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Home My WebLink AboutContract 49326-A4 RECEIVED AMENDMENT No.4 CSC No.49326-A4 MAY 1 C. 2020 CITY OF FORT WORTH TO CITY SECRETARY CONTRACT No. 49326 Cl1Y SECRETARY WHEREAS, the City of Fort Worth (CITY) and Brown and Gay Engineers, Inc. , (CONSULTANT) made and entered into City Secretary Contract No. 49326 (the CONTRACT) , which was authorized by M&C C-28291 on the 20th day of June, 2017 in the amount of $1, 500, 00. 00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $0 . 00 which was administratively authorized on the 8th day of May, 2018, Amendment Number 2 in the amount of $375, 000 . 00 which was authorized by M&C 4C-29022 on the 5th day of February, 2019, and Amendment Number 3 in the amount of $600, 000 . 00 which was authorized by M&C #C-29144 on the llth day of June, 2019; and WHEREAS, the CONTRACT involves professional services for the following project: Full-Time Program/Project Management Staff Extension; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work; NOW THEREFORE, CITY and CONSULTANT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated 1st day of April, 2020 ("Proposal") , a copy of which is attached hereto and incorporated herein. 2 . Article III of the CONTRACT is amended to provide for an increase in the term of the CONTRACT from the Effective Date for all work and services performed under the Contract, as amended, so that the total term for all work and services shall be 48 months. 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth Professional Services Agreement Amendment Template ®FFiCIAL RECORD CFW Official Release 9/19/2017(Revised for specific terms 4.24.18) �'�SECRETARYPage 1 of 2 FT. WORTH,TX EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated Assistant City Manager, below. APPROVED: City of Fort Worth CONSULTANT Brown and /Gay Engineers, Inc. Of Dana Burghdoff 15,2 ! / , \ Dana Burghdoff, AICP Carl J. Krogness Assistant City Manager Vice President DATE: May 15,2020 DATE: Off APPROVAL RECOMMENDED: N811iarp Jo son(Apr 28,2020) William Johnson Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 4ir M&Z6LVed'o426 Lissette Acevedo,P.E.(Apr 27,2020) Lissette Acevedo Engineering Manager, Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: N/A 9%p— Date: N/A DBlack(May 4,2020) Douglas W. Black Assistant City Attorney rR�7:,� ATTEST: c)= 3: Mary J. Kayser �X City Secretary City of Fort Worth OFFICIAL RECORD Professional Services Agreement Amendment Template CFW Official Release 9/19/2017(Revised for specific terms 4.24.18) CITY SrECRETARY Page 2 of 2 F vY�R 1 H TX ATTACHMENT B COMPENSATION Full-Time Program\Project Management Staff Extension Services Time and Materials with Rate Schedule Project I. Compensation A. The CONSULTANT shall be compensated for personnel time, non-labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the CONSULTANT's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Field Rates summarized below apply for CONSULTANT staff providing full-time staff extension services for full-time engagements with a committed duration of over 12 months. Office Rates apply for all other staff engagements. Contract Rate Contract Rate Contract Rate Contract Rate Labor/Staff Classification 2018 2019 2020 2021 Field Office Field Office Field Office Field Office Program Manager $217.00 $289.00 $224.00 $298.00 $235.00 $313.00 $246.00 $328.00 Deputy Program Manager $206.00 $253.00 $213.00 $261.00 $224.00 $274.00 $235.00 $287.00 Sr. Project Manager $206.00 $253.00 $213.00 $261.00 $224.00 $274.00 $235.00 $287.00 Project