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HomeMy WebLinkAboutContract 53917 CSC No. 53917 RECEIVED MAY 19 2020 CITY OF FORT WORTH CITY OF FORT WORTH, TEXAS CITY SECRETARY STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality ("CITY'), and Dunaway Associates, L.P., a Texas limited partnership ("Consultant"), for a PROJECT generally described as civil site drainage plans for drainage improvements to serve the South Vista Lawn of the Fort Worth Botanic Garden. The Agreement documents shall include the following: 1. This Standard Agreement for Professional Services; 2. Attachment A—Scope of Services; 3. Attachment B —Verification of Signature Authority Form. Attachments A and B, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachments A or B and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment A These services shall be performed in preparing civil site drainage plans for drainage improvements to serve the South Vista Lawn of the Fort Worth Botanic Garden. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment A Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment A However the total fee paid by the City shall not exceed a total of$51,000 unless the City and the Consultant mutually agree upon a fee amount for additional services and City of Fort Worth, Texas Standard Agreement for Professional Services Page 1 of 16 amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 270 days, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. This Agreement may be extended for two additional 90 day terms upon written agreement of the parties. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, City of Fort Worth,Texas Standard Agreement for Professional Services Page 2 of 16 contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. Article M Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. City of Fort Worth,Texas Standard Agreement for Professional Services Page 3 of 16 b. Certificates of insurance shall be delivered to the Fort Worth Botanic Garden, Attention: Bob Byers, 3220 Botanic Garden Blvd, Fort Worth, TX 76017, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty (30) days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten (10) days notice shall be acceptable in the event of non-payment of premium. e. Insurers must be authorized to do business in the State of Texas and have a current AM. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. City of Fort Worth,Texas Standard Agreement for Professional Services Page 4 of 16 Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns,to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article Vill Termination of Contract (1) City may terminate this Agreement for its convenience on thirty (30) days written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within five (5) days of receipt of written notice and diligently complete the correction thereafter. (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article II of this Agreement. (3)All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. City of Fort Worth,Texas Standard Agreement for Professional Services Page 5 of 16 (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any subconsultant reasonable advance notice of intended audit. (3) Consultant and subconsultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation No MBE or SBE participation is required for this Agreement. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of City of Fort Worth,Texas Standard Agreement for Professional Services Page 6 of 16 Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth: Attn: Bob Byers Garden Director 3220 Botanic Garden Drive Fort Worth, Texas 76107 With copies to the City Attorney's Office and the City Manager's Office at the following address: 200 Texas Street Fort Worth, Texas 76102 Consultant: City of Fort Worth,Texas Standard Agreement for Professional Services Page 7 of 16 Dunaway &Associates Attn: Jeff Taylor 550 Bailey Avenue, Suite 400 Fort Worth, Texas 76107 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement. Article XMI Immigration Nationality Act City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Consultant shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Consultant shall complete the Employment Eligibility Verification Form (1-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Consultant shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Consultant shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. CONSULTANT SHALL INDEMNIFY CITY FROM ANY PENALTIES OR LIABILITIES DUE TO VIOLATIONS OF THIS PROVISION. City shall have the right to immediately terminate this Agreement for violations of this provision by Consultant. Article XVIII Prohibition on Boycotting Israel Consultant acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company with 10 or more full-time employees that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The term "boycott Israel' has the meaning ascribed to it by Section 808.001 of the Texas Government City of Fort Worth,Texas Standard Agreement for Professional Services Page 8 of 16 Code. The term "company" has the meaning ascribed to it by Section 2270.001 of the Texas Government Code. To the extent that Chapter 2270 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of this Agreement. Article XIX Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. [SIGNATURES ON FOLLOWING PAGE] City of Fort Worth,Texas Standard Agreement for Professional Services Page 9 of 16 Executed to be effective on the date signed by the Citys Assistant City Manager. CITY OF FORT WORTH DUNAWAY &ASSOCIATES, L.P. By Dunaway Genpar, LLC, it's General Partner ISmiw isiirAd 1e {ra�S '►'iu/Cyr Dana Burghd off(Orgy 19,2 12:38 CDT) Jeif,�v S 7—ay Icr(May ff 2= Dana Burghdoff Jeff Taylor Assistant City Manager Principal Engagement Manager Date: May 19, 2020 Date: May 18,2020 APPROVAL RECONIMENDED: flA✓id CryX y David Creek iMay iE-2—o1 David Creek, Acting Director Park& Recreation Department APPROVED AS TO FORM AND LEGALITY Richard A.McCracken(May 19,2020 12:07 CDT) By_ Richard A. McCracken M&C Date: NA Sr.Assistant City Attom w �C ® ��✓ Form 1295 Certification. N+'A ATTEST: Q %C> By v `-� Approved By:s�ndraru�ngad;Ma,,. 