintenance of
other areas. All trash and litter shall be disposed of by the Contractor at an off -
site location procured by the Contractor at his/her sole expense.
7.3 Contractor shall use reasonable care to avoid damaging buildings, equipment
and vegetation on City and private property. Mowers must be equipped with
chute deflectors or guards to prevent rocks and debris from damaging public and
private property. This includes, but is not limited to irrigation heads, fences,
mailboxes, etc. The Contractor must assess the area to be mowed prior to
starting and make necessary adjustments not to cut or damage irrigation heads.
If the Contractor's failure to use reasonable care causes damage to any property,
the Contractor shall replace or repair the damage at no expense to the City. If the
Contractor fails or refuses to make such repair or replacement, the Contractor
shall be liable for the cost, which may be deducted from the contract price.
7.4 Contractor shall maintain sharp blades on all mowing equipment so as to cleanly
cut, not tear, the blades of grass. All grass shall be cut at a height of two (2)
inches. Upon completion, a mowed area shall be free of clumped grass cuttings
and tire tracks and ruts from equipment. Turf shall be cut in a manner so as not
to scalp turf or leave areas of uncut grass. Care shall be taken to prevent
discharge of grass clippings onto any paved surface such as streets, curbs and
gutters, parking lots, sidewalks, concrete pads, creeks, lakes or ponds and/or
onto adjacent properties. Any material so discharged shall be removed prior to
leaving the project area. The Contractor shall dispose of all trash and litter at an
off -site location procured by the Contractor at her/his sole cost and expense.
7.5 All structures, trees, poles, tables, signs, fences, and shrub beds are to be
trimmed closely, where applicable. Special care shall be given to trimming
around trees so as not to inflict damage to the bark of the trees. Trim guards
should be used on line trimmers when working around trees and ornamental
shrubs. All trimming shall be accomplished maintaining the required 2"cutting
height depending on project area and cycle frequency. ALL TRIMMING MUST
BE ACCOMPLISHED CONCURRENTLY WITH MOWING OPERATIONS.
7.6 All vegetation in cracks, seams, and joints of paved areas such as sidewalks,
curbs, gutters (two (2) feet out from the curb) and driveways shall be cut down to
the pavement surface during the completion of each mowing cycle, where
applicable. The use of herbicides to control such growth may be permitted with
the prior written approval of the Contract Administrator and in accordance with all
applicable State laws and regulations.
7.7 WEEDING: All planting beds, hedgerows, fence lines, parking lots, and gravel
areas shall be maintained weed and grass free. Chemical weeding using
Revised 3.30.18eg
Roundup or an approved substitute is acceptable, but must be closely
coordinated with the Contract Administrator prior to application. Use of herbicides
at the base of trees and fence lines is not allowed, use of herbicides under the
drip- fines of trees is discouraged from June to August. Use of guards on line
trimmers is recommended, as Contractor is responsible for replacement of any
trees that are extensively damaged.
7.8 FENCE LINES: All weeds and grass in fence lines shall be removed at the
beginning of the season and fence lines will be kept weed and grass free
throughout the season. Interior fence lines will be kept weed and grass free at all
times. Exterior fence lines will be kept weed and grass free for at least 12 inches
outside the fence line.
When an Aviation Department perimeter fence is adjacent to private property, all
weeds, grass and brush will be kept trimmed back to the fence line and the fence
line may be cleared, when accessible for a distance of 12 inches on the outside
of the fence line. The Contractor will remove all weeds, grass, tree limbs or other
vegetation growing through the fence. The base of the fence line may not be
treated chemically, using Roundup substitute, and all tree and shrub limbs,
sprouts or branches will be cut back flush with the fence line.
Chemical edging will not be used.
7,9 REMOVAL OF GRASS CLIPPINGS. Removal of cut grass from turf areas will
not be required, unless otherwise specified by Contract Administrator. Cut grass
and debris that falls or is thrown by equipment upon the pavement, streets, curb
and gutters, sidewalks, driveways or adjacent properties through the action of the
work crew, shall be removed prior to leaving the project area.
7.10 The Contractor shall preserve and protect public utilities at all times during
maintenance. Any damage to utilities resulting from the Contractor's work shall
be restored at the contractor's expense.
7.11 EDGING of sidewalks, driveways and curbs, where applicable, shall be
accomplished so that grass and weeds do not extend over the edge of the walks,
trails, drives, or curbs more than '/ inch, nor will they be cut back from the edge
of walks, trails, drives or curbs more than inch. All concrete sidewalks, trails,
curbs, walking paths and steps must be mechanically edged exposing concrete
surface. The Contractor may use a disc edger on a mower or similar device to
edge medians so long as the produced edge meets the standard set forth above.
All material dislodged by edging shall be removed from the site or blown back
onto grass areas so as to leave a clean appearance. Concrete sidewalks shall
be edged on both sides.
8.0 TREES AND SHRUBS - NO PRUNING OF ANY TREE SHALL BE PERMITTED,
UNLESS SPECIFIED OTHERWISE IN THESE SPECIFICATIONS OR REQUESTED BY
THE CITY. Trash and litter shall be removed from ornamental flower and planting beds
during each mowing cycle. Mulch rings shall be reshaped prior to leaving project site
when dislodged by mowing equipment. Severe damage to trees will result in
replacement or compensation of trees by the Contractor. Failure to replace damaged
trees shall be considered a breach of contract and Contractor shall be assessed for
damages. Slight or moderate damages to trees will result in assessment of damages.
8.1 ASSESSMENT OF DAMAGES TO TREES DURING GROUNDS
MAINTENANCE OPERATIONS:
Revised 3.30.18eg
8.1.1 The Contractor will check trees in the contract area before contract work
begins, any damage will be noted and reported to the Contract
Administrator.
8.1.2 The Contract Administrator will conduct random checks of the trees
during the contract period.
8.1.3 A check of all trees may be made at the end of the contract period.
Contract Administrator and Contractor will attend the inspection.
8.1.4 Damages shall be documented by memo with copy to contract file and
the Contractor.
8.1.5 Contractor may have the option of replacement or payment for severely
damaged tress at a location to be designated by the Aviation
Department. Replacement shall be made on caliper inch per caliper inch
basis with a minimum size of replacement tree of 2" in caliper. The
Contractor shall be responsible for the planting, watering, mulching and
maintenance of replacement trees for a period of not less than 2 years.
Any tree that does not survive the 2 year established period shall be
compensated for by the Contractor to the Aviation Department at a rate
of $200.00 per caliper.
8.1.6 Damages shall be assessed at a rate of. $100.00 for each instance of
slight damage to tree(s); this is damage that may heal; Examples include
but are not limited to scaling of the trunk into the cambial layer'/2" to 2" in
width but less than 113 trunk circumference or breaking of limbs less than
2" in diameter or limbs less than 113 trunk caliper whichever is less;
$300.00 for each instance of moderate damage to tree(s) which in the
opinion of the City Forester contribute to the poor health and reduced
longevity of the tree examples would include but are not limited to scaling
of the trunk into the cambial layer greater than 2" but less than 113 the
trunk circumference or breaking of limbs more than 2" in diameter but
less than 113 caliper. Severe damage or removal of trees is subject to
penalty of $200.00 per diameter inch of trees removed or damaged for
trees less that 30" $400.00 per diameter inch of trees greater than 30".
Severe damage or removal shall include but is not limited to scaring of
the trunk to the cambial layer greater than 113 the trunk circumference,
uprooting or causing a tree to lean, damage to a scaffolding branch
greater than 113 of trunk caliper. Branches shall be measured at the point
of attachment or at the lateral to which the branch would be pruned back
to according to ANSI standards. Trees greater than 6" in caliper shall be
measured using diameter at breast height (DBH). In addition to any
penalties or damages assessed by the Aviation Department, trees
severely damaged or removed shall also be subject to fines and
penalties of the Tree Conservation Ordinance of the Fort Worth Zoning
Code. Trees that must be removed due to damage caused by the
contractor shall be removed by the Forestry Section Tree Removal
Contractor at the Mowing Contractor's expense.
8.1.7 Failure to replace or pay for damaged trees shall result in a breach of
contract and the Contractor will be automatically assessed damages.
Damages as described herein shall be deducted from payments
otherwise due to the Contractor.
Revised 3.30.18cg
8.2 STORM DAMAGE: IN THE EVENT OF STORM DAMAGE PRUNING WILL BE
NECESSARY TO REMOVE DAMAGED AND BROKEN LIMBS. ANY TREES
BLOWN OVER OR DOWNED DURING A STORM (UP TO 4 CALIPER INCHES
IN DIAMETER) WILL BE REMOVED. All plant material (up to 4 caliper inches in
diameter) resulting from trimming and pruning, normal deadfall, or storm/wind
damage shall be removed from Aviation Department property and properly
disposed of by the Contractor each time the Contractor performs maintenance at
the site.
8.3 CREEKS AND DRAINAGE AREAS. All creeks and drainage areas at Aviation
Department sites will be cleaned and all brush, grass, trees and other plant
materials will be maintained at a height of approximately four (4) inches.
Chemical treatment will not be allowed in creeks and drainage areas, unless
approved in writing by the Contract Administrator or the Superintendent of Plant
Maintenance. Drainage areas will need to be trimmed regardless of existing
conditions contained within ditch by any equipment necessary to do so. Standing
water will not be considered acceptable justification for not mowing.
8.4 COMPLETION OF WORK: The Contractor must complete the work within a
minimum 3 continuous days, or less, once the work begins. Work is to begin on
Mondays. Equipment can only be brought to the site the day the contractor starts
work and can only be left on site if the crews are coming back the next day.
Upon completion of work the equipment must be removed from site until the next
cycle unless written permission is provider by the Contract Administrator.
If for any reason the grounds maintenance cannot be completed, e.g., due to rain
or wet grounds, the Contractor must contact the Contract Administrator.
8.5 SECURITY PROCEDURES: On all Aviation Department properties, all
Contractor personnel must have a valid picture ID with photo, or a valid Driver's
License with photo, on their person or readily available in their vehicle on site.
8.5.1 When applicable, the Contractor will stop at the entrance to the facility
and check in with security personnel upon arrival to get clearance to
enter the facility.
8.6 HAZARDOUS CONDITIONS - The Contractor is required to notify the Contract
Administrator immediately of any hazardous conditions and/or damage to city
property.
8.7 HARD SURFACE MEDIANS end caps or traffic islands within or adjacent to the
contracted area, which are not specifically identified in these specifications, shall
be deemed to be a part of the contracted area.
8.8 CONCURRENT CONTRACTS - In the event that any one Contractor is awarded
contracts for mowing more than one project area, he/she shall proceed with work
simultaneously in all areas awarded.
8.9 SUPERVISION OF WORK CREW - Contractor shall provide supervision of all
work crews while performing work under this contract. On -site supervision is not
required as long as communication equipment is provided which enables the
work crew to communicate with a project supervisor at all times. Each work crew
shall have a designated person on the work site that has the authority and ability
to respond to inquiries about work details or priorities.
8.10 STREET USE PERMIT
8.10.1 The Contractor will be required to obtain a "Street Use Permit" prior to
starting work. Contact Chuck McLure at (817) 392-7219.
Revised 3.30.18cg
8.10.2 The Contractor shall be responsible for providing traffic control during the
construction of this project consistent with the provisions set forth in the
"Latest Edition Texas Manual on Uniform Traffic Control Devices for
Street and Highways" issued under the authority of the "State of Texas
Uniform Act Regulating Traffic on Highways"' codified as Article 6701d
Vernon's Civil Statutes, pertinent sections being Section Nos. 27, 29, 30
and 31.
8,10.3 The Contractor will not remove any regulatory sign, instructional sign,
street name sign, or other sign which has been erected by the City. If it is
determined that a sign must be removed to permit required maintenance,
the Contractor shall contact the Transportation and Public Works
Department, Signs and Markings Division at phone number (817)392-
7738, to remove the sign. In the case of regulatory signs, the Contractor
must replace the permanent sign with temporary sign meeting the
requirement of the above reference manual and such temporary sign
must be installed prior to the removal of the permanent sign. If the
temporary sign is not installed correctly or if it does not meet the required
specifications, the permanent sign shall not be left in place until the
temporary sign requirements are met. When work is completed to the
extent that the permanent sign can be re -installed, the Contractor shall
again contact the Signs and Markings Division to re -install the permanent
sign and shall leave his temporary sign in place until such re -installation
is completed.
9.0 INSPECTION AND ACCEPTANCE
9.1 Contract Administrator will be responsible for making inspections, monitoring the
Contractor's activities and ensuring the work is performed in accordance with the
Agreement specifications. The Contract Administrator shall record, process and
submit all pertinent information to the Agreement file for determination of
termination of Agreement or for non -renewal. Copies of documents related to
inadequate performance will be submitted to the Purchasing Department.
9.1.1 In the event the Contractor fails to perform according to the terms of this
Agreement, the Department head or his/her designee will notify the
Contractor, in writing, of its failures. A meeting may be arranged to
discuss the Contractor's deficiencies. A written cure notice will be
prepared giving the Contractor ten (10) calendar days to cure any
deficiency.
9.1.2 In the event the Contractor continues with unsatisfactory performance,
the Contract Administrator will promptly notify the Purchasing Manager
or his/her designee who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination
for convenience or default.
9.1.3 The City reserves the right to terminate this Agreement, or any part
hereof, for its sole convenience. In the event of such termination, the
Contractor shall immediately stop all work hereunder and shall
immediately cause any and all of its suppliers and subcontractors to
cease work. Payment to the Contractor will be based on actual quantities
of work performed and accepted by the City.
Revised 3,30.18cg
9.2 A work order will consist of a written document specifying type of work, contractor
name, project area, maintenance cycle, beginning and ending date, and
comments. A work order is issued on the beginning date of each mowing cycle.
The contractor shall not begin work on the project area until a work order is
received. The work order shall be considered complete when all work in the
project area has been inspected and approved by the Contract Administrator.
Both the Contract Administrator and Contractor indicating agreement with the
information shown on the work order including any comments noted by the
Contract Administrator will then sign the work order. The completed work order
sheets shall be attached to the monthly invoices verifying work performed. It is
mandatory that all work orders be signed after completion of each cycle before a
new work order may be issued. Failure to obtain a work order prior to beginning a
maintenance cycle can result in non-payment for work performed.
9.3 Contractor must notify Airport Operations for access to locked manual gates and
of each day's completion for inspection to secure gates on the property.
9.4 Contractor is responsible for providing photographic evidence of all Project Areas
completed for each mow cycle. Photographs must be time and date stamped.
10.0 CONTACT - Contractor shall, e-mail, or fax in each day's completions that are ready for
inspection to the Contract Administrator. This will be accomplished no later than the first
regular work day after the maintenance is completed. Failure to submit completion
reports or contact the assigned Contract Administrator on the next regular work day after
work is completed on an area can result in liquidated damages and may lead to
termination of the contract.
10.1 MAINTENANCE SCHEDULE AND LIQUIDATED DAMAGES - Failure on the part
of the Contractor to maintain the required maintenance schedule or meet
contract specifications may result in liquidated damages. Assessment may be as
much as two hundred fifty dollars ($250.00) per day in liquidated damages for
incomplete work in the project area; until all work is completed (liquidated
damages will not exceed the total dollars for the incomplete project location, per
cycle).
NOTE: FAILURE TO MEET THE CONTRACT REQUIREMENTS ON MORE
THAN ONE OCCASION WITHIN THE PRESCRIBED MAINTENANCE
SCHEDULE MAY RESULT IN THE TERMINATION OF THE CONTRACT AND
DEMAND UPON THE CONTRACTOR'S BONDING COMPANY TO COMPLETE
THE CONTRACT.
11.0 DELIVERIES AND PERFORMANCE
NOTE: THE CONTRACT ADMINISTRATOR HAS THE AUTHORITY TO
CANCEL SCHEDULED MOWING CYCLES ON A WEEK -TO -WEEK BASIS.
THE CANCELLATION WILL BE BASED UPON NEED, PREVAILING WEATHER
CONDITIONS AND AVAILABLE FUNDING.
THE CONTRACTOR WILL BE NOTIFIED OF ANY CANCELLATIONS. THE
CITY RESERVES THE RIGHT TO PERFORM GROUNDS MAINTENANCE
OPERATIONS DURING CANCELED CYCLES.
THE CONTRACT ADMINISTRATOR MAY CHANGE THE FREQUENCY OF
GROUNDS MAINTENANCE CYCLES.
CONTRACTORS MAY BE REQUIRED TO RETURN TO MAINTAIN SPECIFIC
LOCATIONS DURING CANCELLED CYCLES OR AFTER REGULAR SEASON
MOWING HAS ENDED. ANY SUCH CALL BACK WORK SHALL BEGIN
WITHIN TWO (2) WORKING DAYS OF THE REQUEST TO PERFORM WORK
AND SHALL BE COMPLETED IN A TIMELY MANNER.
Revised 3.30.1 Sag
12.0 ON -CALL MOWING
To keep the quality of mowing in the City of Fort Worth at a sufficient level, and to address the failure of
mowing contractors to perform adequately, the City will have areas needing complete or spot mowing on
an individual or reoccurring basis. In order to provide mowing contractors with additional work, the City will
provide selected contractors the opportunity to take on these additional projects.
1. The City may request Contractor to mow on -call mowing areas at pricing equivalent to
comparable areas in Contractor's awarded contract or prices submitted by Contractor in the bid
solicitation.
2. Contract Manager will approve contractor's submitted price for the job before work begins.
3. Pricing exceeding Contractor's comparable Project Areas or solicitation pricing must be approved
by the Contract Manager.
4. Contractor has the right to decline or accept On -Call Mowing work.
5. In the event the Contractor accepts the On -Call Mowing work, Contractor will be issued a Work
Order for the On -Call area identifying the work to be performed, the number of times performance is
required and the agreed upon price.
6. No one contractor is granted exclusive rights to On -Call Mowing projects or have first rights of
refusal in the event service is requested again.
7. Contractors cannot fall to perform on their currently contracted mow Cycle in order to perform On -
Call Mowing projects.
8. Should a scheduling conflict arise between the On -Call project and a previously contracted mow
area, contractor must notify Contract Manager immediately and decline the On -Call project.
OR7WOR-I'll - I EXHIBIT B - CITY OF FORT WORTH BID SOLICITATION ITBIRFP NO.
20-0005
CITE' OF FORT WORTH BID OFFER
Event lD Page
CFW01-20-0005
Event Round Version
1
Event Aame
ITB Ground Maintenance_ for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30.00 CST
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponsesefortworthtexas.gov
Event Description
The City of Fort Worth seeks bids to establish an Annual Agreement for Grounds Maintenance for the Aviation
Department. This Agreement shall begin on the date stated in the contract ( Effective Date ) and shall expire
on November 30th, 2021, ( Expiration Date ), unless terminated earlier in accordance with this Agreement
Initial Term ). Upon the expiration of the Initial Term, the Agreement shall renew automatically under the
same terms and conditions for up to two (2) one-year renewal periods (December 1 to November 30) and for a
third renewal period which shall expire on completion of total five year duration.
Terms & Conditions
A pre -bid conference and site visit will be held at 10:30 AM, Thursday, October 31, 2019, at the Mechem International
Airport, Meacham Administration Building 3rd Floor Conference Room, located at 201 American Concourse, Fort
Worth Texas 76106. FAILURE TO ATTEND THE PRE -BID CONFERENCE WILL IMPACTA POTENTIAL VENDOR'S ABILITY TO SUBMIT
A FULLY INFORMED AND COMPETITIVE BID RESPONSE. ATTENDANCE IS NOT MANDATORY BUT IS STRONGLY ENCOURAGED.
Bids are solicited for furnishing the supplies, services and equipment as set forth in this solicitation.
Compieted Bids including one executed original, three copies and one USB flash drive containing electronic
versions of all bid documents must be received in the Purchasing Division by 1:30 P.M., November 21, 2019, and
then publicly opened and read aloud at 2:00 P.M. in the Council Chambers. Bids must be submitted in a sealed
envelope WITH THE BID NUMBER WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the Purchasing Manager. Bids shall
be mailed or hand delivered to the following address:
City of Fort Worth, Purchasing Division,
Lower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102
Bids delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked on the
outside of the courier s shipping envelope BID No. 20-0005, ITB - GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
AND MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE
CONSIDERED.
Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid.
Bids may be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn
after the official opening. The undersigned agrees, if the bid is accepted, to furnish any and all items upon
which prices are offered, at the price(s) and upon the terms, conditions and scope/specifications contained in
this document. The period for acceptance of this bid will be 90 calendar days after the bid opening date.
SECTION NAME - TITLE
COVER PAGE BID OFFER SHEET** - Cover page of Final Bid Document V1 and attached as separate document
PART 1 INSTRUCTION TO BIDDERS - Part 1 of Final Bid Document V1
PART 2 SCOPE OF SERVICES/SPECIFICATIONS - Part 2 of Final Bid Document V1
PART 3 CITY OF FORT WORTH STANDARD TERMS AND CONDITIONS - Part 3 of Final Bid Document V1
PART 4 ATTACHMENTS
ATTACHMENT A CONFLICT OF INTEREST QUESTIONNAIRE - Final Bid Document V1
ATTACHMENT B VENDORIBIDDER CONTACT INFORMATION FORM - Final Bid Document V1
ATTACHMENT C CONSIDERATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS - Final Bid Document V1
ATTACHMENT D REFERENCE SHEET -Final Bid Document V1
ATTACHMENT E HOW TO REGISTER WITH THE CITY OF FORT WORTH - Final Bid Document V1
ATTACHMENT F LIST OF MACHINERY AND EQUIPMENT- Final Bid Document V1
ATTACHMENT G - COMPANY INFORMATION - Final Bid Document V1
ATTACHMENT H - DETAILED SCOPE OF SERVICES - Final Bid Document V1
ATTACHMENT I - AERIAL MAPS - Final Bid Document V1
ATTACHMENT J - NO BID SHEET
ATTACHMENT K - SAMPLE SERVICE AGREEMENT
*Required to be completed and submitted. See Section 24.0, Part 3 for all required document submission.
Documents are hereby incorporated into this Solicitation by reference, with the same force and effect as if
they were incorporated in full text.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
1 of 103
FORT WORTH.
CITY OF FORT WORTH 010 OFFER
Event 10 Page
CFW01-20-0005 2
Event Round Version
1 1
Event Name
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses COfortworthtexas.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the terms
therein.
Legal Company Name:
Company Address:
City, State, Zip:
Vendor Registration No.
Printed Name of Officer or Authorized Representative:
Title:
Signature of Officer or Authorized Representative:
Date:
Email Address:
Phone Number:
TIN # :
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
2 of 103
FORTWIRTH.
CITY OF FORT WORTH BID OFFER
Event ID Page
CFW01-20-0005 3
Event Round Version
1 1
Event Name
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10./2.3/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Line Details
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL. CITY HAIL.
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 1 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 2
Description: oty Unit UnitPrice Total
Grounds maintenance on zone 2 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 3
Description: Qty UnitUnitPrice Total
Grounds maintenance on zone 3 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification W�
Line: 4
Description: oty Unit UnitPrice Total
Grounds maintenance on zone 4 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 5
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 5 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 6
Description: _ _ Qty Unit _ UnitPrice Total
Grounds maintenance on zone 6 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 7
Description: ^ Qty Unit UnitPrice _ Total
Grounds maintenance on zone 7 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 8
Description: _ _ _ __ T Qty Unit UnitPrice Total
Grounds maintenance on zone 8 far Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
3 of 103
FORTWO T1{,
CITY OF FORT WORTH BID OFFER
Event ID Page
CFW01-20-0005 4
Event Round Version
1 1
Event flame
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09r00:00 CDT 11/21/2019 13:30:00 CST
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@tortworthtexas.gov
Line: 9
Description: Qt1r Unit UnitPrice _ Total
Grounds maintenance on zone 9 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 10
Description: Qtv Unit UnitPrice Total
Grounds maintenance on zone 10 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 11
Description: _ Qty UnitUnitPrice Total
Grounds maintenance on zone 11 for Meacham 44.00 EA
Airport mowed,lrimmed,edged per attached
specification
Line: 12
Description: _ Qty Unit UnitPrice Total
Grounds maintenance on zone 12 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 13
Description: Qty Unit UnitPrice - Total
Grounds maintenance on zone 13 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 14
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 14 for Meacham �44X0 EA
Airport mowed, frimmed,edged per attached
specification
Line: 15
Description- City Unit UnitPrice Total
Grounds maintenance on zone 15 for Meacham 44.00 EA
Airport mowed, trimmed, edged per attached r
specification
Line: 16
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 16 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 17
Description: _ Qty Unit UnitPrice _ Total
Grounds maintenance on zone 17 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
4of103
FORTi ORTH
�� CITY OF FORT WORTH BID OFFER
Event ID Page
CFWOI-20-0005 5
Event Round Version
1 1
Event Name
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30 _OO.Csm_______.____.__
Invited: BIDDERS
Submit To. City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 18
Description: Qty _ Unit UnitPrice Total
Grounds maintenance on zone 18 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 19
Description: oty Unit UnitPrice Total
Grounds maintenance on zone 19 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 20
Description: oty Unit UnitPrice Total
Grounds maintenance on zone 20 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 21
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 21 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 22
Description: of ry Unit UnitPrice Total
Grounds maintenance on zone 22 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 23
Qty Unit UnitPrice Total ^
Grounds maintenance on zone 23 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification I _
Line: 24
Descri #ion: aty Unit UnitPrice Total
Grounds maintenance on zone 24 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification E_—_—_— _
Line: 25
Description: City Unit UnitPrice Total
Grounds maintenance on zone 25 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 26
Description: QtyUnit UnitPrice Total
Grounds maintenance on zone 26 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
5 of 103
FORTWORTH.
CITY OF FORT WORTH BID OFFER
Event ID Page
CFW01-20-0005 6
Event Round Version
1 1
Event Name
ITH Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL. CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 27
Description: City Unit UnitPrice Total
Grounds maintenance on zone 27 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line. 28
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 28 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 29
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 29 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 30
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 30 for Meacham 44.00 EA
Airport mowed, irimmed,edged per attached
specification
Line: 31
Description; City Unit UnitPrice Total
Grounds maintenance on zone 31 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line. 32
Description:,_ _ _ Qtyr Unit UnitPrice Total
Grounds maintenance on zone 32 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line. 33
Description: City Unit UnitPrice Total
Grounds maintenance on zone 33 for Meacham 44.00 EA T
Airport mowed, trimmed,edged per attached
specification
Line: 34
Description: at Unit UnitPrice Total
Grounds maintenance on zone 34 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 35
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 35 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
6 of 103
NRTGNURTH
CITY OF FORT WORTH BID OFFER
Event ID Page
CFW01-20-0005 7
Event Round Version
1 1
Event Name
TTB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 36
Description: Qty Unit UnItPrice Total
Grounds maintenance on zone 36 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 37
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 37 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 38
Description: oty Unit UnitPrice Total
Grounds maintenance on zone 38 for Meacham 44.00 EA
Airport mowed, irimmed,edged per attached
specification
Line: 39
Description: Qty Unit UnitPricETotal___.__
Grounds maintenance on zone 39 for Meacham 44.00 EA
Airport mowed, Irimmed,edged per attached
specification
Line: 40
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 40 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 41
Description: Qty Unit UnitPrice Total W
Grounds maintenance on zone 41 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 42
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 42 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 43
Description: aty Unit UnitPrice Total
Grounds maintenance on zone 43 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 44
Descri tion _ _ qty Unit UnitPrice Total
Grounds maintenance on zone 44 for Meacham 44,00 EA
Airport mowed, trimmed,edged per attached
specification
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
7of103
FORT WORTM
CITY OF FOAT WORTH BID OFFER
Event ID Page
CFWO1-20-0005 _ _ s
Event Round Version
1 1
Event Name
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 0900:00 CDT 11/21/2019 13:30:00 CST
Invited: BIDDERS
Submit To. City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 45
Description: _ City Unit UnitPrice Total
Grounds maintenance on zone 45 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 46
Description: _ Qty Unit UnitPrice _ Total
Grounds maintenance on zone 46 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 47
Description: _ City Unit UnitPrice Total
Grounds maintenance on zone 47 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 48
Descjoion: Qty .__ Unit UnitPrice Total
Grounds maintenance on zone 48 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 49
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 49 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 50
Description: __ _ City Unit UnitPrice Total
Grounds maintenance on zone 50 for Meacham .14.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 51
Description: _ City Unit UnitPrice Total
Grounds maintenance on zone 51 for Meacham 44.00 EA _
Airport mowed, trimmed,edged per attached
specification
Line: 52
Description: Qty Unit UnitPrice - Total
Zone 52 Herbicide sprayed, per attached 44.00 EA
specification (by request only)
Line: 53
Description: Qtv _ Unit UnitPrice Total
Shrub pruning (by request only) 44.00 EA
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
8of103
fbRI- W1 7R
� CITY OF FORT !NORTH BID OFFER
EventlD Page
CFWOI-20-0005 91
Event Round Version
1 1
Event Name
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: BIDDERS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST
Fort Worth TX 76102
United States
Email: FMSPurchasingResponsesQfortworthtexas.gov
Line: 54
Description: oty Unit UnitPrice Total
Grounds maintenance on zone 53 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 55
Description: Qtv Unit UnitPrice Total
Tree Trimming (by request only) 44.00 EA
Line: 56
Description: _ Qtv Unit UnitPrice Total
Edging (by request only) 44.00 EA
I
Total Bid Amount
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
9 of 103
PART - I INSTRUCTION TO BIDDERS
1.0 SOLICITATION
1 A Review of Documents: Bidders are expected to examine all documents that make up the Solicitation.
Bidders shall promptly notify the City of any omission, ambiguity, inconsistency or error that they may
discover upon examination of the Solicitation. Bidders must use a complete Solicitation to prepare
Bids. The City assumes no responsibility for any errors or misrepresentations that result from the use of
incomplete Solicitations.
1.2 Location of Documents: Solicitations are issued by the Aviation Department. The location and phone
number for the Aviation Department are specified in the advertisement and in the solicitation.