Manager $170.00 $222.00 $176.00 $229.00 $185.00 $240.00 $194.00 $252.00 Senior Engineer $170.00 $222.00 $176.00 $229.00 $185.00 $240.00 $194.00 $252.00 Project Engineer $155.00 $191.00 $160.00 $197.00 $168.00 $207.00 $176.00 $217.00 Design Engineer $140.00 $170.00 $145.00 $176.00 $152.00 $185.00 $159.00 $194.00 Engineer-In-Training $98.00 $119.00 $101.00 $123.00 $106.00 $129.00 $111.00 $135.00 ROW Coordinator $114.00 $140.00 $118.00 $145.00 $124.00 $152.00 $130.00 $159.00 Senior Engineer Tech $114.00 $145.00 $118.00 $150.00 $124.00 $158.00 $130.00 $165.00 Engineer Tech $98.00 $119.00 $101.00 $123.00 $106.00 $129.00 $111.00 $135.00 Senior Environmental $181.00 $222.00 $187.00 $229.00 $196.00 $240.00 $205.00 $252.00 Manager Senior Environmental/Planner $150.00 $186.00 $155.00 $192.00 $163.00 $202.00 $171.00 $212.00 Environmental/Planner IV $124.00 $155.00 $128.00 $160.00 $134.00 $168.00 $140.00 $176.00 Environmental Planner $98.00 $119.00 $101.00 $123.00 $106.00 $129.00 $111.00 $135.00 City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 5 B-1 ATTACHMENT B COMPENSATION Contract Rate Contract Rate Contract Rate Contract Rate Labor/Staff Classification 2018 2019 2020 2021 Field Office Field Office Field Office Field Office Graphic Designer $83.00 $103.00 $86.00 $107.00 $90.00 $112.00 $94.00 $117.00 Senior Public Involvement $134.00 $170.00 $139.00 $176.00 $146.00 $185.00 $153.00 $194.00 Specialist Public Involvement Specialist $98.00 $119.00 $101.00 $123.00 $106.00 $129.00 $111.00 $135.00 Project Controls Manager $134.00 $165.00 $139.00 $170.00 $146.00 $179.00 $153.00 $187.00 Senior Project Controls $103.00 $129.00 $107.00 $133.00 $112.00 $140.00 $117.00 $147.00 Senior Document Controls $119.00 $150.00 $123.00 $155.00 $129.00 $163.00 $135.00 $171.00 Specialist Document Controls Specialist $78.00 $98.00 $81.00 $101.00 $85.00 $106.00 $89.00 $111.00 Senior Scheduler $181.00 $222.00 $187.00 $229.00 $196.00 $240.00 $205.00 $252.00 Scheduler IV $134.00 $170.00 $139.00 $176.00 $146.00 $185.00 $153.00 $194.00 Senior Project Analyst $83.00 $103.00 $86.00 $107.00 $90.00 $112.00 $94.00 $117.00 Project Analyst $73.00 $88.00 $76.00 $91.00 $80.00 $96.00 $84.00 $100.00 Senior Network Engineer $93.00 $119.00 $96.00 $123.00 $101.00 $129.00 $106.00 $135.00 Network Engineer $78.00 $98.00 $81.00 $101.00 $85.00 $106.00 $89.00 $111.00 Admin/Clericalll $73.00 $88.00 $76.00 $91.00 $80.00 $96.00 $84.00 $100.00 Admin/Clericall $57.00 $73.00 $59.00 $76.00 $62.00 $80.00 $65.00 $84.00 Senior GIS Analyst $98.00 $124.00 $101.00 $128.00 $106.00 $134.00 $111.00 $140.00 GIS Analyst $78.00 $98.00 $81.00 $101.00 $85.00 $106.00 $89.00 $111.00 3-D Visualization Manager $98.00 $124.00 $101.00 $128.00 $106.00 $134.00 $111.00 $140.00 3-D Visualization Specialist $88.00 $103.00 $91.00 $107.00 $96.00 $112.00 $100.00 $117.00 Senior Utility Coordinator $114.00 $140.00 $118.00 $145.00 $124.00 $152.00 $130.00 $159.00 Utility Coordinator $93.00 $114.00 $96.00 $118.00 $101.00 $124.00 $106.00 $130.00 SUE Field Manager $88.00 $109.00 $91.00 $113.00 $96.00 $119.00 $100.00 $124.00 Senior Resident Engineer $176.00 $217.00 $182.00 $224.00 $191.00 $235.00 $200.00 $246.00 Resident Engineer $150.00 $186.00 $155.00 $192.00 $163.00 $202.00 $171.00 $212.00 Senior Field Rep $103.00 $129.00 $107.00 $133.00 $112.00 $140.00 $117.00 $147.00 Field Rep $88.00 $109.00 $91.00 $113.00 $96.00 $119.00 $100.00 $124.00 Environmental Inspector $83.00 $103.00 $86.00 $107.00 $90.00 $112.00 $94.00 $117.00 ROW Coordinator $124.00 $155.00 $128.00 $160.00 $134.00 $168.00 $140.00 $176.00 Senior RPLS $150.00 $186.00 $155.00 $192.00 $163.00 $202.00 $171.00 $212.00 RPLS $129.00 $160.00 $133.00 $165.00 $140.00 $173.00 $147.00 $181.00 Mobility Coordinator $124.00 $155.00 $128.00 $160.00 $134.00 $168.00 $140.00 $176.00 Contract Administrator $103.00 $129.00 $107.00 $133.00 $112.00 $140.00 $117.00 $147.00 ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 5 B-2 ATTACHMENT B COMPENSATION Direct Expenses (non-labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to CONSULTANT plus a markup of ten percent (10%). iv. Budgets. CONSULTANT will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay CONSULTANT beyond these limits. If CONSULTANT projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the CONSULTANT shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, CONSULTANTS's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The CONSULTANT shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The CONSULTANT shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the CONSULTANT, based on the actual hours and costs expended by the CONSULTANT in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the CONSULTANT. C. CONSULTANT shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 5 B-3 ATTACHMENT B COMPENSATION III. Progress Reports A. The CONSULTANT shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant BGE, Inc. Program/Project Management $2,475,000 100 TOTAL $2,475,000 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE Full-Time Program/Project Management $2,475,000 $0 0% Staff Extension Services City MBE/SBE Goal = 0% Consultant Committed Goal = 0% City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 4 of 5 B-4 EXHIBIT "B-1" CONSULTANT INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 5 of 5 B-5 April 1,2020 Jennifer Roberts,PE,PMP, CMQ/OE, CEng MICE Senior Capital Projects Officer,Transportation&Public Works City of Fort Worth 200 Texas St. Fort Worth,TX 76102 RE: Amendment No.4 to City Secretary Contract No. 49326—TPW Full-Time Program/Project Management Staff Extension Dear Ms. Roberts: BGE, Inc. is pleased to continue to serve the City and offer this term extension for staff services to the City of Fort Worth under the existing contract for Full-Time Program/Project Management Staff Extension. As requested by City Staff,the staff services include a continuation of current project management for the following Transportation and Public Works capital improvement projects: ■ Risinger Road from Crowley Road to 11-1 35W(CPN C01811) ■ Risinger Road from McCart Avenue to Crowley Road(CPN CO2239) ■ McCart Avenue from Risinger Road to Twin Leaf Drive and McPherson Boulevard from West Cleburne Road to McCart Avenue(CPN CO2505) ■ Harmon Road from US 81/287 to Golden Triangle Boulevard(CPN 100459) ■ Timberland Boulevard Phase 3 from Park Vista Boulevard to US 377 (CPN CO2288) ■ West 7th Street from Trinity River to University Drive(CPN 101555) ■ Harmon Road/North Tarrant Parkway/US 287 Interchange(CPN 102611) Serving. Leading. Solving."' BGE, Inc. • 777 Main Street, Suite 1900 • Fort Worth,Texas 76102 • 817-887-6130 •www.bgeinc.com Ms.Jennifer Roberts April 1,2020 Page 2 BGE, Inc. anticipates continuing to provide these services using available contract funding that has already been authorized by Council. BGE, Inc. proposes to extend the contract term by 12 months. The new contract expiration date will be July 19, 2021. We look forward to continuing to serve the City in its delivery of the Capital Program. Sincerely, v / Carl J. Krogness Vice President Attachments: ■ Amendment No. 4 ■ Revised Attachment B