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Home My WebLink AboutContract 38562-A2 AMENDMENT NO. 2 STATE OF TEXAS S CITY SECRETARY CONTRACT NO." a-Ala (M&C Required) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and Rimley-Horn and Associates, Inc. , (Engineer) made and entered into City Secretary Contract No. 38565, (the Contract) which was authorized by the City Council by M&C C-23518 on the 12th day of May 2009 and subsequently revised by one previous amendment; and WHEREAS, the Contract involves engineering services for the following project: Water and Sanitary Sewer Main Relocations for the SH121T Crossing west of the Hulen Street Bridge with the Union Pacific Railroad Davidson Rail Yard. WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to include an increased scope of work au%-- revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in M&C C-24737, adopted by the City Council on the 15th day of February 2011, and further amplified in a proposal letter dated December 15, 2010, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $184,400.00. 2 . Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $849,765.00. OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. f EXECUTED on this the day of V��.1-L� , 20110, in Fort Worth, Tarrant County, TexasGA� 47 ��o0ooct' op � y ¢ U O � Marty Hendrix a City Secretary a 00o 000�� , APPROVAL RECOMMENDED: ROVED: S. Frank Crumb, P.E. Fernand Costa Director, Water Department Assistant City Manager RIMLEY-HORN AND ASSOCIATES, INC. - C--,;,L4-1 Engineer Contrac' Authorizatioa a _ 15 � ti Date By: Name:Glenn A. Gary, P. Sr. Vice President 801 Cherry Street, Suite 1025 Fort Worth, TX 76102 APPROVED AS TO FORM AND LEGALITY: Qik 0 Assistant City Attorney -2- OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Official CITY COUNCIL AGENDA FORT11 COUNCIL ACTION: Approved on 211612011 DATE: 2/15/2011 REFERENCE **C-24737 LOG NAME: 60WSS121TUPRRA2-KHA NO.. CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 in the Amount of$184,400.00 to City Secretary Contract No. 38565 with Kimley-Horn and Associates, Inc., for Water and Sanitary Sewer Main Relocations for the State Highway 121T Crossing West of the Hulen Street Bridge Within the Union Pacific Railroad Davidson Rail Yard (COUNCIL DISTRICTS 3 and 9) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in the amount of$184,400.00 to City Secretary Contract No. 38565 with Kimley-Horn and Associates, Inc., for Water and Sanitary Sewer Main Relocations for the SH121T crossing west of the Hulen Street Bridge within the Union Pacific Railroad Davidson Rail Yard, thereby increasing the contract amount to $849,765.00. DISCUSSION: On May 12, 2009, (M&C C-23516)the City Council authorized an engineering agreement in the amount of$585,365.00 with Kimley-Horn and Associates, Inc., for Water and Sanitary Sewer Main Relocations for the SH121T Crossing west of the Hulen Street Bridge within the Union Pacific Railroad Davidson Rail Yard. The agreement was subsequently revised by one previous amendment (M&C C-24048, January 26, 2010) in the amount of$80,000.00 that provided for the relocation of the inaccessible segment of a 48-inch water main that was located within Colonial Park Apartments. Amendment No. 2 will provide for the following construction assistance services to facilitate timely construction of the project in order to accommodate NTTA's schedule for SH121T and on-going improvements within Union Pacific property and will include: Shop drawing reviews Construction coordination meetings with City staff and contractors. Project Management meetings with City staff, Union Pacific and NTTA Material substitution reviews A waiver of the M/ BE Ordinance was granted for this amendment due to the fact that no M/WBE subcontracting opportunities are available on the scope of services proposed to be provided. The project is located in COUNCIL DISTRICTS 3 and 9. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers Logname: 604061000I-SJLOUIS Page 1 of 2 P265_531200_703170133231 $22 440.00 P265 _531200__703170133232 $44 880.00 P265 531200 703170133233 $7,480.00 P275 5.31200_703170133231_ $32, 00.8 00 P275 531.200 703170133232 $65,760.00 P275 531200 .703170133233 $10 9960.00 Submitted fo-r City_Manaaer's_Office_bv: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Liam Conlon (6824) ATTACHMENTS 60WSS121TUPRRA2-KHA MAP.pd_f Logname: 6040610C01-SJLOUIS Page 2 of 2 Kimley-Horn and Associates, Inc. December 15,2010 Sege 950 801 Cherry Street,Unit i t Fort Worth,Texas Mr.Liam Conlon 76102 Project Manager City of Fort Worth Water Department 1000 Throckmorton Street Fort Worth,TX 76102 Re: Water and Sanitary Sewer Main Relocations for SH121T Crossing West of the Hulen Street Bridge within the Union Pacific Railroad Davidson Rail Yard Additional Services—Amendment No.2 KHA No. 061018062 