2.0 EXPLANATIONS ORCLARIFI[ ATiON$
2.1 Any explanation, clarification, or interpretation desired by a Bidder regarding any part of the
Solicitation must be requested in writing from the Purchasing Division no later than 5:QOPM on
November 4th, 2019, to allow for a written addendum to reach each Bidder before the submission of
their Bid. Interpretations, corrections, or changes to the Solicitation made in any other manner are not
binding upon the City, and Bidders shall not rely upon such interpretations, corrections or changes.
Oral explanations or instructions given before the award of the Contract are notbinding.
2.2 Requests for explanations or clarifications may be emailed to the City's Purchasing Division at
FMSPurchasingResponses@fortworthtexas.gov. The email must clearly identify the Buyers name and
the Solicitation number. Any material information given to one Bidder concerning a Solicitation will be
furnished by an Addendum to all Bidders who have been issued a Solicitation.
2.3 Unauthorized Communications: Bidders' contact regarding this Invitation to Bid (ITB) with
employees or officials of the City other than the Purchasing Division, the Minority and Women
Business Enterprise (M/WBE) Office, or as otherwise indicated in the ITB is prohibited and may result
in disqualification from this procurement process. No officer, employee, agent or representative of the
Respondent shall have any contact or discussion, verbal or written, with any members of the City
Council, City staff or City's consultants, or directly or indirectly through others, seek to influence any
City Council member, City staff, or City's consultants regarding any matters pertaining to this
solicitation, except as herein provided. Any violation of this prohibition mayresult in the Respondent
being disqualified from the procurement process. Any oral communications are considered unofficial
and non -binding with regard to this ITB.
F '; ; i►"allm
A Pre -Bid conference will be held, the time, place, and nature of the conference will be specified on the cover
page of the solicitation. Attendance at pre -bid conferences is not mandatory.
Each Bidder must furnish all information required by a Solicitation on the documents provided. Bids submitted on
other than the forms included in the Solicitation shall be considered non -responsive. Any attempt to alter the
wording in the Solicitation is ineffective and will result in rejection of the Bid.
4.1 Taxes: Purchases of Goods or Services for City use are usually exempt from City, State, and most
Federal Taxes. Bids may not include exempted taxes. The successful Bidder should request a Tax
Exemption Certificate from the Purchasing Division. Under no circumstances shall the City be liable
to pay taxes for which the City has an exemption under anyContract.
ITB 20-0006 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
10 of 103
4.2 Brand Name or Equal: If the Solicitation indicates brand name or "equal" products are acceptable,
the Bidder may offer an "equal" product and must be prepared to demonstrate those features that
render it equal. Final determination of a product as "equal" remains with the City.
4.3 Delivery Time: Delivery time, if stated as a number of days, will be based on calendar days. Time is of
the essence in any City purchase. if the indicated date cannot be met or the date is not indicated, the
Bidder shall state its best delivery time.
4.4 Free on Board (FOB) Point: Freight Terms shall be FOB Destination, Freight Prepaid and Allowed.
The Bidder should quote its lowest and best price, with the goods delivered to the place specified, at
the Bidder's expense and risk, and there tender delivery to the City. Bids offering any other delivery
terms are not acceptable and maybe cause for rejection.
4.5 Prices:
4.5.1 Bids shall be firm priced offers unless otherwise specified.
4.5.2 Pricing shall be entered on the City of Fort Worth (CFW) Bid Offer Sheet in ink.
4.5.3 Totals shall be entered in the "Total Price" column of the CFW Bid Sheet.
4.5.4 In the event of a discrepancy between unit price and extended price, the unitprice shall
govern.
4.5.5 Prices shall be offered in the Dollars of the United States of America (or decimal
fractions thereof).
4.6 Signature: The Bidder must sign each document in the Solicitation requiring a signature, Any change
made to the Bid must be initialed by the Bidder.
4.7 Bid Security: If a bid security is required for this purchase, the requirement will be reflected in the
"Specification" section of the bid package. Cashier's check or an acceptable surety bond in the amount
indicated in the Notice to Bidders must be submitted at the time the bid is submitted, and is subject to
forfeiture in the event the successful bidder fails to execute the contract documents within 10 calendar
days after the contract has been awarded.
4.7.1 To be an acceptable surety on the bond:
4.7.1.1 The name of the surety shall be included on the current Department of the
Treasury's Listing of Approved Sureties (Department Circular 570), or
4.7.1.2 The surety must have capital and surplus equal 10 times the amount ofthe bond.
The surety must be licensed to do business in the state ofTexas.
4.8 Alternate Bids: Bidders may offer an "equal" product as an alternate bid. Final "approved equal"
determination remains with the City.
4.9 Proprietary Information:
4,9.1 All material submitted to the City becomes public property and is subject to the Texas Open
Records Act upon receipt.
4.9.2 If a Bidder does not desire proprietary information in the bid to be disclosed, each page must
be identified and marked proprietary at time of submittal. The City will, to the extent allowed
by law, endeavor to protect such information from disclosure. The final decision as to
information that must be disclosed lies with the Texas Attorney General.
4.9.3 Failure to identify proprietary information will result in all unmarked sections being
deemed non-proprietary and available upon public request.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
11 of 103
4.10 Bid Preparation Costs: All costs associated with preparing a Bid in response to a Solicitation shall be
borne by the Bidder.
4.11 Payments: All payment terms shall be "Net 30 Days" unless otherwise specified in thebid
document.
4.11.1 Successful bidders are encouraged to register for direct deposit payments prior to providing
goods and/or services using the forms posted on the City's website at
hM://www.fortworth&Lov.orgZpurchasinW, click on "Automated Clearing House Setup"
5.0 SUBMISSION OF BIDS
5.1 Bid document: Unless otherwise specified, Bidders are required to submit a signed executed original
and one scanned copy in flash drive. Bids must be submitted in a sealed envelopewith the bid number
written on the outside of the envelope.
52 Documents required with Bid: The following documents must be submitted with each Bid prior to
the Due Date:
5.2.1 The completed and signed CF W Bid Offer page of this document;
5.23 Any other document included in the Solicitation requiring completion or execution by the
Bidder.
5.3 Addenda: Receipt of an Addendum must be acknowledged by signing and returning the Addendum
with the Bid if requested or under separate cover prior to the Due Date and Time. Addenda containing
bid pricing should be returned in a sealed envelope marked on thcoutside with the Bidder's name,
address, the Solicitation number, and the Due Date and time.
5.4 Late Bids: Bids must be received in the Purchasing Division prior to the Due Date and Time. All Bids
received after the Due Date and Time are considered late and will be returned to the Bidder unopened.
The time stamp clock on the receptionist's desk in the Purchasing Division is the time of record. It is
the sole responsibility of the Bidder to ensure timely delivery of the Bid to the Purchasing Division. The
City will not be responsible for failure of service on the part of the U.S. Postal Office, courier
companies, or any other form of delivery service chosen by the Bidder. Bids delivered to a City location
other than the Purchasing Division will not be considered. The Bid must be received by the Purchasing
Division and stamped before deadline to be considered.
6.0 MODIFICATION OR WITHDRAWAL OF BIDS
6.1 Modification of Bids: Bids may be modified in writing at any time prior to the Due Date.
6.2 Withdrawal of Bids: Bids may be withdrawn in writing, or by facsimile (provided that the facsimile is
signed by the Bidder) at any time prior to the Due Date. A Bid may also be withdrawn in person by a
Bidder, provided the withdrawal is made prior to the Due Date. A receipt of withdrawal must be signed
by the Bidder. No Bids may be withdrawn after the Due Date without forfeiture of the Bid guarantee,
unless there is a material error in the Bid. Withdrawn Bids may be resubmitted, with or without
modifications, prior to the Due Date. The City may require proof of agency from the person
withdrawing abid.
�mlW3011►`SX41anuR
The Purchasing Division representative responsible for opening Bids shall personally and publicly open all
Bids timely received, reading each bid aloud.
8.0 EVALUATION FACTORS AND AWARD
8.1 Evaluation: Bidders may furnish pricing for all or any portion of the Solicitation (unless otherwise
specified). However, the City may evaluate and award the Contract for any item or
ITI3 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
12 of 103
group of items shown on the Solicitation, or any combination deemed most advantageous to the City.
Bids that specify an "all or none" award may be considered if a single award is advantageous.
8.2 Award. The Method of Award is detailed in Section 19.1 Scope of
Services/Specifications
8.3 Acceptance of Bid: Acceptance of a Bid will be in the form of a Purchase Order or a Contract.
Subsequent purchase releases may be issued as appropriate. The contents of a Bid shall become a part of
the Contract. Under no circumstances will the City be responsible for Goods or Services provided
without an acceptance signed by an Authorized City Representative.
8A Reservations: The City expressly reserves the right to:
8.4.1 Specify approximate quantities in the Solicitation;
8.4.2
Extend the Solicitation opening date and time;
8.4.3
Consider and accept alternate Bids, if specified in the Solicitation, when most
advantageous to the City;
8.4.4
Waive as an informality, minor deviations from specifications provided they do not affect
competition or result in functionally unacceptable goods orservices;
8.4.5
Waive any minor informality in any Bid or Solicitation procedure (a minor informality is one
that does not affect the competitiveness of the Bidder);
8.4.6
Add additional terms or modify existing terms in the Solicitation;
8.4.7
Reject a bid because of unbalanced unit prices bid;
8.4.8
Reject or cancel any or all Bids;
8.4.9
Reissue a Solicitation;
8.4.10
Procure any item by other means; and/or
8.4.11
Award to multiple Contractors on a non-exclusive award basis, or primary and secondary
Contractors.
9.0 P_OfiT-BIP DOC
JjJENTS REQUIRED FROM BIDDERS
9.1 Certificates of Insurance: When insurance is required, the successfulBidder must provide
Certificates of Insurance in the amounts and for the coverages required to the Purchasing Office
within 14 calendar days after notification of award, or as otherwise required by the Solicitation.
9.2 Payment and/or Performance Bonds: When Payment and/or Performance Bonds are required, the
successful Bidder must provide the bonds, in the amounts and on theconditions required, within 14
calendar days after notification of award, or as otherwise required by the Solicitation.
9.3 Minority Business Enterprise (MBE) Documents: If an MBE goal has been established for the bid,
the applicable documents must be submitted by all bidders wishing to continue in the bid evaluation
process within. two (2) City business days after the bid opening date, exclusive of the bid opening date,
to the City location specified in the bid. Bidders shall obtain a receipt from the appropriate department
as evidence that the City received thedocumentation.
9.4 Certificate of Interested Parties Form 1295: If the Purchase Agreement must be approved by the
City Council before execution, the successful bidder is required to complete the Certificate of
Interested Parties Form 1295 and submit the form to the Purchasing contact
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
13 of 103
listed in the solicitation before the purchase/contract will be presented to the City Council. The form may
be completed at bfts://www.ethics.state,tx.us/whatsnew/elf info form1295.htm.
10.1 Contractors who respond to Invitations to Bid have the right to protest the solicitation process or the
bid award if they believe that there has been any impropriety or unfair criteria in the process.
10.2 The Contractor must submit any protest in writing to the Purchasing Manager within 14 days after the
Contractor knows, or should have known, of the facts relating to the proposed action or award.
10.3 The Purchasing Manager, or designee, is authorized to resolve a protest concerning a purchasing
action through telephone discussions, mail, email or in person meetings withthe protesting
Contractor.
10.4 After discussions or meetings, the Purchasing Manager or designee will issue a decision in writing,
state the reasons for the action taken and inform the protesting Contractor of the rightto review by a
panel made up of City staff.
10.5 A City protest review panel will consist of an Assistant City Attorney, a representative of the
operating department, the Purchasing Manager and any other appropriate personnel or employees of
the operating department.
10.6 If the panel is unable to resolve the protest, or if the panel makes a decision with which the Contractor
does not agree, the protesting Contractor will be invited to attend the City Council meeting at which the
recommended award is to be presented to the City Council and make known his/her concerns. The
protesting Contractor will be instructed to arrive prior to the start of the City Council meeting and
complete a card requesting tospeak concerning the particular Mayor and Council Communication
document (M&C) in question.
10.6.1 Contractors wishing to speak before the City Council should review the rules for registering to
appear before City Council Iocated at:
http://fortworthtexas.gov/ci!yseci V LYU/info/default.aspx?id=2914 on the City's website.
11.1 Should other governmental entities decide to participate in this contract, bidder, shall indicate in their
proposals whether they agree that all terms, conditions, specification, and pricingwould apply.
11.2 If the successful bidder agrees to extend the resulting contract to other governmental entities, the
following shall apply: Governmental entities within utilizing Contracts with the City of Fort Worth
shall be eligible, but not obligated, to purchase material/services under this contract(s) awarded as a
result of this solicitation. All purchases by governmental entities other than the City of Fort Worth shall
be billed directly to that governmental entity and paid by that governmental entity. The City of Fort
Worth shall not be responsible for another governmental entity's debts. Each governmental entity shall
order its own material/services as needed
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
14 of 103
PART - II
SCOPE OF SERVICES/SPECIFICATIONS
1.0 SCOPE
1 1 The City of Fort Worth (City) seeks bids for Grounds Maintenance as described herein on an "as needed
basis" for the Aviation Department. The successful bidder(s), known hereafter as "Contractor."
This Agreement shall begin on the date stated in the contract ("Effective Date") and shall expire on
1.2 November 30th, 2021, ("Expiration Date"), unless terminated earlier in accordance with this Agreement
("Initial Term"). Upon the expiration of the Initial Term, the Agreement shall renew automatically under
the same terms and conditions for up to two (2) one-year renewal periods (December 1. to November 30)
and for a third renewal period which shall expire on completion of total five year duration, unless City or
Contractor provides the other party with notice of non -renewal at least 90 days before the expiration of
the Initial Term or renewal period.
However, if funds are not appropriated, the City may cancel the Agreement 30 calendar days after
providing written notification to the Contractor.
1.3 Following the award, additional services of the same general category that could have been
encompassed in the award of this Agreement, and that are not already on the Agreement, may be added
based on the discount bid and price sheet provided with the bid.
1.4 Unit prices shall include all costs associated with the specified work, including but not limited to
handling, delivery, fuel charges, fees and certifications fees. No additional charges will be accepted or
paid by the City.
1.5 All items supplied resulting from this bid shall be of recent production, unused, and suitable for their
intended purpose.
1.6 The submission of a bid by the bidder shall be considered evidence of compliance with these
requirements.
2.0 DETAILED SCOPE OF SERVICES/SPECIFICATIONS AND SAMPLE AGREEMENT
The Contractor hereby agrees to provide the City with requirements attached hereto and incorporated for
all purposes incident to this Agreement in Attachment "H", Scope of Services/Specifications, more
specifically describing the services to be provided hereunder. Additionally, see Attachment "K" for a sample
non-exclusive mowing agreement.
3.t} CHANGE IN COMPANY NAME OR OWNERSHIP
3.1 The Contractor shall notify the City's Purchasing Manager, in writing, of a company name, ownership,
or address change for the purpose of maintaining updated City records. The president of the company
or authorized official must sign the letter. A letter indicating changes in a company name or ownership
must be accompanied with supporting legal documentation such as an updated W-9, documents fled
with the state indicating such change, copy of the board of director's resolution approving the action,
or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice
payments.
4.1 The Contractor shall be responsible for meeting all Federal: laws, ordinances and regulations; State:
laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws, ordinances,
and regulations for safety of people, environment, and property. This includes, but is not limited to, all
Federal, State, County, and City Agencies, Administrations and Commissions such as the
Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and
the Texas Commission on Environmental Quality (TCEQ). In the event any law, regulation or
ordinance becomes effective after the start of this Agreement, the Contractor is required to comply with
new policy. Any mandates requiring the City to comply with new guidelines will also require the
Contractor to comply.
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Aralmoff ENWITrMars R ONE
5.1 All invoices should be submitted directly to the requesting department. It is the responsibility of the
Contractor to get the name of the responsible person, telephone numbers and address of the
department's division at the time the service is requested.
5.2 A properly prepared invoice shall be typewritten or computer printed and shall include the Contractor's
name, number and federal tax identification number, invoice number, address, date, service or item
description, unit price, extended cost, and City issued purchase order number. Incomplete or inaccurate
invoices may result in delayed payments, as they shall be returned to the Contractor for correction and
re -submittal.
6.1 The unit prices may be adjusted for increases or decreases in Contractor's cost during the
renewal period but before the effective date of the renewal upon written request from the
Contractor.
6.2 The Contractor must submit its price adjustment request, in writing, at least 90 days before the
renewal effective period. The Contractor shall provide written proof of cost increases with price
adjustment request.
6.3 If the City concludes that the rate increase being requested is exorbitant, the City reserves the right to
adjust the rate request, or reject the rate request in its entirety and allow the contract to expire at the end
of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division will
issue a new solicitation.
6.4 Prices bid shall remain firm for each one-year term of the Agreement and shall includeall
associated freight and delivery costs.
6.5 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern.
6.6 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the terms and
conditions of this Agreement for a reasonable period of time to allow the city to re- bid an agreement,
not to exceed ninety (90) days. Contractor will be reimbursed for this serviceat the prior agreement
rate(s). Contractor shall remain obligated to the City under all clauses of this Agreement that expressly
or by their nature extends beyond and survives the expiration or termination of this Agreement.
6.7 Goods and/or services shall not be suspended by the Contractor without a 30 day prior written
notice to the City.
7.0 QUANTITIES
8.0
7.1 The quantities listed on the bid solicitation are only estimates based on previous usage anddo not
indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay
for only those materials and services actually ordered by an authorized City employee and then received
as required and accepted by the City.
8.1 The Contractor shall assume all risk and liability for accidents and damages that may occur to persons
or property during the prosecution of work under this Agreement. The Contractor shallfile with the City
of Fort Worth Purchasing Division, prior to the commencement of services, a certificate of insurance
documenting the following required insurance.
8.1.1 Failure to provide such information within five (5) calendar days maybe grounds for
Agreement termination.
8.2 Policies shall have no exclusions by endorsements which nullify the required lines of coverage, nor
decrease the limits of said coverage unless such endorsements are approved by the City.
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In the event a contract has been bid or executed and the exclusions are determined to be unacceptable or
the City desires additional insurance coverage, and the City desires the Contractor to obtain such
coverage, the contract price shall be adjusted by the cost of the premium for such additional coverage
plus 10%.
8.2.1 Statutory Workers' Compensation Insurance and Employer's Liability Insurance atthe
following limits:
$100,000 Each Accident
$500,000 Disease —Policy limit
$100,000 Disease — Each Employee This
coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with
statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308 —1.01 et seq.
Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liabilityof
$100,000 each accident/occurrence, $500,000 bodily injury disease policy limit and
$100,000 per disease per employee.
8.2.2 Commercial General Liability Insurance including Explosion, Collapse, and
Underground Coverage shall be provided as follows:
$1,000,000 Each Occurrence
$2,000,000 Annual Aggregate
Coverage shall include but not be limited to the following: premises/operations, independent
Contractors, products/completed operations, personal injury, and contractual liability.
Insurance shall be provided on an occurrence basis, and as comprehensive as the current
Insurance Services Office (ISO) policy.
8.2.3 Auto Liability Insurance shall be provided asfollows:
$1,000,000 Combined Single Limit Each Accident
A commercial business policy shall provide coverage on "Any Auto", defined as autos owned,
hired and non -owned.
8.2.4 The Contractor shall furnish the Purchasing Manager, with a certificate ofinsurance
documenting the required insurance prior to the commencement of services,
8.2.5 Policies shall be endorsed to provide the City of Fort Worth a thirty- (30) day notice of
cancellation, material change in coverage, or non -renewal ofcoverage.
8.2.6 Applicable policies shall also be endorsed to name the City of Fort Worth asan
additional insured, as its interests may appear(ATIMA).
9.1 The City, its officers, employees and servants shall be endorsed as an additional insured on
Contractor's insurance policies excepting employer's liability insurance coverage under Contractor's
workers' compensation insurance policy.
9.2 Certificates of insurance satisfactory to the City and Worker's Compensation Affidavit must be received
before Contractor can begin work. Failure to supply and maintain such insurance shallbe a breach of
contract. Contractor shall provide complete copies of all insurance policies required by this Agreement.
Certificates of insurance must be suppliedto:
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Financial Management Services Department
Attention: Purchasing Division Bid # 20-0005
200 Texas Street, Fort Worth, Texas 76102
9.3 Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements specified herein. Each insurance policy shall be endorsed to
provide the City a minimum 30 day notice of cancellation, non -renewal, and/or material change in
policy terms or coverage. A ten (10) day notice shall be acceptable in the event of non-payment of
premium.
9.4 Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of
A: ViI or equivalent measure of financial strength andsolvency.
9.5 Deductible limits, or self -funded retention limits, on each policy mustnot exceed $10,000.00 per
occurrence unless otherwise approved by the City.
9.6 Other than worker's compensation insurance, in lieu of traditional insurance, City may consider
alternative coverage or risk treatment measures through insurance pools or risk retention groups. The
City must approve in writing any alternativecoverage.
9.7 Workers' compensation insurance policy(s) covering employees of the Contractor shall be
endorsed with a waiver of subrogation providing rights of recovery in favor of the City.
9.8 City shall not be responsible for the direct payment of insurance premium costs forContractor's
insurance.
9.9 Contractor's insurance policies shall each be endorsed to provide that such insurance is primary
protection and any self -funded or commercial coverage maintained by City shall not becalied upon to
contribute to loss recovery.
9.10 While the purchase order is in effect, Contractor shall report, in a timely manner, to thePurchasing
Department any known loss occurrence that could give rise to a liability claim or lawsuit or which could
result in a property loss.
9.11 Contractor's liability shall not be limited to the specified amounts of insurance requiredherein.
10.0 PERFQRMANCF.
10.1 Failure of the City to insist in any one or more instances upon performance of any of the terms and
conditions of this Agreement shall not be construed as a waiver or relinquishment of the future
performance of any terms and conditions, but the Contractor's obligation with respect to such
performance shall continue in full force and effect.
11.0 COMPLAINTS
11.1 Complaints processed through the City Purchasing Division are to be corrected within fourteen
(14) days of formal notice of complaint. Written response to the Purchasing Division is required.
Failure to properly resolve complaints within the fourteen (14) calendar day time period may
result in the cancellation of the applicable line item(s) in the price agreement.
12.0 SUBCnNTR_ACTITG
12.1 No subcontracting of the work under this Agreement will be allowed without written permission from
the City.
13.0 OMITTF.b
14.0 QMITTED
15.0 SAFETY
15.1 The Contractor shall be responsible for meeting all Federal: laws, ordinances and regulations; State:
laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws,
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ordinances, and regulations for safety of people, environment, and property. This includes, but is not
limited to, all licenses, all Federal, State, County, and City Agencies, Administrations and
Commissions such as the Environmental Protection Agency (EPA), Occupational Safety and Health
Administration (OSHA), and the Texas Commission on Environmental Quality (TCEQ).
16.1 The Contractor is required to notify the City immediately of any hazardous conditions and/or
damage to City property.
�pII►_I ::x" al kiall ig_ mam 0 1_o
17.1 Contract administration will be performed by the City Department. In the event the Contractor fails to
perform according to the terms of the agreement, The Department head or his/her designee will notify
the Contractor, in writing, of its failures. A meeting may be arranged to discuss the Contractor's
deficiencies. A written cure notice may be prepared giving the Contractor 14 calendar days to cure any
deficiency.
17.2 In the event the Contractor continues with unsatisfactory performance, the department will promptly
notify the Purchasing Manager who will take appropriate action to cure the performance problem(s),
which could include cancellation, termination for convenience or default. If agreement is
terminated for default, the Contractor may be held liable for excess cost and/or liquidated
damages.The Contractor will be paid only those sums due and owing under the agreement for
services satisfactorilyrendered, subject to offset for damages and other amounts which are, or which
may become, due and owing to the City.
17.3 The City reserves the right to terminate this agreement, or any part hereof, for its sole convenience. In
the event of such termination, the Contractor shall immediately stop all work hereunder and shall
immediately cause any and all of its suppliers and subContractors to cease work. Subject to the terms of
this agreement, the Contractor shall be paid a percentage of the agreement price reflecting the
percentage of the work performed prior to the notice of termination, plus reasonable charges the
Contractor can demonstrate to the satisfaction of the City using its standard record keeping system, have
resulted from the termination. However, in no event shall the total of all amounts paid to the Contractor
exceed the agreement price. The Contractor shall not be reimbursed for any profits which may have
been anticipated, but which have not been earned up to the date of termination.
18.1 The following information must be submitted as part of the bid package and shall besupplied in the
following order:
18.1.1 Bidder's background, services provided and number of years inbusiness.
18.1.2 Bidders shall provide evidence that they are duly qualified and capable to fulfill and abide by
the requirements listed herein with the bid. The bidder shall demonstrateits ability to secure
and perform the services within the delivery requirements specified herein.
18.1.3 In order to receive bid award consideration, the bidder shall maintain sufficient
resources to fulfill normal City of Fort Worth requirements.
18.1.4 Bidders shall provide a reference list of a minimum of three (3) current customers
(comparable in size) who the bidder has recently provided services on a continuing
basis over a twelve (12) month period.
19.0 METHOD OF AWARD
19.1 Bids will be evaluated based on the bidder who offers represents the "best value" to the City. The
following criteria will be considered to determine the bestvalue:
19.1.1 Total Cost —Maximum of 35 Points
19.1.2 Contractor's past performance and standing with the City of Fort Worth —Maximum of 20Points
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20.0
19.1.3 Adequate and qualified personnel resources based on manager/owner's experience, number of
crews, persons per crew, and adequate plan to mobilize additional crewsas needed. Attachment
G : Company Information — Maximum of 20 Points
19.1.4 Equipment meets or exceeds specifications for mowing areas involved. Attachment F List of
Machinery and Equipment — Maximum of 20 Points
19.1.5 References - Maximum of 5 Points
19.2 In order for the City to receive adequate coverage on its requirements as specified in the
solicitation, the City reserves the right to make multiple awards.
19.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an
award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best
interest of the City.
19.4 The City also reserves the right to reject the bid of a bidder who has previously failedto perform
properly or complete on time agreements of a similarnature.
19.5 The City reserves and shall be free to exercise the right to evaluate bid in relation to performance record
of bidder with the City itself, another municipal corporation of like size, or private corporations during
the past two-year period. Such precautions are deemed to be in the public interest inasmuch as
Contractor failure or inability to furnish items within the prescribed time can create emergency
situations and impose unnecessary hardship on both the City as a municipal corporation and the public at
large.
19.6 Tentative Schedule of Events
1TB Release Date
October 23, 2019
Pre -Bid Conference
October 31, 2019 at 10:30AM
Deadline for Questions
November 4, 2019 at 5:OOPM
ITS Due Date
November 21, 2019 at 1:30PM
Proposal Evaluations
November 22 — Dec 6 2019
Recommended Contractor
December 9, 2019
20.1 Bidders shall submit the following items with theirbid:
20.1.1 A completed and signed original City of Fort Worth Invitation to Bid (ITB) bidder offer sheet;
20.1.3 A completed and signed original Conflict of Interest Questionnaire, Attachment A;
20.1.4 A completed Bidder's Contact Information Form, AttachmentB;
20.1.5 A completed Consideration of Location of Bidder's Principal Place of Business,
Attachment C, if applicable;
20.1.6 A completed Reference Sheet, AttachmentD;
20.1.7 A completed List of Machinery and Equipment, AttachmentF.
20.1.8 All items listed in Section 18.0, Bidder Qualifications;
20.1.10 Scanned copy of all documents listed in paragraph 20.1 in flash drive.
20.2 Failure to submit the items listed in paragraph 20.1 may be grounds for rejection of a bid as non-
responsive to the specifications.
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21.0 QUESTIONS
21.1 Questions, explanations or clarifications desired by a Contractor regarding any part of the bid must be
requested in writing from the Purchasing Division by November 4, 2019 at 5:OOPM interpretations,
corrections or changes to the bid made in any other manner are not binding upon the City, and
Contractors shall not rely on such interpretations, corrections or changes. Oral explanations or
instructions given before the award of the Agreement are not binding. Request can be send to the
following:
21.1.1 Sarah Czechowicz,Buyer, FMSPurchasingResponses@fortworthtexas.gov
21.1.2 City of Fort Worth Purchasing Division Attention:
Sarah Czechowicz, ITB No.20-0005
200 Texas Street, Fort Worth, Texas 76102
21.1.3 Facsimile: (817) 392-8440, Attention: Sarah Czecbowicz
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PART — Ill
CITY OF FORT WORTH
STANDARD PURCHASING TERMS AND CONDITIONS
1.0 DE�NITION OF RiIYFR
The City of Fort Worth, its officers, agents, servants, authorized employees, Contractors and subContractors who
act on behalf of various City departments, bodies or agencies.
The consultant, Contractor(s), supplier, Contractor(s)or other provider of goods and/or services, its officers,
agents, servants, employees, Contractors and subContractors who act on behalf of the entity under a contract with
the City ofFortWorth.
3.0 I URLL INFORMATION
Any information submitted to the City of Fort Worth (the "City") may be requested by a member of the public
under the Texas Public Information Act. See TEX. GOWT CODE ANN. §§ 552,002, 552.128(c) (West Supp.
2006). If the City receives a request for a Seller's proprietary information, the Seller listed in the request will be
notified and given an opportunity to make arguments to the Texas Attorney General's Office (the "AG")
regarding reasons the Seller believes that its information may not lawfully be released. If Seller does not make
arguments or the AG rejects the arguments Seller makes, Seller's information will be released without penalty to
the City.
No officer or employee of Buyer shall have a financial interest, direct or indirect, in any contract with Buyer or
be financially interested, directly or indirectly, in the sale to Buyer of any land, materials, supplies or services,
except on behalf of Buyer as an officer or employee. Any willful violation of this section shall constitute
malfeasance in office, and any officer or employee found guilty thereof shall thereby forfeit his office or position.
