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HomeMy WebLinkAboutContract 38566 '-`ONTRAC i- NO ' 39510� CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and Flowers & Leist, Inc., (the "ENGINEER"), for a PROJECT generally described as: 2008 CIP Neighborhood Street Project -- Kleinert Street, Melody Street and Tasman Street (Contract 6A- Project No. 01234) Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full including interest. In the event of suspension of services, the ENGINEE�VZ all have no liability to CITY for delays or damages caused the oo Plf� RECO , STANDAR ENGINEERING AGREEMENT(REV 10/06105) Page 1 of 2 Cr-0 ^_.._..._ _ . E) ORIGINAL CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 2 of 20 E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If, for any reason, the ENGINEER should make an on-site observation(s), on the basis of such on-site observations, if any, the ENGINEER shall endeavor to keep the CITY informed of any deviation from the Contract Documents coming to the actual notice of ENGINEER regarding the PROJECT. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 3 of 20 conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority and Woman Business Enterprise (M/WBE) Participation In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Engineer acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. STANDARD ENGINEERING AGREEMENT(REV 10106105) Page 4 of 20 J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3)hereof. CITY shall give subcon-sultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. ENGINEER's Insurance (1) Insurance coverage and limits: ENGINEER shall provide to the City certificate(s) of insurance documenting policies of the following coverage at minimum limits that are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident on a combined single limit or $250,000 Property Damage $500,000 Bodily Injury per person per occurrence STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 5 of 20 A commercial business policy shall provide coverage on "Any Auto", defined as autos owned, hired and non-owned when said vehicle is used in the course of the PROJECT. Worker's Compensation Coverage A: Statutory limits Coverage B: Employers Liability $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Professional Liability $1,000,000 each claim $2,000,000 aggregate Professional liability shall be written on a claims-made basis and shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the City for each year following completion of the contract. (2) Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. (b) Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of forty-five (45) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 6 of 20 (e) Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A: VII in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. (f) Deductible limits, or self insured retentions, affecting insurance required herein shall be acceptable to the CITY in its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The City shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion, the ENGINEER may be required to provide proof of insurance premium payments. (i) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless the CITY approves such exclusions in writing. (j) For all lines of coverage underwritten on a claims-made basis, other than Professional Liability, the retroactive date shall be coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims- made. (k) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement and all insurance required in this section, with the exception of Professional Liability, shall be written on an occurrence basis. (1) Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. STANDARD ENGINEERING AGREEMENT(REV 10/06105) Page 7 of 20 M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the ENGINEER will, if requested, assist the CITY in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 8 of 20 B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services and will provide labor and safety equipment as required by the ENGINEER for such access. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule in Attachment A. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. STANDARD ENGINEERING AGREEMENT(REV 10106/05) Page 9 of 20 G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 10 of 20 requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the .CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 11 of 20 (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification (1) The ENGINEER agrees to indemnify and defend the CITY from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the ENGINEER, its employees, officers, and subcontractors in connection with the PROJECT. (2) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the ENGINEER and the CITY in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 12 of 20 H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ENGINEER arising out of, or in connection with this Agreement or the PROJECT, or any breach of any obligation or duty of CITY or ENGINEER hereunder, will be submitted to mediation. If mediation is unsuccessful, the claim, dispute or other matter in question shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fees, costs and expenses. Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association or other applicable rules of the Association then in effect. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expenses, will be final, judgment may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11). (2) Any award greater than $50,000, exclusive of attorney's fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90) days from the date same is issued. If litigation is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive termination of this AGREEMENT for any cause. STANDARD ENGINEERING AGREEMENT(REV 10106105) Page 13 of 20 L. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted during the term of this AGREEMENT by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. STANDARD ENGINEERING AGREEMENT(REV 10106/05) Page 14 of 20 Article vii Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A- Scope of Services Attachment B — Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map Executed this the_ r day of_ 2009. ATTEST: CITY OF FORT WORTH By: Marty Hendrix Fernando Costa City Secretary nn Assistant City Manager --li-A avl_� APPROVAL RECOMMENDED Contract ruthoriaatiox — �51 5 1 Q --�---- - William A. erkest, . Date Director, Transportation and Public Works APPROVE AS O FORM AND LEGALITY Assistant i Attorney Flowers & Leist. Inc. ENGINEER ATTEST:. By: NAME: Charles H. Leist II, P.E. TITLE:Vice President OFFICIAL RECORD CITY SECRETARY STANDARD 9 D5 o DO ENGINEERING AGREEMENT(REV 10/08/05) FT WoR 1 fl'TX ATTACHMENT"A" General Scope of Services "Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall have precedence over the General Scope of Services." GENERAL 1) Preliminary Conference with City The Engineer shall attend preliminary conferences with authorized representatives of the City regarding the scope of project so that the plans and specifications which are to be developed hereunder by the Engineer will result in providing facilities which are economical in design and conform to the City's requirements and budgetary constraints. 2) Coordination with Outside Agencies/Public Entities The Engineer shall coordinate with officials of other outside agencies as may be necessary for the design of the proposed street, and storm drain and/or water and wastewater facili- ties/improvements. It shall be the Engineer's duty hereunder to secure necessary information from such outside agencies, to meet their requirements. 3) Geotechnical Investigations The Engineer shall advise the City of test borings, and other subsurface investigations that may be needed. In the event it is determined necessary to make borings or excavate test holes or pits, the Engineer shall in coordination with the City and the City's geotechnical engineering consultant, draw up specifications for such testing program. The cost of the borings or excavations shall be paid for by the City. 4) Agreements and Permits The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain any and all agreements and/or permits normally required for a project of this size and type. The Engineer will be responsible for negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits and will make any revisions necessary to bring the plans into compliance with the requirements of said agency, including but not limited to highways, railroads, water authorities, Corps of Engineers and other utilities. 5) Design Changes Relating to Permitting Authorities If permitting authorities require design changes, the Engineer shall revise the plans and specifications as required at the Engineers own cost and expense, unless such changes are required due to changes in the design of the facilities made by the permitting authority. If such changes are required, the Engineer shall notify the City and an amendment to the contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays, a mutually agreeable and reasonable time extension shall be negotiated. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 16 of 20 6) Plan Submittal Copies of the original plans shall be provided on reproducible mylar or approved plastic film sheets, or as otherwise approved by the Department of Engineering and shall become the property of the City. City may use such drawings in any manner it desires; provided, however that the Engineer shall not be liable for the use of such drawings for any project other than the project described herein; and further provided, that the Engineer shall not be liable for the consequences of any changes that are made to the drawings or changes that are made in the implementation of the drawings without the written approval of the Engineer. PHASE 1 7) Right-of-Way, Easement and Land Acquisition Needs The Engineer shall determine the rights-of-way, easement needs for the construction of the project. Engineer shall determine ownership of such land and furnish the City with the necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the rights-of-way and/or easements for the construction of this project. Sketches and easement descriptions are to be presented in form suitable for direct use by the Department of Engineering in obtaining rights-of-way, easements, permits and licensing agreements. All materials shall be furnished on the appropriate City forms in a minimum of four (4) copies each. 8) Design Survey The Engineer shall provide necessary field survey for use in the preparation of Plans and Specifications. The Engineer shall furnish the City certified copies of the field data. 9) Utility Coordination The Engineer shall coordinate with all utilities, including utilities owned by the City, as to any proposed utility liens or adjustment to existing utility lines within the project limits. The information obtained shall be shown on the conceptual plans. The Engineer shall show on the preliminary and final plans the location of the proposed utility lines, existing utility lines, based on the information provided by the utility, and any adjustments and/or relocation of the existing lines within the project limits. The Engineer shall also evaluate the phasing of the water, wastewater, street and drainage work, and shall submit such evaluation in writing to the City as part of this phase of the project. STANDARD ENGINEERING AGREEMENT(REV 10108105) Page 17 of 20 10) Conceptual Plans The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which include layouts, preliminary right-of-way needs and preliminary estimates of probable construction costs for the Engineer's recommended plan. For all submittals, the Engineer shall submit plans and documents for street/storm drain and watertwastewater facilities. The Engineer shall receive written approval of the Phase 1 Plans from the City's project manager before proceeding with Phase 2. PHASE 2 11) Design Data The Engineer shall provide design data, reports, cross-sections, profiles, drainage calculations, and preliminary estimates of probable construction cost. 12) Preliminary Construction Plans and Technical Specifications The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and five (5) copies of the preliminary technical specifications for review by the City and for submission to utility companies and other agencies for the purposes of coordinating work with existing and proposed utilities. The preliminary construction plans shall indicate location of existing/proposed utilities and storm drain lines. The Engineer shall receive written approval of the Phase 2 plans from the City's project manager before proceeding with Phase 3. PHASE 3 13) Final Construction Plans The Engineer shall furnish five (5) copies of the final construction plans and contract specifications for review by the City. 14) Detailed Cost Estimate The Engineer shall furnish four(4) copies of detailed estimates of probable construction costs for the authorized construction project, which shall include summaries of bid items and quantities. 15) Plans and Specification Approval The Engineer shall furnish an original cover mylar for the signatures of authorized City officials. The Contract Documents shall comply with applicable local, state and federal laws and with applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from the City's project manager before proceeding with Phase 4. STANDARD ENGINEERING AGREEMENT(REV 10106/05) Page 18 of 20 PHASE 4 16) Final Approved Construction Plans The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and contract specifications. The approved plans and contract specifications shall be used as authorized by the City for use in obtaining bids, awarding contracts, and constructing the project. 17) Bidding Assistance The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding documents, and assist the owner in determining the qualifications and acceptability of prospective constructors, subcontractors, and suppliers. When substitution prior to the award of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the acceptability of alternate materials and equipment proposed by the prospective constructors. 18) Recommendation of Award The Engineer shall assist in the tabulation and review of all bids received for the construction of the project and shall make a recommendation of award to the City. 19) Prebid Conference The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation sheets and provide assistance to the owner in evaluating bids or proposals and in assembling and awarding contracts for construction, materials, equipment, and services. PHASE 5 20) Preconstruction Conference The Engineer shall attend the preconstruction conference. 21) Construction Survey The Engineer shall be available to the City on matters concerning the layout of the project during its construction and will set control points in the field to allow City survey crews to stake the project. The setting of line and grade stakes and route inspection of construction will be performed by the City. 22) Site Visits The Engineer shall visit the project site at appropriate intervals as construction proceeds to observe and report on the progress and the quality of the executed work. STANDARD ENGINEERING AGREEMENT(REV 10/06/05) Page 19 of 20 23) Shop Drawing Review The Engineer shall review shop and erection drawings submitted by the contractor for compliance with design concepts. The Engineer shall review laboratory, shop, and mill test reports on materials and equipment. 24) Instructions to Contractor The Engineer shall provide necessary interpretations and clarifications of contract documents, review change orders and make recommendations as to the acceptability of the work, at the request of the City. 25) Differing Site Conditions The Engineer shall prepare sketches required to resolve problems due to actual field conditions encountered. 26) Record Drawings The Engineer shall prepare record drawings from information submitted by the contractor. STANDARD ENGINEERING AGREEMENT(REV 10/06105) Page 20 of 20 EXHIBIT "A-1" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT "A") DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Work under this attachment includes engineering services for water and/or sanitary sewer improvements for the following: 2008 CIP Neighborhood Streets, Contract 6A, Kleinert Street (Tasman St.to Dead End), Melody Street(Tasman St. to Edgeciiff Rd.)and Tasman Street(Kleinert St.to Melody St.) City Project No. 01234 Water Sewer Street Council Existing Proposed Existing Proposed District Water Size Replacement Length Sewer Size Replacement Length —Map No. in. Size in. ft Map No. in. Size in. ft Tasman St. (Melody to Kleinert) I No.6 2048-360 6 8 355 1 2048-360 6 8 151 Kleinert St. (Tasman south to Dead End) No.6 2048-360 6 8 340 2048-360 6 8 369 Melody St. (Tasman to Ed ecli No.6 2048-360 6 8 425 1 2048-360 6 8 663 TOTAL 1120 J TOTAL 1083 Upon receipt of notice to proceed, the ENGINEER will perform the following tasks: PART A—PRE-ENGINEERING 1. Initial Data Collection a. Pre-Design Coordination Meetings ENGINEER will attend and document meetings, as required, to discuss and coordinate various aspects of the project and to ensure that the project stays KAI-1 Rev 02-09-09 on schedule. For purposes of establishing a level of comfort, two(2)meetings are anticipated.These include the following: One (1) pre-design kick-off meeting, (including ALL departments that are impacted by the project). One (1) review meeting at completion of the City's review of the conceptual engineering plans. b. Data Collection In addition to data obtained from the City, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, City Master plans, property ownership as available from the Tax Assessors office. The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re-routing plans. The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after the start of construction. The CITY will then direct the Contractor to de-hole the service line at the clean-out location of all buildings or structures so that the ENGINEER's surveyor can determine the flow line of the sewer service line. The ENGINEER shall use this information to SAl-2 Rev 02-09-09 provide the design for the sanitary sewer service line to be rerouted or relocated. C. Coordination with Other Agencies During the concept phase the ENGINEER shall coordinate with all utilities, including utilities owned by the City, TxDOT and railroads. These entities shall also be contacted if applicable, to determine plans for any proposed facilities or adjustment to existing facilities within the project limits. The information obtained shall be shown on the concept plans. The ENGINEER shall show the location of the proposed utility lines, existing utility lines and any adjustments and/or relocation of the existing lines within the project limits. ENGINEER shall complete all forms necessary for City to obtain permit letters from TxDOT and railroads and submit such forms to the City. City shall be responsible for forwarding the forms to the affected agencies for execution. 2. Schedule Submittal and Monthly Progress Report The ENGIENER shall submit a progress schedule after the design contract is fully executed. The schedule shall be updated and submitted to the CITY along with monthly progress reports as required under Attachment B of the contract. PART B-CONSTRUCTION PLANS AND SPECIFICATIONS 1. Conceptual Engineering I. Surveys for Design a. ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information which will be needed for use by the ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location and buried utilities, structures, and other features relevant to the final plan sheets. For sewer lines located in alleys or backyards, ENGINEER will obtain the following: $Al-3 Rev 01-00-09 Obtain permission for surveying through private property. Locate horizontal and vertical alignment of utility lines. Tie improvements, trees, fences, walls, etc., horizontally along rear lines in an approximately 50' wide strip. In addition, locate all rear house comers and building comers in backyards. Profile existing water and/or sewer line centerline. Compile base plan from field survey data at 1" =20'cale. Obtain permission for surveying through private property. Locate horizontal and vertical alignment of utility lines, existing utilities, trees, fences, walls, etc., horizontally along rear lot lines in an approximately 20' wide strip. In addition, locate all rear house comers and building comers in backyards. Compile base plan from field survey data at 1" = 20' horizontal and 1" = 4' vertical scale. When conducting design survey at any location on the project, the consultant or its sub-consultant shall carry readily visible information identifying the name of the company and the company representative. All company vehicles shall also be readily identified. b. ENGINEER will provide the following information: All plans, field notes, plats, maps, legal descriptions, or other specified documents prepared in conjunction with the requested services shall be provided in a digital format compatible with the electronic data collection and computer aided design and drafting software currently in use by the CITY Water Department. All text data such as plan and profile, legal descriptions, coordinate files, cut sheets, etc., shall be provided In the American Standard Code for Information Interchange (ASCII) format, all drawing files shall be provided in MicroStation (DGN) or Autocad (DWG or DXF) format (currently Release 2002), or as otherwise approved in writing by the CITY, and all data collected generated during the EAl-4 Rev 02-09-09 course of the project shall become the property of the CITY. The minimum information to be provided in the plans shall include the following: 1. A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: 2. The following information about each Control Point; a. Identified (Existing City Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only. C. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast comer of North Side Drive and North Main Street). 3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control Points. 4. No less than two bench marks per plan/profile sheet. 5. Bearings given on all proposed centerlines, or baselines. 6. Station equations relating utilities to paving, when appropriate. 7. Obtain the "foot print" of all properties where the sanitary sewer service line is to be relocated or rerouted. EAl-5 Rev 02-D9-09 ii. Public Notification and PersonnelNehicle Identification a. Residential notification is required for field surveys on this project; mail-outs will be prepared for approval by CITY T/PW staff. The mail out shall be on company letter head and shall include the project name, study limits, DOE project no., brief description of the project, and consultant's project manager name and telephone number. .OR- If Right of Entry acquisition is required for field surveys or other work on this project, mail-outs will be prepared for approval by CITY T/PW staff. The mail out shall be on company letter head and shall include the project name, study limits, DOE project no., brief description of the project, and consultant's project manager name and telephone number and a place for the property owner to sign giving permission to access the property. b. When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. iii. Conceptual Engineering Plan Submittal a. Conceptual plans shall be submitted to City 45 days after Notice to Proceed Letter is issued. b. The ENGINEER shall perform conceptual design of the proposed improvements and furnish four (4) copies of the concept engineering plans which includes layouts, preliminary right-of-way needs and cost estimates for the ENGINEER's recommended plan. ENGINEER shall perform remaining field surveys required for final design of selected route(s). The ENGINEER shall also evaluate the phasing of the water, sanitary sewer, street and drainage work, and shall submit such evaluation in writing to the City as a part of the concept phase of the project. All design shall be in conformance EAl-6 Rev 02-09-09 with Fort Worth Water Department policy and procedure for processing water and sewer design. ENGINEER shall review the City's water and sewer master plan, other pertinent design information and provide a summary of findings pertaining to the proposed project. 2. Preliminary Engineering Upon approval of Part B, Paragraph iii (b). ENGINEER will prepare preliminary construction plans as follows: a. Overall water and/or sanitary sewer layout sheets and an overall easement layout sheet(s). The water layout sheet shall identify the proposed water main improvement/existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement / existing sewer mains and all sewer appurtenances in the vicinity. b. Preliminary project plans and profile sheets on 22" x 34" sheets which show the following: Proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes etc., related appurtenances and all pertinent information needed to construct the project. In addition, the ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. The information shall be shown on the plan sheets. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. C. For sewer lines, pipelines schedule for point repairs, rehabilitation and replacement will be located on the $xi-7 Rev 07-09-09 base sheets prepared from survey information gathered under Part B, Paragraph b. Conflicts shall be resolved where pipelines are to be rehabilitated on the same line segment. Base sheets shall reference affected or adjacent streets. Where open-cut and trenchless technology construction is anticipated, below and above ground utilities will be located and shown on the base sheets. d. Existing utilities and utility easements will be shown on the plan and profile sheets. ENGINEER will coordinate with utility companies and the City of Fort Worth to determine if any future improvements are planned that may impact the project. e. The design for sewer service line reroute/relocation will be provided if the flow line elevation of the sewer service can be determined from the cleanout location. If this elevation cannot be determined during design survey, the design shall be provided after award of the construction contract as specified in Part A, Paragraph ib. f. The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. g. The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D-Section of the City's specifications. SAI-8 Rev 02-09-09 These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. h. Right-of-Way Research The ENGINEER will conduct preliminary research for availability of existing easements where open-cut construction or relocation of existing alignments is probable. Temporary and permanent easements will be appropriated based on available information and recommendations will be made for approval by the City. i. Right-of-way/Easement Preparation and Submittal Preparation and submittal of right-of-way, easements and rights-of-entry will be in conformance with "Submittal of Information to Real Property for Acquisition of Property". j. Utility Clearance Phase The ENGINEER will consult with the City's Water Department, Department of Engineering, and other CITY departments, public utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities that have an impact or influence on the project. ENGINEER will design City facilities to avoid or minimize conflicts with existing utilities. The ENGINEER shall deliver a minimum of 4 sets of approved preliminary construction plans to the City's Utility Coordinator for forwarding to all utility $Al-9 Rev 02-09-09 companies, which have facilities within the limits of the project. k. Preliminary construction plan submittal I. Preliminary plans and specifications shall be submitted to City 55 days after approval of Part B, Paragraph iii (b). ii. The ENGINEER shall deliver four (4) sets of preliminary construction plans and one (1) set of specifications and contract documents to CITY for review. Generally, plan sheets shall be organized as follows: Cover Sheet General Notes/Legend Easement layout(if applicable) Abandonment Plan & Profile Sheets Standard Construction Details Special Details (If applicable) iii. The ENGINEER shall submit a preliminary estimate of probable construction cost with the preliminary plans submitted. ENGINEER shall assist City in selecting the feasible and/or economical solutions to be pursued. I. Review Meetings with City The ENGINEER shall meet with CITY to discuss review comments for preliminary submittal. The CITY shall direct the ENGINEER in writing to proceed with Final Design for Final Review. RAI-10 Rev 02-09-09 m. Public Meeting After the preliminary plans have been reviewed and approved by the City, the ENGINEER shall prepare project exhibits, provide the CITY with the database listing the names and addresses of all residents and business to be affected by the proposed project, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. n. Storm Water Pollution Prevention Plan (SWPPP) For projects that disturb an area greater than one (1) acre, ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the project for use by the Contractor during construction. ENGINEER will prepare drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor shall be responsible for filing the SWPPP with appropriate regulatory agencies. o. Traffic Control Plan The ENGINEER may utilize standard traffic reroute configurations posted as "Typicals" on the City's Buzzsaw website. The typicals need not be sealed individually if included in the sealed contract documents. In the event that the "typicals"(as described above) cannot be utilized on the project, the ENGINEER shall prepare a signed and sealed Traffic Control Plan for review and approval by the Traffic Division of the Transportation and Public Works Department . 3. Final Construction Plan Submittal a. Final Construction Documents shall be submitted to CITY 30 days after approval of Part B, Paragraph 2 k. HA1-ii Rev 02-09-09 Following CITY approval of the recommended improvements, the ENGINEER shall prepare final plans and specifications and contract documents to CITY (each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas) and submit two (2) sets of plans and construction contract documents within 15 days of CIWs final approval. Plan sets shall be used for Part C activities. b. ENGINEER's Estimate of Probable Construction Cost The ENGINEER shall submit a final estimate of probable construction cost with the final plans submitted. C. Mylar Submittals The ENGINEER shall submit a final set of mylar drawings for record storage as follows: 1. Water and sanitary sewer plans shall be submitted as one set of plans. Water and sanitary sewer plans shall be separate from paving and drainage plans. All sheets shall be standard size (22" x 34")with all project numbers (Water/Sanitary Sewer and TPW)prominently displayed. 