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Home My WebLink AboutContract 45777-R4 6 REcEivEn CSC No.45777-R4 MAY 2_;, 2020 RENEWAL 4 TO CITY SECRETARY CONTRACT NO. 45777 CITY OF FORT WORTH C17Y5ECRETgRY This Renewal is executed by and between the City of Fort Worth (hereafter "City"), a home rule municipal corporation situated in portions of Tarrant,Denton and Wise Counties,Texas, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Innovative Interfaces Inc (hereafter"Vendor"),a corporation authorized to do business in the State of Texas, located at 1900 Powell Street, Emeryville, California. City and Vendor are each individually referred to herein as a"Party" and collectively as the "Parties." WHEREAS, the parties have previously entered into City of Fort Worth City Secretary Contract No. 45777 (the"Agreement") on July 24, 2014; and WHEREAS,the Agreement was executed for Vendor to provide the City with an integrated library system ("Polaris ILS"); and WHEREAS,the original term of the Agreement was for five years with unlimited one year renewals; and WHEREAS, the Agreement allows for renewals so long as the Parties agree to renew the Contract; and WHEREAS, the Contract was previously renewed for additional one year terms with the current renewal term ending on July 21, 2020; and WHEREAS, the City and Vendor now wish to renew the term of the Agreement for continued services pursuant to the original Agreement for an additional one-year period, specifically from July 22, 2020 to July 21,2021. NOW,THEREFORE,City and Vendor acting herein by the through their duly authorized representatives, enter into the following agreement to renew the contract: CSC 4577,Renewal 4 OFFICIAL RECURD CITY SECRETARY FT WORTM;WR 1. The term of the Agreement is hereby renewed for an additional year and will expire July 21, 2021, unless terminated earlier in accordance with the Agreement. The attached documents from the Vendor are hereby attached and incorporated for all purposes as Attachment A. In the event of any conflict between the Contract or this Renewal and Attachment A, the Contract and this Renewal shall control over Attachment A. (Signature page Follows) CSC 4577,Renewal 4 Page 2 of 9 ACCEPTED AND AGREED: CITY OF FORT WORTH: VENDOR By: Jesus J.Chapa(May 19,202014:07 CDT) By: Jesus J. Chapa Akin Adekeye Assistant City Manager VP&General Counsel Date: May 19, 2020 Date: May 18, 2020 APPROVAL RECOMMENDED: ATTEST: By: By: Marilyn Marvin Name: Assistant Library Director 0 R7 Title: ATTEST: By: Mary J. Kayser City Secretary , CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. By: `'pl Timothy Shidal Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Jo Pate(Ma 1 Y,202014:01 CDT) Jo Ann Pate Assistant City Attorney Ordinance No.24161-04-2020 CONTRACT AUTHORIZATION: M&C:N/A 1295:N/A CSC 4577,Renewal 4 N®FFiCIAL RECORD CITY SECRETARY N. Attachment A Page 4 of 9 00* Renewal Quote [it innovative a PtoQuest Company Page 1 of 2 Quote# SO-INC25670 Innovative Interfaces Incorporated 1900 Powell St. Terms Net 30 Suite 400 Po# Emeryville CA 94608 Renewal Start Date 7/1/2020 United States Renewal End Date 6/30/2021 Site Code FortW00738 Bill To Ship To Fort Worth Library Fort Worth Library 500 West Third Street 500 West Third Street Fort Worth TX 76102 Fort Worth TX 76102 United States United States Currency US Dollar Item Catea... Qty Descr A= Polaris Server Maintenance 1 Polaris Server Software 29,609.2100... 29,609.21 Software Polaris Maintenance 2 Polaris Custom Services Maintenance- Polaris 82.32500004 164.65 Custom "Collection Age by Call Number'Report Custom Services "Circulation Statistic"Report Services: Report Polaris Maintenance 1 Polaris Escrow Services 1,009.29999... 