Any violation of this section with the knowledge, expressed or implied, of the person or corporation contracting
with the City Council shall render the contract invalid by the City Manager or the City Council. (Chapter XXVII,
Section 16, City of Fort Worth Charter)
5.0 ORDERS
5.1 No employees of the Buyer or its officers, agents, servants, Contractors or subContractors who act on
behalf of various City departments, bodies or agencies are authorized to place orders for goods and/or
services without providing approved contract numbers, purchase order numbers, or release numbers
issued by the Buyer. The only exceptions are Purchasing Card orders and emergencies pursuant to
Texas Local Government Code Section 252.022(a)(1), (2), or (3). In the case of emergencies, the
Buyer's Purchasing Division will place such orders.
5.2 Acceptance of an order and delivery on the part of the Seller without an approved contract number,
purchase order number, or release number issued by the Buyer may result in rejection of delivery, return
of goods at the Seller's cost and/or non-payment.
.1 _-1 DI N—_NAM _1_'__DILK111_
Seller will package goods in accordance with good commercial practice. Each shipping container, shall be clearly
and permanently marked as follows: (a) Seller's name and address: (b) Consignee's name, address and purchase
order or purchase change order number; (c) Container number and total number of containers, e.g., box 1 of 4
boxes; and (d) Number of the container bearing the packing slip. Seller shall bear the cost of packaging unless
otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform to
requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and
conclusive on shipments not accompanied by packing lists.
Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading will operate as a
tender of goods.
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8.0 TITLE ANO RISK 1,08
The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of
the goods at the point or points of delivery after inspection and acceptance of the goods.
9.0 DELIVERY TERMS AND TRANSPORTATION CHARGES
Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed, unless delivery terms are specified
otherwise in Seller's proposals. Buyer agrees to reimburse Seller for transportation costs in the amount
specified in Seller's proposals or actual costs, whichever is lower, if the quoted delivery terms do not include
transportation costs; provided, Buyer shall have the right to designate what method of transportation shall be used
to ship the goods.
10.0 P .ACE OF DF .IV .RY
The place of delivery shall be set forth in the "Ship to" block of the purchase order, purchase change order, or
release order.
11.4 RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods upon delivery before accepting them, Seller shall be responsible
for all charges for the return to Seller of any goods rejected as being nonconforming under the specifications.
12.0 INVOICES
12.1 Seller shall submit separate invoices in duplicate, on each purchase order or purchase change order after
each delivery. Invoices shall indicate the purchase order or purchase change order number. Invoices
shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of
lading and the freight waybill, when applicable, should be attached to the invoice. Seller shall mail or
deliver invoices to Buyer's Department and address as set forth in the block of the purchase order,
purchase change order or release order entitled "Ship to." Payment shall not be made until the above
instruments have been submitted after delivery and acceptance of the goods and/orservices.
12.2 Seller shall not include Federal Excise, State or City Sales Tax in its invoices. The Buyer shall furnish
a tax exemption certificate upon Seller's request.
13.0 PRICE WARRANTY
13.1 The price to be paid by Buyer shall be that contained in Seller's proposals which Seller warrants to be no
higher than Seller's current prices on orders by others for products and services of the kind and
specification covered by this agreement for similar quantities under like conditions and methods of
purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the prices
contained in Seller's proposals, or in the alternative upon Buyer's option, Buyer shall have the right
to cancel this contract without any liability to Seller for breach or for Seller's actual expense. Such
remedies are in addition to and not in lieu of any other remedies which Buyer may have in law or equity.
13.2 Seller warrants that no person or selling agency has been employed or retained to solicit or secure this
contract upon an agreement or understanding for commission, percentage, brokerage or contingent fee,
excepting employees of an established commercial or selling agency that is maintained by Seller for the
purpose of securing business. For breach or violation of this warranty, Buyer shall have the right, in
addition to any other right or rights arising pursuant to said purchase(s), to cancel this contract without
liability and to deduct from the contract price such commission percentage, brokerage or contingent fee,
or otherwise to recover the full amountthereof.
Seller shall not limit or exclude any express or implied warranties and any attempt to do so shall render this
contract voidable at the option of Buyer. Seller warrants that the goods furnished will conform to Buyer's
specifications, drawings and descriptions listed in the proposal invitation, and the sample(s) furnished by Seller,
if any, In the event of a conflict between Buyer's specifications, drawings, and descriptions, Buyer's specifications
shall govern.
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15.0 SAFETY WARRANTY
Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department
of Labor under the Occupational Safety and Health Act (OSHA) of 1970, as amended. In the event the product
does not confonn to OSHA standards, Buyer may return the product for correction or replacement at Seller's
expense. In the event Seller fails to make appropriate correction within a reasonable time, any correction made by
Buyer will be at Seller's expense. Where no correction is or can be made, Seller shall refund all monies received
for such goods within thirty (30) days after request is made by Buyer in writing and received by Seller. Notice is
considered to have been received upon hand delivery, or otherwise in accordance with Section 29.0 of these terms
and conditions. Failure to make such refund shall constitute breach and cause this contract to tenninate immediately.
16.0 SOFTWARE LICENSE TO SELLER
If this purchase is for the license of software products and/or services, and unless otherwise agreed, Seller
hereby grants to Buyer, a perpetual, irrevocable, non-exclusive, nontransferable, royalty free license to use the
software. This software is "proprietary" to Seller, and is licensed and provided to the Buyer for its sole use for
purposes under this Agreement and any attached work orders or invoices. The City may not use or share this
software without permission of the Seller; however Buyer may make copies of the software expressly for backup
purposes.
1 �::::► R. ► 01 H LOLM DIVA I -MCI MIJ':1'
17.1 The SELLER warrants that all Deliverables, or any part thereof, furnished hereunder, including
but not limited to: programs, documentation, software, analyses, applications, methods, ways, and
processes (in this Section each individually referred to as a "Deliverable" and collectively as the
"Deliverables,") do not infringe upon or violate any patent, copyrights, trademarks, service marks,
trade secrets, or any intellectual property rights or other third party proprietary rights, in the
performance of services under thisAgreement.
17.2 SELLER shall be liable and responsible for any and all claims made against the City for
infringement of any patent, copyright, trademark, service mark, trade secret, or other intellectual
property rights by the use of or supplying of any Deliverable(s) in the course of performance or
completion of, or in any way connected with providing the services, or the City's continued use of
the Deliverable(s)hereunder.
17.3 SELLER agrees to indemnify, defend, settle, or pay, at its own cost and expense, including the
payment of attorney's fees, any claim or action against the City for infringement of any patent,
copyright, trade mark, service mark, trade secret, or other intellectual property right arising
from City's use of the Deliverable(s), or any part thereof, in accordance with this Agreement, it
being understood that this agreement to indemnify, defend, settle or pay shall not apply if the City
modifies or misuses the Deliverable(s). So long as SELLER bears the cost and expense of payment
for claims or actions against the City pursuant to this section 8, SELLER shall have the right to
conduct the defense of any such claim or action and all negotiations for its settlement or
compromise and to settle or compromise any such claim; however, City shall have the right to fully
participate in any and all such settlement, negotiations, or lawsuit as necessary to protect the City's
interest, and City agrees to cooperate with SELLER in doing so. In the event City, for whatever
reason, assumes the responsibility for payment of costs and expenses for any claim or action
brought against the City for infringement arising under this Agreement, the City shall have the
sole right to conduct the defense of any such claim or action and all negotiations for its settlement
or compromise and to settle or compromise any such claim; however, SELLER shall fully
participate and cooperate with the City in defense of such claim or action. City agrees to give
SELLER timely written notice of any such claim or action, with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs
or expenses shall not eliminate SELLER's duty to indemnify the City under this Agreement. If the
Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained
or, if as a result of a settlement or compromise, such use is materially
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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adversely restricted, SELLER shall, at its own expense and as City's sole remedy, either: (a)
procure for City the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to
make them/it non -infringing, provided that such modification does not materially adversely
affect City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with
equally suitable, compatible, and functionally equivalent non -infringing Deliverable(s) at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to
SELLER, terminate this Agreement, and refund all amounts paid to SELLER by the City,
subsequent to which termination City may seek any and all remedies available to City under law.
Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas, processes, methods,
programs, and manuals that were developed, prepared, conceived, made or suggested by the Seller for the City
pursuant to a Work Order, including all such developments as are originated or conceived during the term of the
Contract and that are completed or reduced to writing thereafter (the "Work Product") and Seller acknowledges
that such Work Product may be considered "work(s) made for hire" and will be and remain the exclusive property
of the City. To the extent that the Work Product, under applicable law, may not be considered work(s) made for
hire, Seller hereby agrees that this Agreement effectively transfers, grants, conveys, and assigns exclusively to
Buyer, all rights, title and ownership interests, including copyright, which Seller may have in any Work Product or
any tangible media embodying such Work Product, without the necessity of any further consideration, and Buyer
shall be entitled to obtain and hold in its own name, all Intellectual Property rights in and to the Work Product.
Seller for itself and on behalf of its Contractors hereby waives any property interest in such Work Product.
19.0 NETWORK ACC
The City owns and operates a computing environment and network (collectively the "Network"). If Seller requires
access, whether onsite or remote, to the City's network to provide services hereunder, and the Seller is required to
utilize the Internet, Intranet, email, City database, or other network application, Seller shall separately execute the
City's Network Access Agreement prior to providing such services. A copy of the City's standard Network Access
Agreement can be provided upon request.
1 1 IV(ii�IW
Buyer shall have the right to cancel this contract immediately for default on all or any part of the undelivered
portion of this order if Seller breaches any of the terms hereof, including warranties of Seller. Such right of
cancellation is in addition to and not in lieu of any other remedies, which Buyer may have in law or equity.
I M 1 :u I ►: U�►
The performance of work or purchase of goods under this order may be terminated in whole or in part by Buyer,
with or without cause, at any time upon the delivery to Seller of a written "Notice of Termination" specifying the
extent to which performance of work or the goods to be purchased under the order is terminated and the date upon
which such termination becomes effective. Such right of termination is in addition to and not in lieu of any other
termination rights of Buyer as set forth herein.
r 1 ►u__►_ I !�
No interest, obligation or right of Seller, including the right to receive payment, under this contract shall be assigned
or delegated to another entity without the express written consent of Buyer. Any attempted assignment or delegation
of Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.
Prior to Buyer giving its consent, Seller agrees that Seller shall provide, at no additional cost to Buyer, all
documents, as determined by Buyer, that are reasonable and necessary to verify Seller's legal status and transfer
of rights, interests, or obligations to another entity. The documents that may be requested include, but are not
limited to, Articles of Incorporation and related amendments, Certificate of Merger, IRS Form W-9 to verify tax
identification number, etc. Buyer reserves the right to withhold all payments to any entity other than Seller, if Seller
is not in compliance with this provision. If Seller fails to provide necessary information in accordance with this
section, Buyer shall not be liable for any penalties, fees or interest resultingtherefrom.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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23.0 WAIVED
No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or
renunciation of the claim or right unless the waiver or renunciation is supported by consideration in writing and is
signed by the aggrieved party.
24.0 MQniFTCATTONS
This contract can be modified or rescinded only by a written agreement signed by both parties.
_Y 11 W-TH 3 DD1 DI►A I D1►Y_y
In the absence of an otherwise negotiated contract, or unless stated otherwise, the Agreement between Buyer and.
Seller shall consist of these Standard Terms and Conditions together with any applicable proposal documents
published by the Buyer and Seller's Response to such proposal (the "contract documents"). This Agreement is
intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive
statement of the terms of their agreement. No course of prior dealings between the parties and no usage of trade
shall be relevant to supplement or explain any term used in this Agreement. Acceptance of or acquiescence in a
course of performance under this Agreement shall not be relevant to determine the meaning of this Agreement even
though the accepting or acquiescing party has knowledge of the performance and opportunity for objection.
Whenever a term defined by the Uniform Commercial Code (UCC) is used in this Agreement, the definition
contained in the UCC shall control. In the event of a conflict between the contract documents, the order of
precedence shall be these Standard Tenns and Conditions, the Buyer's published proposal documents and the
Seller's response. If Buyer and Seller have otherwise negotiated a contract, this Agreement shall not apply.
26.0 APPLICABLE LAW LVENUE
This agreement shall be governed by the Uniform Commercial Code wherever the term "Uniform Commercial
Code" or "UCC" is used. It shall be construed as meaning the Uniform Commercial Code as adopted and amended
in the State of Texas. Both parties agree that venue for any litigation arising from this contract shall be in Fort
Worth, Tarrant County, Texas, This contract shall be governed, construed and enforced under the laws of the State
of Texas.
27.0 INDEPENDENT CONTRACTOR(S)
Seller shall operate hereunder as an independent Contractor(s) and not as an officer, agent, servant or employee
of Buyer. Seller shall have exclusive control of, and the exclusive right to control, the details of its operations
hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its
officers, agents, employees, Contractors and sub- Contractors. The doctrine of respondeat superior shall not apply
as between Buyer and Seller, its officers, agents, employees, Contractors and subContractors. Nothing herein shall
be construed as creating a partnership or joint enterprise between Buyer and Seller, its officers, agents, employees,
Contractors and subContractors.
28.0 LIABILITY AND INDEMNIFICATTON.
28.1 LIABILITY-- SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS OREMPLOYEES.
28.2 INDEMNIFICATION - SELLER HEREBY COVENANTS AND AGREES TO INDEMNIFY,
HOLD HARMLESS AND DEFEND THE CITY (ALSO REFERRED TO AS BUYER), ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO SELLER'S BUSINESS, AND ANY RESULTING LOST PROFITS)
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND DAMAGES
FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE ACTS OR
OMISSIONS OF SELLER, ITS OFFICERS, AGENTS, SUBCONTRACTOR(S)S, SERVANTS OR
EMPLOYEES.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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29.0 SEVERABILITY
In case any one or more of the provisions contained in this agreement shall for any reason, be held to be
invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any
other provision of this agreement, which agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained herein.
30.0 FISCAL, FlINDINGLIMITATION
In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period for payments due
under this contract, then Buyer will immediately notify Seller of such occurrence and this contract shall be
terminated on the last day of the fiscal period for which funds have been appropriated without penalty or expense
to Buyer of any kind whatsoever, except to the portions of annual payments herein agreed upon for which funds
shall have been appropriated and budgeted or are otherwise available.
31.0 DlOTICES TO PARTIES
Notices addressed to Buyer pursuant to the provisions hereof shall be conclusively determined to have been
delivered three (3) business days following the day such notice is deposited in the United States mail, in a sealed
envelope with sufficient postage attached, addressed to Purchasing Manager, City of Fort Worth, Purchasing
Division, 200 Texas Street, Fort Worth, Texas 76102. Notices to Seller shall be conclusively determined to have
been delivered three (3) business days following the day such notice is deposited in the United States mail, in a
sealed envelope with sufficient postage attached, addressed to the address given by Seller in its response to Buyer's
invitation to proposals. Or if sent via express courier or hand delivery, notice is considered received upon
delivery.
1 ►1� ki ___, 4 1/.►l_II.
_�►
This contract is made and entered into with reference specifically to Chapter 17, Article Ill, Division 3
("Employment Practices"), of the City Code of the City of Fort Worth (1986), as amended, and Seller hereby
covenants and agrees that Seller, its employees, officers, agents, Contractors or subContractors, have fully
complied with all provisions of same and that no employee, participant, applicant, Contractor(s)or
subContractor(s)has been discriminated against according to the terms of such Ordinance by Seller, its employees,
officers, agents, Contractor(s)or subContractors herein.
14rfCt'l7�—�C0)ai K 9Flff�`�[�1—JI
City actively supports the Immigration & Nationality Act (1NA) which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Contractor shall verify the identity and employment
eligibility of all employees who perform work under this Agreement. Contractor shall complete the Employment
Eligibility Verification Form 0-9), maintain photocopies of all supporting employment eligibility and identity
documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor shall establish
appropriate procedures and controls so that no services will be performed by any employee who is not legally
eligible to perform such services. Contractor shall provide City with a certification letter that it has complied with
the verification requirements required by this Agreement. Contractor shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for
violations of this provision by Contractor.
34.0 HEALTH._SAFETY. AND ENVIRONMENTALREOEIIREMENTS
Services, products, materials, and supplies provided by the Seller must meet or exceed all applicable health, safety,
and the environmental laws, requirements, and standards. In addition, Seller agrees to obtain and pay, at its own
expense, for all licenses, permits, certificates, and inspections necessary to provide the products or to perform the
services hereunder. Seller shall indemnify Buyer from any penalties or liabilities due to violations of this
provision. Buyer shall have the right to immediately terminate this Agreement for violations of this provision by
Seller.
Mum n 144.- V 611111rul 11 tlj
Seller agrees that the Buyer, or Buyer's authorized representative, shall, until the expiration of three (3) years
after final payment under this contract, and at no additional cost to Buyer, have
IT1320-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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access to and the right to examine and copy any directly pertinent books, computer disks, digital files, documents,
papers and records of the Seller involving transactions relating to this contract, including any and all records
maintained pursuant to Section 31 of this Agreement. Seller agrees that the Buyer shall have access, during
normal working hours, to all necessary Seller facilities, and shall be provided adequate and appropriate workspace,
in order to conduct audits in compliance with the provisions of this section. Buyer shall pay Seller for reasonable
costs of any copying in accordance with the standards set forth in the Texas Administrative Code. The Buyer shall
give Seller reasonable advance written notice of intended audits, but no less than ten (10) business days.
36.0 Di�RTLITY
In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA), Seller warrants that it
and any and all of its subContractors will not unlawfully discriminate on the basis of disability in the provision of
services to general public, nor in the availability, terms and/or conditions of employment for applicants for
employment with, or employees of Seiler or any of its subContractors. Seller warrants it will fully comply with
ADA's provisions and any other applicable federal, state and local laws concerning disability and will defend,
indemnify and hold Buyer harmless against any claims or allegations asserted by third parties or subContractors
against Buyer arising out of Seller's and/or its subContractor's alleged failure to comply with the above -referenced
laws concerning disability discrimination in the performance of this agreement.
37.0 DISPUTE RFSO .IITIQN
If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty, obligations, services
rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter
through this dispute resolution process. The disputing party shall notify the other party in writing as soon as
practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and list
the party's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties
shall make a good faith effort, either through email, mail, phone conference, in person meetings, or other
reasonable means to resolve any claim, dispute, breach or other matter in question that may arise out of, or in
connection with this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the date of
receipt of the notice of the dispute, then the parties may submit the matter to non -binding mediation upon written
consent of authorized representatives of both parties in accordance with the Industry Arbitration Rules of the
American Arbitration Association or other applicable rules governing mediation then in effect. If the parties
cannot resolve the dispute through mediation, then either party shall have the right to exercise any and all remedies
available under law regarding thedispute.
Seller acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from
entering into a contract with a company for goods or services unless the contract contains a written verification from
the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Seller certifies that Seller's signature provides written verification to
the City that Seller: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
Revised August 31, 2017.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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PART — IV
ATTACHMENTS
ATTACHMENT - A
CONFLICT OF INTEREST DISCLOSURE
REQUIREMENT
Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to
contract for the sale or purchase of property, goods, or services with a local governmental entity (i.e. The City of Fort
Worth) must disclose in the Questionnaire Form CTQ ("Questionnaire") the person's affiliation or business relationship
that might cause a conflict of interest with the local governmental entity. By law, the Questionnaire must be filed with the
Fort Worth City Secretary no later than seven days after the date the person begins contract discussions or negotiations
with the City, or submits an application or response to a request for proposals or bids, correspondence, or another writing
related to a potential Agreement with the City. Updated Questionnaires must be filed in conformance with Chapter 176.
A copy of the Questionnaire Form CIQ is enclosed with the submittal documents. The form is also available at
itt.i,www;ethics.state.tx.us/forms/CIQ.p.-
If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual
responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176
is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might have with the City,
state Contractor name in the # 1, use N/A in each of the areas on the form. However, a signature is required in the
#4 box in all cases.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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CONFUCT OF III TERESIT OUESTIONNAIRE FORM C10
For vendor doing business with local goverCtlt mal enifty
Thts questionnaire reffacts changes made tc the faw by H.B. 2% 841h Leg., Regular Session,
OFFICE USE NLd
This questionnaire is being filed in accordance with Chapter 176, Local Government Code,
tyafs ReNsa
by a vendor who has ix W] inass felitliar vh1p as defined by Section 176. DOI (1-a) wlih a local
governmental enlityAnd 1he vondar meals roqulremantn undar S.Qalion 176-1 a).
By law this questionnaae mull be f Hadwiilt the rocvrds admiruairmivr of the bo uw goverrinne; ital
entity not later than the 71h business clay aftet Rio dale I he vendof bocamas aware of (ULets
that require the 9tAternont to be Filed. 6se Sectlon 176.006(a-1), Local Oovernment Ccpde
A vendor commits an offense if the vendor knowIngl'y vlolates Sectlon 176,f , boual
Government Code.An offense under this section is a rnrisdomeanw.
.1J iwarne of vender has a business relattonst-lip v:rF local governmental entity.
2 Checlr Iltls h3x 11 you are filing au update to a {previously filed questionnaire.
(The law requires that you file an updated comptefad questionnaire with the appropriate filing authority not
later than the 7th business day after the late an wl Kh yvu bnam£ aware lhat tfra. wiginalN filed ctrree14Qr1nFHre :gram
incomplete or inaccurate.)
3
Name of local governntettt off#cer rboul whr-ra the Informatiott In this section Is being dlsclosod.
Name of Officer
This section (item $ including subparts A, Ef, 0, & D) miss be ^rpleLed for each offiLe —it, wham the? .-.ndor lies an
ia176-001(t-a),
employment ar other business relationshipasdermod by SetainLaical Grwernrnarll Gode, Anaa+h nddllional
pages to Lhia Form GIG ae nocessai3r-
A. Is the local gavasFruseent trfIIR9F Hamad In finis t H- FS gv1f g 04'411ftly to receive taxable income, other than investment
income, front the veWor7
Yes E-1 No
& is the vendor receiving or likely to receive taxable income. othm fit rn infeoment Incon;e, from or at the dim.-:: of the le -al
government officer named in this section AND the taxabfa innonie is nut iaceileed from the local Uwe InmehLsl emlify9
Yes 0 No
O. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, a hold} arr owaremhlp Inierest of brie K4 ram ar rrioru"
FIVC., = No
D. Describe each employment or business and family relationship with the local government officer named in this sec-lon.
Signature of vendor doing business with the governmental entity mate
Adopted OR12015
iTB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT - B
CONTRACTORS'S CONTACT
INFORMATION
Contractor's Name:
Contractors's Local
Address: Phone: Fax:
Email:
Name of person assigned specifically for this Agreement:
Name/Title
Phone: Fax:
Email:
Name of persons for renewal information and/or billing questions:
Name/Title
Phone: Fax:
Email:
Name/Title
Phone:
Email:
Fax:
Signature Printed Name Date
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT - C
CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS
Section 2-14 of the Fort Worth Cade of Ordinances authorizes the City Council, when considering competitive sealed
bids, to enter into a contract for certain purchases with a bidder whose principal place of business is in the corporate
limits of the City of Fort Worth and whose bid is within 3 or 5 percent of the lowest bid, depending on the value of the
request and goods or services requested, if the lowest bid is from a business outside the municipality and contracting
with the local bidder would provide the best combination of price and other economic benefits to the municipality.
Requests to be considered a Iocal business must be submitted on this form with bid packages to be considered by the City
of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid or request package.
The Fort Worth City Council requires the following information for consideration of location of a bidder's principal place
of business. Add additional sheets if needed to provide this information.
1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas.
a. Do you have a Fort Worth office? If yes, identify address:
b. What percentage of estimated gross company sales (worldwide) are sales originating in Fort Worth?
"Originating in Fort Worth" shall mean payable at the Fort Worth office. [must exceed 50%]
2. Economic Development opportunities resulting finmcontract.
a. Number of Fort Worth resident -employees?
Amount of City of Fort Worth ad valorem taxes (real and business personal property) paid by company
(for prior tax year — Fort Worth office or former location, if Fort Worth office is newly- established)? _
Certification of information:
The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under
penalty of perjury.
(Company Name) (Date)
(Signature) (Printed Name and Title)
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ATTACHMENT -D
REFERENCE SHEET
Please complete and return this form with your bid.
The bidder shall furnish references for at least three (3) recent customers to whom products and/or services have been
provided that are similar to those required by this solicitation. The City will be the sole judge of references. Please use
additional sheets.
1. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( } Fax Number { )
Email
2. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax :Number ( )
Email
3. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number ( ) Fax Number { )
Email
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT-E
HOW TO REGISTER WITH THE CITY OF FORT WORTH
There are two ways that any business can bid on an event with the City of Fort Worth:
1. Access httn://fortworthtexas.uov/nurchasina_/ and view listed Bids & Requests without registering
2. Registering to become a Bidder
To register as a Bidder please follow the below steps:
Step 1 — Access http://fortworthtexas.ggy/purchasing�
Step 2 — On the right side under PeopleSoft Supplier Portal — Select Log In
Step 3 --- Select "Register as a Bidder"
Step 4 — Under Select Activity Below — select Business
Step 5 — Under Unique ID & Company Profile - Enter the following:
O TIN Number
0 Entity Name
o Any Additional Names (DBA's)
* Website URL
Step 6 — Under Profile Questions — Complete the following questions by using the calendar and magnifying glass
accordingly for each question.
Step 7 — Under Standard Industry Codes — Select the following:
o SIC Code Type — Use dropdown and select UNSPSC
* Category Code — Select magnifying glass
o Lookup Category Code — Under SIC Code Type — Description change "Begins With " to "Contains "
TIP: The search is recommended to use the `contains field", in order to search all catezory codes associated with
your business. *
Step 8 — Under Primary Address — Complete the following:
a) Country
b) Address Lines
c) City
d) County
e) Postal
f) State
g) Email ID ( Email Address)
Step 9 — Under Other Addresses — Check the correspondent that correspond to your business
Step 10 -- Under Company Contacts — Select the Add Contact, Determiner if Primary Contact — Enter the following:
a) First Name
b) Last Name
c) Title — Current Job Title
d) Email ID — EmaiI Address
e) Telephone
f) Fax
g) Contact Type
Step 11 - Under User Profile Information — Enter the following
a) Requested User ID --- Create a Username
b) Enter Description -- Current Job Title
c) Language Code
d) Time Zone
e) Currency Code
Step 12 — Review email address - Under Terms and Conditions — Select the Terms and Agreement Hyperlink -Select
the box to accept the Terms.
Step 13 — Click Submit
[TB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT F - LIST OF MACHINERY AND EQUIPMENT
THE LISTED ITEMS OF MACHINERY AND EQUIPMENT ARE REPRESENTED AS PART OF THIS
BID AND ARE AVAILABLE FOR USE IN PERFORMANCE OF THIS BID. 'BEING AVAILABLE"
SHALL MEAN THAT THE EQUIPMENT IS OWNED OR UNDER THE CONTROL, THROUGH A
LONG TERM LEASE OF AT LEAST ONE YEAR, OF THE CONTRACTOR SUBMITTING THISBID.
UNITS TYPES OF EQUIPMENT
ATTACH ADDITIONAL SHEETS AS NEEDED
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT G— COMPANY INFORMATION
Company'sName:
Company's CorporateAddress:,
Company's Local Office
Address: Phone:
Monitored 24/7 Emergency Contact Phone Number:
Normal hours of operation: Weekdays Weekends
Name of Designated Manager for this Agreement:
Manager's contact information (phone and email):_
Manager's dates of employment with company:
years ofgroundsmaintenance:
Manager's years of supervisory experience with company:
Number of year's company has provided established mowing services
Number of
Number of persons per crew.
Number of skilled labor Number of non -skilled labor
Are you able to mobilize additional crews as needed Yes No
Explain (use more paper ifneeded)
Print Name
Signature
Date
Manager's
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT H
DETAILED SCOPE OF SERVICES/SPECIFICATIONS
1.0 SCOPE - The successful bidder, hereinafter "Contractor" shall provide all necessary labor, material, and
equipment to provide grounds maintenance for the City of Fort Worth, (City) for an annual agreement,
and subsequent renewal periods in strict accordance with the terms, conditions, and provisions of this
solicitation.
1.1 Only Bidders that subunit prices for all line items on the Bid Solicitation sheet will be
considered foraward.
1.2 Meacham International Airport is made up of 40.52 Acres.
1.3 Once a week mowing from March to October and any additional months are as needed.
Weekly mowing cycle is to be initiated on Mondays unless requested otherwise by the
City or conditions are not suitable for mowing activities. Conditions not suitable for
mowing are to be determined by the City.
2.0 SITE VISIT - See ITS cover sheet for details on the pre -bid conference and site visit.
2.1 Bidders are responsible for familiarizing themselves with the work to be performed and should
inspect ALL locations prior to submitting bids in order to be fully aware of the scope of the
services required. Failure to do so will not relieve the successful bidder(s) from performing in
accordance witb the strict intent and meaning of the specifications at the awarded bid price.
There will be no additional cost to the City of Fort Worth.
2.2 FAILURE TO ATTEND THE SITE VISIT MAY IMPACT A BIDDER'S ABILITY TO
SUBMIT A FULLY INFORMED AND COMPETITIVE BID RESPONSE, ATTENDANCE IS
NOT MANDATORY BUT IS STRONGLY ENCOURAGED.
3.0 EQUIPMENT
3.1 Contractor shall have available all equipment and material upon arrival at job site or prove that
Contractor has access to all equipment necessaryto perform all work outlined in this contract.
3.2 Bidders shall provide a list of machinery and equipment that they propose to use inthe
execution of the Agreement, See attachment F - List of Machinery andEquipment.
3.3 Bidder should be able to demonstrate adequate back-up equipment or plan to allowfor
breakdowns.
3.4 Insufficient and/or inadequate equipment as determined by the City of Fort Worth Aviation
Department is cause for rejection of a bid. City reserves the right to thoroughly inspect and
investigate the establishment, facilities, business reputation, and other qualification of any bidder
and reject any bid, irrespective of price, if it shall be determined lacking in any of the essentials
necessary to assure acceptable standards of performance.
3.5 All equipment shall be in good repair and operated by a responsible employee.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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4.0 OMIT
5.0 SCOPE OF WORK
5.1 The work covered by these specifications consists of specific grounds maintenance services at
Meacham Airport, within each project area as required by established maintenance schedule.