2. For projects where paving/grating/drainage improvements occur on a Water Department,funded project with no T&PW funding involved, a separate set of mylars with cover sheet shall be submitted for TPW. 3. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file. There shall be one (1) PDF file for the Water plan set and a separate PDF file for the TPW plan set. Each PDF file shall contain all associated sheets of the particular plan set. Singular PDF files for each sheet of a plan set will not be accepted. PDF files shall conform to naming conventions as follows: EAl-12 Rev 02-09-09 I. Water and Sewer file name example — "X- 35667_org36.pdf' where "X-35667" is the assigned file number obtained from the City of Fort Worth, '_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_org18.pdf II. TPW file name example — 11W- 1956_org47.pdf' where "W-1956" is the assigned file number obtained from the City of Fort Worth, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053—org3.pdf and K- 0320—org5.pdf Both PDF files shall be submitted on one (1) Compact Disk, which will become property of and remain with the City of Fort Worth. Floppy disks, zip disks, e-mail flash media will not be accented. 4. For information on the proper manner to submit PDF files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. PART C -PRE-CONSTRUCTION ASSISTANCE Administration a. Bid Documents EA1-13 Rev 02-09-09 The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Hard copies of documents will not be made available to potential bidders. Contract documents shall be uploaded in pdf files and the plans in pdf and dwf files. b. Biddinq Assistance The ENGINEER shall assist the CITY during this phase including preparation and delivery of any additional addenda prior to bid opening to plan holders and respond to questions submitted to CITY by prospective bidders. The ENGINEER shall upload all addenda onto Buzzsaw. The ENGINEER shall attend the scheduled pre-bid conference. The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The ENGINEER shall attend the project bid opening, develop bid tabulations in hard copy and electronic format and return four (4) copies of the bid tabulation, along with the contract documents to the City within three (3)working days after bid openings. C. Construction Documents The ENGINEER will make available for construction, upon request by the CITY, up to twenty (20) sets of the final approved and dated plans and specifications and contract documents for the projects to the CITY for distribution to the contractor and City personnel. C. Assistance During Construction The ENGINEER shall attend the pre-construction conference for the project. The ENGINEER shall also consult with and advise the CITY on design and/or construction changes, if necessary. The ENGINEER shall make periodic site visits during construction and provide documentation of the observations made, as requested by CITY. The ENGINEER RAl-14 Rev 02-09-09 shall attend the "Final' project inspection and assist City with preparation of final punch list, as requested by CITY. RAl-15 Rev 02-09-09 EXHIBIT"A-2" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT"A") DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A'. Work under this attachment includes engineering services for paving and/or storm drain improvements for the following: 2008 CIP Neighborhood Streets, Contract 6A, Kleinert Street(Tasman St.to Dead End),Melody Street (Tasman St. to Edgecliff Rd.)and Tasman Street(Kleinert St.to Melody St.) City Project No.01234 Paving Drainage Street Council Existing Existing Proposed Proposed District R.O.W Width Width B-B Length Existing Replacement Length Width ft 13-13 ft ft LM Size in. Size in. ft Tasman St. (Melody to Kleinert) I No.6 50 31 29 0.13 N/A N/A N/A Kleinert St. (Tasman south to Dead End) No.6 50 31 29 0.12 N/A N/A N/A Melody St. (Tasman to Ed ecli No.6 50 31 29 0.16 48- N/A N/A TOTAL 0.41 TOTAL N/A Upon receipt of notice to proceed, the ENGINEER will perform the following tasks: PART A—PRE-ENGINEERING 1. Initial Data Collection a. Pre-Design Coordination Meetings ENGINEER will attend and document meetings, as required, to discuss and EA2-1 Rev 02/05/09 coordinate various aspects of the project and to ensure that the project stays on schedule. For purposes of establishing a level of comfort, two (2) meetings are anticipated. These include the following: One (1) pre-design kick-off meeting, (including ALL departments that are impacted by the project). One (1) review meeting at completion of the City's review of the conceptual engineering plans. b. Data Collection In addition to data obtained from the City, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, City Master plans, CITY drainage complaint files, existing applicable drainage studies and property ownership as available from the Tax Assessor's office. C. Coordination with Other Agencies During the concept phase the ENGINEER shall coordinate with all utilities, including utilities owned by the City, TxDOT and railroads. These entities shall also be contacted if applicable, to determine plans for any proposed facilities or adjustment to existing facilities within the project limits. The information obtained shall be shown on the concept plans. The ENGINEER shall show the location of the proposed utility lines, existing utility lines and any adjustments and/or relocation of the existing lines within the project limits. ENGINEER shall complete all forms necessary for City to obtain permit letters from TxDOT and railroads and submit such forms to the City. City shall be responsible for forwarding the forms to the affected agencies for execution. 2. Schedule Submittal and Monthly Progress Report The ENGINEER shall submit a project schedule after the design contract is fully executed. The schedule shall be updated and submitted to the CITY along with monthly progress reports as required under Attachment B of the contract. SA2-2 Rev 02/05/09 PART B-CONSTRUCTION PLANS AND SPECIFICATIONS 1. Conceptual Engineering i. Surveys for Design a. ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. The minimum survey information to be provided on the plans shall include the following: 1. A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: 2. The following information about each Control Point; a. Identified (Existing. City Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only. C. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). 3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. EA2-3 Rev 02/05/09 4. No less than two horizontal bench marks, per line or location. 5. Bearings given on all proposed centerlines, or baselines. 6. Station equations relating utilities to paving, when appropriate. ii. Public Notification and PersonnelNehicle Identification a. Residential notification is required for field surveys on this project; mail- outs will be prepared for approval by CITY T/PW staff. The mail out shall be on company letter head and shall include the project name, study limits, DOE project no., brief description of the project, and consultant's project manager name and telephone number. -OR- If Right of Entry acquisition is required for field surveys or other work on this project, mail-outs will be prepared for approval by CITY T/PW staff. The mail out shall be on company letter head and shall include the project name, study limits, DOE project no., brief description of the project, and consultant's project manager name and telephone number and a place for the property owner to sign giving permission to access the property. b. When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. iii. Drainage Computations ENGINEER will review and document the storm water watershed drainage runoff area and existing street, right-of-way and storm sewer capacities for the subject site. A drainage area map will be drawn at 1" = 200' scale from available contour maps. Calculations regarding street and right-of-way capacities and design discharges (5-year and 100-year frequencies)at selected critical locations will be provided. Capacities of existing storm drain will be calculated and shown. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with City standards. All calculations and design shall conform to the City of Fort Worth Storm Water EA2-4 Rev 02/05/09 Management Design Manual, March 2006. iv. Conceptual Engineering Plan Submittal a. Conceptual plans shall be submitted to City 45 days after Notice to Proceed Letter is issued. b. The ENGINEER shall furnish four (4) copies of the concept engineering plans which include layouts, preliminary right-of-way needs and cost estimates for the ENGINEER's recommended plan. The ENGINEER shall also evaluate the phasing of the water, sanitary sewer, street and drainage work, and shall submit such evaluation in writing to the City as a part of the concept phase of the project. 