HomeMy WebLinkAboutResolution 5222-05-2020 A Resolution
NO. 5222-05-2020
APPROVING AN AMENDED BUDGET AND FIVE-YEAR SERVICE PLAN FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 19 (HISTORIC CAMP BOWIE
PID) FOR FISCAL YEAR 2019-2020
WHEREAS, pursuant to Resolution No. 4966-08-2018, the City Council established the Fort
Worth Public Improvement District No. 19 (the "Historic Camp Bowie PID")on August 14, 2018;
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on August
27, 2019, the City Council approved a budget for the 2019-2020 fiscal year and a five-year service plan
for the Historic Camp Bowie PID pursuant to M&C 19-0102;
WHEREAS, pursuant to City Secretary Contract No. 52908, the City has contracted with Camp
Bowie District, Inc., ("Contractor") to manage the day-to-day administration of the Historic Camp
Bowie PID for the 2019-2020 fiscal year;
WHEREAS, in accordance with Section 372.013(a) of the Texas Local Government Code, the
City has assigned to Contractor the responsibility for preparing the annual budget and five-year service
plan for the Historic Camp Bowie PID;
WHEREAS, in accordance with the City's Policy and Guidelines for Public Improvement
Districts ("PIDs"), adopted by the City Council pursuant to Resolution No. 4905-02-2018, City staff
annually conducts mid-year reviews of all PID budgets to ensure that actual PID expenditures
correspond with budgeted expenses; and
WHEREAS, in consultation with the Contractor regarding actual PID expenditures and
necessary programs and services required to date, City staff recommends that the City Council approve
an amended budget for the Historic Camp Bowie PID for the 2019-2020 fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, TEXAS THAT:
1. The Budget and Five Year Service Plan for the Historic Camp Bowie PID is hereby
amended and approved for the remainder of the 2019-2020 fiscal year in accordance with Exhibit "A",
which is attached hereto.
2. This Resolution shall take effect immediately following its adoption.
Adopted this 5th day of May 2020.
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EXHIBIT A
City of Fort Worth
Five Year Service Plan-FY 2019/2020(Mid Year Adjustment)
Public Improvement District No.19-Historic Camp Bowie
FYE 19/20 FYE 20/21 FYE 21/22 FYE 22123 ' FYE 23124
REVENUES
PID Assessments $352,771 $454,410 $477,130 $500,987 $526,0361
COFW Assessment
COFW Payment in lieu of Services 17,791 17,791 17 791 17791 17 791
PID Generated Revenue
Budget Revenues $370,562 $472,201, $494,921 $518,778' $543,82T
Use of Funds Balance 307,539 - -
Tdal Balance ;
Total Revenues $678,1011 $472,201 $494,921j t $518,778`• $543,8271
EXPENSES
Management Fee 90,112 94,440? 98,984 103,756 108,765
Beautification 222,460 81,551 87,365 93,469 99,740
Beautification-Utilities 20,000 21,000 22,050 23,153 24,310
Beautification-Maintenance 90,256 92,000 96,600 101,430 106,502
Litter Abatement 78,720 80,000 84,000 88,200 92,610
Security 24,960 24,96_0 24,%G 24,%0 24,9W
Marketing&Promotion 99,381 28,828 30,269 31,783 33,372
Communication 28,000 24,000 24,000 24,000 25,200'
Insurance 6,700 7,035 7,387 7,756 8,144
Audit 6,000 6,300 6,615 6,946 7,293
City Administrative Fee 9.011 9,4621 i 9,9351 10,4321 i 9,892
City Administrative Audit 2,500 2 625 6 2-756; i 2,8941 3,03--
9
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1
Budget Expenses i i 678,101 , I 472,201 494,921 l.. - 518,777 1 , 543,8271
Total Expenses $678,101' $472,201 $494,921`: $518,777 $543,827.,
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City of Fort Worth
Five Year Service Plan - FY 2019/2020 (Mid Year Adjusts
Public Improvement District No. 19- Historic Camp Bc
FYE 19/20 FYE 20/21
REVENUES
PID Assessments $352,771 $454,410
COFW Assessment
COFW Payment in lieu of Services 17,791 17,791
PID Generated Revenue
Budget Revenues $370,562 $472,201
Use of Funds Balance 307,539 -
Trial Balance -
Total Revenues $678,101 $472,201
EXPENSES
Management Fee 90,112 94,440
Beautification 222,460 81,551
Beautification - Utilities 20,000 21,000
Beautification - Maintenance 90,256 92,000
Litter Abatement 78,720 80,000
Security 24,960 24,960
Marketing & Promotion 99,381 28,828
Communication 28,000 24,000
Insurance 6,700 7,035
Audit 6,000 6,300
City Administrative Fee 9,011 9,462
City Administrative Audit 2,500 2,625
Budget Expenses 678,101 472,201
Total Expenses $678,101 $472,201
ment)
mie
FYE 21/22 FYE 22/23 FYE 23/24
$477,130 $500,987 $526,036
17,791 17,791 17,791
$494,921 $518,778 $543,827
$494,921 $518,778 $543,827
98,984 103,756 108,765
87,365 93,469 99,740
22,050 23,153 24,310
96,600 101,430 106,502
84,000 88,200 92,610
24,960 24,960 24,960
30,269 31,783 33,372
24,000 24,000 25,200
7,387 7,756 8,144
6,615 6,946 7,293
9,935 10,432 9,892
2,756 2,894 3,039
494,921 518,777 543,827
$494,921 $518,777 $543,827
City of Fort Worth,Texas
Mayor and council communication
DATE: 05/05/20 M&C FILE NUMBER: M&C 20-0323
LOG NAME: 13PID19 MIDYEARFY20
SUBJECT
Adopt Resolution Amending the Fiscal Year 2019-2020 Budget and Five-Year Service Plan for Public Improvement District 19-Historic Camp
Bowie and Adopt Appropriation Ordinance(COUNCIL DISTRICTS 3&7)
RECOMMENDATION:
It is recommended that the City Council:
1.Adopt the attached resolution approving the revised Fiscal Year 2019-2020 Budget and Five-Year Service Plan for Public Improvement District
19—Historic Camp Bowie to reflect amendments associated with a mid-year review;and
2.Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fort Worth Public Improvement District 19
—Historic Camp Bowie Fund in the amount of$307,539.00,from available unreserved fund balance.
