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HomeMy WebLinkAboutContract 50953-A3 R M4YC�fV�I CSC No.50953-A3 cry-oF r 2020 AMENDMENT No.03 CpyS�C�AAY r, TO CITY SECRETARY CONTRACT No. 50953 -- WHEREAS, the City of Fort Worth (CITY) and HDR Engineering, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 50953, (the CONTRACT) which was authorized by M&C C-28764 on the 26 day of June, 2018 in the amount of $736, 105; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 01 in the amount of $88, 748 which was administratively authorized on the 13th day of December, 2018, and Amendment No. 02 in the amount of $54, 735 which was authorized by M&C #C-29172 on the 1st day of July,2019; and WHEREAS, the CONTRACT involves engineering services for the following project: West 7th Street Design; and WHEREAS, it has become necessary to execute Amendment No. 03 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $43,328. (See Attached Funding Breakdown Sheet, Page -4-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $922,916. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth Professional Services Agreement Amendment Template OFFICIAL RECORD Revised:March 9,2020 Page 1 of 4 CITY SECRETARY FT WORTH,TX EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER / HDR Engineering, Inc. Dana Burghdoff(May B,20 Y — Dana Burghdoff Lu A. Bathurst, P.E. Assistant City Manager Vice President DATE: May 8,2020 DATE: 04/27/2020 APPROVAL RECOMMENDED: WiMaM Jo nson(M William Johnson Director, Transportation and Public Works Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . C /ninn> �v. Raul E.Lopez(May ,2020) Raul Lopez, P.E. Engineering Manager ®FFOAL EC0Roj City of Fort Worth C,� 5����• �RY Professional Services Agreement Amendment Template Revised:March 9,2020 FT. WORTH,T Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: M&C: N/A OWL- Date: N/A DBlack(May 8,2020) Douglas W. Black Assistant City Attorney ATTEST. Mary J. Kayser A* City Secretary ) O FFICIALRECORD City of Fort Worth Professional Services Agreement Amendment Template RETARY' Revised:March 9,2020 TX Page 3 of 4 J. FUNDING BREAKDOWN SHEET City Secretary No. 50953 Amendment No. 03 Department Fund-Account-Center Amount TPW 34018-0200431-5330500-101555-002230-9999-18010199 $43, 328 Total : $43, 328 City of Fort Worth Professional Services Agreement Amendment Template Revised:March 9,2020 Page 4 of 4 ATTACHMENT A Scope for Engineering Related Professional Services for Street Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Provide design services to breakout the Stayton Street realignment as a separate design and construction project(package) from West 7th Street Services include design and support services for bid, advertisement, construction administration, and TDLR for the realignment of Stayton Street. Task 1. Project Management Task 10. Stayton St. Breakout Bid Phase Services Task 11. Stayton St. Breakout Construction Phase Services Task 12. Stayton St. Breakout Environmental &TDLR TASK 1. PROJECT MANAGEMENT ENGINEER will manage the work outlined in this scope to utilize the ENGINEER's and CITY's time and resources efficiently and effectively. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct team activities • Verify quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources City of Fort Worth,Texas Attachment A PMO Release Date:02.06.2015 Page 1 of 5 TASK 10. STAYTON ST. BREAKOUT BID PHASE SERVICES ENGINEER will support the bid phase of the project as follows: • The ENGINEER shall upload all plans and contract documents onto BIM 360 for access to potential bidders. • Contract documents shall be uploaded in a .xIs file. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to BIM 360 in two formats, .pdf and Awf files. The .pdf will consist of one file of the entire plan set. The Awf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's BIM 360 folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto BIM 360 and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation is to be uploaded into the project's Bid Responses folder on BIM 360. • Incorporate all addenda into the contract documents and issue Conformed for Construction (CFC) plans &specifications. City of Fort Worth,Texas Attachment A PMO Release Date:02.06.2015 Page 2 of 5 ASSUMPTIONS • The project will be bid only once and awarded to one contractor. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Full size 22"x34" construction documents PDFs available on BIM 360 for Contractors to download E. Conformed for Construction plans and specifications, delivered to the CITY: • Two (2) sets 11"x17" paper plans and two (2) bound specifications sets City of Fort Worth,Texas Attachment A PMO Release Date:02.06.2015 Page 3 of 5 TASK 11. STAYTON ST. BREAKOUT CONSTRUCTION PHASE SERVICES ENGINEER will support the construction phase of the project as follows: 11.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre-construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in BIM 360. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 11.2 Record Drawings • The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size (22" x 34") PDFs. • Record drawings will also be submitted in PDF and DWF formats. There will be one (1) PDF file and one (1) DWF file containing all associated sheets of the plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. • PDF and DWF files shall conform to naming conventions as follows: TPW file name example—'W-1956_org47.pdf'where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K- 0320_org5.pdf • Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in BIM 360. City of Fort Worth,Texas Attachment A PMO Release Date:02.06.2015 Page 4 of 5 ASSUMPTIONS • Three (3) site visits are assumed. • Four(4) submittal reviews are assumed. • Two (2) RFI's are assumed. • One (1) Change Order is assumed. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's RFIs C. Review of Change Orders D. Review of shop drawings E. Final Punch List items F. Record Drawings TASK 12. STAYTON ST. BREAKOUT ENVIRONMENTAL &TDLR ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 12.1 Storm Water Pollution Prevention Plan • ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the Project for use by the Contractor during construction, on the Erosion Control General Notes plan sheet. ENGINEER will prepare erosion control plan drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor will be responsible for filing the appropriate forms & SWPPP with appropriate regulatory agencies. DELIVERABLES A. 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' | | ;! | 7 '`!`|, ! )k��#/ wo -!!�!®g�. ! � ,�EN" !�§ $ !�*��;•|�! £No a EXHIBIT "BA" ENGINEER INVOICE (Supplement to Attachment B) Design Services for West 7t'Street From University Drive to the Trinity River Bridge AMENDMENT 03 City Project No. 101555 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non-labor expenses, and subcontract expenses in performing services enumerated in Attachment A for an amount not to exceed $43,328 as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2020/2021 Rate $/hour Project Director $246 Technical Director $246 Sr. Project Manager $234 Project Manager/Task Leader $195 Sr. Engineer $170 Utility Coordinator $164 Sr. Landscape Architect $170 Engineer $144 Landscape Architect $144 EIT $125 GIS $119 CAD $104 Administrative/Accounting $79 ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non-labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) IV. Summary of Total Project Fees Firm Primary Responsibility Fee % Amount Prime Consultant HDR Engineering, Inc. Project Management& Engineering $43,328 100% Services: • Stayton St. Project Management • Stayton St. Bid & Construction Phase Services, & Environmental Proposed MBE/SBE Sub-Consultants N/A Non-MBE/SBE Consultants N/A TOTAL $ 43,328 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE West 7' Street Design $ 43,328 $ 0 0 % City MBE/SBE Goal = 20% Consultant Committed Goal = 20 % z� �s E f kE Q V Z d W � y 2 L V N F m _ a o - O d � N Q L Zr o ;" r Y I s r ` - 3� 3 LL � LL� LL - - - LL � LL LL LL LL LL LL � LL LL� LL � � � � LL LL LL �� - - - LL � LL LL LL LL LL LL LL LL LL LL� LL� LL� - o M.v M.M. c f f o— z _ - MP e _ E 9 c c A c _ji S E c _— _ s c c m _ V w i'$_N $ m N Y m m �'^ m Al "4D= u_ x ° xm 30' � Eg & v � E� xKV oa mE vyz " E ' „ K s `� a c M m _ __o v LL m.a m E E msA� mN mSp o �L e " "AONF NF 9F F zF ammo �a uzLL�nE O1�m my.m8m a s mm aax�x..�+ ax.�x. tj � �r3a- d . i e e E xoxx8x0 u oc " u8 m w w d " as8A 88 - - � E_ �x � moo° a .. 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