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HomeMy WebLinkAboutContract 44649-A5 r. CSC No.44649-A5 2020 AMENDMENT No.5 0 O�YFi Gv 13V S C�H �Rv TO CITY SECRETARY CONTRACT No. 44649 WHEREAS, the City of Fort Worth (CITY) and Wade Trim, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 44649, (the CONTRACT) which was authorized by M&C C-26320 on the 9th day of July, 2013 in the amount of $ 524, 244 . 00; and WHEREAS, the CONTRACT was subsequently revised by:Amendment Number 1 in the amount of $47, 710. 00 which was administratively authorized on May 12, 2016, Amendment Number 2 in the amount of $574, 992 . 00 which was authorized by M&C #C-28254 on June 6, 2017, Amendment Number 3 in the amount of $836, 860. 00 which was authorized by M&C #C-29087 on May 17, 2019, and Amendment Number 4 in the amount of $77, 415 . 00 which was administratively approved on December 27, 2019; and WHEREAS, the CONTRACT involves engineering services for the following project: Westcliff Drainage Improvements Project; and WHEREAS, it has become necessary to execute Amendment No. 5 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $125, 050. (See Attached Funding Breakdown Sheet, Page -4-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2,186,271 . 3 . Westcliff Drainage Improvements Ph.1 CPN C01669 Wade Trim,Inc. CSN:44649-Amendment No.5 OFFICIAL 4GoOlds 9 CI' SECRETARY T V0TRH, All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER Wade Trim, Inc. DAhg BU('Ahdof-f Dana Burghdoff un3,2020 16:41 CDT) Dana Burghdoff Shawn W. Keough Interim Assistant City Manager Senior Vice President DATE: Jun 3, 2020 DATE: May 13, 2020 APPROVAL RECOMMENDED: William Johnson Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . Mike Bennett(Jun 2,202016:26 CDT) Mike Bennett Project Manager M OFFICIAL R Cty9 E, Westcliff Drainage Improvements Ph.1 CPN C01669 CITY SECRETARY Wade Trim,Inc. p� CSN:44649-Amendment No.5 FT WORTH,T 1 APPROVED AS TO FORM AND LEGALITY: M&C: 20-0336 a - Date: 5/19/20 Mack(Jun 3,202010:02CDT) NV lags: aoao-blbag°I Douglas W. Black Assistant City Attorney ATTEST: �R 1 1-fol Mary J. Kayser City Secretary 41 Westcliff Drainage Improvements Ph.1 CPN C01669 ®������ �?� ° Wade Trim,Inc. e REC CSN:44649-Amendment No.5 CIS' SECRETARY y 4 FT WORTH,;7X FUNDING BREAKDOWN SHEET City Secretary No. 44649 Amendment No. 5 Department Fund-Account-Center Amount TPW 52002-0200431-5330500-001669-0O2830 $125, 050 . 00 Total : $125, 050 . 00 Westcliff Drainage Improvements Ph.1 CPN C01669 Wade Trim,Inc. CSN:44649-Amendment No.5 WADE TBPE Firm No. 4 TBPLS Firm No.10194374374 TRIM Wade Trim,Inc. IN3575 Lone Star Circle,Suite 410•Fort Worth,TX 76177 682.237.7718•www.wadetrim.com March 19, 2020 City of Fort Worth Capital Delivery Division/TPW 200 Texas St. Fort Worth, TX 76102 Attention: Ms. Linda Young, PE, Engineering Manager Mr. Mike Bennett, PE, Project Manager Re: Westcliff Drainage Improvements, Phase 1 Proposal for Additional Water and Sewer Design Services Dear Ms. Young & Mr. Bennett: As a follow-up to previous conversations which started on January 8, 2020, at a joint project meeting with the City's Storm Water Division and Water Department, and most recently the conversation between Andy McCune of our office and Linda Young of the City on March 10, 2020, we are hereby submitting this amendment proposal request for additional water and sanitary sewer design services for your consideration. At the January 8, 2020 joint meeting, the Water Department and the Storm Water Division discussed and confirmed that any required water and sewer relocations necessitated by the Westcliff Drainage Improvements