Contractor shall be responsible for removing all trash and litter, mowing all areas; edging,
trimming all turf along pavement, including expansion cracks extending two feet onto the
pavement, curbs and around or on signs, posts, guard rails, sidewalks, other obstacles and
keeping shrub and flower beds weed free, clearing vegetation from in and under all fence lines,
and removing all grass clippings from hard surfaces. Litter/trash includes, but is not limited to
plastic, cans, tires, bottles, cardboard, rags, limbs and branches, rocks, and other similar solid
materials and foreign debris which are not intended to be present as part of the landscape.
Contractor will apply herbicide to cracks and expansion joints to curtail weed growth in solid
surface areas upon department request.
6.0 DEFINITIONS
6.1 GROUNDS MAINTENANCE PROJECT AREA shall refer to specific geographic
area(s) of Meacham Airport designated to receive specified grounds maintenance
services.
6.2 MAINTENANCE SCHEDULE shall mean the time periods established by the City for
the mowing season within which all prescribed maintenance activities for each area shall
be completed. CONTRACTOR SHALL BEGIN THE WEEKLY MOWING CYCLE
ON MONDAYS. THE CONTRACTOR WILL MAINTAIN THIS SCHEDULE
THROUGHOUT THE MOWING SEASON. THE SECONDMOWING CYCLE WORK
ORDER WILL NOT BE ISSUED UNTIL THE WRITTEN SCHEDULE IS
RECEIVED. IF CONTRACTOR EXPECTS TO VARY FROM THE SCHEDULE, THE
CONTRACTOR SHALL NOTIFY THE CONTRACT ADMINISTRATOR OF THE
VARIATION IN ADVANCE AND SPECIFY AN ALTERNATE COMPLETION
SCHEDULE.
NOTE: CONTRACTOR WILL BE PAID ONLY FOR WORK ACTUALLY
ACCOMPLISHED DURING THE ESTABLISHED MOWING CYCLE, UNLESS
DUE TO WEATHER OR OTHER VALID REASON THE CONTRACT
ADMINISTRATOR HAS GRANTED AN EXTENSION TO THE SCHEDULE
MOWING CYCLE.
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6.3 CONCURRENT shall refer to all mowing, trimming, and litter removal on any given item
being completed on the same day. Should a given area be too iargeto complete in a single day,
any areas that have been mowed must be trimmed, and litter removed on the same day the
mowing occurs.
6.4 CONTRACT ADMINISTRATOR shall mean the duly authorized representative of the
Aviation Department who shall monitor the contractor's performance within the regions
he/she is assigned.
6.5 INCLEMENT WEATHER shall mean rainy/wet weather or when the condition of the soil
is such that the rutting of property will occur and cutting of grass cannot be accomplished
safety or satisfactorily that is in a manner that will not rut up or cause any damage to the
turf.
6.6 OZONE ACTION DAYS shall refer to the period from May 1st through October 31St
(Ozone Season) of each year, when ozone levels are critical. These days are determined by
the Texas Natural Resource Conservation Commission and are announced via television,
radio, and TX DOT highway information boards.
6.6,1 Contractors are not to use any motorized equipment betweentbe hours of 6 a.m.
and 10 a.m. on these days, unless the equipment uses propane, diesel or
compressed natural gas as a fuel source or meets California Air Resources Board
(GARB) revision 92,standards.
6.7 TRASH AND LITTER shall mean any debris within the grounds maintenance project area
including, but not limited to furniture, appliances, tires, construction material, paper, plastic,
cans, bottles (including broken glass), cardboard, rags, limbs and branches, rocks, and other
similar solid materials and foreign debris which is not intended to be present as part of the
landscape.
6.8 TRIMMING shall refer to the cutting or removal of all plant life adjacent to or within
any fence line, pole, guy wire, sign, guard rail, sidewalk, curb, and ditch, Ditches will need
to be trimmed regardless of existing conditions contained within ditch by any equipment
necessary to do so.
6.10 CHEMICAL TRIMMING shall refer to the use of an herbicide (such as Roundup
and/or an approved equal containing a pre -emergent such as Surf LAN or an approved equal)
as an alternative to the physical removal or cutting of plant material from areas to be
trimmed. HERBICIDE APPLICATION MUST BE IN COMPLIANCE WITH THE STATE
OF TEXAS STRUCTURAL PEST CONTROL BOARD LAWS AND REGULATIONS OR
THE TEXAS DEPARTMENT OF AGRICULTURE LAWS AND REGULATIONS. THE
CONTRACTOR OR HIS/HER REPRESENTATIVE MUST HAVE A COPY OF THEIR
PESTICIDE LICENSE ON FILE WITH THE AVIATION DEPARTMENT PRIOR TO
THE USE OF ANY HERBICIDE.
NOTE: CHEMICAL TRIMMING WILL NOT BE ACCEPTABLE ALTERNATIVE TO
THE PHYSICAL REMOVAL OR CUTTING OF PLANT MATERIAL FROM AREAS
TO BE TRIMMED.
6.11 EDGING will be around all hard surfaces i.e. parking lots, andwalkways.
6.12 MOWING HEIGHT shall refer to the setting of mowing equipment to cut grass to a height of
two (2) inches for all project areas. The Contract Administrator may make changes in the height
ITS 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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requirements. Repeated damage to turf may result in contract termination.
7.0 LITTER REMOVAL, MOWING, AND TRIMMING
7.1 Contractor shall remove ALL litter, mow, edge and trim all assigned turf areas on every
cycle.
7.2 CONTRACTOR SHALL REMOVE ALL TRASH AND LITTER FROM THE ENTIRE
AREA PRIOR TO INITIATING ANY MOWING OF THE TURF AREA. Failure to
remove litter prior to mowing will result in the Contractor being required to return to site
and remove all new litter as well as all mowed litter. Any papers, cans, or bottles cut or
broken during maintenance operations shall be completely removed from the site
immediately prior to proceeding with the maintenance of other areas. All trash and litter
shall be disposed of by the Contractor at an off- site location procured by the Contractor
at his/her soleexpense.
7.3 Contractor shall use reasonable care to avoid damaging buildings, equipment and
vegetation on City and private property. Mowers must be equipped with chute deflectors
or guards to prevent rocks and debris from damaging public and private property. This
includes, but is not limited to irrigation heads, fences, mailboxes, etc. The Contractor
must assess the area to be mowed prior to starting and make necessary adjustments not to
cut or damage irrigation heads. If the Contractor's failure to use reasonable care causes
damage to anyproperty, the Contractor shall replace or repair the damage at no expense to
the City. If the Contractor fails or refuses to make such repair or replacement, the
Contractor shall be liable for the cost, which may be deducted from the contractprice.
7.4 Contractor shall maintain sharp blades on all mowing equipment so as to cleanly cut, not
tear, the blades of grass. All grass shall be cut at a height of two (2) inches. Upon
completion, a mowed area shall be free of clumped grass cuttings and tire tracks and ruts
from equipment. Turf shall be cut in a manner so as not to scalp turf or leave areas of
uncut grass. Care shall be taken to prevent discharge of grass clippings onto any paved
surface such as streets, curbs and gutters, parking lots, sidewalks, concrete pads, creeks,
lakes or ponds and/or onto adjacent properties. Any material so discharged shall be
removed prior to leaving the project area. The Contractor shall dispose of all trash and
litter at an off -site location procured by the Contractor at her/his sole cost and expense.
7.5 All structures, trees, poles, tables, signs, fences, and shrub beds are to be trimmed
closely, where applicable. Special care shall be given to trimming around trees so as
not to inflict damage to the bark of the trees. Trim guards should be used on line
trimmers when working around trees and ornamental shrubs. All trimming shall be
accomplished maintaining the required 2"cutting height depending on project area and
cycle frequency. ALL TRIMMING MUST BE ACCOMPLISHED
CONCURRENTLY WITH MOWING OPERATIONS.
7.6 All vegetation in cracks, seams, and joints of paved areas such as sidewalks, curbs,
gutters (two (2) feet out from the curb) and driveways shall be cut down to the pavement
surface during the completion of each mowing cycle, where applicable. The use of
herbicides to control such growth may be permitted with the prior written approval of the
Contract Administrator and in accordance with all applicable State laws and regulations.
7.7 WEEDING: All planting beds, hedgerows, fence lines, parking lots, andgravel areas
shall be maintained weed and grass free. Chemical weedingusing
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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Roundup or an approved substitute is acceptable, but must be closely coordinated with
the Contract Administrator prior to application. Use of herbicides at the base of trees and
fence lines is not allowed, use of herbicides under the drip- lines of trees is discouraged
from June to August. Use of guards on line trimmers is recommended, as Contractor is
responsible for replacement of any trees that are extensively damaged,
7.8 FENCE LINES: All weeds and grass in fence lines shall be removed at the beginning of
the season and fence lines will be kept weed and grass free throughout the season.
Interior fence lines will be kept weed and grass free atall times. Exterior fence lines will
be kept weed and grass free for at least 12 inches outside the fence line.
When an Aviation Department perimeter fence is adjacent to private property, all weeds,
grass and brush will be kept trimmed back to the fence line and the fence line may be
cleared, when accessible for a distance of 12 inches on the outside of the fence line. The
Contractor will remove all weeds, grass, tree limbs or other vegetation growing through
the fence. The base of the fence Iine may not be treated chemically, using Roundup
substitute, and all tree and shrub limbs, sprouts or branches will be cut back flush with
the fence line. Chemical edging will not be used.
REMOVAL OF GRASS CLIPPINGS. Removal of cut grass from turf areas will not be
required, unless otherwise specified by Contract Administrator. Cut grass and debris that
7.9 falls or is thrown by equipment upon the pavement, streets, curb and gutters, sidewalks,
driveways or adjacent properties through the action ofthe work crew, shall be removed
prior to leaving the project area.
7.10 The Contractor shall preserve and protect public utilities at all times during
maintenance. Any damage to utilities resulting from the Contractor's workshall be
restored at the contractor's expense.
7.11 EDGING of sidewalks, driveways and curbs, where applicable, shall be accomplished so
that grass and weeds do not extend over the edge of the walks, trails, drives, or curbs
more than %4 inch, nor will they be cut back from the edge of walks, trails, drives or curbs
more than `/4 inch, All concrete sidewalks, trails, curbs, walking paths and steps must be
mechanically edged exposing concrete surface. The Contractor may use a disc edger on a
mower or similar device to edge medians so long as the produced edge meets the
standard set forth above. All material dislodged by edging shall be removed from the site
or blown back onto grass areas so as to leave a clean appearance. Concrete sidewalks
shall be edged on both sides.
8.0 TREES AND SHRUBS - NO PRUNING OF ANY TREE SHALL BE PERMITTED, UNLESS
SPECIFIED OTHERWISE IN THESE SPECIFICATIONS OR REQUESTED BY THE CITY.
Trash and litter shall be removed from ornamental flower and planting beds during each mowing
cycle. Mulch rings shall be reshaped prior to leaving project site when dislodged by mowing
equipment. Severe damage to trees will result in replacement or compensation of trees by the
Contractor. Failure to replace damaged trees shall be considered a breach of contract and
Contractor shall be assessed for damages. Slight or moderate damages to trees will result in
assessment of damages.
8.1 ASSESSMENT OF DAMAGES TO TREES DURING GROUNDS
MAINTENANCE OPERATIONS:
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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8.1.1 The Contractor will check trees in the contract area before contractwork
begins, any damage will be noted and reported to the Contract Administrator.
8.1.2 The Contract Administrator will conduct random checks of thetrees
during the contract period.
8.1.3 A check of all trees may be made at the end of the contract period.
Contract Administrator and Contractor will attend the inspection,
8.1.4 Damages shall be documented by memo with copy to contract fileand the
Contractor.
8.1.5 Contractor may have the option of replacement or payment for severely
damaged tress at a location to be designated by the Aviation Department.
Replacement shall be made on caliper inch per caliper inch basis with a
minimum size of replacement tree of 2" in caliper. The Contractor shall be
responsible for the planting, watering, mulching and maintenance of
replacement trees for a period of not less than 2 years. Any tree that does not
survive the 2 year established period shall be compensated for by the
Contractor to the Aviation Department at a rate of $200.00 per caliper.
8.1.6 Damages shall be assessed at a rate of: $100.00 for each instance of slight
damage to tree(s); this is damage that may heal; Examples include but are not
limited to scaling of the trunk into the cambial layer %z" to 2" in width but less
than 1/3 trunk circumference or breaking of limbs iessthan 2" in diameter or
limbs less than 1/3 trunk caliper whichever is less;
$300.00 for each instance of moderate damage to tree(s) which in the opinion of
the City Forester contribute to the poor health and reduced longevity of the tree
examples would include but are not limited to scaling of the trunk into the
cambial layer greater than 2" but less than 1/3 the trunk circumference or
breaking of limbs more than 2" in diameter but less than 1/3 caliper. Severe
damage or removal of trees is subject to penalty of $200.00 per diameter inch of
trees removed or damaged for trees less that 30" $400,00 per diameter inch of
trees greater than 30".
Severe damage or removal shall include but is not limited to scaring of the trunk
to the cambial layer greater than 1/3 the trunk circumference, uprooting or
causing a tree to lean, damage to a scaffolding branch greater than 1/3 of trunk
caliper. Branches shall be measured at thepoint of attachment or at the lateral to
which the branch would be pruned back to according to ANSI standards. Trees
greater than 6" in caliper shall be measured using diameter at breast height
(DBH). In addition to any penalties or damages assessed by the Aviation
Department, trees severely damaged or removed shall also be subject to fines
and penalties of the Tree Conservation Ordinance of the Fort Worth Zoning
Code. Trees that must be removed due to damage caused by the contractor shall
be removed by the Forestry Section Tree Removal Contractor at the Mowing
Contractor's expense.
8.1.7 Failure to replace or pay for damaged trees shall result in a breach of
contract and the Contractor will be automatically assessed damages.
Damages as described herein shall be deducted from payments otherwise
due to the Contractor.
ITI3 20-0006 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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8.2 STORM DAMAGE: IN THE EVENT OF STORM DAMAGE PRUNING WILL BE
NECESSARY TO REMOVE DAMAGED AND BROKEN LIMBS. ANY TREES
BLOWN OVER OR DOWNED DURING A STORM (UP TO 4 CALIPER INCHES IN
DIAMETER) WILL BE REMOVED. All plant material (up to 4 caliper inches in
diameter) resulting from trimming and pruning, normal deadfall, or storm/wind damage
shall be removed from Aviation Department property and properly disposed of by the
Contractor each time the Contractor performs maintenance at the site.
8.3 CREEKS AND DRAINAGE AREAS: All creeks and drainage areas at Aviation
Department sites will be cleaned and all brush, grass, trees and other plant materials will
be maintained at a height of approximately four (4) inches. Chemical treatment will not
be allowed in creeks and drainage areas, unless approved in writing by the Contract
Administrator or the Superintendent of Plant Maintenance. Drainage areas will need to
be trimmed regardless of existing conditions contained within ditch by any equipment
necessary to do so. Standing water will not be considered acceptable justification for not
mowing.
8.4 COMPLETION OF WORK: The Contractor must complete the work within a
minimum 3 continuous days, or less, once the work begins. Work is to begin on
Mondays. Equipment can only be brought to the site the day the contractor starts work
and can only be left on site if the crews are coming back the next day. Upon completion
of work the equipment must be removed from site until the next cycle unless written
permission is provided by the Contract Administrator.
If for any reason the grounds maintenance cannot be completed, e.g., due to rain or wet
grounds, the Contractor must contact the Contract Administrator.
8.5 SECURITY PROCEDURES: On all Aviation Department properties, all Contractor
personnel must have a valid picture ID with photo, or a valid Driver's License with
photo, on their person or readily available in their vehicle on site.
8.5.1 When applicable, the Contractor will stop at the entrance to the facility and
check in with security personnel upon arrival to get clearance to enter the
facility.
8.6 HAZARDOUS CONDITIONS - The Contractor is required to notify the Contract
Administrator immediately of any hazardous conditions and/or damage to city
property.
8.7 HARD SURFACE MEDIANS end caps or traffic islands within or adjacent to the
contracted area, which are not specifically identified in these specifications, shall be
deemed to be a part of the contracted area.
8.8 CONCURRENT CONTRACTS - In the event that any one Contractor is awarded
contracts for mowing more than one project area, he/she shall proceed with work
simultaneously in all areas awarded.
8.9 SUPERVISION OF WORK CREW - Contractor shall provide supervision of all work
crews while performing work under this contract. On -site supervision is not required as
long as communication equipment is provided which enables the work crew to
communicate with a project supervisor at all times. Each work crew shall have a
designated person on the work site that has the authority and ability to respond to
inquiries about work details orpriorities.
8.10 STREET USE PERMIT
8.10.1 The Contractor will be required to obtain a "Street Use Permit" priorto
starting work. Contact Chuck McLure at (817) 392-7219.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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8.10.2 The Contractor shall be responsible for providing traffic control duringthe
construction of this project consistent with the provisions set forth in the "Latest
Edition Texas Manual on Uniform Traffic Control Devices for Street and
Highways" issued under the authority of the "State of Texas Uniform Act
Regulating Traffic on Highways"' codified as Article 6701d Vernon's Civil
Statutes, pertinent sections being Section Nos. 27, 29, 30 and 31.
8.10.3 The Contractor will not remove any regulatory sign, instructional sign, street
name sign, or other sign which has been erected by the City. If it is determined
that a sign must be removed to permit required maintenance, the Contractor
shall contact the Transportation and Public Works Department, Signs and
Markings Division at phone number (817)392- 7738, to remove the sign. In the
case of regulatory signs, the Contractor must replace the permanent sign with
temporary sign meeting the requirement of the above reference manual and such
temporary sign must be installed prior to the removal of the permanent sign. If
the temporary sign is not installed correctly or if it does not meet the required
specifications, the permanent sign shall not be left in place until the temporary
sign requirements are met. When work is completed to the extent that the
permanent sign can be re -installed, the Contractor shall again contact the Signs
and Markings Division to re -install thepermanent sign and shall leave his
temporary sign in place until such re -installation is completed.
9.0 INSPECTION AND ACCEPTANCE
9.I Contract Administrator will be responsible for making inspections, monitoring the
Contractor's activities and ensuring the work is performed in accordance withthe
Agreement specifications. The Contract Administrator shall record, process and submit
all pertinent information to the Agreement file for determination of termination of
Agreement or for non -renewal. Copies of documents related to inadequate performance
will be submitted to the Purchasing Department.
9.1.1 In the event the Contractor fails to perform according to the terms of this
Agreement, the Department head or his/her designee will notify the Contractor,
in writing, of its failures. A meeting may be arranged to discuss the
Contractor's deficiencies. A written cure notice will be prepared giving the
Contractor ten (10) calendar days to cure any deficiency.
9.1.2 In the event the Contractor continues with unsatisfactory performance, the
Contract Administrator will promptly notify the PurchasingManager or
his/her designee who will take appropriate action to cure the performance
problem(s), which could include cancellation, termination for convenience or
default.
9.1.3 The City reserves the right to terminate this Agreement, or any part hereof, for
its sole convenience. In the event of such termination, the Contractor shall
immediately stop all work hereunder and shall immediately cause any and all of
its suppliers and subcontractors to cease work. Payment to the Contractor will
be based on actual quantities of work performed and accepted by the City.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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9.2 A work order will consist of a written document specifying type of work, contractor
name, project area, maintenance cycle, beginning and ending date, and comments. A
work order is issued on the beginning date of each mowing cycle. The contractor shall
not begin work on the project area until a work order is received. The work order shall be
considered complete when all work in the project area has been inspected and approved
by the Contract Administrator, Both the Contract Administrator and Contractor indicating
agreement with the information shown on the work order including any comments noted
by the Contract Administrator will then sign the work order. The completed work order
sheets shall be attached to the monthly invoices verifying work performed. It is
mandatory that all work orders be signed after completion of each cycle before a new
work order may be issued. Failure to obtain a work order prior to beginning a maintenance
cycle can result in non-payment for work performed.
9.3 Contractor must notify Airport Operations for access to locked manual gates and of each
day's completion for inspection to secure gates on the property.
9.4 Contractor is responsible for providing photographic evidence of all Project Areas
completed for each mow cycle. Photographs must be time and date stamped.
10 CONTACT - Contractor shall, e-mail, or fax in each day's completions that are ready for
inspection to the Contract Administrator. This will be accomplished no later than the first regular
work day after the maintenance is completed. Failure to submit completion reports or contact the
assigned Contract Administrator on the next regular work day after work is completed on an area
can result in liquidated damages and may lead to termination of the contract.
11.0 DELIVERIES AND PERFORMANCE
NOTE: THE CONTRACT ADMINISTRATOR HAS THE AUTHORITY TO CANCEL
SCHEDULED MOWING CYCLES ON A WEEK -TO -WEEK BASIS. THE
CANCELLATION WILL BE BASED UPON NEED, PREVAILING WEATHER
CONDITIONS AND AVAILABLE FUNDING.
THE CONTRACTOR WILL BE NOTIFIED OF ANY CANCELLATIONS, THE
CITY RESERVES THE RIGHT TO PERFORM GROUNDS MAINTENANCE
OPERATIONS DURING CANCELED CYCLES.
THE CONTRACT ADMINISTRATOR MAY CHANGE THE FREQUENCY OF
GROUNDS MAINTENANCE CYCLES.
CONTRACTORS MAY BE REQUIRED TO RETURN TO MAINTAIN SPECIFIC
LOCATIONS DURING CANCELLED CYCLES OR AFTER REGULAR SEASON
MOWING HAS ENDED. ANY SUCH CALL BACK WORK SHALL BEGIN
WITHIN TWO (2) WORKING DAYS OF THE REQUEST TO PERFORM WORK
AND SHALL BE COMPLETED IN A TIMELY MANNER.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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12.0 ON CALL MOWING
12.1 To keep the quality of mowing in the City of Fort Worth at a sufficient level, and to address the
failure of mowing contractors to perform adequately, the City will have areas needing complete
or spot mowing on an individual or reoccurring basis. In order to provide mowing contractors
with additional work, the City will provide selected contractors the opportunity to take on these
additional projects.
12.2 The City may request Contractor to mow on -call mowing areas at pricing equivalent to
comparable areas in Contractor's awarded contract or prices submitted by Contractor in the bid
solicitation.
12.3 Contract Manager will approve contractor's submitted price for the job before work begins.
12.4 Pricing exceeding Contractor's comparable Project Areas or solicitation pricing must be
approved by the Contract Manager.
12.5 Contractor has the right to decline or accept On -Call Mowing work.
12.6 In the event the Contractor accepts the On -Call Mowing work, Contractor will be issued a Work
Order for the On -Call area identifying the work to be performed, the number of times
performance is required and the agreed upon price.
12.7 No one contractor is granted exclusive rights to On -Call Mowing projects or have first rights of
refusal in the event service is requested again.
12.8 Contractors cannot fail to perform on their currently contracted mow Cycle in order to perform
On- Call Mowing projects.
12.9 Should a scheduling conflict arise between the On -Call project and a previously contracted mow
area, contractor must notify Contract Manager immediately and decline the On -Call project.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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Note: Ditches are expected to be mowed regardless of standing water.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ITS 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT — J
NO BID SHEET
(Please complete this form, only if, your firm has chosen not to submit a bid)
Sarah Czechowicz
Purchasing Division Fax
No. 817-392-8440
E-mail address. Fk4SPurchasingResponsesAfortworthtexas.gov
If your firm has chosen not to submit a bid for this procurement, please complete this form and submit to: City of
Fort Worth, Purchasing Division
200 Texas Street
Fort Worth, Texas 76102
{or fax to above address}
Please check the items that apply:
Do not sell the item(s) required. Cannot
be competitive.
Cannot meet the Specifications highlighted in the attached Bid.
Cannot provide insurance required.
0 Cannot provide Bonding required.
Cannot comply with Indemnification requirements. Job
Qtoo large.
QJob too small.
r0 Do not wish to do business with the City.
f� l Other reason.
Company Name:
Authorized Officer or Agent Signature:
Telephone: (i FAX Number:
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
78 of 103
ATTACHMENT - K
NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT
THIS NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES
AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH
("City"), a home -rule municipal corporation of the State of Texas, acting by and through its duly authorized
representative, and <Contractor Name>, a Texas <Enter Entity Type>, acting by and through its duly
authorized representative ("Contractor").
WHEREAS, City, through its Aviation Department ("Aviation Department"), contracts for
mowing and grounds maintenance services within the City;
WHEREAS, through ITB/RFP No. <##-###> the City solicited bids to aw,ird non-exclusive
agreements to multiple bidders for mowing and grounds maintenance services oil an as-11&ded basis in the
City with an aggregate amount of $<##,###.##> for contracts awarded to the Nt tx;essfui bidders,
WHEREAS, Contractor was one of the successful bidders awarded a. nonlract to ip-wide non-
exclusive mowing and grounds maintenance services to the City;
WHEREAS, City and Contractor wish to set out terms of C oni ractor's non-exclusive mowing and
grounds maintenance services;
NOW, THEREFORE, in consideration of the i.ovenants and agreements contained in this
Agreement, City and Contractor hereby agree as follows:
SI1.CTION I
CONTRACT DOCUMENT S
The contract documents shall inn Jude the following:
1. This Non -Exclusive Mowing Lod Grounds Maintenance Services Agreement
2. Exhibit A — Contract Specifications
3. Exhibit B — City 'of Fort Worth Bid Solicitation (ITB/RFP No.
4. Exhibit C -- C ontraMr's-Response to City of Fort Worth ITB/RFP No.
5. Exhibit D— Irisurance
All E,,hibits%attachml hereto are incorporated herein and are made a part of this Agreement for all
purposes. In I lie event of any coull t between the Exhibits and the terms and conditions of this Agreement,
this Agreement shall control.
SECTION 2
SCOPE OF WORK
2.1 Contractor shall provide mowing and grounds maintenance services ("Services") to the
City in accordance with the Contract Specifications set forth in Exhibit A, which is attached hereto and
incorporated herein for all purposes.
2.2 Contractor understands and agrees that the City will award non-exclusive purchase
agreements to multiple bidders for mowing and grounds maintenance services as outlined in City of Fort
Worth Bid Solicitation (ITB/RFP No. ##-####), which is attached hereto as Exhibit B, and incorporated
herein for all purposes. Contractor further understands that the aggregate amount of all contracts awarded
to multiple contractors under (ITB.RFP No. ##-####) shall be in the amount of$<##,###.##>, and the City
Pagel of 24
makes no promise or guarantee of the total amount of work that will be assigned to Contractor under this
Agreement. Contractor's Response to City of Fort Worth ITB/RFP No ##-#### ("Contractor's Response")
is attached hereto as Exhibit C, and incorporate herein for all purposes.
2.3 The City shall issue a written work order establishing the locations, schedule, and fee to
be paid to the Contractor for each Project Area to be completed by Contractor on an as needed basis during
the Term ("Work Order"). A sample written work order has been attached to this agreement as Attachment
L. Contractor shall perform the Services in accordance with each Work Order issued by the City. The
City may issue an amended Work Order to address any changes in the work to be performed after a
Work Order has been issued. Except as otherwise specified in this Agreement, the fee established in
each Work Order shall be based upon the prices submitted by Contractor in Contractor's Response.
SECTION 3
TERM OF AGREEMENT:
3.1 Term. This Agreement shall begin on the date statpd in Purchase Order ("Effective Date")
and shall expire on November 30th, 2021, (`Expiration Date"), unless fermiiwted earlier in mt cordance
with this Agreement ("Initial Term"). Upon the expiration of the Initial Terinn, the Agrea m eift shall renew
automatically under the same terms and conditions for up to two (2) one-y4°,Ir renewal periods (December
I to November 30) and for a third renewal period which shad vNpire on completion of total five year
duration, unless City or Vendor provides the other party with I10tiCe of 11Lgi--renew.Lt rit least 90 days before
the expiration of the Initial Term or renewal period. Ho��i�vcr„ if funds art not appropriated, the City may
cancel the Agreement 30 calendar days after providing wrilLkq notification to the Contractor / Vendor.
14-x
SE[" f'I()N 4
INVOICIIPS AND PAYMENT
4.1 The City shall pay Contractor the fees established in each AX ork Order in accordance with
the provisions of this Agreement. Contractor ghat I Pot perform any additional services for the City not
specified by this Agreement unless the (-'ity requestn nild approves in writing the additional services. The
City shall not be liable for any additimlzif expenses of Contractor not specified by this Agreement.
4.2 Contractor shall summit type written or computer printed invoices to the City which
include the Contractor'4 name, at]dress-and telephone number, and identify the service location, the agreed
price for the Project Area contained in [lie Work Order, and the City's issued purchase order and release
number. Contractor shall silbirnit all invoices to the City within two (2) weeks of completing the work.
Contractor shall -submit individual invoice for each individual mow cycle.
4.3 Cori(nwIor shall submit all invoices to:
Aviation Department
After i'an., Dakota Shaw
`City of Fort Wo Mul
201 American Concourse, Suite 330
AWorth, TX 76106
I countina@FortWorthTexas.vov
Dakota.Shawa�) ortWorthTexas.gov
4.4 The City may complete a visual inspection of the Work to verify that it was completed in
accordance with this Agreement. City agrees to pay all invoices for accepted work within 30 day of
receiving the invoice. The City will only pay for work that is completed in accordance with the terms and
specification contained in this Agreement. Contractor shall not be paid for any Incomplete Work or for
Page 2 of 24
failure to complete a location within the Cycle dates for each mowing Cycle. The City shall notify
Contractor of any error in an invoice no later than the 2 1 " day after the date the City receive the invoice.
SECTION 5
LIABILITY AND INDEMNIFICATION
5.1 CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
DAMAGES, INCLUDING, BUT NOT LIMITED TO, PROPERTY LOSS, PROPERTY DAMAGE
AND PERSONAL INJURY, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF CONTRACTOR,
OR ITS DIRECTORS, OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS,
CONTRACTORS, EMPLOYEES, PATRONS, GUESTS, INVITEES, OR PROGRAM
PARTICIPANTS. CONTRACTOR HEREBY EXPRESSLY RELEASES AND DISCHARGES
CITY FROM ANY AND ALL LIABILITY FOR ANY DAM. AGE, INCLUDING, BITT NOT
LIMITED TO, PROPERTY DAMAGE AND LOSS AND PERSONAL INJURY ARISING OUT
OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLV, THE SERVICES
PERFORMED BY CONTRACTOR UNDER THIS AGREEMENT.