1,009.30 Escrow Services Staff User Maintenance 450 Polaris Staff User Licenses Maintenance 0.00 0.00 Licenses Maintenance Polaris Simply Maintenance 1 Polaris Simply Reports Maintenance 0.00 0.00 Reports Maintenance Polaris Maintenance 40 Polaris Additional Self Check Station 0.00 0.00 Additional I Maintenance Self Check Station Maintenance Polaris Titles Maintenance 4 Polaris Titles to Go Maintenance 0.00 0.00 to Go Polaris Maintenance 1 Polaris Community Profiles Maintenance 0.00 0.00 Community J Profiles 11 Maintenance Polaris EDI Maintenance 1 Polaris EDI Ordering&Invoicing Maintenance 0.00 0.00 Ordering& Invoicing Maintenance Polaris API Maintenance 1 Polaris API(PAPI)Maintenance 0.00 0.00 (PAPI) Maintenance Polaris URL Maintenance 1 Polaris URL Detective Maintenance 0.00 0.00 Detective Polaris Export Maintenance 1 Polaris Export Express Maintenance 0.00 0.00 Express Maintenance Polaris Maintenance 1 Polaris Classic Collection Agency Maintenance 0.00 0.00 Classic Collection Agency Maintenance RFID Maintenance 1 Polaris RFID Integration Maintenance 0.00 0.00 Integration Page of 9 00* Renewal Quote [it innovative a PtoQuest Company Page 2 of 2 Quote# SO-INC25670 Innovative Interfaces Incorporated 1900 Powell St. Suite 400 Emeryville CA 94608 United States Options Maintenance Polaris RFID Maintenance 1 Polaris RFID Conversion Utility Maintenance 0.00 0.00 Conversion Utility Polaris Leap Maintenance 1 Polaris Leap Maintenance 0.00 0.00 Maintenance Polaris Maintenance 1 Polaris Integration License Maintenance Polaris 0.00 0.00 Integration Integration License License Options: I.Tiva- Talking Tech 1 July 2020-30 June 2021 Total US$30,783.16 THIS INFORMATION IS CONFIDENTIAL BETWEEN THE PARTY IDENTIFIED AS'BILLTO'ABOVE AND INNOVATIVE INTERFACES Notes: 1.The prices quoted may be subject to change where new software has been purchased or changes have been made to existing software. 2.Taxes are not included in the quoted price but,if applicable,may be charged by Innovative at the point of invoicing. Page 6 of 9 00* Renewal Quote [it innovative a PtoQuest Company Page 1 of 3 Order# SO-INC26122 Innovative Interfaces Incorporated 1900 Powell St. Site Code FortW00738 Suite 400 Invoice Date Emeryville CA 94608 Payment Method United States Terms Net 30 PO# Project Shipping Method Ship Date 4/16/2020 Bill To Ship To Tracking# Shipping Code(2) Fort Worth Library Fort Worth Library Credit Card Charge 500 West Third Street 500 West Third Street Overall Contract Term(Months) Fort Worth TX 76102 Fort Worth TX 76102 Overall Contract Start Date United States United States Overall Contract End Date First Year Contract Value 135,396.39 Nonstandard Billing Options Currency US Dollar Project Item MY Description Polaris 1 Polaris Dedicated Hosting-US/APAC 41,407.1499... 41,407.15 Dedicated Hosting- US/APAC Polaris Tier 1 1 Polaris Tier I Disaster Recovery-Dedicated- 25,879.4799... 25,879.48 Disaster US/APAC Recovery- Dedicated- US/APAC Polaris Client 1 Polaris Client Deployment Subscription 0.00 0.00 Deployment Subscription Polaris 1 Syndetics Subscription 29,088.5199... 29,088.52 Syndetics Subscription Polaris 1 Polaris Automatic Authority Control 1,442.00000... 1,442.00 Automatic Authority Control Polaris 1 Polaris ZMARC 2,007.21 2,007.21 ZMARC eContent 1 eContent Integration Subscription 1,812.60 1,812.60 Integration Subscription eContent I 1 eContent Integration Subscription 1,812.60 1,812.60 1 Integration + Subscription II Polaris NCIP 1 Polaris NCIP Responder 3,019.61000... 3,019.61 Responder Polaris 1 ChiliFresh Subscription 12,354.8499... 12,354.85 ifresh Subscription Page 7 of 9 00* Renewal Quote [it innovative a PtoQuest Company Page 2 of 3 Order# SO-INC26122 Innovative Interfaces Incorporated 1900 Powell St. Suite 400 Emeryville CA 94608 United States Currency US Dollar Project Item MY Description. Polaris 1 Polaris Federated Searching Subscription 12,939.7400... 12,939.74 Federated Searching Subscription Polaris True 1 Polaris True Serials ERM Maintenance Renewal 3,564.12 3,564.12 Serials ERM ' 1 July 2020-30 June 2021 Annual 1 Annual Custom Report Workslip Notes 68.5125 68.51 Custom Reports Customization 1 October 2020-30 June 2021 Page 8 of 9 00* Renewal Quote [it innovative a PtoQuest Company Page 3 of 3 Order# SO-INC26122 Innovative Interfaces Incorporated 1900 Powell St. Suite 400 Emeryville CA 94608 United States Currency US Dollar Project Item QtY Description T I Total US$135,396.39 THIS INFORMATION IS CONFIDENTIAL BETWEEN X)OOOOOOCAND INNOVATIVE INTERFACES XXXX. Notes: 1.The prices quoted may be subject to change where new software has been purchased or changes have been made to existing software. 2.Taxes are not included in the quoted price but,if applicable,may be charged by Innovative at the point of invoicing. 3.Prices are quoted in[Currency]. Page 9 of 9