HomeMy WebLinkAboutOrdinance 24165-04-2020 Ordinance No.24165-04-2020
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
GRANTS OPERATING OTHER FUND, IN THE AMOUNT OF $2,000,000.00 (BRINGING
THE TOTAL TO $3,000,000.00), FOR THE PURPOSE OF COVERING ALL
NONREIMBURSABLE EXPENSE RELATED TO DISASTER ASSISTANCE FOR COVID-
19; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2020 in the Budget
of the City Manager, there shall also be increased estimated receipts and appropriations in the Grants
Operating Other Fund, in the amount up to$2,000,000.00(bringing the total to$3,000,000.00),for the purpose
of covering all nonreimbursable expense related to disaster assistance for COVID-19.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion orjudgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 23835-09-2019 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Denis C.McElroy(7 1 4.2020 09:40 CDT)
Assistant City Attorney Mary J. Kayser
ADOPTED AND EFFECTIVE:April 29, 2020
OF FORT
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City of Fort Worth,Texas
Mayor and Council Communication
DATE: 04/29/20 M&C FILE NUMBER: M&C 20-0263
LOG NAME: 362020 DISASTER ASSISTANCE COVID-19V3
SUBJECT
Accept the CARES Act Title V Award from the U.S.Department of the Treasury in the Amount of$158,715,568.30 and Adopt Ordinances to
Increase Estimated Receipts and Appropriations in the Grants Operating Federal Fund in the Amount of$48,000,000.00 and in the Grants
Operating Other Fund in the Amount of$2,000,000.00 for Disaster Response Expenses Related to the COVID-19 Virus(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Accept the CARES Act Title V award from the U.S.Department of the Treasury in the amount of$158,715,568.30;
2.Adopt the attached ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the amount of
$48,000,000.00(bringing the total to$50,000,000.00),for allowable expenses related to the COVID-19 Virus;and
3.Adopt the attached ordinance increasing estimated receipts and appropriations in the Grants Operating Other Fund in the amount of
$2,000,000.00
(bringing the total to$3,000,000.00),from available funds,for the purpose of covering non-reimbursable COVID-related expenditures.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to take additional actions related to the acceptance and tracking of revenues and
expenses related to the City's response to the COVID-19 virus,for transparency and reimbursement,where allowable: increasing appropriations
to$50 million in the Grants Operating Federal Fund and$3 million in the Grants Operating Other Fund.
The City of Fort Worth is continuing to take action to plan,prepare for,and respond to the on-going spread of COVID-19 virus in the Fort Worth
area,with efforts of multiple City Departments currently mobilized toward that end. Pursuant to the federal CARES Act,Title V,the City has
received a maximum award and funds in the amount of$158,715,568.30;however,per the guidance received from U.S.Treasury,this can only be
spent to reimburse the City for expenses which A)result from certain COVID-related activities,B)were not budgeted for in the City's current Fiscal
Year budget,and C)which occurred during the timeframe of the declared emergency(3/1/20 through 12/30/20). The award cannot be used to
cover lost revenues or similar municipal economic impacts.
This M&C will bring the appropriation level in the federal grant fund up to a total of$50,000,000.00 to cover current and on-going City
expenditures. Current and projected outlays include personnel,supplies and equipment,and contractual expenditures. The City is developing a
plan to use a significant portion of the remainder to provide funding for community assistance programs. Additional appropriation M&Cs will be
brought forward for City Council approval as programs are developed.
The figures referenced in this M&C are limited to funds under Title V of the CARES Act and independent of other federal awards specified in the
CARES Act or other federal legislation,which will be addressed in future M&Cs.
Based on the current rate of consumption,we will also likely exceed the initial$1,000,000.00 set aside in the Grants Operating Other Fund,so the
second appropriation ordinance will increase the limit in that fund,which,in addition to serving as a staging area,will capture any non-
reimbursable expenditures,with reimbursable expenditures being funneled into the Grants Operating Federal Fund. This two-prong approach will
allow staff to segregate reimbursable expenses from non-reimbursable expenses while maintaining the total cost of the COVID response in a
single project.
This M&C follows an original M&C that established an initial$1,000,000.00 appropriation in the Grants Operating Other Fund(M&C 20-0188)and
a follow-up M&C establishing the Grants Operating Federal Fund appropriation in the amount of$2,000,000.00 for this same expense tracking
and reimbursement purpose(M&C 20-0247). As discussed in those previous M&Cs,any non-reimbursable expenditures will need to be covered
by transfers from the General Fund,either from budget savings or unobligated fund balance.
The City will continue to evaluate and take advantage of all available sources of funding as mechanisms to reduce the impact of COVID on the
General Fund.
Although final details of all federal program parameters have yet to be released,it is unlikely that any reimbursements will be eligible for indirect
cost recovery.
ALL COUNCIL DISTRICTS are affected and included.
A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:U.S.
Department of the Treasury
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and the attached appropriation ordinances,funds will be
available in the budget,as appropriated,of the Grants Operating Federal Fund and Grants Operating Other Fund.This is an advance grant. The
Emergency Operations Center and Financial Management Services will be responsible for classifying eligible and ineligible expenditures. All City
Departments will be responsible for ensuring that only expenditures directly related to COVID-19,with appropriate documentation,are charged to
this funding source.
Submitted for City Manager's Office b}C Jay Chapa 5804
Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803