5.2 INDEMNIFICATION -- CONTRACTOR, AT ITS SOLD, COST AND EXPENSE,
AGREES TO AND DOES HEREBY DEFEND, INDEMNIFY, PROTI',,CT, AND HOLD
HARMLESS CITY AND CITY'S OFFICERS, REPRE ENTATIVES.. AGENTS EMPLOYEES,
AND SERVANTS (COLLECTIVELY, "INDEMNITI.E ") FOR, FROM AND AGAINST ANY
AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES, LIENS, CA USES OF ACTION, SUITS,
JUDGMENTS AND EXPENSES (INCLUDING, BUT NOT LIMTTED TO, COURT COSTS,
ATTORNEYS' FEES AND COSTS OF INVESTI.GATION), OF ANY NATURE, KIND OR
DESCRIPTION ARISING OR ALLEGED TO ARISIr. BY REASON OF INJURY TO OR DEATH
OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPER'r'1! (I) RELATING TO THE
SERVICES PERFORMED UNDER THIS AGREEMENT BY CONTRACTOR OR ANY OF ITS
OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS; (2)
BY REASON OF ANY OTHER CLAIM WHATSOEVER OF ANY PERSON OR PARTY
OCCASIONED OR ALLEG ED TO BE OCCASIONED IN WHOLE OR IN PART BY ANY ACT
OR OMISSION ON THE PART OF CONTRACTOR OR ANY OF ITS OFFICERS,
REPRESENTATIVES, AGENTS, S�;RVANTS, EMPLOYEES, CONTRACTORS; OR (3) BY ANY
BREACH, VIOLATION OR NONPUAVORMANCE OF ANY COVENANT OF CONTRACTOR
UNDER THIS AGREE MEN T (COLLECTIVELY, "LIABILITIES").
5.3 If any action or I)VL?ceeding shall be brought by or against the City in connection with any
such liabikky or ulakm. Contractor, on notice from City, shall defend such action or proceeding at
Contractor's exfxnngv, by or through attorneys reasonably satisfactory to City.
5.4 It 14 agreed with respect to any legal limitations now or hereafter in effect and affecting
the validity or enforceability of the indemnification obligations under this Section, such legal limitations
are made a part of the indemnification obligation and shall operate to amend the indemnification obligation
to the minimum extent necessary to bring the provision into conformity with the requirements of such
limitations, and as so modified, the indemnification obligation shall continue in full force and effect.
5.5 Contractor agrees to notify City promptly upon the receipt of any claim or lawsuit brought
in connection with any injury, death, or damages related to Services performed under this Agreement.
Contractor agrees to make its officers, representatives, agents, and employees available to City, at all
reasonable times, for any statements and case preparation necessary for the defense of any claims or
litigation for which City may be responsible hereunder.
Page 3 of 24
SECTION 6
INSURANCE REQUIREMENTS
6.1 Contractor shall abide by the insurance requirements set forth in Exhibit D, which is
attached hereto and incorporated herein for all purposes.
SECTION 7
AUDIT
T l Contractor agrees that the City shall, until the expiration of three (3) years after the
termination or expiration of this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers, and records of Contractor involving transactions relating to this Agreement.
Contractor agrees that the City shall have access during normal working hours to all nee;es�ary Contractor
facilities and shall be provided adequate and appropriate wor space in order to cAnductjaudits in
compliance with the provisions of this section. City shall give actor regsonahli~ advanpe Tiotice of
intended audits.
AW
7.2 Contractor further agrees to include in any contractor arnl subeowracior agreements
hereunder a provision to the effect that the contractor and subcont-M-0tors agree that the City shall, until the
expiration of three (3) years after the expiration or termination cf the contract or subcontract, have access
to and the right to examine any directly pertinent books, doonments, pape-rs,-and records of such contractor
or subcontractor involving transactions of the contract nj- subcontract, and further that City shall have
access during normal working hours to all contractor and subcontractor Ii'eilities and shall be provided
adequate and appropriate work space in order to 60i ndoct audits in vomp`I ionce with the provisions of this
paragraph. City shall give the contractor and s�tbcontri000r reasonahle advance notice of intended audits.
SECTION h
TE1� M ILYATION
8.1 Termination for Convenlence. This Agreement may be terminated without cause by the
City upon delivery of written notice to Conii-actor. This Agreement may be terminated without cause by
the Contractor thirty (30)fliiys aI'ler delivery [o the City of written notice of such intent to terminate.
8.2 Termint}tion fot Causu. Lhiless stated elsewhere in this Agreement, Contractor shall be in
default under this Agrearneni if Contractor breaches any term or condition of this Agreement and such
breach remains uncured after ten (10) calendar days following receipt of written notice from the City
referencing, this Agreement.
8.3 Fiscal Funding Out. Notwithstanding anything to the contrary, if, for any reason, at any
time during ths' Cerro of the Agreement, the Fort Worth City Council fails to appropriate funds sufficient
for the City to fulfill i1F obligations under this Agreement, the City may terminate the portion of the
Agreement regatding 4uuh obligations to be effective on the Iater of (i) ninety (90) calendar days following
delivery by the City to Agreement of written notice of the City's intention to terminate or (ii) the last date
for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this
Agreement.
8.4 Other Remedies. Any termination of this Agreement as provided in this Agreement will
not relieve Contractor from paying any sum or sums due and payable to City under this Agreement that
remains unpaid and due at the time of termination, or any claim for damages then or previously accruing
against Contractor under this Agreement. Any such termination will not prevent City from enforcing the
payment of any such sum or sums or claim for damages by any remedy provided for by law, or from
recovering damages from Contractor for any default under the Agreement. All City's rights, options, and
remedies under this Agreement will be construed to be cumulative, and not one of them is exclusive of the
Page 4 of 24
other. City may pursue any or all such remedies or any other remedy or relief provided by law, whether
or not stated in this Agreement. No such termination shall relieve City from any obligation it may have to
Contractor hereunder and City may pursue any and all rights and remedies or relief provided by law,
whether or not stated in this Agreement.
SECTION 9
LICENSES AND PERMITS
9.1 Contractor shall, at its sole expense, obtain and keep in effect all licenses and permits
necessary for its operations.
SECTION 10
NOTICES
10.1 All notices required or permitted under this Agr"mcnt may be given to a pariy (�ersonally
or by mail, addressed to such party at the address stated below or to such other ad�iress as one party may
from time to time notify the other in writing. Any notice so given shall ble deemed to have been received
when deposited in the United States mail so addressed with postage prepaid.
CITY: CONTRACTOR:
City of Fort Worth
Aviation Department
201 American Concourse, Suite 33
Fort Worth, Texas 76106
With copies to:
City Attorney's Office
City of Fort Worth
200 Texas Street
Fort Worth, Texas 7610'
<t.'s f Ritractor>
<Address Line 1>
Line
Or to such other addrex*-:1s sucli party iww hereafter designate by notice in writing addressed and mailed
or delivered to the other part)- IICTetO.
SECTION 11
NONDISCRIMINATION
1 t .1 Contractor shall not engage in any unlawful discrimination based on race, creed, color,
national origin, sex, age, religion, disability, marital status, citizenship status, sexual orientation or any
other prohibited criteria In any employment decisions relating to this Agreement, and Contractor represents
and warrants that to the extent required by applicable laws, it is an equal opportunity employer and shall
comply with all applicable laws and regulations in any employment decisions.
SECTION 12
VENUE AND CHOICE OF LAW
12.1 Contractor and City agree that this Agreement shall be construed in accordance with the
laws of the State of Texas. If any action, whether real or asserted, at law or in equity, arises on the basis
of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas — Fort Worth Division.
Page 5 of 24
SECTION 13
THIRD -PARTY RIGHTS AND ASSIGNMENTS
13.1 The provisions and conditions of this Agreement are solely for the benefit of the City and
Contractor, and any lawful assign or successor of Contractor, and are not intended to create any rights,
contractual or otherwise, to any other person or entity.
13.2 Contractor agrees that it will not subcontract or assign all or any part of its rights, privileges
or duties hereunder without the prior written consent of the City, and any attempted subcontract or
assignment of same without such prior consent of the City shall be void.
SECTION 14
BINDING COVENANTS
14.1 Subject to the limitations contained herein, the covenants, conditidris and agreements
made and entered into by the parties hereunder are declared to be for the benefit i}'jrnd binding on their
respective successors, representatives and permitted assigns, if any.
SECTION la
INDEPENDENT CONT4I~ACTOR
15.1 It is expressly understood and agreed tliat Contractor and Its employees, representative,
agents, servants, officers, contractors, subcontractors, and volunteers shall operate as independent
contractors as to all rights and privileges and work performed um'l r this Agreement, and not as agents,
representatives or employees of the City. Subjlhel to atxl in accordIn ;e with the conditions and provisions
of this Agreement, Contractor shall have the r nclusive ripM to cc oTr,71 the details of its operations and
activities and be solely responsible for,fhe acts ,and omissioiis of its einlrioyees, representative, agents,
servants, officers, contractors, subconth3aors, snd Volunteers. Contractor acknowledges that the doctrine
of respondeat superior shall not apply as between Ilse. City and its officers, representatives, agents, servants
and employees, and Contractor and ifs oinployees, representative, agents, servants, officers, contractors,
subcontractors, and volunteers; Contractor further agrees that nothing herein shall be construed as the
creation of a partnership 6r ]obil enterprise-1)uiween City and Contractor. It is further understood that the
City shall in no way be eonsidervd a Co -employer or a Joint employer of Contractor or any employees,
representative, agents, servants.16Mccrs, esontractors, subcontractors, and volunteers of Contractor. Neither
Contractor, nor any off rers,.Agents, servants, employees or subcontractors of Contractor shall be entitled
to any employment benefits from the City. Contractor shall be responsible and liable for any and all
payment and reporting of taxcs onn Lrehalf of itself, and any of employees, representative, agents, servants,
officers, (contractors, subcontractors, and volunteers.
SECTION 16
AMENDMENTS, CAPTIONS, AND INTERPRETATION
16.1 Except as otherwise provided in this Agreement, the terms and provisions of this
Agreement may not be modified or amended except upon execution of a written amendment to this
Agreement executed by the Assistant City Manager and Contractor and filed with the City Secretary's
Office.
16.2 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.3 In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly for or
against any party, regardless of the actual drafter of this Agreement.
Page 6 of 24
SECTION 17
GOVERNMENTAL POWERS AND IMMUNITIES
17.1 It is understood that by execution of this Agreement, the City does not waive or surrender
any of its governmental powers or immunities.
SECTION 18
AUTHORIZATION AND COUNTERPARTS AND ELECTRONIC SIGNATURES
18.1 By executing this Agreement, Contractor's agent affirms that he or she is authorized by
Contractor or its general partner to execute this Agreement and that all representations made herein with
regard to Contractor's identity, address, and legal status are true and correct.
18.2 This Agreement may be executed in several counterparts, each of which will be deemed
an original, but all of which together will constitute one and the same instrument. A sipmure received via
facsimile or electronically via email shall be as legally binding for all pwpose5 is :art original signature.
SECTION 19
SEVERABILITY AND NO WAIVER
19.1 It is agreed that in the event any covenant, c oiidition or Provision by ein contained is held
to be invalid by any court of competent jurisdiction, the inYjiIklity of such covenant, condition or provision
shall in no way affect any other covenant, condition or provision does iwt materially prejudice either
Contractor or City in connection with the right at id pl)J-1gations contained in flie valid covenants, conditions
or provisions of this Agreement.
19.2 The failure of either panty to insist upon tlfe performanm. of any term or provision of this
Agreement or to exercise any right granted hemwider shall not constitute:a waiver of that party's right to
insist upon appropriate performance or (0 assert any such right on any future occasion.
SECTION 20
COMPIJANCE WITH LAWS
20.1 This Agreement l,L, subjt!ct to all applicable federal, state and local laws, ordinances, rules
and regulations, including, hat Miot liliiitk:.dl.'to, all provisions of the City's Charter and ordinances, as
amended.
20..'1, if Wily. notittes Contractor or any of its officers, agents, employees, contractors, or
subcontractors. of any violation of such laws, ordinances, rules or regulations, Contractor shall
immediately desist from acid correct the violation.
SECTION 21
SOLE AGREEMENT
21.1 This Agreement, including any exhibits attached hereto and any documents incorporated
herein, contains the entire understanding and agreement between the City and Contractor, and any lawful
assign and successor of Contractor, as to the matters contained herein. Any prior or contemporaneous oral
or written agreement is hereby declared null and void to the extent in conflict with any provision of this
Agreement.
SECTION 22
PROHIBITION ON BOYCOTTING ISRAEL
Page 7 of 24
22.1 Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have
the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this
contract, Contractor certifies that Contractor's signature provides written verification to the City that
Contractor. (1) does not boycott Israel, and (2) will not boycott Israel during the term of the contract.
SECTION 23
IMMIGRATION NATIONALITY ACT
23.1 Contractor shall verify the identity and employment eligibility of ils employees who
perform work under this Agreement, including completing the Employment Elij ibllity Verification Form
(1-9). Upon request by City, Contractor shall provide City with copies of all 1-9 form- and supporting
eligibility documentation for each employee who performs wort iwider this Ap-eemcfit. Coriiractor shall
adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no
services will be performed by any Contractor employee who is not legally of igible to perform such services.
CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY FIARML11 5. FROM ANY
PENALTIES, LIABILITIES, OR LOSSES DUE TO VIO[.,ATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS.. AGENTS, OR
LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
(91GNATURES ON FOLLOWING PAGE)
Page 8 of 24
IN WITNESS WHEREOF, the parties have executed this Agreement in multiples in Tarrant
County, Texas.
EXECUTED to be effective on the date set forth in Section 3.
CITY OF FORT WORTH
Fernando Costa
Assistant City Manager
Recommended:
Bill Welstead, Director
Aviation Department
APPROVED AS TO FORM AND
Royce Hansen
Assistant City Attorney
ATTEST:
M&C:
Date:
Form 1295:
CONTRACTOR
Name:
Title:
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including all
performance and reporting requirements.
Name: Dakota Shaw
Title: Airport Supervisor
40k . 11�0�
46LN
Page 9 of 24
ATTACHMENT A
CONTRACT SPECIFICATIONS
1.0 SCOPE - The successful Kidder, hereinafter "Contractor' shall provide all necessary labor,
material, and equipment to provide grounds maintenance for the City of Fort Worth, (City) for an
annual agreement, and subsequent renewal periods in strict accordance with the terms,
conditions, and provisions of this solicitation.
1.1 Only Bidders that submit prices for all line items on the Bid Solicitation sheet will be
considered for award.
1.2 Meacham International Airport is made up of 40.52 Acres.
1.3 Once a week mowing from March to October and any all months are as nrjuded.
Weekly mowing cycle is to be initiated on Mondays unless requ6sted otherwise by
the City or conditions are not suitable for mowing jul ivities. Conditions rra.: suitable
for mowing are to be determined by the City.
2.0 SITE VISIT - See ITB cover sheet for details
2.1 Bidders are responsible for familiarizing themselves with Me work to be performed and
should inspect ALL locations prior to subrIhitfing bids in order to be fully aware of the
scope of the services required. Failure to do so will not relieve the successful bidder(s)
from performing in accordance with the strict inteni and meaning of the specifications at
the awarded bid price. There will'be no 86ditional cost to the City of Fort Worth.
2.2 FAILURE TO ATTEND THE SITE VISIT MAY IMPACT A fS!DDER'S ABILITY TO
SUBMIT A FULLY INFORMED AND COMPETITIVE BID RESPONSE, ATTENDANCE IS
NOT MANDATORY BUT IS STRONGLY ENCOURAGED.
3.0 EQUIPMENT
3.1 Contractor shall have available all equipment and material upon arrival at job site or
prove that Contractor has access to all equipment necessary to perform all work outlined
in this contract.
3.2 Bidders shall provide a list of machinery and equipment that they propose to use in the
execution of & Agreehient. See attachment F - List of Machinery and Equipment.
3.3 Bidder should be able to demonstrate adequate back-up equipment or plan to allow for
breakdowns.
3.4 Insufficient -and/or inadequate equipment as determined by the City of Fort Worth
Avratlon Department is cause for rejection of a bid. City reserves the right to thoroughly
inspect and investigate the establishment, facilities, business reputation, and other
qualification of any bidder and reject any bid, irrespective of price, if it shall be determined
lacking in any of the essentials necessary to assure acceptable standards of
performance.
3.5 All equipment shall be in good repair and operated by a responsible employee.
Page 10 of 24
4.0 BID GUARANTEE - Bids shall be accompanied by a bid guarantee in one of the following
forms:
4.1 CERTIFIED CHECK; CASHIERS CHECK; OR SURETY BOND (ATTACHMENT
4) 1N THE AMOUNT OF NOT LESS THAN FIVE PERCENT (5%) OF THE COST OF
THE TOTAL ANNUAL BID, FAILURE TO SUBMIT THE BID GUARANTEE SHALL
RESULT IN BID BEING NON -RESPONSIVE.
4.2 The bidder agrees to forfeit their bid guarantee to the City when he/she receives notice
of the acceptance of the bid, and falls to execute the contract and fails to furnish a
satisfactory performance bond within TEN (10) WORKING DAYS after receiving said
notice.
4.3 All cashier checks will be returned to bidders after an award has been rnwe by the
City Council.
5.0 SCOPE OF WORK
5.1 The work covered by these specifications consists of spedfic ground5i rnairiterisllce
services at Meacham Airport, within each project area as required by established
maintenance schedule. Contractor shall be responsible for removing all trash and litter,
mowing all areas; edging, trimming all turf along pavement, including expansion cracks
extending two feet onto the pavement, curbs and around or on signs, posts, guard rails,
sidewalks, other obstacles and keeping shrub and flower beds weed free, clearing
vegetation from in and under all fence lines, rand removing all grass clippings from hard
surfaces. Litterltrash includes, bur is not limited to plastic, cans, tires, bottles, cardboard,
rags, limbs and branches, rocks.:and other similar solyd materials and foreign debris
which are not intended to be pre$ent as part of the landscape. Contractor will apply
herbicide to cracks and expensior, joints to cu tail weed g(b440 in solid surface areas
upon department request. o+'
6.0 DEFINITIONS
6.1 GROUNDS MAINTENANCE PROJECT AREA shall refer to specific geographic
areais) of Meacham Airport designated to receive specified grounds
maintenance services. `
6.2 MAINTENANCE SCHEDULE shall mean the time periods established by the
City for the mowing season within which all prescribed maintenance activities for
each ,area shall be completed. CONTRACTOR SHALL BEGIN THE WEEKLY
:MOWING CYCLE ON MONDAYS. THE CONTRACTOR WILL MAINTAIN THIS
SCHEDULE THROUGHOUT THE MOWING SEASON. THE SECOND MOWING
CYCLE WORK ORDER WILL NOT BE ISSUED UNTIL THE WRITTEN
SCHEDULE IS RECEIVED. IF CONTRACTOR EXPECTS TO VARY FROM THE
SCHEDULE, THE CONTRACTOR SHALL* NOTIFY THE CONTRACT
ADMINISTRATOR OF THE VARIATION IN ADVANCE AND SPECIFY AN
ALTERNATE COMPLETION SCHEDULE.
NOTE: CONTRACTOR WILL BE PAID ONLY FOR WORK ACTUALLY
ACCOMPLISHED DURING THE ESTABLISHED MOWING CYCLE, UNLESS
DUE TO WEATHER OR OTHER VALID REASON THE CONTRACT
ADMINISTRATOR HAS GRANTED AN EXTENSION TO THE SCHEDULE
MOWING CYCLE.
Page 11 of 24
6.3 CONCURRENT shall refer to all mowing, trimming, and litter removal on any
given item being completed on the same day. Should a given area be too large to
complete in a single day, any areas that have been mowed must be trimmed,
and litter removed on the same day the mowing occurs.
6.4 CONTRACT ADMINISTRATOR shall mean the duly authorized representative of
the Aviation Department who shall monitor the contractor's performance within
the regions he/she is assigned.
6.5 INCLEMENT WEATHER shall mean rainy/wet weather or when the condition of
the soil is such that the rutting of property will occur and cutting of grass cannot
be accomplished safety or satisfactorily that is in a manner that will not rut up or
cause any damage to the turf.
6.6 OZONE ACTION DAYS shall refer to the period from May 1st through October
31St (Ozone Season) of each year, when ozone levels are critical. These days
are determined by the Texas Natural Resg0tce Conservation Commission and
are announced via television, radio, and TX DOT highway information boards.
6.6.1 Contractors are not to use any motorized equipment botween the hours
of 6 a.m. and 10 a.m. on these daps. unless the.equipment uses
propane, diesel or compressed natural gas as 9-fuel source or meets
California Air Resources Board tCARB) revision-#2, standards.
6.7 TRASH AND LITTER shall mean -any c€ebris within IhEi grounds maintenance
project area including, but not limited to furniture, appliances, tires, construction
material, paper, plastic, caFts, Idottles (including broken glass), cardboard, rags,
limbs and branches, rocks. and other similar solid ;materials and foreign debris
which is not intended to be present as part of tha landscape.
6.8 TRIMMING shall Peter to the cutting or removal of all plant life adjacent to or
within any fence line, pole, guy wire, sign, guard rail, sidewalk, curb, and ditch.
Ditches will'need to be trimmed regardless of existing conditions contained
within ditch by any equipment necessary to do so.
6.9 Ni6 VIN(3 HEIGHT shall refer to the setting of mowing equipment to cut grass
tb a heighl of two (2) inches for all project areas unless requested otherwise by
'Ihke Conti ai.t AfJwjn:strator
6.10 CHEMICAL TRIMM;NG shall refer to the use of an herbicide (such as Roundup
and/or an approved equal containing a pre -emergent such as Surf LAN or an
approved equal) as an alternative to the physical removal or cutting of plant
material from areas to be trimmed. HERBICIDE APPLICATION MUST BE IN
COMPLIANCE WITH THE STATE OF TEXAS STRUCTURAL PEST CONTROL
BOARD LAWS AND REGULATIONS OR THE TEXAS DEPARTMENT OF
AGRICULTURE LAWS AND REGULATIONS. THE CONTRACTOR OR
F(ISIHER REPRESENTATIVE MUST HAVE A COPY OF THEIR PESTICIDE
LICENSE ON FILE WITH THE AVIATION DEPARTMENT PRIOR TO THE USE
OF ANY HERBICIDE.
NOTE: CHEMICAL TRIMMING WILL NOT BE ACCEPTABLE ALTERNATIVE
TO THE PHYSICAL REMOVAL OR CUTTING OF PLANT MATERIAL FROM
AREAS TO BE TRIMMED.
6.11 EDGING will be around all hard surfaces i.e. parking lots, and walkways.
6.12 MOWING HEIGHT shall refer to the setting of mowing equipment to cut grass to
a height of two (2) inches for all project areas. The Contract Administrator may
make changes in the height requirements. Mowing below the heights stated
Page 12 of 24
above may result in liquidated damages when turf is damaged, e.g., scalping
occurs. Repeated damage to turf may result in contract termination.
7.0 LITTER REMOVAL, MOWING, AND TRIMMING
7.1 Contractor shall remove ALL fitter, mow, edge and trim all assigned turf areas on
every cycle.
7.2 CONTRACTOR SHALL REMOVE ALL TRASH AND LITTER FROM THE
ENTIRE AREA PRIOR TO INITIATING ANY MOWING OF THE TURF AREA.
Failure to remove litter prior to mowing will result in the Contractor being required
to return to site and remove all new litter as well as all mowed litter. Any papers,
cans, or bottles cut or broken during maintenance operations shall be completely
removed from the site immediately prior to proceeding with the maintenance of
other areas. All trash and litter shall be disposed of by the Contractor at an off -
site location procured by the Contractor at Otis/her sole expense.
7.3 Contractor shall use reasonable care to avoid damaging bulldings, equipment
and vegetation on City and private property. Mowera knust be equipper) with
chute deflectors or guards to prevent rocks and debris. from damaging public and
private property. This includes, but is not limited to irrigatior. heads, fences,
mailboxes, etc. The Contractor must assess the area to be mowed prior to
starting and make necessary adiristments not to cut or damage irrigation heads.
If the Contractor's failure to use roasonable care causes damage to any property,
the Contractor shall replace or repair Ina damage at no expense to the City. If the
Contractor fails or refused to make such repair or repPacement, the Contractor
shall be liable for the cast, which m.ay be deducted from the contract price.
7.4 Contractor shall malnlain sharp blades on all mowing equipment so as to cleanly
cut, not tear, the blades of grass. All gm55shall be cut at a height of two (2)
inches. Upon completion, a mowed area shall be free of clumped grass cuttings
and tire tracks and ruts from equipment. Turf shall be cut in a manner so as not
to scalp turf or leave areas of unr*Lit grass. Care shall be taken to prevent
discharge of grass clippings onto any paved surface such as streets, curbs and
golters, parking lots, sidewalks, concrete pads, creeks, lakes or ponds and/or
onto adjacent propertie!5 Any material so discharged shall be removed prior to
leaving the project area. Fhe Contractor shall dispose of all trash and litter at an
of --site location pros ted by the Contractor at her/his sole cost and expense.
7.6 All structures, trees, poles, tables, signs, fences, and shrub beds are to be
trimmed closely, where applicable. Special care shall be given to trimming
around trees so as not to inflict damage to the bark of the trees. Trim guards
should be used on line trimmers when working around trees and ornamental
shrubs. All trimming shall be accomplished maintaining the required 2"cutting
lialght depending on project area and cycle frequency. ALL TRIMMING MUST
BE ACCOMPLISHED CONCURRENTLY WITH MOWING OPERATIONS.
7.E All vegetation in cracks, seams, and joints of paved areas such as sidewalks,
curbs, gutters (two (2) feet out from the curb) and driveways shall be cut down to
the pavement surface during the completion of each mowing cycle, where
applicable. The use of herbicides to control such growth may be permitted with
the prior written approval of the Contract Administrator and in accordance with all
applicable State laws and regulations.
7.7 WEEDING: All planting beds, hedgerows, fence lines, parking lots, and gravel
areas shall be maintained weed and grass free. Chemical weeding using
Page 13 of 24
Roundup or an approved substitute is acceptable, but must be closely
coordinated with the Contract Administrator prior to application. Use of herbicides
at the base of trees and fence lines is not allowed, use of herbicides under the
drip- lines of trees is discouraged from June to August. Use of guards on line
trimmers is recommended, as Contractor is responsible for replacement of any
trees that are extensively damaged.
7.8 FENCE LINES: All weeds and grass in fence lines shall be removed at the
beginning of the season and fence fines will be kept weed and grass free
throughout the season. Interior fence lines will be kept weed and grass free at all
times. Exterior fence lines will be kept weed and grass free for at least 12 inches
outside the fence line.
When an Aviation Department perimeter fence is adjacent to Private property, all
weeds, grass and brush will be kept trimmed back to the fence line and the fence
line may be cleared, when accessible for o "distance of 1 2 .inches on the outside
of the fence line. The Contractor will remove all weeds, grass, t}ee limbs or other
vegetation growing through the fence. The base of the fence line may not be
treated chemically, using Roundup substitute, and all tree and shnro limbs,
sprouts or branches will be cut back flush with the fang* line.
Chemical edging will not be used. O%N
7.9 REMOVAL OF GRASS CLIPPINGS Removal of cut grass from turf areas will
not be required, unless otherwise spccilied by Conirac;t Administrator. Cut grass
and debris that falls or is thfavwn by equipment upan the pavement, streets, curb
and gutters, sidewalks, driveways or adjacent properties through the action of the
work crew, shall be removed prior to leaving the project area.
7.10 The Contractor ahall preserve and protect public utilities at all times during
maintenance- Any damage to ptilities resulting from the Contractor's work shall
be restored'at the contractor'a expense.
7.11 EDGING of sidewalks, driveways and curbs, where applicable, shall be
ac(.ompfthe.d so that grass and weeds do not extend over the edge of the walks,
trails, drives, or curbs more than Y4 inch, nor will they be cut back from the edge
of walks, [rails, drives or curbs more than Y inch. All concrete sidewalks, trails,
curbs, Walking paths 'and steps must be mechanically edged exposing concrete
surfa6e. The Contractor may use a disc edger on a mower or similar device to
edge medians so long as the produced edge meets the standard set forth above.
All material dislodged by edging shall be removed from the site or blown back
❑nlo.grass areas so as to leave a clean appearance. Concrete sidewalks shall
be t}dged on both sides.
8.0 TREES AND SHRUBS - NO PRUNING OF ANY TREE SHALL BE PERMITTED,
UNLESS SPECIFIED OTHERWISE IN THESE SPECIFICATIONS OR REQUESTED BY
THE CITY. Trash and litter shall be removed from ornamental flower and planting beds
during each mowing cycle. Mulch rings shall be reshaped prior to leaving project site
when dislodged by mowing equipment. Severe damage to trees will result in
replacement or compensation of trees by the Contractor. Failure to replace damaged
trees shall be considered a breach of contract and Contractor shall be assessed for
damages. Slight or moderate damages to trees will result in assessment of damages.
8.1 ASSESSMENT OF DAMAGES TO TREES DURING GROUNDS
MAINTENANCE OPERATIONS:
Page 14 of 24
8.1.1 The Contractor will check trees in the contract area before contract work
begins, any damage will be noted and reported to the Contract
Administrator.
8.1.2 The Contract Administrator will conduct random checks of the trees
during the contract period.
8.1.3 A check of all trees may be made at the end of the contract period.
Contract Administrator and Contractor will attend the inspection.
8.1.4 Damages shall be documented by memo with copy to contract file and
the Contractor.
8.1.6 Contractor may have the option of replacement or payment for severely
damaged tress at a location to be designated by the Aviation
Department. Replacement shall be made on caliper inch per caliper inch
basis with a minimum size of replacememt tree of 2" in caliper. They
Contractor shall be responsible for the plbn,ting, watering, mulohing and
maintenance of replacement trees for a period of not leas than 2 years.