20201 Mary J.Kayser :;'sY. Sandra Youngblood,Assistant Director City Secretary Park& Recreation Department XA;� CONTRACT COM PLIANCE MANAGER: By signing I acknoWledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. By Bob Byers Garden Director LOFFICIALRECORD City of Fart worth,Texas RETARY Standard Agreement for Professional Services TH,TX Page 10 of 16 ATTACHM ENT A SCOPE OF SERVICES DUNAWAY Dunaway No. P000869.009 Revised April 29, 2020 Mr.Bob Byers City of Fort Worth 3220 Botanic Garden Boulevard Fort Worth,Texas 76107 Via e-mail:bob.byers@fortworthtexas.gov Reference: Proposal for Professional Services Fort Worth Botanic Garden South Vista Mr. Byers: Dunaway Associates, L.P.(Dunaway)is pleased to submit this proposal for professional land surveying,civil engineering, and landscape architecture services on the above-referenced project. Based on a site visit& meeting with Dunaway,we believe the following scope of services will meet City of Fort Worth(Client)needs for this project. Proiect Understanding The scope of work consists of drainage improvements to serve the South Vista Lawn of the Fort Worth Botanic Gardens. It is understood that any existing drainage system has become clogged or unusable. This results in the northern South Vista Lawn retaining water and reducing the use of the site. Improvements are needed to ensure adequate drainage to the creek east of the Lawn. Dunaway will also prepare conceptual drawings for the southern portion of the South Vista Lawn to resolve drainage issues in that region. We have prepared this proposal of services to include a topographic survey of the area denoted in Exhibit `A', civil site drainage plans to grade & improve the site for adequate drainage and recommendations for landscape architecture to improve the area aesthetics. It is Dunaway's understanding the any permitting or required city approvals will be taken care of by the PARDs department. Executive Fee Summary Final Design 1. Topographic Survey..................................................................................$9,000 Lump Sum 2. Construction Documents—Public Improvements____________________________________$35,100 Lump Sum 3. Owner Meetings and Conference Calls.....................................................$2,900 Lump Sum 4. Construction Administration-----------------------------------------------------------------------$3,000 Lump Sum Administrative Expenses.....................................................................................$1,000 Lump Sum Total: Lump Sum Services $51,000.00 Fort Worth i Austin $ Midland & San Antonio d unawayassc ci ates.co m City of Fort Worth,Texas Standard Agreement for Professional Services Page 11 of 16 Proposal for Professional Services Fort Worth Botanic Garden South Vista Page 2 FEE Dunaway proposes to provide the scope of work described below for a fee as shown above,direct expenses and any applicable State Sales Tax.All administrative and application fees required by review authorities will be paid by the Client and are not included in Dunaway's proposed fee. DETAILED SCOPE OF WORK FINAL ENGINEERING 1. Topographic Survey— Dunaway will provide a topographic survey of the South Vista Lawn area denoted in Exhibit `A'_ One-foot interval contours will be developed based on the results of the measurements taken. E)asting visible utility facilities will be located and depicted on the face of the survey along with othervisible,improvements situated within the defined area.The vertical datum on which the: elevations are based will be City of Fort Worth. As owner of the: property, the Client authorizes the Dunaway to enter the property to conduct the survey_If the Client is not the owner of the property, the Client is to obtain Written authorization from the property owner and provide it to Dunaway with the written notice to proceed- 2- Construction Documents—Public I mprovements—Dunaway will prepare oonstruction documents for the public infrastructure improvements required for this project.The anticipated improvements consist of storm drainage inlets, pipe and area grading for the nodhem section of the South Vista Lawn. These construction documents will be signed and sealed by a Registered Professional Engineer licensed in the State of Texas and Will be processed With the City of Fort Worth for approval and construction.Any changes to the plan after notice to proceed shall be considered additional services. A tentative list of drawings anticipated to be created follows: Cover Sheet Drainage Area Map Storm Drain Layout Storm Drain Profiles Storm Drain Details Erosion Control Plan Erosion Control Details Dunaway will also prepare conceptual drawings for the southern portion of the South Vista Lawn_ 3. Owner Meetings and Conference Calls—Dunaway will attend required project i design coordination meetings and conference calls on an as-needed basis_As part of the base scope of services we have included up to four(4)meetings and fifteen(15)man-hours for this effort If additional firrie is required by the Owner,we can perform this service on an hourly basis. d. Construction