DISCUSSION:
The City of Fort Worth Department of Financial Management Services administers the City's Public Improvement Districts(PIDs)in accordance
with Chapter 372 of the Texas Local Government Code.The City's PID Policy outlines the need to proactively work with the PID managers to
oversee the services being provided by the PIDs and their associated financial positions.Staff,along with the contracted PID management
companies, have conducted mid-year reviews of the Public Improvement District 19-Historic Camp Bowie(Historic Camp Bowie PID)Annual
Budget(Budget)and recommend the following adjustments.
The City contracts with Camp Bowie District, Inc.to manage the Historic Camp Bowie PID. Camp Bowie District, Inc. has identified the need to
increase the Historic Camp Bowie PID budget by$227,539.00 to cover expenses associated with the beautification, marketing,and audit line
items. The expenses include additional cost associated with the Green Ribbon Funding project,a marketing plan to assist property owners post
COVID-19,and audit of PID financials.The increase in the Historic Camp Bowie PID budget is represented by the use of fund balance in the
amount of$307,539.00 and a decrease to the PID Assessment line item in the amount of$80,000.00.
With the establishment of the Historic Camp Bowie PID and the creation of its property boundary,staff found that there were 75 properties that
were improperly levied an assessment and labeled as being a part of the PID for tax years 2018/2019.The original petition of properties sent to
Tarrant Appraisal District creating the Historic Camp Bowie PID boundary was incorrectly verified for proper data transmission. Staff has
recently identified and corrected this issue with the Tarrant Appraisal District and the Tarrant County Assessor Collectors Office,which will result in
a reduction to the current revenue received in this fiscal year as refunds are issued.Camp Bowie District, Inc.,along with City staff,have identified
the need to decrease the PID Assessment line item by$80,000.00 to account for the reduction in revenue for the 75 lots removed.
Revenue Adjustments:
Line Items Previously Recommended Amended
to be Approved FY20 Mid-Year FY20 Budget
Adjusted Budget Item Adjustment Item
AsDsessments� $432,7 71.00 $(80,000.00) $352,771.00
Payment in
lieu of $17,791.00 - $17,791.00
Services _ _
Use of Fund $307,539.00 $307,539.00
Balance_
Total
Budget $450,562.00 $227,539.00 $678,101.00
Revenue
Expenditure Adjustments:
Line Items to Previously Recommended Amended
be Adjusted Approved FY20 Mid-Year FY20 Budget
Budget Item Adjustment Item
Professional $5,000.00 $(5,000.00) -
Fees
Beautification $69,802.00 $152,658.00 $222,460.00
Marketing $24,000.00 $75,381.00 $99,381.00
Communication $26,000.00 $2,000.00 $28,000.00
Audit - $2,500.00 $2,500.00
Totals $124,802.00 $227,539.00 $352,341.00
Staff supports Camp Bowie District, Inc:s recommended mid-year budget adjustments.All other previously approved line items not mentioned
above remain the same.Upon approval of the above recommendations,the total budgeted expenses for Fiscal Year 2019-2020 will be
$678,101.00.This mid-year budget adjustment will decrease the unaudited,unassigned fund balance by a total of$307,539.00.The revised
Budget and Five-Year Service Plan will take effect upon approval by City Council.The City and Camp Bowie District, Inc.will amend the existing
management contract to reflect the mid-year adjustment(City Secretary Contract No.52908).The proposed changes to the Historic Camp Bowie
PID Budget maintain compliance with reserve requirements.
The Historic Camp Bowie PID is located in COUNCIL DISTRICTS 3&7.
A Form 1295 is not required because:This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the current operating budget,as appropriated of the FWPID#19-Historic Camp Bowie Fund. Prior to any expenditure being
incurred,the Financial Management Services Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Anthony Rousseau 8338