Any tree that does not survive the 2 year established period shall be
compensated for by the Contractor to the Aviation Department at a rate
of $200.00 per caliper.
8.1.6 Damages shall be assessed at a rate of: $100.00 for each instance of
slight damage to tree(s); this Is damage thoi may heal; Examples include
but are not limited io scaling of the trunk into +.he cambial layer V to 2" in
width but less tltati 1/3 trunk circurnfarence or breaking of limbs less than
2" in diameter or 'imbs less than 1/3 Irunk caliper whichever is less;
$300,00 for each instance of moderate damage to tree(s) which in the
opinion of Ifie City Forester contribute to the'poor health and reduced
longevity of the tree examples would include but are not limited to scaling
of the trunk into the cambial layer greater than 2" but less than 113 the
trunk eirctM,ference or breaking of limbs more than 2" in diameter but
less than 113 caliper, Severe damage or removal of trees is subject to
penalty of $200.00 per diameter inch of trees removed or damaged for
trees less that 30" $400.00 per diameter inch of trees greater than 30".
Severe damage or removal shall include but is not limited to scaring of
the trunk to The cambial layer greater than 1/3 the trunk circumference,
uprooting or causing a tree to lean, damage to a scaffolding branch
greater than 1/3 of trunk caliper. Branches shall be measured at the point
of attachment or at the lateral to which the branch would be pruned back
to according to ANSI standards. Trees greater than 6" in caliper shall be
Lo measured using diameter at breast height (DBH). In addition to any
penalties or damages assessed by the Aviation Department, trees
severely damaged or removed shall also be subject to fines and
L*i penalties of the Tree Conservation Ordinance of the Fort Worth Zoning
Code. Trees that must be removed due to damage caused by the
contractor shall be removed by the Forestry Section Tree Removal
Contractor at the Mowing Contractor's expense.
8.1.7 Failure to replace or pay for damaged trees shall result in a breach of
contract and the Contractor will be automatically assessed damages.
Damages as described herein shall be deducted from payments
otherwise due to the Contractor.
Page 15 of 24
8.2 STORM DAMAGE: IN THE EVENT OF STORM DAMAGE PRUNING WILL BE
NECESSARY TO REMOVE DAMAGED AND BROKEN LIMBS. ANY TREES
BLOWN OVER OR DOWNED DURING A STORM (UP TO 4 CALIPER INCHES
IN DIAMETER) WILL BE REMOVED. All plant material (up to 4 caliper inches in
diameter) resulting from trimming and pruning, normal deadfall, or storm/wind
damage shall be removed from Aviation Department property and properly
disposed of by the Contractor each time the Contractor performs maintenance at
the site.
8.3 CREEKS AND DRAINAGE AREAS: All creeks and drainage areas at Aviation
Department sites will be cleaned and all brush, grass, trees and other plant
materials will be maintained at a height of approximately four (4) inches.
Chemical treatment will not be allowed in creeks and drainage areas, unless
approved in writing by the Contract Administrator or the Superintendent of Plant
Maintenance. Drainage areas will need to be trimmed regardless of existing
conditions contained within ditch by any equipment necessary to dry so. Standing
water will not be considered acceptable justification for riot mowir ig
8.4 COMPLETION OF WORK: The Contractor must complete the work within a
minimum 3 continuous days, or less, once the work begins, Work iG to begin on
Mondays. Equipment can only be brought to the slle [he day lho contractor starts
work and can only be left on site if the crews are coming back the next day.
Upon completion of work the equipment must bra removed From site until the next
cycle unless written permission is provider by the Contract Administrator.
If for any reason the grounds mainteriwice cannot be completed, e.g., due to rain
or wet grounds, the Contractor must contact the Contract Administrator.
8.5 SECURITY PROCEDURES: On all Aviation Department properties, all
Contractor personnel must have a valid picture ID with photo, or a valid Driver's
License with photo, on them person or readily available in their vehicle on site.
8.5.1 Wh6o applicable, ilia Contractor will stop at the entrance to the facility
and cheek in with security personnel upon arrival to get clearance to
enter the fac0ity.
8.6 HAZARDOUS CONDITIONS - The Contractor is required to notify the Contract
Acirnrnistrator irinmedialoy of any hazardous conditions and/or damage to city
property.
8.7 HARD SURFACE MEDIANS end caps or traffic islands within or adjacent to the
contracted area, which are not specifically identified in these specifications, shall
be deurnQd to be a part of the contracted area.
8_S CONCURRENT CONTRACTS - In the event that any one Contractor is awarded
contracts for mowing more than one project area, he/she shall proceed with work
simultaneously in all areas awarded.
8.9 SUPERVISION OF WORK CREW - Contractor shall provide supervision of all
work crews while performing work under this contract. On -site supervision is not
required as long as communication equipment is provided which enables the
work crew to communicate with a project supervisor at all times. Each work crew
shall have a designated person on the work site that has the authority and ability
to respond to inquiries about work details or priorities.
8.10 STREET USE PERMIT
8.10.1 The Contractor will be required to obtain a "Street Use Permit" prior to
starting work. Contact Chuck McLure at (817) 392-7219,
Page 16 of 24
8.10.2 The Contractor shall be responsible for providing traffic control during the
construction of this project consistent with the provisions set forth in the
"Latest Edition Texas Manual on Uniform Traffic Control Devices for
Street and Highways" issued under the authority of the "State of Texas
Uniform Act Regulating Traffic on Highways"' codified as Article 6701d
Vernon's Civil Statutes, pertinent sections being Section Nos. 27, 29, 30
and 31.
8.10.3 The Contractor will not remove any regulatory sign, instructional sign,
street name sign, or other sign which has been erected by the City. If it is
determined that a sign must be removed to permit required maintenance,
the Contractor shall contact the Transportation and Publii 'Works
Department, Signs and Markings Division at phono numbor (817)392-
7738, to remove the sign. In the case of regulatory signs, the Contractor
must replace the permanent sign with temporary sign meeting the
requirement of the above reference manual and such temporary sign
must be installed prior to the removal of the permanent sign. if the
temporary sign is not installed correctly or IF it does nai mere tl re required
specifications, the permanent sign shall not be left in place until the
temporary sign requirements rare rnei When work is completed to the
extent that the permanent sign can be re -Installed, the Contractor shall
again contact the Signs ar'c Markings Divisidn to re -install the permanent
sign and shall leave his teropor,ary sign in place until such re -installation
is completed.
9.0 INSPECTION AND ACCEPTANCE
9.1 Contract Administm(ar will be responsible, for making inspections, monitoring the
Contractor's actrvilles and ensuring the work is performed in accordance with the
Agreement specifications. The Contract Administrator shall record, process and
submit all pertlnerst informatlori to the Agreement file for determination of
termination of Agreement or for non -renewal. Copies of documents related to
inadequate performance will be submitted to the Purchasing Department.
9 1.1 In the event the Contractor fails to perform according to the terms of this
Ag"mei)t, the Department head or his/her designee will notify the
Contractor, a writing, of its failures. A meeting may be arranged to
discuss the Contractor's deficiencies. A written cure notice will be
prepared giving the Contractor ten (10) calendar days to cure any
def icrency.
9. 1.2 In the event the Contractor continues with unsatisfactory performance,
the Contract Administrator will promptly notify the Purchasing Manager
or his/her designee who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination
for convenience or default.
9.1.3 The City reserves the right to terminate this Agreement, or any hart
hereof, for its sole convenience. In the event of such termination, the
Contractor shall immediately stop all work hereunder and shall
immediately cause any and all of its suppliers and subcontractors to
cease work. Payment to the Contractor will be based on actual quantities
of work performed and accepted by the City.
Page 17 of 24
9.2 A work order will consist of a written document specifying type of work, contractor
name, project area, maintenance cycle, beginning and ending date, and
comments. A work order is issued on the beginning date of each mowing cycle.
The contractor shall not begin work on the project area until a work order is
received. The work order shall be considered complete when all work in the
project area has been inspected and approved by the Contract Administrator.
Both the Contract Administrator and Contractor indicating agreement with the
information shown on the work order including any comments noted by the
Contract Administrator will then sign the work order. The completed work order
sheets shall be attached to the monthly invoices verifying work performed. It is
mandatory that all work orders be signed after completion of each cycle before a
new work order may be issued. Failure to obtain a work order prior to beginning a
maintenance cycle can result in non-payment for work performed.
9.3 Contractor must notify Airport Operations for access to locked manual gates and
of each day's completion for inspection to secure gates on'the prapierly
9.4 Contractor is responsible for providing photographic evidence of all Project Areas
completed for each mow cycle. Photographs must be time and'date stamped.
10.0 CONTACT - Contractor shall, e-mail, or fax in each day's completlons that are ready for
inspection to the Contract Administrator. This will be acc Qmpiished no loser than the first
regular work day after the maintenance is completed. Failure to subrhil completion
reports or contact the assigned Contract Administrator on the next regular work day after
work is completed on an area can result in ligdldated damages and may lead to
termination of the contract.
10.1 MAINTENANCE SCHEDULE AND LIQUIDATED DAMAGES - Failure on the part
of the Contractor to maintain the required maintenance schedule or meet
contract specifications May result i41 liquidated darrages. Assessment may be as
much as two hundred fifty dollars ($250.00) per day in liquidated damages for
incomplete work in the project area; tmtit all work is completed (liquidated
damages will not exceed the total dollars for the irncornplete project location, per
cycle).
NOTE: FAILURE TO MEET THE CCONTRACT REQUIREMENTS ON MORE
THAN ^NE OCCASION WITHIN THE PRESCRIBED MAINTENANCE
SCHEDULE MAY RESULT IN THE TERMINATION OF THE CONTRACT AND
DEMAND UPON THE �;ONTRACTOR'S BONDING COMPANY TO COMPLETE
THE CONTRACT
11.0 DELIVERIES AND PERFORMANCE
NOTE: THE CONTRACT ADMINISTRATOR HAS THE AUTHORITY TO
CANCEL SCHEDULED MOWING CYCLES ON A WEEK -TO -WEEK BASIS.
THE CANCELLATION WILL BE BASED UPON NEED, PREVAILING WEATHER
CONDITIONS AND AVAILABLE FUNDING.
THE CONTRACTOR WILL BE NOTIFIED OF ANY CANCELLATIONS. THE
CITY RESERVES THE RIGHT TO PERFORM GROUNDS MAINTENANCE
OPERATIONS DURING CANCELED CYCLES.
THE CONTRACT ADMINISTRATOR MAY CHANGE THE FREQUENCY OF
GROUNDS MAINTENANCE CYCLES.
CONTRACTORS MAY BE REQUIRED TO RETURN TO MAINTAIN SPECIFIC
LOCATIONS DURING CANCELLED CYCLES OR AFTER REGULAR SEASON
MOWING HAS ENDED. ANY SUCH CALL BACK WORK SHALL BEGIN
WITHIN TWO (2) WORKING DAYS OF THE REQUEST TO PERFORM WORK
AND SHALL BE COMPLETED IN A TIMELY MANNER.
Page 18 of 24
12.0 ON -CALL MOWING
To keep the quality of mowing in the City of Fort Worth at a sufficient level, and to address the failure of
mowing contractors to perform adequately, the City will have areas needing complete or spot mowing on
an individual or reoccurring basis. In order to provide mowing contractors with additional work, the City will
provide selected contractors the opportunity to take on these additional projects.
1. The City may request Contractor to mow on -call mowing areas at pricing equivalent to
comparable areas in Contractor's awarded contract or prices submitted by Contractor in the bid
solicitation.
2. Contract Manager will approve contractor's submitted price for the job before work begins.
3. Pricing exceeding Contractor's comparable Project Areas or solicitation pricing rnusl be approved
by the Contract Manager.
4. Contractor has the right to decline or accept On -Gall Mowing work_
5. In the event the Contractor accepts the On -Call following work, Contractor will be issued a Work
Order for the On -Call area identifying the work to be performed, the number of times performance is
required and the agreed upon price.
6. No one contractor is granted exc!USFve rights to On -Call Mowing projects or have first rights of
refusal in the event service is requested again.
7. Contractors cannot fail to perform an their currently bontracted3mow Cycle in order to perform On -
Call Mowing projects.
8. Should a scheduling conflict arise between the On -Call project and a previously contracted mow
area, contractor must notify Contract Monager immediately and decline the On -Call project.
ir
Page 19 of 24
EXHIBIT B
CITY OF FORT WORTH BID SOLICITATION (ITBIRFP NO. �)
Page 20 of 24
EXHIBIT C
CONTRACTOR'S RESPONSE TO CITY OF FORT WORTH ITB/RFP NO.
Page 21 of 24
EXHIBIT D
INSURANCE
The Contractor shall assume all risk and liability for accidents and damages that may occur to
persons or property during the prosecution of work under this Agreement. The Contractor shall
file with the City of Fort Worth Purchasing Division, prior to the commencement of services, a
certificate of insurance documenting the following required insurance
1.1 Failure to provide such information within five (5) calendar days of a request by the City
may be grounds for termination of the Agreement.
2. Policies shall have no exclusions by endorsements which nullify the requip&O limes of coverage,
nor decrease the limits of said coverage unless such endorsements are appi� .aved by Il1c City. In the
event a contract has been bid or executed and the exclusions are deterniIried to be unacceptable or
the City desires additional insurance coverage, and the City desires the Contractor to obtain such
coverage, the contract price shall be adjusted by the cost (if [be pra,miu[n for such ;additional
coverage plus 10%.
3. Statutory Workers' Compensation Insurance and EmP}ti W-19 Liability Insurance at the following
Iimits:
$100,000 Each Accident
$500,000 Disease — Policy limit
$100,000 Disease —Each Employee
This coverage may be written as fnllvmti ,:
Workers' Compensation and Employers' Liability coverage with limits consistent with statutory
benefits outlined in the Teiigzi Workers' Compensation Act (Art. 8308 —1.01 et seq. Tex. Rev. Civ.
Stat.) and minimum policy limits Por Employers' Liability of $100,000 each accident/occurrence,
$500,000 bodily injury disease policy limit and $100,000 per disease per employee.
4. Commercial General I,lijbililyInsuriVLCe including Explosion, Collapse, and Underground
Coverage shall be pro-Vided as Follovys:
$1,000.000 Each Occ-urrence
$2,'b00,000 Annual Aggre-,;ate
Cpvc�wgp shall include but not be limited to the following: premises/operations, independent
Contractors, products/completed operations, personal injury, and contractual liability. Insurance
shall be prk vid6d on an occurrence basis, and as comprehensive as the current Insurance Services
Office (1Sfk) policy.
Auto Liability Insurance shall be provided as follows:
$1,000,000 Combined Single Limit Each Accident
A commercial business policy shall provide coverage on "Any Auto", defined as autos owned,
hired and non -owned.
6. The Contractor shall furnish the Purchasing Manager a certificate of insurance documenting the
required insurance prior to the commencement of Services.
Page 22 of 24
7. At each renewal period, Contractor shall furnish the Purchasing Manager and the Contract
Manager, with a current certificate of insurance documenting the required insurance within ten
(10) days after accepting the renewal.
8. Policies shall be endorsed to provide the City of Fort Worth a thirty- (30) day notice of
cancellation, material change in coverage, or non -renewal of coverage.
9. Applicable policies shall also be endorsed to name the City of Fort Worth as an additional insured,
as its interests may appear (ATIMA).
10. ADDITIONAL INSURANCE REQUIREMENTS
10.1 The City, its officers, employees and servants shall be endorsed wz an addi6pnal insured
on Contractor's insurance policies excepting eippioyer's 11Fi<rtllity ;riytirance coverage
under Contractor's workers' compensation insurance policy.
10.2 Certificates of insurance satisfactory to the City and Worker's nnipen_,{ii ion. Affidavit
must be received before Contractor can begin work. Failwe to supply.and maintain such
insurance shall be a breach of contract. Contractor shall provide complete copies of all
insurance policies required by this Agreement. Certilicaieti of insurance must be supplied
to:
Financial Management Services Departmeni
Attention: Purchasing Division H I d N;-�, 19-0139
200 Texas Street
Fort Worth, Texas 76102
10.3 Any failure on part of ?he City to request required insurance documentation shall not
constitute a waiver of I lie insurance requirements specified herein. Each insurance policy
shall be endorsed to provide the City a 'minimum 30 days' notice of cancellation, non -
renewal, aldior waterial. dmnge in policy terms or coverage. A ten (10) day notice shall
be accepinhic in IN event of non-payment of premium.
10.4 Insurers must be imtharl red to do business in the State of Texas and have a current A.M.
Best rating of A� V1I or equivalent measure of financial strength and solvency.
10.5 Deductible iimi�s, pr self -funded retention limits, on each policy must not exceed
$10.000.00 per occurrence unless otberwise approved by the City.
10.6 Other than worker's compensation insurance, in lieu of traditional insurance, City may
copsildcr alternative coverage or risk treatment measures through insurance pools or risk
te.iL-iiI ica groups. The City must approve in writing any alternative coverage.
10.7 Workers' compensation insurance policy(s) covering employees of the Contractor shall be
endorsed with a waiver of subrogation providing rights of recovery in favor of the City.
10.8 City shall not be responsible for the direct payment of insurance premium costs for
Contractor's insurance.
10.9 Contractor's insurance policies shall each be endorsed to provide that such insurance is
primary protection and any self -funded or commercial coverage maintained by City shall
not be called upon to contribute to loss recovery.
Page 23 of 24
10.10 While the Agreement is in effect, Contractor shall report, in a timely manner, to the
Purchasing Division any known loss occurrence that could give rise to a liability claim or
lawsuit or which could result in a property loss.
10.11 Contractor's liability shall not be limited to the specified amounts of insurance required
herein.
Page 24 of 24
Attachment L -Sample Purchase Order
City of Fort Worth - Aviation
Meacham International Airport
201 American Concourse, Suite 330
Fort Worth, Texas 76106
ALL GROUND MAINTENANCE WILL INCLUDE LITTER REMOVAL, MOWING, EDG€NG,
TRIMMING AND BLOWING OF ALL
CLIPPINGS FROM HARD SURFACES. EXPANSION CRACKS WILL BE TRIMMED. UNIT COST 15
THE COST IS THE COST FOR
DOING THE REQUIRED MAINTENANCE ONE TIME.
Date:
Meacham Airport Grounds Maintenance Work Order
Quantity
Description
Unit Price
Line Total
Zone 1
Zone 2
Zone 3
Zone4
Zone 5
Zone 6
Zone 7
Zone 8
Zone 9
Zone 1O
Zane 11
Zone 12
Zone 13
Zone 14
Zone 15
Zone 16
Zone 17
Zone 18
Zone 19
Zone 20
Aw
Zone 21
Zone 22
_
Zone 23
Zone 24
Zone 25
Zone 26
Zone 27
Zone 28
Zone 29
_
Zone 30
Zone 31
_
Zone 32
Zone 33
Zone 34
_
Zone 35
_
Zone 36
Zone 37
Zone Sit
Zone3i _
Zone4G
Zone 41
Zone 42
Zone 43
Zane 44
Zone 45
Zone 46
Zone 47
Zone 48
Zone 49
Zane 50
Zone 51
Zone 52 (By Request Only)
Zane 53
(EA)
Shrub Pruning By Request On
(EA)
Tree Trimming By Request Only)
(Linear Foot)
Edging By Request Only)
Total Cost
1�
fl ' EXHIBIT C - CONTRACTOR'S RESPONSE TO escape -
CITY OF FORT. WORTH ITB/RFP NO.20-0005
group
8fi50 W State Highway 29
liberty Hilt, Texas
1=17904223
(93.5) 323,6.298 fax
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4 Landscape & Irrigation Install
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CURRENT & PAST PERFORMANCE
o City of El Paso Parks
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S1A Million 3-year contact, compleled 5 years (RENEWED & CL-RR12"
S339,450 contract via Balfour Beatty
o White Sands Missile Range
yearly
$340,000 yearly contract via Balfour Beatty (RENEWFD & CURPJ N"
o CityofLakeway
$248.700 yearly contrail with 3-year option
o City of Leander (2 contracts)
$229,962 yearly contract with 3-year option (RENEWED & CURRENT)
O Upton County Highway Mowing (TXDOT)
$198.000 2-year contract (RENEWED & CURRENT)
o Crane CountyHiighway Mowing CM07)
$154.744 i-year co{nract(RECENTLY AWARDED)
o Taylor County Highway Mowing ('rXDOT)
$227,929 ]-year contract (RECENTLY AWARDED)
o Tom Green County Highway Mowing (TXDOT)
S129, l35 1-yearcontract (RECENTLY AWARDED)
o Travis County Highway Mowing (TXDOT)
$230,564 1-year contract (RECENTLY AWARDED)
o Shackelford County ROW (TXDOT)
$93,9I t 1-year contract
a Kent County ROW (TXDOT)
S102,2111-yearcontract
o Borden County ROW (T')CDOT)
S145,6692- year coutnct
o Village of Vinton Parks Maintenance
341,OD0 3-year contract
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Key Personnel: Fernando Cardenas Mats Gallegos Luis Panucl rmcho Madincz
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(915)777-0439 (512)790-4223 (512)790-4223 (915)502-9420
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711 Bowie St.
Arlington, Texas 76012
(817) 662-7022 Branch Office
(915) 3Q7-2648 Corporate Headquarters
(915} 231-6298 Fax
BID NO. 2 0- 00 05 - GROUNDS MAINTENANCE FOR THE AWATION DEPARTMENT CITY OF FORT WORTH
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aherrero@obescape.com
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Due: 11/21 /2019
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Abescape currently services multiple contracts in Forth Worth, Pflugerville, Georgetown, Round Rock, Leander, the City ofAustin
and various local municipalities in Travis & Williamson County, El Paso, and multiple contracts across Texas via TXDOT.
For over three years, Abescape has been established in the Dallas/Ft Worth, Austin and Midland Odessa areas; with over 15year of
experience beginning in El Paso, Texas (our headquarters). Having three (3) current contracts with the City of Fort Worth, we are
very familiar with the layout of the City, thus making it possible to incorporate our planned schedule with our existing routes. Our
current routes have been organized and developed to minimize safety risks (high traffic) and maximize efficient & continuous long
runs... allowing our crew(s) the best plan to minimize any down -time. Our crews, under OSHA standards, have been adequately
trained to safely work around traffic and to set up traff c warning signs if needed Abescape has more than adequate safety signage
and well trained in traffic control as is required by the Texas Department of Transportation (TXD07).
&&Yong Plan:
Abescape Group has been accepted for twenty-five H2B visa employees, which are currently employed with Abescape. Our physical
workforce will not bean issue should any additional schools or properties be added to the contract. We can mobilize additional work
crews within 8-12 hours upon notice. Should any large equipment malfunction or breakdown, it can easily be replaced within hours.
Plan ofAction:
Two crews of 8 employees (I supervisor, I foreman, (10 total)), will complete the Ft. Worth Airpot in I (one) fufl working day.
On the day of service, all equipment and employees will mobilize at service area. The John Deere driver/tractor will begin in the
larger areas as the zero -turn mowers follow directly behind, cutting the smaller areas inaccessible to the larger mowerlshredder.
Behind this unit will be the 31ine trimmers cutting the grasses around any edges, barricades, and/or trees. Any debris left on the
streets will be blown back to the grassy areas.
E a' ment Utili aticon fog this contract:
4- Zero Turn 60 inch riding mowers
4- Line Trimmers,
1- 5115 John Deere Tractor
I - John Deere 15ft Schredder (where needed)
I- 15 fl. Rhino TX 1500 firfsh.cutter (where needed)
I- Gooseneck Traller
4- Backpack blowers,
2-2018 Ford F-150 Crew Cab Truck
I- Landscape trailers utility trailers
N
Upon Request we can schedule a site visit with the Aviation Department to inspect our equipment.
All maior eauipment is new or up tol year old We &gicadly turn those machines over every 5 years. Our small equipment is replaced
approximately every 2 years. This is to maximize the use and minimize the down time for any repairs.
SORT WORTH® _
� a'GITY OF FORT WORTH BID OFFER
CFW01-20-0005 1
Event Round Version
1 2
Event Name
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Event Description
The City of Fort Worth seeks bids to establish an Annual Agreement for Grounds Maintenance for the Aviation
Department. This Agreement shall begin on the date stated in the contract ( Effective Date ) and shall expire
3n November 30th, 2021, ( Expiration Date ), unless terminated earlier in accordance with this Agreement
Initial Term ). Upon the expiration of the Initial Term, the Agreement shall renew automatically under the
same terms and conditions for up to two (2) one-year renewal periods (December 1 to November 30) and for a
third renewal period which shall expire on completion of total five year duration.
Farms & Conditions
A pre -bid conference ang sitelisit will be held at 10:30 AM, Thursday, October 31, 2019, at the Mecham
International Airport, Meacham Administration Building 3rd Floor Cor)ference Room, located at 201 American -
Concourse, Fort Worth Texas 76106. FAILURE TO ATTEND THE PRE -BID CONFERENCE WILL IMPACT POTENTIAL VENDOR'S
ABILITY TO SUBMITA FULLY INFORMED AND COMPETITIVE BID RESPONSE. ATTENDANCE IS NOT MANDATORY BUT IS STRONGLY
ENCOURAGED.
Bids are solicited for furnishing the supplies, services and equipment as set forth in this solicitation.
Completed Bids including one executed original, three copies and one USB flash drive containing electronic
versions of all bid documents must be received in the Purchasing Division by 1:30 P.M., November 21, 2019, and
then publicly opened and read aloud at 2:00 P-M. in the Council Chambers. Bids must be submitted in a sealed
envelope WITH THE BID NUMBER WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the Purchasing Manager. YOUR
BID MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE
CONSIDERED. Bids shall be mailed or hand delivered to the following address:
City of Fort Worth, Purchasing Division,
Lower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102
Bids delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked on the
outside of the courier s shipping envelope BID No. 20-0005, ITB - GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
AND MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE
CONSIDERED.
Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid.
Bids may be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn
after the official opening. The undersigned agrees, if the bid is accepted, to furnish any and all items upon -
which prices are offered, at the price(s) and upon the terms, conditions and scopelspecifications contained in
this document. The period for acceptance of this bid will be 90 calendar days after the bid opening date.
SECTION NAME - TITLE
COVER PAGE BID OFFjER STiEET** - Cover page of Final Bid Document V1 and attached as separate document
PART 1 INSTRUCTION'TO BIDDERS - Part 1 of Final Bid Document V1
PART 2 SCOPE OF SERVICESISPECIFICATIONS - Part 2 of Final Bid Document V1
PART 3 CITY OF FORT WORTH STANDARD TERMS AND CONDITIONS - Part 3 of Final Bid Document VI
PART 4 ATTACHMENTS
ATTACHMENT A CONFLICT OF INTEREST QUESTIONNAIRE - Final Bid Document V1
ATTACHMENT B VENDOR/BIDDER CONTACT INFORMATION FORM - Final Bid Document V1
ATTACHMENT C CONSIDERATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS - Final Bid Document V1
ATTACHMENT D REFERENCE SHEET -Final Bid Document V1
ATTACHMENT E HOW TO REGISTER WITH THE CITY OF FORT WORTH - Final Bid Document V1
ATTACHMENT F LIST OF MACHINERY AND EQUIPMENT- Final Bid Document V1
ATTACHMENT G - COMPANY INFORMATION - Final Bid Document V1
ATTACHMENT H - DETAILED SCOPE OF SERVICES - Final Bid Document V1
ATTACHMENT I - AERIAL MAPS - Final Bid Document VI
ATTACHMENT J - NO BID SHEET
ATTACHMENT K - SAMPLE SERVICE AGREEMENT
*Required to be completed and submitted. See Section 24.0, Part 3 for all required document submission.
Documents are hereby incorporated into this Solicitation by reference, with the same force and effect as if
they were incorporated in full text.
TORT WORTH.
'44� CITY OF FORT WORTH BID OFFER
Event ID Page
CFW01-20-0005 2
Event Round Version
1 2
Event Name
ITE Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: PUBLIC EVENT DETAILS
-Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
The undersigned, by hislher signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the terms
therein.
Legal Company Name:.ABESCAPE GROUP, LLC
Company Address: 711 BOWIE ST
City, State, Zip: ARLINGTON, TEXAS 76012
Vendor Registration No._0000042847
Printed Name of Officer orAuthorized Representative: ABRAHAM HERRERA
Title:OWNER
Signature of Officer or Authorized Representative:
Date:11115/2019
Email Address: estimatiM(Matescape.com__
Phone Number. (817) 462-7022
TIN # 81-1124086
1*
01
le
y
!'0 T WORTH®
CITY ®F row wowiq Bit) OFFER �
Event ID Page Invited: PUBLIC EVENT DETAILS
CFW01-20-0005 3
Event Round Version Submit To: City of Fort Worth
1 2 PURCHASING DIVISION
Event Name LOWER LEVEL CITY HALL
ITS Ground Maintenange for Aviation Department 200 TEXAS ST.
Start Time Finish Time Fort Worth TX 76102
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00•CST United States
Email: FMSPurchasingResponses@fortworthtexas.gov
V
Line Defiiliis
Line: 1
_
Description_
Qty
Unit
UnitPrice
Total
r� ounds maintenance on zone 1 for Meacham
44.00
EA
Airport mowed, trimmed,edged per attached
specification
9, & 5
f C/, fp
pl`
,?O
Line: 2
Description:
Qty
Unit
UnitPrice
Tote
Grounds maintenance on zone 2 for Meacham
44.00
EA
Airport mowed, trimmed,edged per attached
specification
S( (p
5 78, g
Line. 3
Description:
Qty
Unit
UnitPrice
Total
Grounds maintenance on zone 3 for Meacham
Airport mowed, trimmed,edged per attached
a Q G
S
specification
•
chi
Line: 4
Description:
Qty
Unit
UnitPrice
Total
roun s maintenance on zone 4 for Meacham
44.0
EA
Airport mowed, trimmed,edged per attached
specification
l ti• $ b
V
(p 3 3
•
Line: 5
Description:
Qty
Unit
UnitPrice
Total
nouns maintenance on zone b tor Meacham
Airport mowed, trimmed,edged per attached
specification
1to(a. /,5
q 3I/- G6
Line: 6 V
P
Description: . Qty Unit
UnitPrice
Total
Grounds maintenance on zone 6 for Meacham 44.01J EA
Airport mowed, trimmed,edged per attached
g3
specification
�� • g y
Line: 7
Description: Qty Unit
UnitPrice
TotaR
roun s mam enance on zone 7 for Meacham 44,130 EA
Airport mowed, trimmed,edged per attached
specification
/ / . �+
S [ 7 S
Line: 8
Description: Qty Unit
UnitPrlce
Total
Grounds maintenance on zone 8 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification
-S: Sa I I la E3s 9
w
itMf WORTH.