in Phase 1 would need to be designed through the Storm Water Division. At the conclusion of that meeting, Wade Trim was asked to prepare a preliminary concept design for the water and sanitary sewer relocations, as well as a detailed cost estimate that could be reviewed and used to plan and understand the necessary work as well as provide a better overall project cost estimate for the City. As the City is aware, Wade Trim's Amendment No. 3 to City Contract No. 44649 did not include utility relocation design services and identified these as additional services that were not included in Wade Trim's existing scope of services. Specifically, language excluding these services stated: "Plans, specifications, and estimates of additional infrastructure, including but not limited to water, sanitary sewer, streetlights and signal." It is our understanding that the Water Department was going to use their own subconsultant (EJES)to complete any water and sanitary sewer relocation designs. Please note that Wade Trim acted on the City's direction and delivered a preliminary concept design and revised cost estimate, including an initial estimate for additional design engineering on January 17, 2020. These drawings were reviewed with the City's leadership team on February 4, 2020. Since that time, at the encouragement and in cooperation with the City's leadership team, Wade Trim has continued to perform the following tasks in order to keep the project moving toward the desired early June out to bid date (or sooner): • Requested and reviewed available CCTV of the existing sanitary sewers in the vicinity of the project area, including the outfall area downstream of Trail Lake, along Manderly Place and along the lateral sanitary sewers that exist in the rear and side yards that serve the neighborhood. City of Fort Worth March 19,2020 Page 2 • Reviewed record drawings and compared them to the CCTV to verify the locations of sanitary service connections related to homes along the proposed route of the drainage improvements to ensure feasibility of sewer relocations. • Reviewed record drawings and the plans prepared by the Water Department consultant (EJES)to assist and determine where the Church property connects to the City's sanitary sewer system. Identified a quote for additional SUE Level A locations based on input and suggestions provided by the City's Storm Water and Water Department staff. (Please note that we have reviewed these locations with the Storm Water project management staff, received their concurrence, updated a few locations, and are authorizing our sub consultant (RIOS) to begin this work in order to collect this information as soon as possible.) • Initiated the detailed design of the necessary sanitary sewer and water main relocations and are planning to re-submit 60% plans to the City on March 20, 2020, including water and sanitary sewer improvements. Water and sanitary sewer relocations were not anticipated to be needed when Wade Trim's project scope and fee for Amendment No. 3 was envisioned just one year ago, based on the City's desire at that time for the project to be a parallel relief sewer system located in key areas outside the City right-of-way. Later decisions to eliminate portions of the old drainage system and place larger box culverts within the City right-of-way have created the need to relocate portions of the City's water and sanitary sewer system in order to complete the design. Amendment No. 4 negotiations for the redesign of the storm system occurred prior to Wade Trim being aware that the Storm Water Division would be responsible for the design of