City Project No.01332 Dear Liam: The City of Fort Worth(City)has requested Kimley-Hom and Associates,Inc. (Kimley-Hom)to perform additional services for the construction services for the Water and Sanitary Sewer Main Relocations for SH121 T Crossing West of the Hulen Street Bridge within the Union Pacific Railroad Davidson Rail Yard (UPRR)project. Kimley-Horn has performed or will perform the work outlined in the following items: Item 1 (Additional Construction Phase Services) Perform the additional construction phase services which include: • Construction Coordination Meetings—Kimley-Hom will conduct and prepare meeting notes for weekly construction coordination meetings. Kimlcy-Horn will conduct project management meetings with City staff twice per month. • Clarifications and Interpretations,Shop Drawings,Substitutes,and Site Visits: 1. Clarifications and Interpretations. Kimley-Horn will respond to reasonable and appropriate Contractor requests for information and issue necessary clarifications and interpretations of the Contract Documents to City as appropriate to the orderly completion of Contractor's work. Any orders authorizing variations from the Contract Documents will be made by City. �t TEL 817 335 6511 FAX 817 335 5070 Kimley-Horn Mr.Liam Conlon,December 15,2010.Page 2 '16� Mori and Associates,Inc. 2. Shop drawings. Kimley-Horn will review and recommend appropriate action in request to Shop Drawings for the Contractor is required to submit,but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means,methods,techniques,equipment choice and usage,sequences,schedules,or procedures of construction or to related safety precautions and programs. 3. Substitutes and"or-equal." Evaluate and determine the acceptability of substitute or"or-equal"materials and equipment proposed by Contractor in accordance with the Contract Documents,but subject to the provisions of applicable standards of state or local government entities. 4. Site Visits. Kimley-Horn will perform site visits in accordance with the Engineering Agreement for this project. • Change Orders—Consultant may recommend Change Orders to Client, and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. • Project Management—Perform project management services including coordination with City staff,Contractor,Union Pacific Railroad,and NTTA representatives. Scope of Services The scope of services for this amendment is divided into the following tasks: Item 1 (Additional Construction Phase Services): $169,000 Kimley-Horn $ 12,000 Tunneling $ 2,000 Corrpro $ 1,40010%Sub Fee $184,400 Total (Water$109,600 Sewer$74,800) • Task 1—Construction Coordination Meetings—Kimley-Horn will conduct and prepare meeting notes for weekly construction coordination meetings. Kimley-Horn will conduct project management meetings with City staff twice per month. $34,400($17,200 water and$17,200 sewer) ,;;P-! Kimley-Horn Mr.Liam Conlon,December 15,2010,Page 3 and Associates,Inc. • Task 2-Clarifications and Interpretations, Shop Drawings, Substitutes, and Site Visits. $116,200($73,100 water and$43,100 sewer) • Task 3-Change Orders-Consultant may recommend Change Orders to Client,and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. $21,600($13,600 water and$8,000 sewer) • Task 4-Project Management-Perform project management services including coordination with City staff,Contractor,Union Pacific Railroad,and NTTA representatives. $12,200($6,100 water and$6,100 sewer) We recommend that the City increase the budget by$184,400 for these additional services. From the additional services listed above,the recommended breakdown for water and sewer services is as follows: Description Water Sewer Total Item I-Additional Construction $109,600 $74,800 $184,400 Phase Services Total $109,600 $74,800 $184,400 The following table summarizes the fee per Work Phase Work Phase Water Fee Sewer Fee Total Fee 31 $32,880 $22,440 $55,320 32 $65,760 $44,880 $110,640 33 $10,960 $7 480 $18,440 Sl 1 $0 1 $0 $0 Total S109,600 $74,800 $184,400 If the City concurs with our requested additional services,the summary of fees for this project is shown in the table below: Revised Contract Contract/Amendment Water Fee Sewer Fee Survey Fee Total Fee Amount Original Contract $281,452 $249,513 $54,400 $585,365 $585,365 Amendment No. 1 $49,475 $8,085 $22 440 $80,000 $665,365 Amendment No.2 $109,600 $74,800 $0 $184,400 $849,76S TOTAL $440,527 $332,398 $76,840 $849,765 1 $849,765 Kimley-Horn Mu Liam Conlon,Occanbu 15.2010.Past 4 11111bimn and Associates,Inc. M/WBE participation is not planned for these additional services. With the revised contract amount of$849,765,our total contract M/WBE participation is projected to be$159,700(18.8%). We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Glenn A.Gary, P.E. Principal CTD:ctd K WTW tAJkiaV619IM6"?NCHA =nolAft d-Mm-md24x dm