CITY OF FORT WORTH BID OFFER
CFW01-20-0005
Event
I
Event Name
ITS Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:120 C13T 11/21/2019 13:30:00 CST
Page invited. PUBLIC EVENT" DETAILS
9
Submit To. City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses fortworthtexes.gov
Line: 9
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 9 or Meacham
44.00 EA
Airport mowed, trimmed,edged per attached
specification
Line: 10
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 10 for Meacham
Airport mowed, trimmed,edged per attached
specification
Line. 11
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 11 for Meacham
44.1JU EA —
Airport mowed, trimmed,edged per attached
specification
6
% 3. !
(p Olo. 80
'
Line: 12
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 12 for Meacham
44.00 EA
Airport mowed, trimmed, edged per attached
specification
/ 3, %(�
57(0
Line: 13
Description:
Qty Unit
UnitPrice
Total
roun s maintenance on zone 13 for Meacham
44.00 EA
Airport mowed, trimmed,edged per attached
specification
3o3.
Line: 14
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 14 for Meacham
Airport mowed, trimmed, edged per attached
specification
7j fir.
Line: 15
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 16 for Meacham
44.00 EA
Airport mowed, trimmed,edged per attached
specification
Ids. a s
s b y•�9 1
Line: 16
Description:
Qty Unit
UnitPrice
Total
roun s maintenance on zone 15 for Meacham
Airport mowed, trimmed, edged per attached
specification
y,I
Line: 17
Description:
Qty Unit
UnitPrice
Total
firouncls maintenance on zone 11 for Meacham
44.UG— EA
Airport mowed, trimmed, edged per attached
specificationIt
Uf'
S� I
w
r0RT WORTH.
CITY OF FORT WORTH BID OFFER
CPW01-20-0005
Event Round
1
Event Name
t Maintenance for Avian.
Start Time Finish Time
10/23/2019 09:00:00 CAT 11/21/2019 13:30:00 CST
Page Invited: PUBLIC EVENT DETAILS
5
Submit To., City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line:18 P
Descri tion:
Qty
Unit.
UnitPrice
Total
Grounds maintenance on zone 18 for Meacham
44.00
EA
Airport mowed, trimmed,edged per attached
specification
y, $
3
0 Q61. C?
Line: 19
I�
Description-
Qty
Unit
UnitPrice
Total
roun s mam enance on zone 1 r eac am
Airport mowed, trimmed,edged per attached
specification
Line- 20
Description:
Qty
Unit
UnitPrice
Total
Wounds maintenance on zone ZU for Meacham
44.1JU
EA
Airport mowed, trimmed,edged per attached
specification
is , 90
Line: 21
Description: Qty Unit
UnitPrice
Total
roun s maintenance on zone 21 for Meac am
Airport mowed, trimmed,edged per attached
specification
Line: 22
Description: Qty Unit
UnitPrice
Total
roun s maim enance an zone or eac am 44.UU EA.
Airport mowed, trimmed,edged per attached
specification 1 4 . gyp 3 03.
Line: 23 F .
Description:
Qty
Unit'
UnitPrice
Total
Grounds maintenance on zone or eac am
Airport mowed, trimmed,edged per attached
specification
3 . a y
tG3 g. 3
Line: 24
i
Description:
Qty
Unit
UnitPrice
Totat
roun s maintenance on zone 24 for Meacham
44.00
EA
Airport mowed, trimmed,edged per attached
specification
Line: 25
Description:
Qty
Unit
UnitPrice
Total
Grounds maintenance on zone or Me—acliarn
44.U0
Airport mowed, trimmed,edged per attached
specification
Line: 26
Description:
Qty
Unit
UnitPrice
Total
roun s maintenance on zone ar eac am
Airport mowed, trimmed,edged per attached
specification
9.
Le 911�-
w
Ne
we
fORT WORTH.
CITY OF FORT WORTH BID OFFER
P,
CFW01-20-0005
Event Found
ITB Ground Maintenance for Aviation Department
Start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CSC'
Page Invited: PUBLIC EVENT DE'AiLs
6
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALF
200 TEXAS ST.
Fort Worth TX 76102
United States
Ismail: FMSPurchasingResponses@fortworthtexas.gov
Line: 27
Description:
City
Unit
UnitPrice
Total
Grounds maintenance on zone 27 or Meacham
44.0
A
Airport mowed, trimmed,edged per attached
�5'iv
specification
/P .
�7 ( - C 7
Line: 28
Description:
Qty
Unit
UnitPrice
Total
Grounds maintenance on zone 28 for eac am
Airport mowed, trimmed,edged per attached
specification
If to 3,8,
Line: 29 p
Description:
Qty
Unit
UnitPrioe
Total
0rounds maintenance on zone 49 Tor Meacham
44.00
LA—
-'
Airport mowed, trimmed,edged per attached
specification
r
3-
Line: 30
Description:
Qty
Unit
UnitPrice
Tote
Grounds maintenance on zone or Meacham
44-00
EA
Airport mowed, trimmed,edged per attached
Q
specification
G
? b3 , �Q
Line: 31
Description: City Unit UnitPrice Total
Grounds maintenance on zone 31 for Meacham
Airport mowed, trmmed,edged per attached
specification
Line: 32
Description: Qty Unit UnitPrice Total
m Grounds maintenance on zone or Meacham
Airport mowed, trimmed,edged per attached
specification
Line: 33
Description: City Unit UnitPrice Total
roun s maintenance on zone 33 for Meacham
Airport mowed, trimmed, edged per attached
specification j [ • ?•a
Line: 34 p
Description: P Qty Unit UnitPrice Total
roun s maintenance on zone 374 tor Meacham 44.UU
Airport mowed, trimmed,edged per attached
specification I (y7 . a q
Line: 35 �c
Description: Qty Unit UnitPrice Totan�
Grounds maintenance on Zone r Meacham 44.UO EA
Airport mowed, trimmed,edged per attached
specification C! l! 3 0 3• 110
V
v
Ne
FORT WORTH.
CITY OF FORT WORTH BID OFFER
Event ID Page
CFW01-20-0005 'l
Event Round Version
1 2
Event Name _
ITH Ground Maintenance for Aviation Department
start Time Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 36
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance an zone 36 for Meacham
Airport mowed, trimmed,edged per attached
44.00 FA
o
specification
5 0
3 33 .{
Line: 37
Description:
Qty Unit
UnitPrice
Total
Grounds maintenance on zone 37 for Meacham
44.00 EA
Airport mowed, trimmed,edged per attached
jo go
3
specification
.
Line: 38
Description: Qty Unit UnitPrice Total
Grounds main enance on zone 38 for Meacham
Airport mowed, trimmed,edged per attached
specification
Line: 39
Description: city Unit UnitPrice Total '
roun s mam enance on zone 39 for Meacham 44,00 EA
Airport mowed, trimmed,edged per attached r n a
specification
Line: 40
Description: Qty Unit UnitPrice Total
roun s maintenance an z e or eac am 44.00 EA
Airport mowed, trimmed,edged per attached
specification - 6 3D 3• �d
Line: 49
Description: Qty Unit UnitPrice Total
Airport mowed, trimmed,edged per attached n r,
specification ! • �o 7.�P
Line: 42
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 42 foe Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification I C,
Line: 43
Description: City Unit UnitPrice Total
roun s maintenance on zone 43 for eac am 44.1
Airport mowed, trimmed,edged per attached
specification -3 !• 1! } f5. 63
Line: 44
Description: Qty Unit UnitPrice Total
Grounds maintenance on zone 44 t&-Meacham44.U(J EA
Airport mowed, trimmed,edged per attached
specification r fv • D 1 / �+� �//
9
Q
L—�
W
FORT WORTH.
CITY OF FOR` ' WORTH BID OFFER �
CFW01-20-0005
Event Round
1
ITH Ground Maintenance for Aviation
rtment
startrime Finish Time
10/23/2019 09:00:00 CDT 11/21/2019 13:30:00 CST
Invited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL CITY HALL
200 TEXAS ST.
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 45
1escription: Qty Unit UnitPrice 'Total
Group s maintenance on zone 45 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached �7
specification e �v �D 3 q0
Line: 46
Description:
Qty
Unit
UnitPrice
Total
Grounds maintenance on zone 46 F5r Pleacharri
44.00
EA
Airport mowed, trimmed,edged per attached
specification
Line: 47
Description:
Qty
Unit
UnitPrice
Total
Grounds maintenance on zone 47 tor Meacham
44.00
LA
Airport mowed, trimmed,edged per attached
I t'a - $ S
-7d ;Y. t6
specification
Line: 48
Description:
Qty
Unit
UnitPrice
Total
Grounds maintenance on zone 48 for Meacham-
Airport mowed, t6mmed,edged per attached
specification
(2
Line: 49
Description:
Qty
Unit
UnitPrice
Total
roun s maintenance on zone 49 for Meacham
Airport mowed, trimmed,etiged per attached
specification loa . b �" Y
Line: 50
Description:
oty Unit
UnitPrice
Total
rourids maintenance on zone 50 tar Meacham
44.00 EA
Airport mowed, trimmed,edged p%r attached
specification
7
r3 Q9 a
I� !lp y
b
Line: 51
Description:
Qty Unit
UnitPrice
Total
roun s maintenance on zone 51 tor Meacham
44.00 EA
Airport mowed, trimmed,edged per attached
specification
_ ��
Line: 52
Description:
Qty Unit
UnitPrice
Total
Zone U Herbicide sprayed, per attached
specification (by request only)
7
Line: 53
Description:
Qty Unit
UnitPrice
Total
6hrub pruning toy request only)
,-r6 . R 9
0
I
rop Wbk i .
y GIVE OF FORS' WORTH wu orrui
Event ID Page Invited: PUBLIC EVENT DEVILS
CF'Wp1-20-0005 9
vent Round 2 �rsian Submit To: City of Fort Worth
PURCHASING DIVISION
Event Name LOWER LEVEL CITY HALT,
ITS Ground Maintenance for Aviation Department 200 TEXAS ST.
Start Time Finish Time Fort Worth TX 76102
10/23/2019 09:00.00 CDT 11/21/2019 13.30:00 CST United States
Email: FMSPurchasingResponses'&fortworthtexas.gov
Line: 54
Description: Q Unit UnitPrice Total
Grounds maintenance on zone 53 for Meacham 44.00 EA
Airport mowed, trimmed,edged per attached
specification 1,/(p . S �J
Line: 55
Descri lion: Qty Unit UnitPrice Total
Tree Trimming (by request only} 44.00 A �
Line: 56
Description: Qw Unit UnitPrice Total
Edging (by request oniy) — 44.00 EA
®Acf✓uC��Q� --n,ciUaec�
Total Bid Amount:
/r�T OOo • o
1*
41 \tea \� �
Mom
Jr
-ki
Noi W. la" 60 1
=ww
Wk .9000
r4E=
AMOWAR ".1, Awa 0 wiwwo
LL
Was
A
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
30 of 103
1*
ATTACHMENT -B
CONTRACTORS'S CONTACT
INFORMATION
Contractor's blame: ABESCAPE GROUP,LLC
Contractors's Local 711 Bowie St.,. Arlington, Texas 76012
Address: Phone: (817) 562-7022 _ Fax: (915) 231-6298
Email estimatingnnabesc4pe.com
Name of person assigned specifically for this Agreement:
Name/Title Abraham Herrera - Owner
Phone: 915 253-9702 Fax: 915 231-6298
Email: aherrera abesca e.com
Name of persons for renewal information and/or billingquestions:
It
Name)Title Dora. Reyes
Phone: 915 307-2648 ext 101 Fax:
Email: acr abesca e.com
Name/Title
Phone:
Fax:
__d_Abraham Herrera 11/15/2019
Signature Printed Name Date
R �
0
ITB 20.0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
31 of 103
r
r
ATTACHMENT -C
CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS
Section 2-14 Tbefort Worth Code of Ordinances authorizes the City Council, when considering competitive sealed
bids, to enter into a contract for certain purchases with a bidder whose principal place of business is in the corporate
limits of the City of Fort Worth and whose bid is within 3 or 5 percent of the lowest bid, depending on the value of the
request and goods or services requested, if the lowest bid is from a business outside the municipality and contracting
with the local bidder would provide the best combination of price and other economic benefits to the municipality.
Requests to be considered a local business must be submitted on this form with bid packages to be considerelby the City
of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid or request package.
The Fort Worth City Council requires the following information for consideration of location of a bidder's principal place
of business. Add additional sheets if needed to provide this information.
1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas.
a. Do you have a Fort Worth office? Ifyes, identifyaddress:
I I I BOWIE ST, ARLINGTON, TX 76012
b. What percentage of estimated gross company sales (worldwide) are sales originating in Fort Worth?
"Originating in Fort Worth" shall mean payable at the Fort Worth office. [must exceed50%]
OUR LURRENT CONTRACTS IN FORT WORTH GENERATE ABOUT 40%OF ABESCAPE GROUP-S SALES
2. Economic Development opportunities resulting fromcontract.
a. Number of Fort Worthresident-employees?
1*
b. Amount of City of Fort Worth ad valorem taxes (real and business personal property) paid by company
(for prior tax year — Fort Worth office or former location, if Fort Worth office is newly- established)?
ABESCAPE ONLY PAYS SALES TAXES IN FORT WORTH
Certification of information,
The undersigned does hereby affirm that the information supplied is true and correct as of the date hereof, under
penalty of perjury.
ABESCAPE GROUP, LLC 11/15/2019
h
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
31 of 103
ATTACHMENT -D
REFERENCE SHEET
Please complete and return this form with your bid..
The bidder shall furnish references for at least three (3) recent customers to whom products and/or services have been
provided that are similar to those required by this solicitation. The City will be the sole judge of references. Please use
additional sheets.
1. Company's Name
TEXAS DEPARTMENT OF TRANSPORTATION (9 CURRENT OR COMPLETED)
Name of Contact
DAVID ALVAREZ
Title of Cpntadt
TXDOT SUPERINTENDENT
Present Address
3901 W HWY 80
City, State, Zip Code
ODESSA, TEXAS 79761
Telephone Number
(432 ) 498-4640 Fax Number ( }
Email
david.a1varez0txdot.9ov
2. Company's Name
CITY OF PFLUGERVILLE, TX (3 CONTRACTS)
Name of Contact
RvL D SHAMAA
Title of Contact
Building Maintenance Supervisor
Present•Address
15500 Sun Light Near Way, #B
City, State, Zip Code
Pflugervilie, TX 78660
Telephone Number
(512 ) 990-6133 Fax Number { )
Email
imacls@pflugervilletx.gov
r
3. Company's Name
CITY OF FORTH WORTH TEXAS (3 CONTRACTS)
Name of Contact
DEBORAH BRANCH
Title of Contact
FIELD OPERATIONS SUPERINTENDENT
Present Address
818 MISSOURI AVE -
City, State, Zip Code
FT. WORTH, TX 76104
Telephone Number
(817 ) 692-4849 Fax Number ( }
Email
Deborah.branch@foriworthtexas.gov
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT - .E
HOW TO REGISTER WITH THE CITY OF FORT WORTH
There are two ways that any business can bid on an event with the City of Fort Worth:
1. Access h ://fortworthtexas. ov/ urchasin and view listed Bids & Requests without registering
2. Registering to become a Bidder
To reizister as a Bidder please follow the below stegs:
Step I —Access http.-Hfortwortbtexas.ggy/purchasing/
Step 2 — On the right side under PeopleSoft Supplier Portal — Select Log hi
Step 3 -- Select "Register as a Bidder"
Step 4 — Under Select Activity Below — select Business
Step 5 — Under Unique ID & Company Profile - Enter the following:
0 TIN Number
O Entity Name
o . Any Additional Names (DBA's)
Q Website URL
Step 6 — Under Profile Questions — Complete the following questions by using the calendar and magnifying glass
accordingly for each question.
Step 7 — Under Standard Industry Codes — Select the following-
* SIC Code Type — Use dropdown and select UNSPSC
O Category Code -- Select magnifying glass
o Lookup Category Code —Under SIC Code Type —Description change `Begins With" to "Contains"
*_TIP: The search is recommended to use the "contains field", in order to search all category codes associated with
ourybusiness. *
Step 8 — Under Primary Address — Complete the following,:
a) Country
b) Address Lines
c) City
d) County
e) Postal
State
g) Email ID ( Email Address)
Step 9 — Under Other Addresses — Check the correspondent that correspond to your business
Step 10 — Under Company Contacts — Select the Add Contact, Determiner if Primary Contact — Enter the following:
a) First Name
b) Last Name
c) Title — Current Job Title
d) Email ID — Email Address
e) Telephone
f) Fax
g) Contact Type
Step 11 - Under User Profile Information — Enter the following
a) Requested User ID — Create a Usemame
b) Enter Description -- Current Job Title
c) Language Code
d) Time Zone
e) Currency Code
Step 12 — Review email address - Under Terms and Conditions -- Select the Terms and Agreement Hyperlink -Select
the box to accept the Terns.
Step 13 — Click Submit
ITS 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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THELISTED ITEMS OF MACHINERY AND EQUIPMENT ARE REPRESENTED AS PART OF THIS
BID AND ARE AVAILABLE FOR USE IN PERFORMANCE OF THIS BID. "BEING AVAILABLE"
SH
LONG TERM LEASE OF AT LEAST ONE YEAR, OF THE CONTRACTOR SUBMITTING THISBID.
UNITS _ _ _ TYPES OF EQUIPMENT
ATTACHED LIST OF EQUIPMENT „
ATTACH ADDITIONAL SHEETS AS NEEDED
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT G— COMPANY INFORMATION
Company's Nana i ABESC APE GROUP, LLC
R
Company's CorporateAddress: 12300 GATEWAY BLVD E EL PASO TEXAS 79927
Company's Local Office
Address: 711 BOWIE ST ARLINGTON TX 76012 Phone:
817-562-7022 E-mail: estitnating@abesMe.com
e.com
Monitored 2417 Emergency Contact Phone Nwnber:
Normal hours of operation:6am-8pm � —Weekdays Sat 10am-4Rm Weekends
Name of Designated Manager for this Agreement: FERNANDO CARDENAS
Manager's contact information (phoneand email):_(915) 777-0439, fcardenas@abescape.com ,
Manager's dates of employment with company 05/2011 to present Manager's
years ofgroundsmaintenance: 12 YEARS
Manager's years of supervisoryexperience with company: b YEARS
e
Nwnber ofAar's company has provided established mowingservices 14 YEARS
Number oferews 5 CREWS TOTAL
Number of persons percrew 5-6 EMPLOYEES/CREW
Number of skilled labor 12 Number of non -skilled labor 15-18
Are you able to mobilize additional crewsas needed X Yes No
Explain (use more paper ifneeded) : Being that we have over 25 H2B work visa ein to ees and o erations in Austin
Midland/Odessa, Taylor, and El Paso, mobilizing additional crew will only require a 12-24 hour window.
Print Name ABRAH HERRERA
Signature
Date 11/1.512019
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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ATTACHMENT H
DETAILED SCOPE OF SERVICES/SPECIFICATIONS
SCOPE - The successful bidder, hereinafter "Contractor" shall provide all necessary labor, material, and
equipment to provide grounds maintenance for the City of Fort Worth, (City) for an annual
agreement, and subsequent renewal periods in strict accordance with the terms, conditions, and
provisions of this solicitation.
Only Bidders that submit prices for all line items on the Bid Solicitation sheet will be
considered foraward.
Meacham International Airport is made up of 40.52 Acres.
Once a week mowing from March to October and any additional months are as needed.
Weekly mowing cycle is to be initiated on Mondays unless requested otherwise by the
City or conditions are not suitable for mowing activities. Conditions not suitable for
mowing are to be determined by the City.
SITE VISIT - See ITB cover sheet for details on the pre -bid conference and site visit.
Bidders are responsible for familiarizing themselves with the work to be performed and should
inspect ALL locations prior to. submitting bids in order to be fully aware of the scope of the
services required. Failure to do so will not relieve the successful bidder(s) from performing in
accordance with the strict intent and meaning ofthe. specifieationsat the awarded bid price.
There will be no additional cost to the City of F'ortWorth.
FAILURE TO ATTEND THE SITE VISIT MAY IMPACT A BIDDER'S ABILITY TO
SUBMIT A FULLY INFORMED AND COMPETITIVE BID RESPONSE, ATTENDANCE IS
NOT MANDATORY BUT IS STRONGLY ENCOURAGED.
EQUIPMENT
Contractor shall have available all equipment and material upon arrival at job site or prove that
Contractor has access to all equipment necessaryto perform all work outlined in tluscontract.
Bidders shall provide a list of machinery and equipment that they propose to use inthe
execution of the Agreement. See attachment F - List of Machinery andEquipment.
Bidder should be able to demonstrate adequate back-up equipment or plan to allowfor
breakdowns.
Insufficient and/or inadequate equipment as detennined by the City of Fort Worth Aviation
Department is cause for rejection of a bid. City reserves the right to thoroughly inspect and
Investigate the establishment, facilities, business reputation, and other qualification of any bidder
and reject any bid, irrespective of price, if it shall be determined lacking in any of the essentials
necessary to assure acceptable'standards of performance.
All equipment shall be in good repair and operated by a responsible employee.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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4.o OMIT
SCOPE OF WORK
The work covered by these specifications consists of specific grounds maintenance services at
Meacham Airport, within each project area as required by established maintenance schedule.
Contractor shall be responsible for removing all trash and litter, mowing all areas; edging,
trimming all turf along pavement, including expansion cracks extending two feet onto the
pavement, curbs and around or on signs, posts, guard rails, sidewalks, other obstacles and
keeping shrub and tower beds weed free, clearing vegetation from in and under all fence lines,
and removing all grass clippings from hard surfaces. Litter/trash includes, but is not limited to
plastic, cans, tires, bottles, cardboard, rags, limbs and branches, rocks, and other similar solid
materials and foreign debris which are not intended to be present as part of the landscape.
Contractor will apply herbicide to cracks and expansion joints to curtail weed growth in solid
surface areas upon department request.
DEFINITIONS
GROUNDS MAINTENANCE PROJECT AREA shall refer to specific geographic
area(s) of Meacham Airport designated to receive specified grounds maintenance
services.
MAINTENANCE SCHEDULE shall mean the time periods established by the City for
the mowing season within which all prescribed maintenance activities for each areashall
be completed. CONTRACTOR SHALL BEGIN THE WEEKLY MOWING CYCLE
ON MONDAYS. THE CONTRACTOR WILL MAINTAIN THIS SCHEDULE
THROUGHOUT THE MOWING SEASON. THE SECONDMOWING CYCLE WORK
ORDER WILL NOT BE ISSUED UNTIL THE WRITTEN SCHEDULE IS
RECEIVED. IF CONTRACTOR EXPECTS TO VARY FROM THE SCHEDULE, THE
CONTRACTOR SHALL NOTIFY THE CONTRACT ADMINISTRATOR OF THE
VARIATION IN ADVANCE AND SPECIFY AN ALTERNATE COMPLETION
SCHEDULE.
NOTE: CONTRACTOR WILL BE PAID ONLY FOR WORK ACTUALLY
ACCOMPLISHED DURING THE ESTABLISHED MOWING CYCLE, UNLESS
DUE TO WEATHER OR OTHER VALID REASON THE CONTRACT
ADMINISTRATOR HAS GRANTED AN EXTENSION TO THE SCHEDULE
MOWING CYCLE.
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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CONCURRENT shall refer to all mowing, trimming, and litter removal on any given item
being completed on the same day. Should a given area be too largeto complete in a single day,
any areas that have been mowed must be trimmed, and litter removed on the sane day the
mowing occurs.
CONTRACT ADMINISTRATOR shall mean the duly authorized representative of the
Aviation Department who shall monitor the contractor's performance within the regions
he/she is assigned.
INCLEMENT WEATHER shall mean rainy/wet weather or when the conditionof the soil
is such that the rutting of property will occur and cutting of grass cannot be accomplished
safety or satisfactorily that is in a manner that will not rut up or cause any damage to the
turf.
OZONE ACTION DAYS shall refer to the period from May 1 st through October 31 St
(Ozone Season) of each year, when ozone levels are critical. These days are determined by
the Texas Natural Resource Conservation Commission and are announced via television,
radio, and TX DOT highway informationboards.
6.6.1 Contractors are not to use any motorized equipment betweenthe hours of 6 a.m.
and 10 a.m. on tHese days, unless the equipment uses propane, diesel or
compressed natural gas as a fuel source or meets California Air Resources Board
(CARB) revision ##2, standards.
TRASH AND LITTER shall mean any debris within the grounds maintenance project area
including, but not limited to .furniture, appliances, tires,construction mate►ial, paper, plastic,
cans, bottles (including broken glass), cardboard, rags, limbs and branches, rocks, and other
similar solid materials and foreign debris which is not intended to be present as part of the
Iandscape.
TRIMMING shall refer to the cutting or removal of all plant life adjacent to or within
any fence line, pole, guy wire, sign, guard rail, sidewalk, curb, and ditch. Ditches will need
to be trimmed regardless of existing conditions contained within ditchby any equipment
necessary to do so.
CHEMICAL TRIMMING shall refer to the use of an herbicide (such as Roundup
and/or an approved equal containing a pre -emergent such as Surf LAN or an approved equal)
as an alternative to the physical removal or cutting of plant material from areas to be
triin►med. HERBICIDE APPLICATION MUST BE IN COMPLIANCE WITH THE STATE
OF TEXAS STRUCTURAL PEST CONTROL BOARD LAWS AND REGULATIONS OR
T14E TEXAS DEPARTMENT OF AGRICULTURE LAWS AND REGULATIONS. THE
CONTRACTOR OR HIS/HER REPRESENTATIVE MUST HAVE A COPY OF THEIR
PESTICIDE LICENSE ON FILE WITH THE AVIATION DEPARTMENT PRIOR TO
THE USE OF ANY HERBICIDE.
NOTE: CHEMICAL TRIMMING WILL NOT BE ACCEPTABLE ALTERNATIVE TO
THE .PHYSICAL REMOVAL OR CUTTING OF PLANT MATERIAL FROM AREAS
TO BE TRIMMED.
EDGING will be around all hard surfaces i.e. parking lots, andwalkways_
MOWING HEIGHT shall refer to the setting of mowing equipment to cut grass to a height of two (2)
inches for all project areas. The Contract Administrator may make changes in the height
ITB 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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requirements. Repeated damage to turf may result in contract termination.
LITTER REMOVAL, MOWING, ANDTRIMMING
Contractor shall remove ALL litter, mow, edge and trim all assigned turf areas on every
cycle.
CONTRACTOR SHALL REMOVE ALL TRASH AND LITTER FROM THE ENTIRE
AREA PRIOR TO INITIATING ANY MOWING OF THE TURF AREA. Failure to
remove litter prior to mowing will result in the Contractor being required to return to site
and remove all new litter as well as all snowed litter. Any papers, cans, or bottles cut or
broken during maintenance operations shall be completely removed from the site
immediately prior to proceeding with the maintenance of other areas. All trash and litter
shall be disposed of by the Contractor at an off site location procured by the Contractor
at his/her soleexpense.
Contractor shall use reasonable care to avoid damaging buildings, equipment and
vegetation on City and private property. Mowers must be equipped with chute deflectors
or guards to prevent rocks and debris from damaging public and private property. This
includes, but is not limited to irrigation heads, fences, mailboxes, etc. The Contractor
must assess the area to be mowed prior to starting and make necessary adjustments not to
cut or damage irrigation heads. If the Contractor's failure to use reasonable care causes
damage to anyproperty, the Contractor shall replace or repair the damage at no expense to
the City. If the Contractor fails or refuses to make such repair or replacement, the
Contractor shall be liable for the cost, which may be deducted from the contractprice.
Contractor shall maintain sharp blades on all mowing equipment so as to cleanly cut, not
tear, the blades of grass. All grass shall be cut at a height of two (2) inches. Upon
completion, a mowed area shall be free of clwnped grass cuttings and tire tracks and ruts
from equipment. Turf shall be cut in a manner so as not to scalp turf or leave areas of
uncut grass. Care shall be taken to prevent discharge of grass clippings onto any paved
surface such as streets, curbs and gutters, parking lots, sidewalks, concrete pads, creeks,
lakes or ponds and/or onto adjacent properties. Any material so discharged shall be
removed prior to leaving the project area. The Contractor shall dispose of all trash and
litter at an off -site location procured by the Contractor at her/his sole cost andexpense.
All structures, trees, poles, tables, signs, fences, and shrub beds are to be trimmed
closely, where applicable. Special care shall be given to trimming around trees so as
not to inflict damage to the bark of the trees. Trim guards should be used on line
trimmers when working around trees and ornamental shrubs. All trimming shall be
accomplished maintaining the required 2"cutting height depending on project areaand
cycle frequency. ALL TRIMMINGMUST BE ACCOMPLISHED
CONCURRENTLY WITH MOWING OPERATIONS.
All vegetation in cracks, seams, and joints of paved areas such as sidewalks, curbs,
gutters (two (2) feet out from the curb) and driveways shall be cut down to the pavement
surface during the completion of each mowing cycle, where applicable. The use of
herbicides to control such growth may be permitted with the prior written approval of the
Contract Administrator and in accordance with all applicable State laws and regulations.