necessary relocations. In the revised table that follows, we have provided an explanation of tasks required and their proposed budgets. A detailed level-of-effort, consistent with our previously approved Amendments No. 3 and 4, is attached for reference. Proposed tasks for Amendment No. 5 are shown in blue highlights on the attached detailed level-of-effort. Westcliff Phase 1 Proposed Additional Water&Sewer Design Services (Proposed Amendment No. 5) Budget Additional Wade Trim Water&Sewer Design Services Additional project management and coordination with the Water Department $5,400 (Task 1 —Project Management) Additional coordination with our subconsultant(RIOS) performing the additional $ 1,440 SUE Level A work (Task 2—Concept Design 30%) Effort for preparation of concept design and detailed cost estimates per City request $24,220 at January 8, 2020 joint meeting 9 (Task 2—Concept Design 30%) Water&Sewer 30% Review Meeting (Feb 5, 2020)including CCTV review $ 10,400 (Task 2—Concept Design 30%) 60% Design for Outfall Sanitary Sewer(if determined to be necessary) $4,000 60% Design for Manderly Place Sanitary Sewer Relocation $6,060 60% Design for Suffolk Sewer Crossing Box Culvert $2,000 60% Design for Trail Lake/Manderly Place Water Main Relocations $6,060 60% Design for Anita/Suffolk Water Main Relocations $6,060 (Task 3— Preliminary Design (60%) City of Fort Worth March 19,2020 Page 3 90%Water System Design (all elements described above) $7,860 90% Sanitary Sewer Design (all elements described above) $7,860 90% Review Meeting with Water Department $3,320 (Task 4— Final Design 90%- 100%) 100%Water and Sanitary System Design—Effort repurposed from previous $0 Amendment No. 4 Authorization—"incorporate water department plans for additional conflicts" (Task 4— Final Design 90%- 100%) Total Wade Trim Additional Water&Sewer Design Services $84,680 Additional Subconsultant Services Related to Water&Sanitary Sewer Design Additional SUE Level A(RIOS) $ 36,700 Wade Trim— 10% mark-up on Additional Services $3,670 Total Subconsultant Additional Water&Sewer Design Services $40,370 Total Proposed Additional Water&Sewer Design Services Budget $ 125,050 We appreciate the City's consideration of this request. We have attempted to keep this letter succinct, yet descriptive. Wade Trim is committed to continuing our work to keep this project moving forward. We are available to answer any questions and ask that the City treat us fairly as a result of the significant changes to the preliminary alignment that have occurred during this project. We are proud of our role working with the City on this project and are committed to helping the City complete it. Thank you for the opportunity to submit this amendment proposal request. Very truly yours, Wade Trim, Inc. for al Karen Stafford-Brown, PE Andrew 4J McCune, PE Senior Project Manager President/Chief Executive Officer KSB:AJM:ka FTW 2004-04X Westcliff Addtl Water Sewer Design Prop Ltr 3-19-20.docx Enclosure cc: Mr. Dillon Johns, Deputy Project Manager Westcliff Amendments No. 3 and No. 4 as Approved Page 1 of Amendment No. 5 Additional Services Proposal - LOE Breakdown Submitted on March 19, 2020 WESTCLIFF AMENDMENT No.5(highlighted items) Struct Hyd Civil Tech Tech Sr Tech Proj Sr WT WT Phase 1 Water&Sewer Improvements Design(0 to 100%) PE PE PE EIT CADD-GIS Admin Specs Mgr Eng Labor Labor Activity Name 210 200 180 145 100 75 200 200 250 Hours Cost 1.1 Managing the Team Internal Project Management 0 0 96 0 0 0 0 160 80 336 $69,280 Pre-Submittal QA/QC of Plans 60/90/100Bid 0 0 24 0 0 0 0 12 12 48 $9,720 Pre-Submittal QA/QC of Specs 60/90/100/Bid 0 0 