HomeMy WebLinkAboutContract 53755-R3 CSC No. _53.755—R3
M�Q�/RFD
011 CITY OF FORT WORTH
C@y°FFOArw000 REQUEST TO EXERCISE RENEWAL OPTION
SF�q�A@Ty
- April 15, 2020
CLS Sewer Equipment Co Inc
Attn: Jennifer Sonnier
clssewerequipmentco@sbeglobal.net
726 S. Sherman St.
Richardson, TX 75081
Re: Contract Renewal Notice
Contract No. CSC No. 53755 (the "Contract")
Renewal Term No. 3: March 8, 2020 to March 7, 2021
The above referenced Contract with the City of Fort Worth expires on March 7, 2020 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the
parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasin-; to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Dennis Hunter, Asst Parts Materials Supervisor
Field Operations, Water Department
817-392-5028
OFFICIAL RECORD
CITY SECRETARY
FT WORTH,TX
Contract Renewal Page 1 of 2
CSC No. 53755-R3
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
�y administration of this contract,including
By: 7aBurghdoff(M y8,2020) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
R ,
By:
APPROVAL RECOMMENDED: Name: Kim erly] ool
Title:Administrative Services Coordinator
/ APPROVED AS TO FORM AND
By: LEGALITY:
Name: Christopher P.Harder
Title: PE Director
Water Department 19L �
By: DBlack(May 8,2720)
ATTEST: Name: Douglas Black
Title: Assistant City Attorney
By: �C,} CONTRACT AUTHORIZATION:
U O M&c: P- 12 ou3
Name: Mary J.Kayser.i,f `. Date Approved:
Title: City Secretary..,
1 ` ` Form 1295 Certification No.
By: k�b r; �'19 J'/rI%` L
Title: J)r) cr' � - OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
Contract Renewal Page 2 of 2
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
ITY COUNCIL AGENDA FORS 11
COUNCIL ACTION: Approved on 3/7/2017
REFERENCE ** 13P16-0456 CUES SEWER
DATE: 3/7/2017 NO.: P-12003 LOG NAME: EQUIPMENT MJR WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Sole Source Purchase Agreement with CLS Sewer Equipment Co., Inc., for a
Total Amount Up to $200,000.00 for the First Year for OEM Cues CCTV Sewer Inspection
Equipment Parts and Repair for the Water Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Sole Source Purchase Agreement with CLS
Sewer Equipment Co., Inc., for a total amount up to $200,000.00 for the first year for OEM Cues
CCTV sewer inspection equipment parts and repair for the Water Department.
DISCUSSION:
The Water Department and Property Management Department/Fleet Division will use this Agreement
to purchase Original Equipment Manufacturer(OEM) Cues Closed Circuit Television Video (CCTV)
sewer inspection equipment, repair parts and repair service on cameras and vehicles used for
wastewater line and storm sewer pipeline profiling and inspection throughout the City.
CLS Sewer Equipment Co., Inc., is the documented Sole Source provider for OEM Cues CCTV
sewer inspection equipment, parts and repair service in the Texas region.
The Agreement includes detailed specifications describing the OEM Cues CCTV sewer inspection
equipment, parts and repair service required. No guarantees were made that a specific amount of
required items would be purchased. Items will be ordered on an as-needed basis.
PRICE ANALYSIS -There is an overall increase of 15 percent in pricing compared to the previous
Agreement awarded on November 3, 2014. The Federal Reserve of Economic Data for expensed
equipment for waste management increased 18 percent from 2014 to 2016. Water Department and
Property Management/Fleet Division staff reviewed the proposed pricing and certified that the prices
offered are fair and reasonable based on the bid received.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS- Upon City Council approval, this Agreement shall begin on March 8, 2017
and end on March 7, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for up to four successive one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24415&council date=3/7/2017 5/8/2020
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $200,000.00, as specified. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated,
of the Water and Sewer Fund and the Fleet and Equipment Service Fund, and that prior to an
expenditure being made, the Water Department and Property Management Department have the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I Year I (Chartfield 2)
Submitted for City Manager's Office by. Jay Chapa (5804)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (835-7)
Jane Rogers (8385)
ATTACHMENTS
CLS Sewer Equipment 1295 Form.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24415&councildate=3/7/2017 5/8/2020