WEEDING: All planting beds, hedgerows, fence lines, parking lots, andgravel areas
shall be maintained'weed and grass free. Chemical weedingusing
1TB 20-0005 GROUNDS MA[NTENANGE FOR AVIATION DEPARTMENT
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Roundup or an approved substitute is acceptable, but must be closely coordinated with
the Contract Administrator prior to application. Use of herbicides at the base of trees and
fence lines is not allowed, use of herbicides under the drip- lines of trees is discouraged
from June to August. Use of guards on line trimmers is recommended, as Contractor is
responsible for replacement of any trees that are extensively damaged.
FENCE LINES: All weeds and grass in fence lines shall be removed at the beginning of
the season and fence lines will be kept weed and grass free throughout the season.
Interior fence lines will be kept weed and grass free atall times. Exterior fence lines will
be kept weed and grass free for at least 12 inches outside the fence.line.
When an Aviation Department perimeter fence is adjacent to private property, all weeds,
grass and brush will be kept trimmed back to the fence line and the fence line may be
cleared, when accessible for a distance of 12 inches on the outside of the fence line. The
Contractor will remove all weeds, grass, tree limbs or other vegetation growing through
the fence. The base of the fence line may not be treated chemically, using Roundup
substitute, and all tree and shrub limbs, sprouts or branches will be cut back flush with
the fence line. Chemical edging will not be used.
REMOVAL OF GRASS CLIPPINGS. Removal of cut grass from turf areas will not be
required, unless otherwise specified by Contract Administrator. Cut grass and debris that
falls or is thrown by equipment upon the pavement, streets, curb and gutters, sidewalks,
driveways or adjacent properties through the action ofthe work crew, shall be removed
prior to leaving the projectarea.
The Contractor shall preserve and protect public utilities at all times during
maintenance. Any damage to utilities resulting from the Contractor's workshall be
restored at the contractor's expense.
EDGING of sidewalks, driveways and curbs, where applicable, shall be accomplished so
that grass and weeds do not extend over the edge of the walks, trails, drives, or curbs
more than %a inch, nor will they be cut back from the edge of walks, trails, drives orcurbs
more than ''/a inch. All concrete sidewalks, trails, curbs, walking paths and steps must be
mechanically edged exposing concrete surface. The Contractor may use a disc edger on a
mower or similar device to edge medians so long as the produced edge meets the
standard set forth above. All material dislodged by edging shall be removed from the site
or blown back onto grass areas so as to leave a clean appearance. Concrete sidewalks
shall be edged on both sides.
TREES AND SHRUBS - NO PRUNING OF ANY TREE SHALL BE PERMITTED, UNLESS
SPECIFIED OTHERWISE IN THESE SPECIFICATIONS OR REQUESTED BY THE CITY.
Trash and litter shall be removed from ornamental flower and planting beds during each mowing
cycle. Mulch rings shall be reshaped prior to leaving project site when dislodged by mowing
equipment. Severe damage to trees will result in replacement or compensation of trees by the
Contractor. Failure to replace damaged trees shall be considered a breach of contract and
Contractor shall be assessed for damages. Slight or moderate damages to trees will result in
assessment ofdamages.
ASSESSMENT OF DAMAGES TO TREES DURING GROUNDS
MAINTENANCE OPERATIONS:
ITI3 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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The Contractor will check tomes in the contract area before contractwork begins, any damage will
be noted and reported to the Contract Administrator.
The Contract Administrator will conduct random checks of thetrees during the contract
period.
A check of all trees may be made at the end of the contract period. Contract
Administrator and Contractor will attend theinspection.
Damages shall be documented by memo with copy to contract fileand the Contractor.
Contractor may have the option of replacement or payment for severely damaged tress at a
location to be designated by the Aviation Department. Replacement shall be made on caliper inch
per caliper inch basis with a minimum size of replacement tree of 2" in caliper. The Contractor
shall be responsible for the planting, watering, mulching and maintenance 'of replacement trees
for a period of not less than 2 years. Any tree that does not survive the 2 year established period
shall be compensated for by the Contractor to the Aviation Department at a rate of $200.00 per
caliper.
Damages shall be assessed at a rate of $100.00 for each instance of slight damage to tree(s); this is
damage that may heal; Examples include but are not limited to scaling of the trunk into the cambial
layer'/z" to 2" in width but less than 1/3 trunk circumference or breaking of limbs lessthan 2" in
diameter or limbs less than 1/3 trunk caliper whichever isless;
$300.00 for each instance of moderate damage to tree(s) which in the opinion of
the City Forester contribute to the poor health and reduced longevity of the tree
examples would include but are not limited to scaling of the trunk into the
cambial layer greater than 2" but less than 1/3 the trunk circumference or
breaking of limbs more than 2" in diameter but less than 1/3 caliper. Severe
damage or removal of trees is subject to penalty of $200.00 per diameter inch of
trees removed or damaged for trees less that 30" $400.00 per diameter inch of
trees greater than 30".
Severe damage or removal shall include but is not Limited to scaring of the trunk
to the cambial layer greater than 113 the trunk circumference, uprooting or
causing a tree to lean, damage to a scaffolding branch greater than 1/3 of trunk
caliper. Branches shall be measured at thepoint of attachment or at the lateral to
which the branch would be pruned back to according to ANSI standards. Trees
greater than 6" in caliper shall be measured using diameter at breast height
(DBH). In addition to any penalties or damages assessed by the Aviation
Department, trees severely damaged or removed shall also be subject to fines
and penalties of the Tree Conservation Ordinance of the Fort Worth Zoning
Code. Trees that must be removed due to damage caused by the contractor shall
be removed by the Forestry Section Tree Removal Contractor at the Mowing
Contractor'sexpense.
Failure to replace or pay for damaged trees shall result in a breachof contract and the
Contractor will be automatically assessed damages. Damages as described herein shall be
deducted from payments otherwise due to the Contractor.
r
[TB 20-0006 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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STORM DAMAGE: IN THE EVENT OF STORM DAMAGE PRUNING WILL BE
NECESSARY TO REMOVE DAMAGED AND BROKEN LIMBS. ANY TREES
BLOWN OVER OR DOWNED DURING A STORM (UP TO 4 CALIPER INCHES 1N
DIAMETER) WILL BE REMOVED. All plant material (up to 4 caliper inches in
diameter) resulting from trimming and pruning, normal deadfall, or storm/wind damage
shall be removed from Aviation Department property and properly disposed of by the
Contractor each time the Contractor performs maintenance at the site.
CREEKS AND DRAINAGE AREAS: All creeks and drainage areas at Aviation
Department sites will be cleaned and all brush, grass, trees and other plant materials will
be maintained at a height of approximately four (4) inches. Chemical treatment will not
be allowed in creeks and drainage areas, unless approved in writing by the Contract
Administrator or the Superintendent of Plant Maintenance. Drainage areas will need to
be trimmed regardless of existing conditions contained within ditch by any equipment
necessary to do so. Standing water will not be considered acceptable justification for not
mowing.
COMPLETION OF WORK: The Contractor must complete the work within a
minimum 3 continuous days, or less, once the work begins. Work is to begin on
Mondays. Equipment can only be brought to the site the day the contractor starts work
and can only be left on site if the crews are coming back the next day. Upon completion
of work the equipment must be removed from site until the next cycle unless written
permission is provided by the Contract Administrator.
If for any reason the grounds maintenance cannot be completed, e.g., due to rain or wet
grounds, the Contractor must contact the Contract Administrator.
SECURITY PROCEDURES: On all Aviation Department properties, all Contractor
personnel must have a valid picture ID with photo, or a valid Driver's License with
photo, on their person or readily available in their vehicle on site.
When applicable, the Contractor will stop at the entrance to the facility and check in with
security personnel upon arrival to get clearance to enter the facility.
HAZARDOUS CONDITIONS - The Contractor is required to notify the Contract
Administrator immediately of any hazardous conditions and/or damage to city
property.
HARD SURFACE MEDIANS end caps or traffic islands within or adjacent to the
contracted area, which are not specifically identified in these specifications, shall be
deemed to be a part of the contracted area.
CONCURRENT CONTRACTS - In the event that any one Contractor is awarded
contracts for mowing more than one project area, he/she shall proceed with work
simultaneously in all areas awarded.
SUPERVISION OF WORK CREW - Contractor shall provide supervision of all work
crews while performing work under this contract. On -site supervision is not required as
long as communication equipment is provided which enables the work crew to
communicate with a project supervisor at all times. Each work crew shall have a
designated person on the work site that has the authority and ability to icspond to
inquiries about work details orpriorities.
STREET USE PERMIT
The Contractor will be required to obtain a "Street Use Parmit" priorto starting work.
Contact Chuck McLure at (817)392-7219.
ITS 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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The Contractor shall be responsible for providing traffic control duringthe construction of this
project consistent with the provisions set forth in the "Latest Edition Texas Manual on Uniform
Traffic Control Devices for Street and Highways" issued under the authority of the "State of Texas
Uniform Act Regulating Traffic on Highways"' codified as Article 6701 d Vernon's Civil Statutes,
pertinent sections being Section Nos. 27, 29, 30 and 31.
The Contractor will not remove any regulatory sign, instructional sign, street
name sign, or other sign which has been erected by the City. If it is detennined
that a sign must be removed to permit required maintenance, the Contractor
shall contact the Transportation and Public Works Department, Signs and
Markings Division at phone number (8.17)392- 7738, to remove the sign. In the
case of regulatory signs, the Contractor must replace the pennanent sign with
temporary sign meeting the requirement of the above reference manual and such
temporary sign must be installed prior to the removal of the permanent sign. If
the temporary sign is not installed correctly or if it does not meet the required
specifications, the permanent sign shall not be left in place until the temporary
sign requirements are met. When work is completed to the extent that the
permanent sign can be re -installed, the Contractor shall again contact the Signs
and Markings Division to re -install thepermanent sign and shall [cave his
temporary sign in place until such re -installation is completed.
INSPECTION AND ACCEPTANCE
Contract Administrator will be responsible for making inspections, monitoring the
Contractor's activities and ensuring the work is performed in accordance withthe
Agreement specifications. The Contract Administrator shall record, process and submit
all pertinent information to the Agreement file for determination of termination of
Agreement or for non -renewal. Copies of documents related to inadequateperformance
will be submitted to the PurchasingDepamnent.
In the event the Contractor fails to perform according to the terms of this Agreement, the
Department head or his/her designee will notify the Contractor, in writing, of its failures. A meeting
may be arranged to discuss the Contractor's deficiencies. A written cure notice will be prepared
giving the Contractor ten (10) calendar days to cure any deficiency.
In the event the Contractor continues with unsatisfactory performance, the
Contract Administrator will promptly notify the PurchasingManager or
his/her designee who will take appropriate action to cure the performance
problern(s), which could include cancellation, termination for convenience or
default.
The City reserves the right to terminate this Agreement, or any part hereof, for its sole convenience.
In the event of such termination, the Contractor shall immediately stop all work hereunder and shall
immediately cause any and all of its suppliers and subcontractors to cease work. Payment to the
Contractor will be based on actualquantities of work performed and accepted by the City_
1T8 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
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A work order wil I consist of a written document specifying type of work, contractor
name, project area, maintenance cycle, beginning and ending date, and comments. A
work order is issued on the beginning date of each mowing cycle. The contractor shall
not begin work on the project area until a work order is received. The work order shall be
considered complete when all work in the project area has been inspected and approved
by the Contract Administrator. Both the Contract Administrator and Contractor indicating
agreement with the information shown on the work order including any comments noted
by the Contract Administrator will then sign the work order. The completed work order
sheets shall be attached to the monthly invoices verifying work performed_ It is
mandatory that all work orders be signed after completion of each cycle before a new
work order may be issued. Failure to obtain a work order prior to beginning a maintenance
cycle can result in non-payment for work performed.
Contractor must notify Airport Operations for access to locked manual gatesand of each
day's completion for inspection to secure gates on theproperty.
Contractor is responsible for providing photographic evidence of all Project Areas
completed for each mow cycle. Photographs must be time and date stamped.
10 CONTACT - Contractor shall, e-mail, or fax in each day's completions that are ready for
inspection to the Contract Administrator. This will be, accomplished no later than the first regular
work day after the maintenance is completed. Failure to submit completion reports or contact the
assigned Contract Administrator on the next regular work day after work is completed on an area
can result in liquidated damages and may lead to termination of the contract.
11.0 DELIVERIES ANDPF.RFORMANCE
NOTE: THE CONTRACT ADMINISTRATOR HAS THE AUTHORITY TO CANCEL
SCHEDULED MOWING CYCLES ON A WEEK -TO -WEEK BASIS. THE
CANCELLATION WILL BE BASED UPON NEED, PREVAILING WEATHER
CONDITIONS AND AVAILABLE FUNDING.
THE CONTRACTOR WILL BE NOTIFIED OF ANY CANCELLATIONS. THE
CITY RESERVES THE RIGHT TO PERFORM GROUNDS MAINTENANCE
OPERATIONS DURING CANCELED CYCLES.
THE CONTRACT ADMINISTRATOR MAY CHANGE THE :FREQUENCY OF
GROUNDS MAINTENANCE3 CYCLES.
CONTRACTORS MAY BE REQUIRED TO RETURN TO MAINTAIN SPECIFIC r
LOCATIONS DURING CANCELLED CYCLES OR AFTER REGULAR SEASON
MOWING HAS ENDED. ANY SUCH CALL BACK WORK SHALL BEGIN
WITHIN TWO (2) WORKING DAYS OF THE REQUEST TO PERFORM WORK
AND SHALL BE COMPLETED IN A TIMELY MANNER.
ITI3 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
33 of 103
12.0 ON CALLMOWING
12. I To keep the quality of mowing in the City of Fort Worth at a sufficient level, and to address the
failure of snowing contractors to perform adequately, the City will have areas needing complete
or spot mowing on an individual or reoccurring basis. In order to provide snowing contractors
with additional work, the City witl provide selected contractors the opportunity to take on these
additional projects.
12.2 The City may request Contractor to mow on -call mowing areas at pricing equivalent to
comparable areas in Contractor's awarded contract or prices submitted by Contractor in the bid
solicitation.
I2.3 Contract Manager will approve contractor's submitted price for the job before workbegins.
12A Pricing exceeding Contractor's comparable Project Areas or solicitation pricing must be
approved by the Contract Manager,
12.5 Contractor has the right to decline or accept On -Call Mowing work.
12.6 In the event the Contractor accepts the On -Call Mowing work, Contractor will be issued a Work
Order for the On -Call area identifying the work to be performed, the nuinber of times
performance is required and the agreed upon price.
12.7 No one contractor is granted exclusive rights to On -Call Mowing projects or have .first rightsof
refusal in the event service is requested again.
12.8 Contractors cannot fail to perform on their currently contracted mow Cycle in order to perform
On- Call Mowing projects.
12.9 Should a scheduling conflict arise between the On -Cali project and a previously contracted mow
area, contractor inust notify Contract Manager immediately and decline the On -Call project.
ETE 20-0005 GROUNDS MAINTENANCE FOR AVIATION DEPARTMENT
33 of 103
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119 Waldo St.
San Antonio, Texas
78209
(915) 307-2648 office
(915) 231-6298 fax
(915) 253-9702 cell abrahom
Ci (Leander Texas
City Buildings Landscape Maintenance & Right of wax
Mowing
Pat Womack — Public Works Director
607 Municipal Dr.
Leander, Texas 78641
(512) 259-2640 —office
(512) 762-7824 —cell
wmack leandertx. ov
City of EI Paso Texas Parks Mowin
City Parks mowing &,grounds maintenance
Steve Lunsford - Iunsfordas@elpasotgxas.aav
General Land Management Superintendent
(915) 621-6791 office
(915) 472-2819 cell
Village of Vinton Texas
City Parks Mowing & Grounds Maintenance
Jessica Garza — City AadsnMistration Manger
jcLarza(&YIntontx.us
Perfecto Valdez — Supervisor
(915) 886-5104 - office
(915) 593-7220 cell
Pt. Bliss Army Base c o Belfour Bean -1 Paso Texas
Milit Housing Mowing & Grounds Maintenance
Jeremy Holliday — Communities Supervisor
Email: jholliday@bbc r .com
(915) 564-0795 Office
(915) 564-1853 Fax
(915) 726-0109 Cell
Pride General Contractors
Concrete flatwork foribe.City of El Paso & Texas Tech
college
Ramon Salgado -Owner
Rsalgodo@pridegc.com
5959 Gateway west ste
El Paso TX 79925
(915) 433-4631 cell o
(915) 771-9601 office•
www.a bescape,com
aherrero@obesec3pe.com
estimating@o bescape.com
City of Lakevvav, Texas
City buildin s& pgrks landscape maintenance&landsca e
Installations
Andra Bennett -Director of Parks & Recreation
105 Cross Creek
Lakeway, Tx 78734
(512) 314-7534- Office
andrabennett@lokeway-tx.gov
Ard-ent Quest Apartment
Irrigation& Landscaping installation & maintenance
Moss & Associates Contracting
Russell McSpedden — Sr. Project Manager
rmcspedden 0 mossema)1_com
(915) 298-0442 office
(915) 539-6415 cell
ui'ette Roud Improvements, Vinton TX
Irri ation& Landscaping installation & maintenance
Saab Site Contractors, L.P.
Sean Pracht — Project Manager
Wn.saabsite@ggmail.com,
(915) 593-7220 office
(915) 246-3990 cell
GSA 1<ornillo Int'I Port of Entry, Tornillo iX
Irrigation, Landscaping Sod„& Boulder Install
&Maintenance
Cooley Construction
Ed Schmitt — Site Supervisor
gsrhm itt@coolevconstruction.com
(405) 528-8093 office
(915) 210-4247 cell
Banes General Contractors — Various Projects
Cancre a flat wark,lrrigation, La dscaping EPCC, Lexus,
Land Rover Jaguar Stamped Concrete.
Gilbert Patina, — Project Manager
6001 Doniphan Dr, El Paso, TX 79932
(915) 584-0404 office
(915) 345-3177 cell
Restlawn_&_Evergreen Cemetery
Irrigation & Landscaping Installation
Linda Olvera — Manager
Linda.olvera unsci-us.com
4848 Alps Dr, El Paso, TX 79904
(850) 377-2979 cell 'tp
ADDENDUM TO INVITATION TO BID NO.20-0005
GROUNDS MAINTENANCE
FOR THE AVIATION DEPARTMENT
CITY OF FORT WORTH
PURCHASING DIVISION
ADDENDUM NO. 1 DATE ISSUED: November 6, 2019
INVITATION TO BID (ITB): 20-0005
BID OPENING DATE. November 21; 2019 (UNCHANGED)
ITB No. 20-0005, issued October 23, 2019, is hereby amended as follows:
I. Revised specifications are hereby incorporated.
a. Section 7.8 of Attachment H has been revised to add "Contractor shall mow all
fence lines. All fence lines shall be mowed five (5) feet out from the base of the
fence lines, unless indicated otherwise by a specific zone."
b. Section 3.6 of Attachment H has been added "A storage container no larger than
40 feet by 8 feet shall be permitted onto the airport for the purpose of storing
mowing equipment."
11. Approximate acreage for Zones has been added and named Exhibit A.
All other terms and conditions remain unchanged.
Sarah Czechawicz ��
Buyer
By the signature affixed below, Addendum No.
the above referenced Invitation to Bid.
COMP
SIGNA
1 is hereby incorporated into and made part of
NOTE: Company name and signature must be the same as on the original bid documents. Failure
to return this form with your sealed bid may constitute grounds for rejection of your offer.
f
e
EX BRIT A
Zone
Approximate Acreage
Zone 1
0.43
Zone 2
0.85
Zone 3
0.29
Zone 4
2.1
Zone 5
2.41
Zone 6
0.26
Zone 7
0.17
Zone 8
4
Zone 9
0.23
Zone 10
0.3
Zone 11
0.19
Zone 12
0.2
Zone 13
T 0.1
Zone 14
0.55
Zone 15
1.86
Zone 16
• 2.1
Zone 17
_
0.18
Zone 18
0.36
Zone_19
-1 0.55
Zone 20
0.1
Zone 21
0.26
Zone 22
0.1
Zone 23
0.54
Zone 24
0.1
Zone 25
0.37
Zone 26
0.62
Zone 27
2.56
Zone 28
0.54
Zone 29
2.43
Zone 30
0.1
Zone 31
3.21
Zone 32
0.42
Zone 33
0.17
Zone 34
0.25
Zone 35
_
0.1
Zone 36
0.11
Zone 37
0.1
Zone 38
0.8
Zone 39
1.73
Zone 40
0.1
Zone 41
0.14
Zone 42
0.1
Zone 43
0.46
Zane 44 1Q.38
Zone 45
0.1
Zone 46
0.1
Zone 47
0.24
Zone 48
0.32
Zone 49
1.48
Zone 50
4.34
Zone 51
0.1
Zone 52
0.92
Zone 53
0.6$
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Abraham Herrera
TCLP
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The above named is hereby recognized as a
-Texas Certified Landscape Professional,
having fulfilled the requirements of the Certification Committee of the
Texas Nursery & Landscape Association
CHAIRMAN PRESIDENT
7MA Certification Committee Texas Nursery & Landscape Association
Valid Through
June 30, 2019
The Texas Certified Landscape Professional certification Is a program of the Texas Nursery & Landscape Association
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'HIS IS-'YWft LICENSF, CAREFULLY TRIM AWAY EXCESS MARGINS AND RISPLAY AT ALL TIMES..
TEXAS.DEPARTMENT W AGIiIOU I�TQRE
Q0MMf6$IbNER- SID MILLER
P, Q. doX 12847 AUSTIN, TEXAS 74711 iz2847
(�77) LIC-AGRI �871-5422474)
Fdr th6 haziririg ihipiWrdd-,.($00) 735-29.89 TDD. (800) 735-2988 VOICE
www.TexasAgrlcUlf0re..go%f
,CQMMERCIAL CERTIPIE.D.APPLICAT.OR-.LiCF-NSE.
This 19-to-ceffif0hit the person vah6se name appeafe -heldw.has met the requirements. of Texag AdMlh7Lst at'ive"CodE.'Title'*,. Pad lj;
phapter7, Subchapter 1l'aridChapter 1p5l of the Taxe4 tJccypations• Code.
fiEUOFZ--SrEWAN
PklQE-lN0o,qT0lES
-2600-PAULC HuTt6W
FORT BLISS. TX 799-16
TEXAS PiEPARTMEkt- OF A45RIOU LTURE
f';'&.'BOX 12841 -AbSTIP4, TEXAS 7671.1-2847
'r,bMWIZKGlAL CERf[Fleb
APPLICATOR LICERSE
'HECTOR SEROAK
PRIO@!NpySTRJES
2509 PAuLC%HUrT0H
FORTM16STX 79916
TDA,TPOL No: 0q'80782
Ur,pnaq No.
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LANHNATION -ADVrSL4 D. Please out otit alo g -hea)�y,-OIK -jl, &0 an .9 qk. I Wes, prj4pl - nt' d back sides
together, and laminate.
EXHIBIT D
INSURANCE
The Contractor shall assume all risk and liability for accidents and damages that may occur to
persons or property during the prosecution of work under this Agreement. The Contractor shall
file with the City of Fort Worth Purchasing Division, prior to the commencement of services, a
certificate of insurance documenting the following required insurance
1.1 Failure to provide such information within five (5) calendar days of a request by the City
may be grounds for termination of the Agreement.
Policies shall have no exclusions by endorsements which nullify the required lines of coverage,
nor decrease the limits of said coverage unless such endorsements are approved by the City. In the
event a contract has been bid or executed and the exclusions are determined to be unacceptable or
the City desires additional insurance coverage, and the City desires the Contractor to obtain such
coverage, the contract price shall be adjusted by the cost of the premium for such additional
coverage plus 10%.
Statutory Workers' Compensation Insurance and Employer's Liability Insurance at the following
limits:
$100,000 Each Accident
$500,000 Disease —Policy limit
$100,000 Disease — Each Employee
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with statutory
benefits outlined in the Texas Workers' Compensation Act (Art. 8308 —1.01 et seq. Tex. Rev. Civ.
Stat.) and minimum policy limits for Employers' Liability of $100,000 each accident/occurrence,
$500,000 bodily injury disease policy limit and $100,000 per disease per employee.
d. Commercial General Liability Insurance including Explosion, Collapse, and Underground
Coverage shall be provided as follows:
$1,000,000 Each Occurrence
$2,000,000 Annual Aggregate
Coverage shall include but not be limited to the following: premises/operations, independent
Contractors, products/completed operations, personal injury, and contractual liability. Insurance
shall be provided on an occurrence basis, and as comprehensive as the current Insurance Services
Office (ISO) policy.
2. Auto Liability Insurance shall be provided as follows:
$1,000,000 Combined Single Limit Each Accident
A commercial business policy shall provide coverage on "Any Auto", defined as autos owned,
hired and non -owned.
3. The Contractor shall furnish the Purchasing Manager a certificate of insurance documenting the
required insurance prior to the commencement of Services.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 10 of 12
Rev. 11118
4. At each renewal period, Contractor shall furnish the Purchasing Manager and the Contract
Manager, with a current certificate of insurance documenting the required insurance within ten
(10) days after accepting the renewal.
Policies shall be endorsed to provide the City of Fort Worth a thirty- (30) day notice of
cancellation, material change in coverage, or non -renewal of coverage.
6. Applicable policies shall also be endorsed to name the City of Fort Worth as an additional insured,
as its interests may appear (ATIMA).
7. ADDITIONAL INSURANCE REQUIREMENTS
10.1 The City, its officers, employees and servants shall be endorsed as an additional insured
on Contractor's insurance policies excepting employer's liability insurance coverage
under Contractor's workers' compensation insurance policy.
10.2 Certificates of insurance satisfactory to the City and Worker's Compensation Affidavit
must be received before Contractor can begin work. Failure to supply and maintain such
insurance shall be a breach of contract. Contractor shall provide complete copies of all
insurance policies required by this Agreement. Certificates of insurance must be supplied
to:
Financial Management Services Department
Attention: Purchasing Division Bid No. 19-0037
200 Texas Street
Fort Worth, Texas 76102
10.3 Any failure on part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirements specified herein. Each insurance policy
shall be endorsed to provide the City a minimum 30 days' notice of cancellation, non -
renewal, and/or material change in policy terms or coverage. A ten (10) day notice shall
be acceptable in the event of non-payment of premium.
10.4 Insurers must be authorized to do business in the State of Texas and have a current A.M.
Best rating of A: VIl or equivalent measure of financial strength and solvency.
10.5 Deductible limits, or self -funded retention Iimits, on each policy must not exceed
$10,000.00 per occurrence unless otherwise approved by the City.
10.6 Other than worker's compensation insurance, in lieu of traditional insurance, City may
consider alternative coverage or risk treatment measures through insurance pools or risk
retention groups. The City must approve in writing any alternative coverage.
10.7 Workers' compensation insurance policy(s) covering employees of the Contractor shall be
endorsed with a waiver of subrogation providing rights of recovery in favor of the City.
10.8 City shall not be responsible for the direct payment of insurance premium costs for
Contractor's insurance.
10.9 Contractor's insurance policies shall each be endorsed to provide that such insurance is
primary protection and any self -funded or commercial coverage maintained by City shall
not be called upon to contribute to loss recovery.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 11 of 12
Rev. I1/18
10.10 While the Agreement is in effect, Contractor shall report, in a timely manner, to the
Purchasing Division any known loss occurrence that could give rise to a liability claim or
lawsuit or which could result in a property loss.
10.11 Contractor's liability shall not be limited to the specified amounts of insurance required
herein.
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement 12 of 12
Rev. 11/18
4/22/2020
M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEN®A WORTH
DATE: 4/7/2020 REFERENCE **M&C 20- LOG NAME: 13P20-0005 GROUNDS MAINTENANCE
NO.: 0220 FOR AVIATION SC A
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Execution of Non -Exclusive Agreements with Abescape Group, LLC and
American Landscape Systems, Inc. for Grounds Maintenance at Meacham
International Airport for Two -Year Initial Terms and Two One -Year Renewal Options with
Annual Amounts Up to $120,000.00 Each for the Aviation Department (COUNCIL
DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1.) Authorize execution of a non-exclusive agreement with Abescape Group, LLC for grounds
maintenance at Meacham International Airport for a two-year initial term and two one-year renewal
options with an annual amount up to $120,000.00 for the Aviation Department; and
2.) Authorize execution of a non-exclusive agreement with American Landscape Systems, Inc. for
grounds maintenance at Meacham International Airport for a two-year initial term and two one-year
renewal options with an annual amount up to $120,000.00 for the Aviation Department.
DISCUSSION:
The Aviation Department approached the Purchasing Division to finalize annual agreements for
grounds maintenance for Meacham Airport. In order to procure these services, Staff issued an
Invitation to Bid (ITB). The ITB consisted of detailed specifications listing the frequency, quality, and
type of mowing and grounds maintenance to be performed.
The ITB was advertised in the Fort Worth Star -Telegram on October 23, 2019, October 30, 2019,
November 6, 2019, November 13, 2019 and November 21, 2019. The City received seven bids. A pre -
bid conference was held on October 31, 2019.
Bids were evaluated on best value criteria including price, equipment/staff requirements, past
references, bidder past performance and past relationship with the City. Staff from the Aviation
Department evaluated the bids submitted and recommends awarding an initial two-year, non-exclusive
agreement to Abescape Group, LLC and American Landscape Systems, Inc. along with two one-year
options to renew. No guarantee was made that a specific amount of these services will be purchased.
The bid amount for the Aviation Department's annual requirements is up to $120,000.00.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
MIWBE OFFICE - A waiver of the goal for MBEISBE subcontracting requirements was requested by
the Purchasing Division and approved by the MIWBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL. INFORIMATIONXERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the Municipal Airport Fund to support approval of the above recommendation and
award of the contracts. Prior to any expenditure being incurred, the Aviation Department has the
responsibility to validate the availability of funds.
BQNII
apps.cfwnet.org/councii_packet/mc_review.asp?ID=27788&councildate=417/2020 112
4122/2020 M&C Review
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year I (Chartfieid 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact;
ATTACHMENTS
Kevin Gunn (2015)
Reginald Zeno ( 8517)
Cynthia Garcia (8525)
Sarah Czechowicz (2059)
apps.cfwnet.org/council packet/mc—roview.asp?ID=27788&councildate=4/7/2020 2/2