24 0 0 0 0 12 12 48 $9,720 1.2 Communications and Reporting Project Kick-Off Meeting 0 0 4 0 0 0 0 4 0 8 $1,520 Monthly Project Update Meefin s/Calls(Design-9 0 0 18 0 0 0 0 14 14 45 $9,315 Weekly Project Update Meefin s/Calls 1 additional call per month 0 0 0 0 0 0 0 4 4 8 $1,800 Monthly Project Update Meetings/Calls Construction-27 0 0 54 0 0 0 0 41 41 1 135 $27,945 Monthly Invoices(Design-9 0 0 45 0 0 0 0 0 0 1 45 $8,100 Monthly Invoices Construction-L71 0 0 135 0 0 0 0 1 0 0 135 $24,300 Monthly MWBEReports(Design-9 0 0 0 0 0 9 0 5 0 14 $1,675 Monthly MWBE Reports Construction-27 0 0 0 0 0 27 0 13 0 40 $4,625 Monthly P6 Schedule Updates 9 0 0 9 0 0 0 0 6 0 15 $2,820 Conduct Plan Review Meetings(60/90/100) 0 0 12 0 0 0 0 12 0 24 $4,560 Coordination Meefin s/Calls w/Water Department 0 0 8 0 0 0 0 8 0 16 $3,040 Ad itiional Coordinaton with Water Department 12 12 24 $5,400 Coordinaton Meetings/Calls w/Streets Division 0 0 8 0 0 0 0 8 0 16 $3,040 Coordination Meefin s/Calls w/Parks Department 0 0 8 0 0 0 0 8 0 16 $3,040 Task 1-Project Management 0 0 445 0 0 36 0 318 174 973 $189,900 2.2-Drainage Computations If Authorized Step Pool Channel Improvements Layout 0 2 8 0 16 0 0 0 6 32 $4,940 Step Pool Hydraulics 0 8 16 6 0 0 0 2 0 32 $5,750 2.3-Subsurface Utility Engineering Coordination 0 0 12 0 0 0 0 4 0 16 $2,960 Ad itional Coordinaton 8 8 $1,440 Subconsultant Budget at Bottom 2.4-Water&Sewer Concept Design and Estimating Effort for Concept Design and Esfimates Jan 8th through 17th 34 30 4 48 15 131 $24,220 Water&Sewer 30%Review Meeting,Preparation&CCTV Review 4 24 16 12 56 $10,400 Task 2-Concept Design 300% 0 10 82 60 20 0 0 70 33 275 $49,710 3.1-Development of Preliminary Design Drawings Include Plat/Easement Information in Plans 0 0 6 12 0 0 0 0 0 18 $2,820 Include Environmental Assessment Information in Plans 0 0 16 16 0 0 0 0 0 32 $5,200 60%Civil Design-Address City Comments 0 8 60 80 0 0 0 8 16 172 $29,600 60%Civil Design-Add Dimensions from ROW,etc. 0 0 4 12 0 0 0 0 0 16 $2,460 60%Civil Design-Finalize Inlet Calculations 0 24 16 24 0 0 0 2 4 70 $12,560 60%Civil Design-Revise Inlet Lateral designs 11 of 13 changed) 0 4 0 22 12 0 0 2 4 44 $6,590 60%Civil Design-Finalize Calculations Plans Presentation 0 24 12 8 0 0 0 0 4 48 $9,120 60%Civil Design-Add HGL's to Profiles 0 4 12 4 0 0 0 0 2 22 $4,040 60%Civil Design-Outfall Improvements 0 8 12 24 0 0 0 8 8 60 $10,840 60%Civil Design-Update Downstream Assessment 0 1 30 16 1 8 1 0 0 1 0 6 1 4 64 1 $12,240 60%Civil Design-Construction Details 0 0 4 16 0 0 0 0 4 24 $4,040 60%Civil Design-Traffic Control Plan 0 0 2 8 0 0 0 8 0 18 $3,120 60%Civil Design-Detour Plan 0 0 2 8 0 0 0 8 0 18 $3,120 60%Civil Design-Traffic Control Details 0 0 2 8 0 0 0 4 0 14 $2,320 NO 6 Deis n -Outfall Sewer 8 8 2 4 22 $4,000 60 6 Design-Manderl Sewer 8 16 4 6 34 $6,060 CO 6 Design-Suffolk Cross'n 4 4 1 2 11 $2,000 60 6 Deis n-Traillake/Many WM 1 8 16 1 4 6 34 $6,060 60M Design -Anita/Suffok WIVI 8 16 4 6 34 $6,060 60%Structural Des!an_ 30 0 2 20 1 20 0 0 2 2 76 1 $12,460 Additional 60%Structural Design 1 additional junction structures 10 0 1 7 7 0 0 1 1 27 $4,445 60%Specs/Project Manual 16 0 18 22 0 0 5 13 4 78 $14,390 Update OPCC 3 0 6 0 0 0 0 1 1 11 $2,160 Update Project Decision Log 0 0 2 0 0 0 0 0 0 2 $360 3.2-Geotechnical Investigation/Pavement Design Coordinate Pavement Cores Needed 0 0 2 2 0 0 0 2 1 7 $1,300 Incorporate Data from Cores into Pavement Repair Design 0 1 0 4 6 0 0 1 0 2 0 12 1 $1,990 Full Pavement Replacement Design 0 0 96 0 40 0 0 2 2 140 $22,180 Coordinate w/Streets Division for POL/MOL Recommendations 0 0 1 4 0 1 0 0 0 4 0 8 $1,520 