2. Preliminary Engineering Upon approval of Part B, Paragraph IV, ENGINEER will prepare constructlon plans as follows: a. Drainage area maps with drainage calculations and hydraulic computations. Information shown on the plans will be consistent with Part A, Paragraph 1.b. for proposed condition. b. Preliminary project plans and profile sheets which will show the following and shall be on 22"x 34" sheets: Property Ownership Curb Lines Driveways Medians (if applicable) Sidewalks Existing and proposed water and sanitary sewer mains. C. Proposed roadway profile grades and elevations along each curb line; elevations at all p.v.i.'s; pTs half stations; high and low points; vertical curve information; and pertinent AASHTO calculations. Profiles for existing curbs (if any)and existing ground at the left and right-of-way lines shall be shown. Existing found property comers (e.g. Iron pins), along the existing right-of- EA2-5 Rev 02/09/09 way shall be shown on the plans. Profiles for existing and proposed storm drain mains and leads shall be provided. d. Existing utilities and utility easements will be shown on the roadway plan and profile sheets. ENGINEER will coordinate with utility companies and the City of Fort Worth to ascertain what, if any, future improvements are planned that may impact the project. e. Preliminary roadway cross-sections will be developed, from the survey notes, at intervals not-to-exceed 50 foot along the project length and will extend 10' past the right of way line on both sides of the street. Additional cross-sections at important features including driveways, p.i.'s of intersecting streets, (minimum distance of 100' along cross-street at each P.I.) walks, retaining walls, etc., will also be provided. Profiles of centerline of driveways will also be provided where necessary. Scale will be 1" = 10' horizontal and 1" =2'vertical. f. Street and intersection layouts. g. Proposed plan/profile sheets will conform to City of Fort Worth construction legend. Adequate horizontal and vertical control shall be provided on the plan sheets to locate all proposed and existing facilities. Legal descriptions (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. h. Geotechnical Investigation/Pavement Design The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, 2005. i. Right-of-Way Research The ENGINEER will conduct preliminary research for availability of existing easements where open-cut construction or relocation of existing alignments is probable. Temporary and permanent easements will be appropriated based on available information and recommendations will be made for approval by the City. EA2-6 Rev 02/05/09 J. Right-of-way/Easement Preparation and Submittal Preparation and submittal of right-of-way, easements and rights-of-entry will be in conformance with "Submittal of Information to Real Property Division for Acquisition of Property". k. Utility Clearance Phase The ENGINEER will consult with the City's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities that have an impact or influence on the project. ENGINEER will design City facilities to avoid or minimize conflicts with existing utilities. The ENGINEER shall deliver a minimum of 4 sets of approved preliminary construction plans to the City's Utility Coordinator for forwarding to all utility companies,which have facilities within the limits of the project. 1. Preliminary Construction Plan Submittal i. Preliminary construction plans and specifications shall be submitted to CITY 55 days after approval of Part B, Paragraph IV. ii. The ENGINEER shall deliver four (4) sets of preliminary construction plans and one (1) set of specifications to CITY for review. Generally, plan sheets shall be organized as follows: Cover Sheet General Layout and Legend Sheet Drainage Area Map and Computations Plan & Profile Sheets Preliminary Cross Sections Standard Construction Details Special Details (If applicable) RA2-7 Rev 02/05/09 iii. The ENGINEER shall submit a preliminary estimate of probable construction cost with the preliminary plans submitted. Engineer shall assist City in selecting the feasible and or economical solutions to be pursued. M. Review Meetings with Citv The ENGINEER shall meet with CITY to discuss review comments for preliminary submittal. The CITY shall direct the ENGINEER in writing to proceed with Final Design for Final Review. n. Public Meeting After the preliminary plans have been reviewed and approved by the City, the ENGINEER shall prepare project exhibits, provide the CITY with the database listing the names and addresses of all residents and business to be affected by the proposed project, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. o. Storm Water Pollution Prevention Plan (SWPPP) For projects that disturb an area greater than one (1) acre, ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the project for use by the Contractor during construction. Engineer will prepare drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor will be responsible for filing the SWPPP with appropriate regulatory agencies. P. Traffic Control Plan The ENGINEER may utilize standard traffic reroute configurations posted as "Typicals" on the City's Buzzsaw website. The typicals need not be sealed individually if included in the sealed contract documents. In the event that the "typicals" (as described above) cannot be utilized on the project, the ENGINEER shall prepare a signed and sealed Traffic RA2-8 Rev 02/03/09 Control Plan for review and approval by the Traffic Division of the Transportation and Public Works Department. 3. Final Construction Plan Submittal a. Final Construction Documents shall be submitted to CITY 30 days after approval of Part 6, Paragraph 2 (b). Following CITY approval of the recommended improvements, the ENGINEER shall prepare final plans and specifications and contract documents to CITY(each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas) and submit two (2) sets of plans and construction contract documents within 15 days of CITY's final approval. Plan sets shall be used for Part C activities. b. ENGINEER's Estimate of Probable Construction Cost The ENGINEER shall submit a final estimate of probable construction cost with the final plans submitted. C. Furnish as a function of final plans, two (2) copies of the final cross- sections on 22" x 34" sheets. Information on these sheets will include centerline station, profile grades and centerline elevations, roadway section (existing and proposed), right-of-way limits. Scale will be 1" = 20' horizontal and 1" = 2' vertical with cross sections plotted with stationing from the bottom of the sheet, and will include laterals and inlets. CITY policy with regard to parking design shall be maintained. Excavation and'embankment volumes and end area computations shall also be provided. d. Mylar Submittals The ENGINEER shall submit a final set of mylar drawings for record storage as follows: 1. Street and storm drain plans shall be submitted as one set of plans. Street and storm drain plans shall be separate from water and sanitary sewer plans. All sheets shall be standard size (22" x 34")with all project numbers (TPW and EA2-9 Rev 02/OS/09 water/sanitary sewer) prominently displayed. 2. For projects where water/sanitary sewer improvements occur on a TPW Department funded project with no Water funding involved, a separate set of mylars with cover sheet shall be submitted for Water Department. 3. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file. There shall be one (1) PDF file for the TPW plan set and a separate PDF file for the Water plan set. Each PDF file shall contain all associated sheets of the particular plan set. Singular PDF files for each sheet of a plan set will not be accepted. PDF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the City of Fort Worth, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320 org5.pdf II. Water and Sewer file name example — "X- 35667_org36.pdf" where "X-35667" is the assigned file number obtained from the City of Fort Worth, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF files shall be submitted on one (1) Compact Disk, which will become property of and remain with the City of Fort Worth. Floppy disks, zip disks, e-mail flash media will not be accepted. Eat-10 Rev 02/OS/09 4. For information on the proper manner to submit PDF fles and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number(817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. PART C-PRE-CONSTRUCTION ASSISTANCE Administration a. Bid Documents The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Hard copies of documents will not be made available to potential bidders. Contract documents shall be uploaded in pdf files and the plans in pdf and dwf files. b. Bidding Assistance The ENGINEER shall assist the CITY during this phase including preparation and delivery of any additional addenda prior to bid opening to plan holders and respond to questions submitted to CITY by prospective bidders. The ENGINEER shall upload all addenda onto Buzzsaw. The ENGINEER shall attend the scheduled pre-bid conference. The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The ENGINEER shall attend the project bid opening, develop bid tabulations in hard copy and electronic format and return four (4) copies of the bid tabulation, along with the contract documents to the City within three (3) working days after bid openings. C. Construction Documents The ENGINEER will make available for construction, upon request $A2-11 Rev 02/05/09 by the CITY, up to twenty (20) sets of the final approved and dated plans and specifications and contract documents for the projects to the CITY for distribution to the contractor and City personnel. C. Assistance During Construction The ENGINEER shall attend the pre-construction conference for the project. The ENGINEER shall also consult with and advise the CITY on design and/or construction changes, if necessary. The ENGINEER shall make periodic site visits during construction and provide documentation of the observations made, as requested by CITY. The ENGINEER shall attend the "Final' project inspection and assist City with preparation of final punch list, as requested by CITY. EA2-12 Rev 02/05/09 ATTACHMENT "B" COMPENSATION AND SCHEDULE Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 I. Compensation A. The Engineer shall be compensated a total lump sum fee of $75,337.03 as summarized in Exhibit "B-3" Payment of the total lump sum fee shall be considered full compensation for the services described in Exhibits "A-1" and "A- 2" for all labor materials, supplies, and equipment necessary to complete the project. B. The Engineer shall be paid monthly payments as described in Exhibit "B-1" Section 1 - Method of Payment. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. II. Schedule Final Plans and Contract Documents for bid advertisement shall be submitted within 160 calendar days after the"Notice to Proceed" letter is issued. A. Conceptual Engineering Plans - 45 calendar days. B. Preliminary Engineering Plans and Contract Documents - 55 calendar days. C. Final Engineering Plans and Contract Documents-30 calendar days. D. Final Plans and Contract Documents for Bid Advertisement- 30 calendar days. 101301,00 B-1 and B-2.doc B-1 EXHIBIT "13-1" METHOD OF PAYMENT (SUPPLEMENT TO ATTACHMENT "B") Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgeclfft),and Tasman Street(Kleinert to Melody) City Project No.01234 1. Method of Payment Partial payment shall be made to the Engineer monthly upon City's approval of an invoice from the ENGINEER outlining the estimated current percent complete of the total project. The aggregate of such monthly partial fee payments shall not exceed the following: Until satisfactory completion of Exhibits "A-1" and A-2", Conceptual Engineering plan submittal and approval by the City, a sum not to exceed 30 percent of the total lump sum fee. Until satisfactory completion of Exhibits "A-1" and A-2", Preliminary Construction Plan submittal to City, a sum not to exceed 60 percent of the total lump sum fee, less previous payments. Until satisfactory completion of Exhibits "A-1" and A-2", Final Construction plan submittal and approval by the City, a sum not to exceed 90 percent of the total lump sum fee, less previous payments. The balance of the earnings, less previous payments, shall be payable after Bid opening for the Project has been conducted. II. Progress Reports A. The Engineer shall submit to the designated representative of the Director of the Transportation and Public Works Department monthly progress reports covering all phases of design by the 15'h of every month in the format required by the City. B. If Engineer determines in the course of making design drawings and specifications that the opinion of probable construction cost of $564,817 (as estimated in Exhibit B-4 will be exceeded, whether by change in the scope of the project, increased cost or other conditions, the Engineer shall immediately report such fact to the City's Director of the Transportation and Public Works Department and, if so instructed by the Director of the Transportation and Public Works Department shall suspend all work hereunder. 101301.00 B-1 and B-2.&c 61-1 r EXHIBIT "B-2" HOURLY RATE SCHEDULE (SUPPLEMENT TO ATTACHMENT"B") Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 2009 Standard Hourly Rate Schedule Employee Classification Rate/Hour(Rance) Principal Engineer $165/hour Project Manager/ Planner $125/hour Design Engineer $110/hour Designer/CAD Operator $75/ hour Clerical $45/hour Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual invoice cost plus. 101301.00 B-1 and 8-2.doc B2-1 EXHIBIT"B-3A" (Supplement to Attachment B) SUMMARY OF TOTAL PROJECT FEES Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Consulting Firm Prime Responsibility Total Fee M/WBE Fee Percent Flowers &Leist, Inc. Paving/Drainage Engineering Design $22,612.11 $ - 0.00% Flowers&Leist, Inc. Water Engineering Design $ 9,803.17 $ - 0.00% Flowers&Leist, Inc. Sewer Engineering Design $13,312.07 $ - 0.00% Flowers&Leist, Inc. Erosion Control Plans &SW3P $ 4,250.00 $ - 0.00% Flowers&Leist, Inc. Project Meetings $ 3,288.00 $ - 0.00% Flowers&Leist, Inc. Traffic Control Plan $ 2,000.00 $ - 0.00% Flowers &Leist, Inc. Construction Assistance $ 2,724.00 $ - 0.00% $57.989.35 $ - 0.00% M/WBE Sub-Consultants Spooner&Associates- 1st Tier Surveying $ 6,543.50 $ 6,543.50 100.00% Spooner&Associates- 1st Tier Misc.SW3P Services" $ 750.00 $ 750.00 100.00% CMJ Engineering, Inc.—w/ GM Enterprises -2nd Tier Geotechnical Services $ 6,100.00 $ 1,617.00 26.51% Arlington Blueline-1st Tier Printing & Reproduction $ 2,445.30 $ 2,445.30 100.00% (10%)Fee $ 1.508.88 $ - 0.00% $17,347.68 $11,355.80 65.46% "For this contract only, no 10%admin fee required for these services. Non-M/WBE Sub- consultants N/A N/A N/A N/A N/A Protect Descrlotion Scope of Services Total Fee iVI ANISE Fee Percent Paving&Drainage,Water and Engineering Services Sewer. $75,3$7.03...,.. $11,356.80, 15.07% 101301.00 B-1 and B-2.doc B3-1 r EXHIBIT "13-313" (Supplement to Attachment B) PROFESSIONAL SERVICES FEE SUMMARY Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Part A—Conceptual Design, and Part B — Plans and Specifications Transportation & Public Works: (Construction Cost x ASCE Curve "A" x 85) Paving & Drainage $278,560.00 x 9.55% x 85% _ $22,612.11 Water Department(Construction Costs x ASCE Curve "A" x 85%) Water Improvements $121,401.50 x 9.50% x 85% = $ 9,803.17 Sanitary Sewer Improvements $164,855.35 x 9.50% x 85% = $13,312.07 Total Water and Sewer $286.257 x 9.50% x 85% = $23,115.24 T&PW,Water and Sewer: Basic Services Total $45,727.35 Additional Services: Transportation & Public Works: Erosion Control Plans & SW3P $ 2,500.00 Traffic Control Plan $ 1,000.00 Meetings $ 1,644.00 Geotechnical Services $ 6,100.00 Printing & Reproduction Subtotal $ 1,222.65 Surveying Services $ 2.954.00 Administrative (10%) Fee $ 1,027.66 Construction Related Services Bid Opening and Review $ 411.00 Compile Bid Tabulations $ 450.00 Conduct Field Visits (1) & Public Meeting $ 595.50 Pre-Construction Meeting $ 411.00 Final Field Inspection (1) $ 198.50 Additional Services TP&W Subtotal $ 18,514.31 Water Department: Erosion Control Plans & SW3P $ 2,500.00 Traffic Control Plan $ 1,000.00 Meetings $ 1,644.00 Printing & Reproduction Subtotal $ 1,222.65 Surveying Services $ 3,589.50 Administrative (10%) Fee $ 481.22 101301.00 B-1 and B-2.doc B3-2 EXHIBIT "13-313" (Supplement to Attachment B) Construction Related Services Conduct Field Visits (1) & Public Meeting $ 397.00 Final Field Inspection(1) $ 261.00 Additional Services Water Department $ 11,095.37 T&PW, Sewer and Water: Additional Services Total: $ 29,609.68 TOTAL PROJECT FEE $ 75,337.03 101301.00 B-1 and B-2.doc B3-3 EXHIBIT "13-313" (Supplement to Attachment B) SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE) Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 A. SUMMARY OF TOTAL FEE Service Description Water Sewer Paving Total Engineering Services $9,803.17 $13,312.07 $22,612.11 $45,727.35 Additional Services $3,183.24 $4,322.63 $15,560.31 $23,066.18 Surveying Services $1,615.50 $1,974.00 $2,954.00 $6,543.50 Total $14,601.91 $19,608.70 $41,126.42 $75,337.03 B. BREAKDOWN OF WATER, SEWER AND PAVING FEES (LESS SURVEY FEES) 1. Total Water Fee(less survey feel Breakdown by Concept. Preliminary and Final Design a. Concept(30%) = (Total Water Fee—Water Survey Fee)x(0.3) = $3,895.92 b. Preliminary(60%) = (Total Water Fee—Water Survey Fee)x (0.6) = $7,791.85 c. Final (10%) = (Total Water Fee—Water Survey Fee)x (0.1) = $1,298.64 $12,986.41 2. Total Sewer Fee (less survey fee) Breakdown by Concept. Preliminary and Final Design a. Concept (30%) = (Total Sewer Fee—Sewer Survey Fee) x(0.3) _ $5,290.41 b. Preliminary(60%) =(Total Sewer Fee—Sewer Survey Fee)x(0.6) =$10,580.82 c. Final(10%) = (Total Sewer Fee—Sewer Survey Fee) x(0.1) _ $1,763.47 $17,634.70 3. Total Paving Fee (less survey fee) Breakdown by Concept. Preliminary and Final Design a. Concept(30%) =(Total Paving Fee—Paving Survey Fee) x(0.3) =$11,451.73 b. Preliminary(60%) =(Total Paving Fee—Paving Survey Fee)x(0.6) =$22,903.45 c. Final (10%) = (Total Paving Fee—Paving Survey Fee) x (0.1) _ $3,817.24 $38,172.42 101301.00 B-1 and B-2.doc 63-4 EXHIBIT "B-3C" (Supplement to Attachment B) FEES FOR SURVEYING SERVICES Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Surveying Services: Paving: Topographic Surveys: (1,477 LF x $2.00) - $ 2,954.00 Water: Topographic Surveys: (1,077 LF x $1.50) _ $ 1,615.50 Sanitary Sewer: Topographic Surveys: (1,128 LF x $1.75) - $ 1,974.00 T&PW and Water Department Total for Surveying Services: $ 6,543.50 101301.00 B-1 and 8-2.doc B3-5 i EXHIBIT "13-313" (Supplement to Attachment B) ADDITIONAL SERVICES Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Additional Services: Transportation & Public Works: Erosion Control Plans & SW3P $ 2,500.00 Traffic Control Plan $ 1,000,00 Meetings $ 1,644.00 Geotechnical Services $ 6,100.00 Printing & Reproduction Subtotal $ 1,222.65 Surveying Services $ 2,954.00 Administrative (10%) Fee $ 1,027.66 Construction Related Services Bid Opening and Review $ 411.00 Compile Bid Tabulations $ 450.00 Conduct Field Visits (1) & Public Meeting $ 595.50 Pre-Construction Meeting $ 411.00 Final Field Inspection (1) $ 198.50 Additional Services TP&W Subtotal $ 18,514.31 Water Department: Erosion Control Plans &SW3P $ 2,500.00 Traffic Control Plan $ 1,000.00 Meetings $ 1,644.00 Printing & Reproduction Subtotal $ 1,222.65 Surveying Services $ 3,589.50 Administrative (10%) Fee $ 481.22 Construction Related Services Conduct Field Visits (1) & Public Meeting $ 397.00 Final Field Inspection (1) $ 261.00 Additional Services Water Department $ 11,095.37 T&PW, Sewer and Water: Additional Services Total: $ 29,609.68 101301.00 B-1 and B•2.doc B3-6 EXHIBIT "B-3E" (Supplement to Attachment B) FEE FOR REPRODUCTION SERVICES Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End), Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Printing & Reproduction: Transportation & Public Works and Water Department; Conceptual Design Report: 4 sets of Report $1.00/pg. X 42 pages/report x 4 $ 168.00 Preliminary & Utility Clearance: 4 sets of Const. Plans $1.20/sht. x 26 sht./plan x 4 $ 124.80 1 sets of Specifications $0.10/sht. x 425 pg/specs x 1 $ 42.50 Final Plans: 2 sets of Const. Plans $1.20/Sheet x 26 sht./plan x 2 $ 62.40 2 sets of Specifications $0.10/sheet x 425 Pg/Spec x 2 $ 85.00 Bid Documents: 20 Sets of Const. Plans $1.20/sheet x 26 Sht./Plan x 20 $ 624.00 20 Sets of Specifications $0.10/sheet x 425 pg/spec x 20 $ 850.00 Mounted Exhibits for Public Meeting 1 Drawings $200.00/Board x 1 each $ 200.00 Final Mylars for Record Purposes 1 Set of Plans $11.10/Sht x 26 Sht./Plan x 1 $ 288.60 Printing & Reproduction Subtotal $ 2,445.30 Transportation &Public Works $ 1,222.65 Water Department (Water& Sanitary Sewer) $ 1,222.65 101301.00 8-1 and 8-2.doc B3-7 EXHIBIT "B-4A" (Supplement to Attachment B) SUMMARY OF OPINION OF PROBABLE CONSTRUCTION COST Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End),Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Street Water Main Sewer Main Total Location Reconstruction Construction Construction Construction Melody Street $120,888 $52,206 $ 81,886 $254,980 Kleinert Street $76,032 $36,091 $44,672 $156,795 Tasman Street $81,640 $33,105 $38,298 $153,042 TOTALS $278,560 $121•,402 $164,855 $564,817 PERCENT COST 49.32% 21.49% 29.19% 100.00% Based on 29' back to back street B4-1 a EXHIBIT"B-4B" (SUPPLEMENT TO ATTACHMENT'B") ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman South to Dead End),Melody Street(Tasman to Edgeellff),and Tasman Street(Kleinert to Melody) City Project No.01234 Water Improvements FLI No.1-301 Kleinert St. Tasman St. Melody St. TOTAL ITEM DESCRIPTION OF ITEM UNITS 6"Cir.1954 6"CIr.1954 6"Cir.1954 TOTAL UNIT UNIT COST COST O C t Cost 1 6 0 Water ne m Isle in-Pace For AllDepths) F71 5 4 1 0 2 8'PVC C900 Water Line Cam late n or All Depths) LF 340 S 13,600 355 14 20D 425 112D E 40 S 44,00 ate Vahre w C.1.Box Ltd 0 S 0 S 1 1 S 750 S 750 4 B'Gate Valve w C.I.Box EA 2 2,000 2 $ 2 000 2 8 1000 $ 6ODO 5ExtraDe th for ater ne LF 0 $ 0 $ 50 50 S 10 S Soo 6 Class"A Meter Box SI leHead Service EA 1 $ 135 1 135 2 4 S 135 S 54D 1'S n Haa ervlce a to Main 1 S 250 1 S 250 2 4 S 28 1'Water Service Line from ain to Maler Includin Sedin Meter Box L 25 S Soo 5 $ 50D 50 100 $ 20 2 000 9 Class'C'Meier Box BiAhead Service EA 4 $ 1 000 2 $ Soo 5 1.250 11 250 1$ 2,750 1D 1'Bullhaa "ce Ta to Main 4 1 000 2 $ 500 5 1.250 11 250 2.750 11 1'Bullhead Water ervlce Line from Main to Meter Including Selling Meter Box LF 100 $ 2,000 50 S 1,000 125 S 2.500 1 275 S 20 5 500 12 Relocate ExI'0 Meter Box IncludIn Service Line and Surface Repair EA 1 500 0 S 2 $ 1 000 3 $ 50D $ 1,500 13 Remove Salve a Fxli0 Flre H rant Assamb 0 $ 0 S 1 S 5D0 1 1 500 500 14 ®Remove 8 Salve a Existl 6'Gate a e EA 2 $ 400 1 S 200 1 S 200 4 200 S 80015 tandard Fire H dram a Ih EA 0 0 S 1 S 2 2D0 1 S 2 200 S 2 20016 Iron FilUn s0.1 S 40D 0.1 S 400 0.5 2 000 0.7 S 4 000 S 2 800 17 e -- ocavauons LF 340 $ 340 355 S 355 425 S 425 1120 1 1 12018 oddln LF 30 $ 240 15 S 120 45 $ 360 90 S a $ 720 19 anl As halt PavementRe olrPer FI ure 200DAA 0 S 10 $ 450 30 $ 1 350 40 $ 45 1 800 2D anI Concrete Pavement Re Ir Per FI ure 200D-2 SY 10 S 800 0 S 0 10 60 S 600 1 Tam ra As hall Pavement Re air Per FI ure 200 0-IC 430 S 5,160 40D S 4 8D0 560 S 6,720 1390 S 12 $ 16.680 22 SWP m amente on orW star Work LS 0.333 S 760 0.333 S 760 0.333 760 1 $ 2280 S 2280 23 Miscel aneous Type B Concrete Placement 2500 SI Cy 5.D00 S 5DO 5.D00 500 5.D00 S 50D 15 S 10D S 1 500 24 Mlscallaneous T a Concrete Placement 150D si CY 5.000 460 5.D00 $ 450 5.D00 $ 450 15 S 90 $ 1,350 25 Crushed Limestone for Mlscollaneous Placement CY 5.00D $ 175 5.000 175 5.000 S 175 15 $ 35 $ 525 empora ater line L S 0.333 $ 2 800 0.333 2 600 0.333 2 800 1 $ 8,4001 8,400 0n $ 32 810 Subtotal $ 3095 Subtotal S 47 460 SblaLl 110365SoCont. onL n 37 TOTAL 121,402 PREPARED BY:CHL CHECKED BY:BPF 84-2 ExHIB1T"BJC" (SUPPLEMENT TO ATTACHMENT"B") ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST Street Reconstruction,Water and Sanitary Samar Replacement On Kleinert Street)Tseman South to Dead End),Melody Street(Tasman to EdpecllD),end Tasman Street)Klelnert to Melody) City Pro)ect No.01234 Sanitary Sewer Improvements FLI No.1-301 L•4666 L�666 L•4B67 TOTAL ITEM DESCRIPTION OF REM UNfTS Kleinert St. Tasman SL Tasman St. Melody St. TOTAL UNIT UNIT COST COST 1 . Cost CostTotal 1 t. Coe Coat 1 4"PVC SDR-35 SS PI for Santee Lines All Ds dms LF 21 4 0 6 S 1 300 Ze3 2 S 2 560 3J6 f 747 S 20 1 910 2 5"PVC SD R•35 55 PI for service Unes All Depths) LF D S 0 0 D S 75 S 3,000 75 S 40 S 3,000 3 6"PVC SDRJS SS PI (Open Cut All De hs LF 5 $ 20D 5 $ 20D 10 0 S 5 S 200 15 S 40 S 6D0 4 8"PVC SDR•35 55 PI 10 pen Cut All Depths) LF 369 S 15,605 60 2,700 429 151 0,795 563 S 25,335 1143 $ 45 S 51,435 5 4'PVC TopEA 9 S 2 700 2 S SOD 11 4 S 1,200 14 S 4,200 29 300 S 8 7D0 6 4'Die,Sid.SSMH 9-6 EA 1 2 10D 2 S 4.20D 3 1 $ 2,100 3 S 8,300 7 S 2 1DO S 14,700 7 Added Depth for 4'Ola.Sid.55MH>6' VF 1 S 150 0 S 1 0 f 3 S 450 4 150 i 600 B Remove 6mislin SSMH EA 1 S 500 1 E 500 2 0 E 3 f 1500 5 500 $ 2500 9 Concrete Col ar for MH EA 1 S 250 2 S Soo 3 1 S 250 3 f 750 7 S 250 S 1.750 10 Waterl hlInsenforSSMH Pol elh lane EA 1 100 2 S 200 3 1 S 100 3 $ 300 7 $ 100 S 70D 11 Permanent Asphalt Pavement Repair Per Flours 000-tA LF 0 S 10 S 450 10 0 155 S 6.975 165 45 S 7 425 12 Permanent Concrete Pavement Re elr Per Figure 200D-2 SY 40 2 4D0 0 f 40 0 S 0 40 S 50 S 2 400 13 Tare re A hsI Pavement Rs air Per 1 ure 2000-1 C LF 490 S 5 BBO 105 $ 1,260 595 239 E 2.668 BOS S 9.660 1639 S 12 S 19,668 14 Grass Soddin LF 45 S 360 10 BO 55 20 $ 180 110 S 640 155 8 S 1,240 15 Pro-Construction Cleanin and TV Inspection of sU LF D E 331 S 1,655 331 0 0 S 331 S 5 S 1,655 16 Post-conalrucOan TV Ins action of New SS LF 369 S 1 107 60 S 15C 429 151 453 558 S 1 7D4 1148 3 E 3.444 17 Trench Safe S slam for Excavalfons>5'Depth LF 389 S 738 80 S 120 429 151 S 302 5W S 1,135 1148 S 2 S 2 296 1a ' Vacuum Test New SSMH's EA 1 f 150 S 300 3 1 f 150 3 450 7 $ 150 f /O50 19 Concrete 6lcasement for SS LF 20 E 400 0 S 20 D S _ 15 S 3DD 35 $ 20 S 700 20 Two-We Senile Sewer Service Cteanoul EA 9 S 1 Boo 2 S 400 11 4 S Boo 16 S 3,200 31 S 200 S 6.200 21 SWPP Ire Iemenia0on for Senile Samar Work LS 0.187 248 0.167 S 248 0.333 0.333 1 f 497 0333 S 497 1 f t 440 S 1.490 22 Miscellaneous Type B Sjoncrato Placement 2500 si CY 2.5 S 250 2.5 250 5 5 Soo 5 f 500 1 15 100 S 1.500 23 Mlscalleneous Type E Coevals Placement 150 fI CY 25 S 225 2.5 f 225 5 5 S 450 5 f 45D 15 90 S 1.350 24 rushed L mestone or Miscellaneous Placement CY 2.5 S BB 2.5 f 88 5 5 S 175 5 S 175 /5 S 35 f 525 u lorel S 40, 11 Uo10191 1 6 hubtalal .350 SUDIGIal 14,44 1o%cord. 1 —75G Tom . 4 onl. 1.936 1 %Cent .444 10%Cant. S 14,907 TOTAL S 164.066 PREPARED BY:CHL CHECKED BY:BPF 84-3 .i EXHIBIT"BAD" • (SUPPLEMENT TO ATTACHMENT"B") ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman South to Dead End),Melody Street(Tasman to Edgeciiff),and Tasman Street(Kleinert to Melody) ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST City Project No.01234 Concrete Paving Improvements FLI No.1-301 ITEM DESCRIPTION OF ITEM UNITS Kleinert SL Tasman SL Melody SL TOTAL UNIT UNIT COST TOTAL Cost city, Coot Qtv. Cost COST 1 Provide and Install Standard Pro ecl Designation Sin EA 0 $ 1 $ 200 2 $ 4D0 3 S 200 S 6DD 2 Remove and Dispose of Existing Sidewalk&Driveways SY 363 $ 3,630 370 S 3,700 462 S 4.620 1195 $ 10 S 11,950 3 Remove and Dispose of Existing Concrete Curb&Gutter LF 650 S 1,788 670 S 1,843 810 $ 2,228 2130 $ 2.75 $ 5,859 4 Remove and Dispose of Existing V or 10'Inlet FA 0 S 0 $ 2 $ 2 000 2 $ 1,000 $ 2,000 5 Lime for Sub grade 30 Ibsl SY TN 17 S 2,210 18 $ 2,340 22 $ 2 860 57 $ 130 S 7.410 5 4"Concrete Sidewalk SF 2088 $ 8,352 2272 $ 9,088 2672 $ 10,688 7032 $ 4 $ 28,128 7 6"Wheelchair Ram s SF 132 $ 1,320 132 $ 1,320 264 $ 2,640 528 $ 10 S 5,280 8 7"Integral Concrete Curb LF 650 $ 1.950 670 S 2.01D 810 $ 2,430 2130 1 S 3 S 6,390 9 6"Concrete Driveway SY 131 $ 8,550 117 $ 5,850 175 $ 8,750 423 $ 50 S 21,150 10 6'Ume Stabilized Sub ride SY 1100 $ 2,750 1200 $ 3,000 1450 $ 3,625 3750 $ 2.5 S 9,375 11 6"Reinforced Concrete Pavement SY 1025 S 33,025 1125 S 37,125 135D $ 44,550 35DD $ 33 S 115 50D 12' 6"HMAC Transition Pavement SY 0 $ 35 $ 1,050 35 $ 1,050 70 $ 30 1 S 2 10D 13 Unclassified Street Excavation CY 200 S 3,000 2D0 S 3,000 250 $ 3,750 650 $ 15 $ 9.750 14 Ad ust Gale Valve Box EA 2 $ 500 2 $ 500 3 S 750 7 S 250 S 1 75D 15 Ad ust Storm Drain or Sanitary Sewer Manhole EA 0 S 2 $ 700 2 $ 700 4 $ 350 S 1,400 18 W'Too Soil CY 35 $ 578 40 $ 880 50 S 825 125 $ 16.50 S 2,063 17 1 Remove and Replace Barricade EA 2 S 1,000 0 $ 0 S 2 $ 500 $ 1,000 18 Remove and Dis ose of Tree in ParkwayFA 0 $ 0 S 2 $ 3 000 2 S 1 5D0 $ 3,000 19 Silicone Joint Sealant LF 1135 $ 1,135 13Do S 1,300 1500 S 1,500 3935 S 1 S 3,935 20 SD Utility Adjustment FA 0 $ 0 $ 1 $ 7 500 1 $ 7 500 S 7,500 21 Sid.19 Storm Drain Curb Intel FA 0 S 0 S 2 $ 5,500 2 S 2 750 S 5,500 22 SWPPP Implementation for Sanitary Sewer Work 0.333 $ 533 0.333 $ 533 0.333 $ 533 1 $ 11598 S 1,598 ubtota S 59,120 ubtota! Subtotal' 109,89 S 253,236 10% ont. $ 6,912 10%CoEl$ 7.422 10%Cont. $ 10,990 Cont. S 25,324 TOTAL S 27a,560 PREPARED BY:CHL CHECKED BY:BPF B44 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND ATTACHMENT A Street Reconstruction,Water and Sanitary Sewer Replacement On Kleinert Street(Tasman to Dead End), Melody Street(Tasman to Edgecliff),and Tasman Street(Kleinert to Melody) City Project No.01234 Drainage area, engineering design, sizing recommendations, and capacity calculations for the forty-eight inch (48")storm drain in Melody Street are specifically excluded from this Contract. There are no other changes or amendments to the Standard Agreement and Attachment A. C-1 ATTACHMENT"D-1" DESIGN STREET RECONSTRUCTION,WATER AND SANITARY SEWER REPLACEMENT ON KLEINERT STREET (TASMAN TO DEAD END), MELODY STREET(TASMAN TO EDGECLIFF), AND TASMAN STREET(KLEINERT TO MELODY) City Project No.01234 Schedule Ci of Fort Worth Roadway Project No. PROJECTED ACTUAL ID Task Name Duration Start Finish Duration Start Finish 1 1 Notice to Proceed 1 Da 3/2/2009 3/2/2009 2 ISurvey 15 Days, 3/3/2009 3/23/2009 3 IDesign Phase 114 Days 312/2009 8/6/2009 4 lConcept6al Engineering 49 Days 3I2/2009 5/7/2009 5 Pre-Design Coordination Meeting 1 Da 3/2/2009 3/2/2009 6 lConceptual Engineering Plans 30% 15 Days 3/24/2009 4/13/2009 7 30%Conceptual Plan Submittal 1 Da 4/14/2009 4/14/2009 8 1 City of Fort Worth Review 5 Days 4/15/2009 4/21/2009 9 lProject Review Meeting 1 Da 4/22/2009 4/22/2009 10 lNeighborhood Meeting 1 Da 4/23/2009 4/23/2009 11 Address DOE/Citizen Comments 5 Days 4/24/2009 4/30/2009 , 12 Submit Plans to Utility Companies 5 Days 5/l/2009 5/7/2009 13 Preliminary Engineering 65 Days 5/112009 7/30/2009 14 Preliminary Plans and Specs 60% 25 Days 5/l/2009 6/4/2009 15 60%Preliminary Plan Submittal 1 Da 6/5/2009 6/5/2009 16 Franchise Utility Relocations 60 Days 5/8/2009 7/30/2009 17 City of Fort Worth Review 5 Days 6/8/2009 6/12/2009 18 Project Review Meeting 1 Da 6/15/2009 6/1512009mm 19 Final Engineering 38 Days 6/16/2009 7/13/2009 20 Prepare 90% Plans and Specifications 20 Days 6/16/2009 7/13/2009 21 60%Preliminary Plan Submittal 1 Da 7/14/2009 7/14/2009 22 City of Fort Worth Review 5 Days 7/15/2009 7/21/2009 23 Project Review Meeting 1 Day 712212009 7/22/2009 24 Incorporate Final DOE Comments 5 Days 7/23/2009 7/29/2009 25 Submit Final Plans and Specs 100% 1 Da 7/30/2009 7/30/2009 26 Circulate Plans for Signatures 5 Days 7/31/2009 8/6/2009 27 Construction Phase 169 Days 8/712009 3/31/2010 28 Pre-Construction