Administration - Civil — Once the 100% Construction Drawing plans are completed, Dunaway has completed the Base Scope of Services.Any additional revisions over the$3,000 lump sum will be billed as an houlfy service. Dunaway will provide construction administration services as follows- a- Review and respond on the Clienfs behalf for shop drawing submittals related to elements of the design for Which Dunaway is responsible. rvn)NnM 41 A Jllkl * maond * Sm Antonio d u n o w m orno d arse.a own City of Fort Worth,Texas Standard Agreement for Professional Services Page 12 of 16 Proposal for Professional Services Fort Worth Botanic Garden South Vista Page 3 b_ Review and respond to written Requests for Information from the Clients contractor regarding elements of the design for which Dunaway is responsible. C. Attend additional meetings as necessarydurtrg construction. Only those services specifically mentioned in the Scope of Work section are offered as part of this proposal. ADDITIONAL SERVICES(not included in proposal) The following is a list of some, but:not necessarily all, of the services that can be useful or required for a project of this type.The listed services have not been included in this proposal. Dunaway can provide or sub- consult many of these services if desired by the Client_ If the Client determines any of these services is desired, Dunaway can either amend this proposal to incorporate the desired service or services or recommend other actions to cover the needs as expressed_ 1. Flood studies for changes to FEMA flood maps_ 2. Phase 1 and Phase 2 Environmental Site Assessments. 3. Wetlands delineations and Section 404 permitting through the US Arnry Carps of Engineers_ 4. Electrical site lighting design- b. Detention pond design or analysis. 6. Design of franchise utilities(gas,electric,telephone and cable TV)will be conducted by the franchise utility companies. Usually, each franchise utility company will provide its own design. If desired, Dunaway will show the conduit for each of these on our drawings provided that the size, number and material foreach conduit is provided to Dunaway by the utility company. 7. Construction Staking —This service can be provided, if requested, and will be authorized under a separate proposal orincluded in this one atthe Client's option_ 8. Surveying services such as boundary surveys, final plat and as-built surveys and easements by separate instrument are not included unless specifically mentioned in the scope of work. 9. Design of off-site public utility extensions is not included unless specifically listed in the proposed scope of worts_ 10_ Design of off-site paving improvements is not included unless specifically listed in the proposed scope of work. 11_ Sail InvestigationfLaboratixy Testing— Dunaway recommends that the Client retain an independent laboratory for use in any testing required during the design phase, i.e_,for density approval in the street rights of-way, and for any site excavation and embankment that might be required for this project. 12_ Construction inspection services arenotincluded_Dunaway does not provide construction inspection services. Normally, we recommend that the Client retain a geatechnical engineering con suRant to provide construction inspection services for private improvements_ Fo vYcrh # AuriF # rqidand a Sm A.bn. d u n owray os iod ales.c a+n City of Fort Worth,Texas Standard Agreement for Professional Services Page 13 of 16 Proposal for Professional Services Fort Worth Botanic Garden South Vista Page 4 '13. Structural design of retaining walls. '14- Acquisition of an urban forestry permit- '15. Redesign efforts related to scope of work after sign cant design efforts have begun or redesign efforts to meet construction budgets are not included. 16. Any preliminary or final platting. 17. A Storm Water Pollution Prevention Plan(SWPPP). The area of disturbance is anticipated to be less than one acre in size. If this proposal meets with your approval,please sign below and retum one copy to our office as our notice to proceed.We appreciate the opportunity to assist you with this project and look forward to its success. Respectfully submitted, RUNAWAY ASSOCIATES, L.P., a Texas limited partnership Agreed&Accepted MY OF FORT WORTH By. Ni J I, Qisciplin Name: Title: Dafie_ Jeff TPE Prii j Engag menu Marfarger 1 Attachment: Exhibit A 'JP11au Fora Worth # Auiln # M1idand +1 Sm Anbno dunawayomdales,aom City of Fort Worth,Texas Standard Agreement for Professional Services Page 14 of 16 Proposal,for Professional Services Fort Worhf}Botanic Garden South Vista Page 5 EXHIBIT "A" F ' *y HAI"CHIEO - T41'9GR4PHIC SURE' LIwrF3 DUNAI AY LI L1F�1511:1 PATE- /PF5L 26. 2MD F!lw54EMIL.T6ea'dKftm I]IMAYLAV JOB Hrl. POWWO.009 Fon 1Vanh & AuLlo # M land 4t Sm Antonia dunawayasy Iatee,aam City of Fort Worth,Texas Standard Agreement for Professional Services Page 15 of 16 ATTACHM ENT B VERIFICATION OF SIGNATURE AUTHORITY Dunaway Associates, L.P. 550 Bailey Avenue, Suite 400 Fort Worth, Texas 76107 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Consultant and to execute any agreement, amendment or change order on behalf of Consultant. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Consultant. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Consultant. Consultant will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Consultant. 1. Name: Jeffrey S Taylor Position:Engageme t anager Signature 2. Name: Position: Signature 3. Name: Position: Signature Name: Signa ure of President/CEO Other Title: Date: ' City of Fort Worth,Texas Standard Agreement for Professional Services Page 16 of 16