Additional coordination w/Streets Division for Pavement Replacement 0 0 2 0 0 0 2 0 4 $690 3.3-Constructability Review Schedule&Attend Constructability Review Meeting 0 0 4 0 0 0 0 4 0 8 $1,520 Prepare&Submit Meefin Notes/Minutes/Comments 0 0 4 0 0 0 0 1 1 6 $1,170 3.4-Public Meeting Prepare Exhibits 0 2 2 6 0 0 0 0 1 11 $1,880 Attend Public Meeting 0 0 5 0 0 0 0 5 0 10 $1,900 3.5-Utility Clearance Communicate w/City Staff Regarding Potential Issues o 0 4 2 0 0 0 1 2 1 9 v1 i Westcliff Amendments No. 3 and No. 4 as Approved Page 2of3 Amendment No. 5 Additional Services Proposal - LOE Breakdown Submitted on March 19, 2020 Create&Upload DWF Files to Buzzsaw 0 0 2 6 0 0 0 0 0 8 $1,230 Task 3-Preliminary Design 600/6 59 104 356 383 79 0 5 102 84 1,172 $203,105 4.1-Pre-Final Design Drawings 90% 90%Civil Design-Address City Comments 0 0 60 80 0 0 0 6 8 154 $25,600 90 6 Water System Desi n 12 20 4 8 44 $7,860 90 a Sewer System Design 12 20 1 4 1 8 1 44 $7,860 90 6 Review Meeting 4 8 4 16 $3,320 90%Structural Design 18 0 0 0 0 0 0 0 0 18 $3,780 Additional 90%Structural Design 6 0 0 0 0 0 0 0 0 6 $1,260 90%Specs/Project Manual 6 0 46 6 0 0 31 31 4 124 $23,810 Check Water Department Plans for Coordination 0 0 16 6 0 0 0 4 4 30 $5,550 Coordinate w/Streets Division for Final Limits 0 0 2 2 0 0 0 2 0 6 $1,050 Update OPCC 0 0 4 0 0 0 0 1 1 6 $1,170 Update Project Decision Log 0 0 2 0 0 0 0 0 1 3 $610 4.2-Final Design Drawings 100% 100%Civil Design-Address City Comments 0 0 30 40 0 0 0 4 8 82 $14,000 10 k Water System Design-effort repurposed from"incorporate water 0 $0 de t plans for additional conflicts" 10 k Sewer System Design-effort repurposed from"incorporate water 0 $0 de t plans for additional conflicts" 100%Structural Design 18 1 0 1 0 0 1 0 0 1 0 1 0 0 1 18 $3,780 Additional 100%Structural Design 6 0 0 0 0 0 0 0 0 6 $1,260 Check Water Department Plans 0 0 16 6 0 0 0 4 4 30 $5,550 Incorporate Water Department Plans 0 0 24 36 0 0 0 16 16 92 $16,740 Incorporate Water Department Plans-additional conflicts 0 0 30 40 0 0 0 14 16 100 $18,000 Coordinate w/Streets Division for Final Limits 0 0 2 2 0 0 0 2 0 6 $1,050 Incorporate Streets Division Specs 0 0 8 16 0 0 0 4 2 30 $5,060 Incorporate Water Department Specs 0 0 24 24 0 0 0 16 4 68 $12,000 100%Specs/Project Manual 6 0 24 24 0 0 16 16 4 90 1 $16,460 Update OPCC 0 0 8 4 0 0 0 2 2 16 $2,920 Update Project Decision Log 0 0 4 0 1 0 0 1 0 0 1 2 6 $1,220 Create&Upload DWF's of All Plans 0 0 2 8 0 0 0 0 0 10 $1,520 Task 4-Final Design 90-1000/6 60 0 330 334 0 0 47 138 96 1,005 $181,430 5.1-Bid Support Sell Contract Documents and Maintain Plan Holders List 0 0 4 0 0 16 0 8 0 28 $3,520 Log&Answer Bidder's Questions Issue Addenda 4 0 40 0 0 0 0 12 8 64 $12,440 Attend Pre-bid Conference 0 0 4 0 0 0 0 4 0 8 $1,520 Attend Bid Opening 0 0 4 0 0 0 0 4 0 8 $1,520 Tabulate Bids and Recommend Award 0 0 8 4 0 0 0 4 0 16 $2,820 Issue Conformed Contract Documents 0 0 4 4 0 0 0 4 4 16 $3,100 5.2-Final Design Drawings PDF Drawin s 0 0 12 0 0 0 0 8 0 20 $3,760 DWF Drawings 0 0 8 0 0 0 0 2 0 10 $1,840 DWG Sheet File Drawings Bound 0 0 8 0 0 1 0 0 1 2 0 1 10 $1,840 Task 5-Bid Phase Services 4 0 92 8 0 16 0 48 12 180 $32,360 6.1-Construction Support Attend Preconstruction Conference 0 0 4 0 0 0 0 0 4 8 $1,720 Attend Public Meeting 0 0 4 0 0 0 0 0 4 8 $1,720 Project Site Visits 0 0 42 0 0 0 0 48 0 90 $17,160 Submittal Review 16 16 28 0 0 0 0 40 8 108 $21,600 Request for Information/Change Order Review 0 0 40 0 0 0 0 40 24 104 $21,200 Final Walk Through and Punch List 0 0 16 0 0 0 0 16 8 40 $8,080 Ph.2B Const.Su pp.Used for Cox McLain+Management 0 0 20 20 0 20 20 18 