Assistance 49 Days 8/712009 10/14/2009 29 Advertise Project 1 Da 8/7/2009 8/7/2009 30 Advertisement Duration 20 Days 8/10/2009 9/4/2009 31 Open Bids 1 Da 9/7/2009 9/7/2009 32 M&C Circulation Process 15 Days 9/8/2009 9/28/2009 33 Council Award 1 Day 10/6/2009 10/6/2009 34 Execute Contract Documents 5 Days 10/7/2009 10/13/2009 35 Pre-Construction Neighborhood Meeting 1 Day 10/14/2009 10/14/2009 36 Pre-Construction Meeting 1 Day 10/14/2009 10/14/2009 37 lProject Construction 120 Days 10/15/2009 3131/2010 38 lWater and Sewer Construction 60 Days 10/15/2009 1/6/2010 39 jPaving and Drainage Construction 60 Days 1/7/2010 3/31/2010 D-1 Attachment'D-2' Project Schedule 20DO CIP Neighborhood Streets,Contract 6A,Kleinert Street(Tasman SL to Dead End),Melody Street(Tasman SL to Edgecalf Rd.)and Tasman Street(Melody SL to Kleinert SL) ID Task Name Duration Start Finish - 12010 Ir1 2Otr 3 Olr4 1 air1 Qj2 1 Notice to Proceed 1 dayl Mon 312109 Mon 312/09 ti ♦ 312 2 Design Phase 114 days) Mon 3009 Thu 816108 3 Conceptual Engineering 49 days Mon 32109 Thu 5R109 4 Pre-Design Coordination Meeting 1 day Mon 3=9 Mon 31?109 312 5 Alignment Study 1 day Tue 3/3109 Tue 313109 j 6 Survey 15 days Tue 3/3109 Mon 3123M9 7 Prepare Conceptual Plans(30%) 15 days Tue 3124109 Mon 4113109 e 30%Conceptual Plan Submittal 1 day Tue 4/14109 Tue 4114109 O 4114 9 Conceptual Plan Review by City 6 days Wed 4115/D9 Tue 4121109 1 i 10 Project Review Meeting 1 day Wed 4/22J09 Wed 4/22/09 11 Neighborhood Meeting 1 day Thu 4/23109 Thu 4123109 12 Address DOE1CIIhen Complaints 5 days Fri 4124109 Thu 4130109 13 Submit Plans to Utility Companies 5 days Fri 511/09 Thu 5fT109 14 Preliminary Engineering 65 days Fri SM109 Thu 7130109 15 Prepare Plans and Specifications(60%) 25 days Fri 5/1109 Thu 614109 16 60%Preliminary Plan Submittal 1 day Fri 6/6/09 Fri 6/5/09 815 17 Franchise Utility Relocations 60 daysi Fri 518/09 Thu 7130/09 18 Prelknlnary Plans and Specifications Review by City 5 daysl Mon 618109 Fri 6112109 19 Project Review Meeting 1 day Mon 6115J09 Mon 6115109 20 Final Engineering 36 dayal Tue 6116109 Thu 616/09 21 Prepare Preliminary Plans and Specifications(90%) 20 days Tue 6116109 Mon 7/13109 22 90%Prelminary Plan Submittal 1 da Tue 7N41D9 Tue 7/14/09 23 Final Plans and Specifications Review by City 5 days Wed 7/15109 Tue 7/21/09 !ai 24 Project Review Meeting 1 day Wed 7/22(09 Wad 7122i09 25 Incorporate Final DOE Comments 5 days Thu 7/23f09 Wed 7129109 26 Submit Final Plans and Speclfica0ons(100%) 1 day Thu 7130109 Thu 7130109 27 Circulate Plans for Signatures 5 days Fri 7/31100 Thu B/6109 28 Construction Phase 169days Frt8f1109 Wed3131110 29 Pre-Construcllon Assistance 49 days Fri 817109 Wed 10114109 30 Advertise Project 1 day Fri 817109 Fri 817109 8(7 31 Advertisement Duration 20 days Mon 8/10109 Fri 914109 32 Open Bids 1 day Mon 91f109 Mon 91//09 33 M&C Clrculadon Process 15 days Tue 0/8109 Mon 9126MS 34 Council Award _ 1 day Tue 1016109 Tue 1018109 35 Execute Contract Documents 5 days Wed 101`7 Tue 10113109 38 Pro-Construction Neighborhood Meeting 1 day Wed 10I14109 Wed 10/14/09 37 Pro-Construalon Meeting 1 day Wed 10114M9 Wed 10174109 38 Project Construction 120 days Thu 10f15109 Wed 3131110 39 Water and Sewer Construc0on 80 days Thu 10115/091 Wed 1/6/10 40 Paving Construction 50 days Thu 11711i1 Wed 3/31110 Teak Summary Rolled Up Progress Project Summary Project d 5111 P 09 1O9ress Rolled U 01-21)Conceptual Sclre Date:F5/1/ ��� T ............... Group By Summary �1 p ask e� Spta Milestone 0 Rolled Up Milestone l External Tasks r�� Deadllne 411. D-2 O LYD N V 6u z Y TES a Foden 11 3 z Fedora Center Cen z O � SOLITHWAY Greenbrlo z o SO C EST JOHNS Pork 0 t9 3 '4 SHARONDALE Z • O f EO HO GSON O ,O V O • GMERON " 1 � S,5 V G DY f�ON etp ��ry o ZO — EDGECLIFF LIPPS zz CHELSFA S� r d fee o p` PROJECT / zz chf�� W o LOCATION ; C(!F z CLIF I W IDE L Ft� z HILL P rr� ARTNUR 3 r STRAIT YORK r e rr, vNE oe ROCKMOOR C ALTA MESA MIIyG zz< J SIERRA EDGECLIFF TI>i ; J O �4, LtAGO P OONA Po 2,715 7r 3 �Q �� Q UMM LAMPLIGHTER � s LIMESTONE LOCATION MAP am � tun � m mo m m 0 760 Ism 2253 ar � to \ ao FORT WORTH -- 2008 CAPITAL IMPROVEMENTS >o �� PROGRAM - CONTRACT 6A PROJECT LOCATION CITY OF FORT WORTH PROJECjLOb AT ON \/ \ ® FLOWERS&LEIST,INC. f >t DESIGNED BY. CNL DATE: 9 JANUARY 2009 CITY MAP I DRAWN BY: cNuole PROJECT NO.: 1;klj NOT TO SCALE f]IE m_, 6PF/CHL LSNEET NO. m OF H B 21 19 A m a d 18 17 16 1 2 15 5 TAS 6 7 8 9 10 p ST. PROPOSED r SS L4wa 3 II 13 �rJr PRO r SS I 10 1 r i �— In 2 12 5 9 2 7 3 4 II 6 8 3 6 10 7 7 4 5 9 LB 6 5 EDGECUFF RD PROPOSED W SS COUNCIL DISTRICT NO.6 SEWER MAP NO.2048-360 LEGEflID PROPOSED SANITARY SEWER • PROPOSED SANITARY SEWER MANHOLE 0 p 1p ]ID 2008 CAPITAL IMPROVEMENTS PROGRAM - CONTRACT 6A ATTACHMENT "E2" - SEWER IMPROVEMENTS CITY OF FORT WORTH " FLOWERS&LEIST,INC. DESIGNED!Y: E DIRE: 914MARY 20D9 DRAWN ft OIVGIE I PROIEa NO.: 1.301 CHECKED BM BPF/OIL I SHEET NO. E2 OF H 21 19 A w o 18 17 16 I 2 1 2 3 4 5 6 7 S 0 15 2 9 TAS ST. 10 a 14 3 II A FROPO r WL 13 4 10 1 m 1 2 z m 12 3 5 9 2 � 7 4 6 g 3 R POSED Ir WL 6 PROPOSED 10 7 7 4 5 LLI9 8 6 5 FFRD COUNCIL DISTRICT NO.6 WATER MAP NO.2048-,'jfi0 !F PROPOSED WATER LINE H PROPOSED VALVE PROPOSED FIRE HYDRANT o t4 3t4 Iwo 2008 CAPITAL IMPROVEMENTS PROGRAM - CONTRACT 6A ATTACHMENT "EY - WATER MAIN IMPROVEMENTS CITY OF FORT WORTH aFLOWERS 8 LEIST,INC. DE IGNFn Br. CHL DATE: a IMUARY 2009 DRAWN BY: CHUGM PRWECT NO.: 1-381 CHECKM BY: BPFJCHL SHEET ND. E3 OP H t • 21 19 A Lu 18 s 17 16 JJ I 2 3 4 5 6 7 8 9 10 sp 15 TA3 Ill. A 3 II 13 10 I Z I 2 12 5 9 2 7 3 4 II 6 8 3 6 10 7 7 4 5 9 8 6 5 EDGECLIFF RD COUNCIL DISTRICT NO.6 ¢� PROPOSED PAVING 1 —-— PROPOSED CURB&GUTTER PROPOSED DRIVE o eo teo �o 2008 CAPITAL IMPROVEMENTS PROGRAM - CONTRACT 6A ATTACHMENT "E4" - PAVING IMPROVEMENTS CITY OF FORT WORTH 01 FLOWERS 8 LEIST,INC. DEIGNED W. tx1 DATE: 9 JANUARY 2009 DRAWN W: OiVGIE I mtoje T NO.: 1-301 CHEOCED sr. 9PF/Ott SHEET NO. H OF H City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION.' Approved on 51512009 Ord. No. 18600-05-2000 DATE: Tuesday, May 05, 2009 REFERENCE NO.: **C-23493 LOG NAME: 202008CONTRACT6A SUBJECT: Authorize an Engineering Agreement in the Amount of$75,337.03 with Flowers and Leist, Inc., for Pavement Reconstruction and Water and Sanitary Sewer Main Replacement on Kleinert Street, Melody Street and Tasman Street and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of$48,810.61 from the Water and Sewer Operating Fund to the Water Capital Projects Fund in the amount of$21,901.91 and Sewer Capital Projects Fund in the amount of$26,908.70; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of$21,901.91 and the Sewer Capital Projects Fund in the amount of$26,908.70, from available funds; and 3. Authorize the City Manager to execute an Engineering Agreement with Flowers and Leist, Inc., in the amount of$75,337.03 for pavement reconstruction and water and sewer main replacement on Kleinert Street, Melody Street and Tasman Street. DISCUSSION: The 2008 Capital Improvement Program (CIP) includes funds for pavement reconstruction on the following streets: Kleinert Street Tasman Street to South Dead End Melody Street Tasman Street to Edgecliff Road Tasman Street Kleinert Street to Melody Street In addition, the Water Department has determined that the existing water mains on the identified streets are severely deteriorated and should be replaced with this project. Flowers and Leist, Inc., proposes to perform the necessary design work for a lump sum fee of$75,337.03. City staff considers this fee to be fair and reasonable for the scope of services proposed. In addition to the Engineering Agreement, $23,337.00 ($7,300.00 water, $7,300.00 sewer and $8,737.00 street) is needed for project management and design review. M/WBE— Flowers and Leist, Inc., is in compliance with the City's M/WBE Ordinance by committing to 15 percent M/WBE participation. The City's goal on this project is 15 percent. Logname: 202008CONTRACT6A Page 1 of 3 This project is located in COUNCIL DISTRICT 6, Mapsco, 90V. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budgets, as appropriated, of the Water Capital Projects Fund, the Sewer Capital Projects Fund and the Street Improvements 2008 Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 1&2) P253 476045 6061701234ZZ $21,901.91 1) PE45 538040 0609020 $21,901.91 1&2) P258 476045 7061701234ZZ $26,908.70 1) PE45 538040 0709020 $26,908.70 2) P253 531350 606170123410 $1,200.00 3) P253 531200 606170123431 $3,895.92 2) P253 531350 606170123420 $1,200.00 3) P253 531200 606170123432 $7,791.85 2) P253 531350 606170123431 $2,500.00 3) P253 531200 606170123433 $1,298.64 2) P253 531200 606170123431 $3,895.92 3) P253 531200 606170123451 $1,615.50 2) P253 531350 606170123432 $1,250.00 3) P258 531200 706170123431 $5,290.41 2) P253 531200 606170123432 $7,791.85 3) P258 531200 706170123432 $10,580.82 2 P253 531350 606170123433 $750.00 3) P258 531200 706170123433 $1,763.47 2) P253 531200 606170123433 $1,298.64 3) P258 531200 706170123451 $1,974.00 2) P253 531200 606170123451 $1,615.50 3)C204 531200 206400123431 $11,451.73 2 P253 531350 606170123460 $200.00 3) C204 531200 206400123432 $22,903,45 2) P253 533010 606170123481 $200.00 3)C204 531200 206400123433 $3,817.24 2) P258 531350 706170123410 $1,200.00 3) C204 531200 206400123451 $2,954.00 2) P258 531350 706170123420 $1,200.00 2) P258 531350 706170123431 2 500.00 2) P258 531200 706170123431 $5,290.41 2) P258 531350 706170123432 $1,250.00 2) P258 531200 706170123432 $10,580.82 2) P258 531350 706170123433 $750.00 2 P258 531200 706170123433 $1,763.47 2) P258 531200 706170123451 $1,974.00 2) P258 531350 706170123460 $200.00 2) P258 533010 706170123481 $200.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (8476) Originating Department Head: William Verkest (7801) Additional Information Contact: Joseph Bergeron (2384) ATTACHMENTS 1. 2008Contract6A.pdf (CFW Internal) Logname: 202008CONTRACT6A Page 2 of 3 2. ,202008CONTRACT6A._AOC_doc (Public) 3. 202008CONTRACT6A.pdf (Public) 4. Accounting.lnfo...pdf (CFW Internal) 5. FAR Contract6A-Sewer (3).pdf (CFW Internal) 6. FAR Contract6A- Street (3).pdf (CFW Internal) 7. FAR_Contract6A-Waterj3).,.pdf (CFW Internal) 8. PE45.pdf (CFW Internal) Logname: 202008CONTRACT6A Page 3 of 3