16 114 $19,600 6.2-Record Drawings Create Record Drawings from Construction Information 0 0 12 24 0 0 0 0 2 38 $6,140 Create&U load New PDF&DWFs o 1 0 4 8 1 0 0 0 0 1 13 $2,130 Task 6-Construction Phase Services T&M 16 16 170 52 0 20 20 162 67 523 $99,350 7.2-ROW/Easement Preparation&Submittal Finalize Easement Documents 0 0 2 0 0 0 0 2 2 6 $1,260 Flood lain Easement Documents 0 0 5 0 0 0 0 5 0 10 $1,900 Coordination w/Survey Subconsultant 0 0 2 0 0 0 0 2 0 4 $760 ditional coordination w/Survey Suboonsultant for floodplain easements 0 0 3 0 0 0 0 3 0 6 $1,140 7.3-Temporary Right of Entry Prepare,Mail,&Obtain Temporary ROE from Landowners 0 0 2 0 0 0 0 2 0 4 $760 7.4-Parks Conversion Finalize Limits of Conversion Area,Access,etc. 0 0 4 2 0 0 0 2 2 10 $1,910 Coordination w/Survey Subconsultant 0 0 2 0 0 0 0 2 0 4 $760 Prepare Exhibits 0 0 4 8 0 0 0 2 0 14 $2,280 Attend Meetings 0 0 10 0 0 0 0 0 0 10 $1,800 Task 7-ROW Easement 0 0 34 10 0 0 0 20 4 68 $12,570 8.1-Design Surve Westcliff Amendments No. 3 and No. 4 as Approved Page 3of3 Amendment No. 5 Additional Services Proposal - LOE Breakdown Submitted on March 19, 2020 Coordination w/Survey Subconsultant 0 0 16 0 0 0 0 12 4 32 $6,280 Task 8-Survey 0 0 16 0 0 0 0 12 4 32 $6,280 9.1-SWPPP iSWM Construction Plan 0 0 8 12 0 0 0 2 2 24 $4,080 Preliminary iSWM Checklist 0 0 2 0 0 0 0 0 1 3 $610 Final iSWM Checklist 0 0 2 0 0 0 0 0 1 3 $610 9.2-Environmental Services Coordinate w/Environmental Suboonsultant 0 0 24 0 0 0 0 12 4 40 $7,720 Examine Alternatives 0 8 10 10 0 0 0 2 2 32 $5,750 Prepare Exhibits,Calculations 0 12 20 20 0 0 0 2 2 56 $9,600 Anend Meetings 0 0 8 0 0 0 0 8 0 16 $3,040 Task 9-Permitting 0 20 74 42 0 0 0 26 12 174 $31,610 TOTAL WT Labor Budget 139 150 1599 889 99 72 72 896 486 4402 $806,315 Subconsultant Budgets RIOS-SUE Survey 2.2.1 $3,700 RIOS-SUE B,C,D 2.2.1 $12,500 Additional SUE Level A RIOS $36,700 RIOS-SUEA 2.2.1 2500 SUE Sub-Consultant Total RIOS $55,400 PK-To oSue 8.1 $10,500 PK-Property Survey 7.2 $14,400 PK-Meets&Bounds for Parks Conversion 7.4 $4,000 PK-Tree Survey 7.4 $2,500 PK-Flood lain easement acquisition exhibits 5 $12,500 PK-Bidding Assistance 5.1.5 and 5.1.6 $10,000 PK-Construction Assistance 6.1.3 and 6.14 10 000 Survey Sub-Consultant Total Pacheco Koch $63,900 Westra-H raulic Computations 3.1 $11,500 Westre-QA/QC&Calculations 3.1&4.1 39 000 Hydrology Sub-Consultant Total estra $51,200 Phase 2B Tunnel Inspection&Construction Phase Services $14,000 Additional Phase 2B Tunnel Inspection&Construction Phase Services 000 Tunnel Inspection&Construction Phase Services Sub-Consultant $18,000 Total Schnabel AGG-Pavement Cores $3,850 AGG-Soil Type Samples R 295 Geotech Sub-Consultant Total AGG $5,145 Total Sub-Consultant Budget- $193 645 10%Sub Markup-original $14,045 10%Markup on Additional suboonsultant services $1,650 10%Markup on Additional suboonsultant services $3,670 10%Sub Markup $19,365 WT Expense Budget $20,000 Total $1,039,325 Amendment 3 836 860 Amendment 4 $77 415 Amendment 5(Water&Sewer Design Services 125 050 Westcliff Amendment No. 5 Prime and Subconsultants Breakdown 3/19/20 Fee %of Total SBE Amendment 5 (Water &Sewer Design Services) Total $ 125,050 100% Prime Consultant Wade Trim $ 88,350 71% Subconsultants The Rios Group, Inc. $ 36,700 29% X* *Compliance memo issued by City of Fort Worth 4/21/20: "Compliance with the City's Business Diversity Enterprise (BDE) Ordinance has been achieved by the following method: Wade Trim&Associates, Inc. is in compliance with the City's BDE Ordinance by committing to an overall 13% SBE participation on this project exclusive of amendment No. 5." City of Fort Worth, Texas Mayor and Council Communication DATE: 05/19/20 M&C FILE NUMBER: M&C 20-0336 LOG NAME: 20SW WESTCLIFF STORM DRAIN AMENDMENT#5 SUBJECT Authorize Execution of Amendment No.5 to City Secretary Contract No.44649,an Engineering Agreement with Wade Trim, Inc.,in the Amount of $125,050.00 for Additional Engineering Services for the Westcliff Drainage Improvements Project,Thereby Revising the Total Contract Amount to $2,186,271.00(COUNCIL DISTRICTS 3 and 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No.5 to City Secretary Contract No.44649,an engineering agreement with Wade Trim, Inc., in the amount of$125,050.00 for additional engineering services for the Westcliff Drainage Improvements project, thereby revising the total contract amount to$2,186,271.00(City Project No.C01669). DISCUSSION: On July 9,2013,by Mayor&Council Communication(M&C)C-26320,the City Council authorized an Engineering Agreement with Wade Trim, Inc., in the amount of$524,244.00 for engineering analysis and cost-benefit evaluation of capital improvement alternatives to mitigate flood risks in the Westcliff neighborhood. The engineering assessment determined that an enlarged pipe system was the most effective alternative to mitigate the flood risk. It was decided that a phased approach to construction would be used. TPW Stormwater took advantage of opportunities to partner with other groups within the City to construct the project in non-linear phases,thus,construction of Phase 2A has been completed and construction of Phase 2B is underway. It is expected that the construction project for Phase 1 will be awarded in Fall of 2020. The purpose of the design amendment recommended by this M&C is to identify and resolve any utility conflicts that may exist with the revised pipe alignment for Phase 1. Previous amendments to the design agreement are as follows: Contract Description Amount No. Approved Initial Analysis&Cost benefit evaluation of Contract phased projects in the Westcliff $524,244.00 C-26320 7/9/2013 CS-44649 Neighborhood and Design of Phase 2A F ndment Construction Phase Services for Phase 2A $47,710.00 Administrative 5/12 220161 Amendment Design and Construction Phase Services for No.2 Phase 2B and Conceptual Design for Phase $574,992.00 C-28254 6/6/2017 1 Amendment Design and Construction Phase Services for �,860.00 C-29087 5/17/2019 No.3 Phase 1 Amendment Design Phase Services for Phase 1 for No.4 Alternative Pipe Alignment $77,415.00 Administrative 12/24/2019 FNo5 dment Utility Conflict Resolution for Phase 1 L 125,050.00 Pending Pending EContract:F $2,186,271.00171 Wade Trim, Inc., proposes to perform the engineering services described for a lump sum fee of$125,050.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Authorizations provided with this M&C will result in no additional annual operating impacts to the Stormwater operating budget. Funding for this amendment is being provided from the Stormwater Capital Projects Fund. M/WBE Office:Wade Trim&Associates, Inc.is in compliance with the City's BDE Ordinance by committing to an overall 13%SBE participation on this project exclusive of amendment No.5. The Westcliff Drainage Improvements project is located in COUNCIL DISTRICTS 3 and 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget,as previously appropriated,in the Stormwater Capital Projects Fund Wescliff Drainage project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred,the Transportation&Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Dana Burghdoff 8018 Originating Business Unit Head: William Johnson 7801 Additional Information Contact: Mike Bennett 7891