HomeMy WebLinkAboutOrdinance 24224-06-2020 Ordinance No.24224-06-2020
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
GRANTS OPERATING FEDERAL FUND, SUBJECT TO RECEIPT OF THE GRANT, IN
THE AMOUNT UP TO $40,411.00, FOR THE PURPOSE OF FUNDING THE 2020
DEVELOPMENT AND IMPLEMENTATION OF FAIR HOUSING EDUCATION
WORKSHOPS, PROJECTS AND ACTIVITIES FROM THE UNITED STATES
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2019-2020 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Grants
Operating Federal Fund, subject to the receipt of grants, in the amount up to $40,411.00, for the purpose of
funding the 2020 Development and Implementation of Fair Housing Education workshops, projects and
activities through the United States Department of Housing and Urban Development.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision,opinion or judgment shall in no way impair
the remaining portions,sections, or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 23835-09-2019 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
r'hrihrisfionher Trouri �U
Cstopher routt(Jun S,2020 16
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Assistant City Attorney Mary J. Kayser
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ADOPTED AND EFFECTIVE: June 4, 2020 �.0
�XAS
FORT WORTH.
May 14, 2020
Mr.Joe Pelletier
Director, Fair Housing Assistance Program
U.S. Department of Housing and Urban Development
Re: Proposal — Fair Housing Assistance Program (FHAP) COVID-19 Funds (REVISED)
Dear Mr.Pelletier:
Please accept the attached proposal, from the City of Fort Worth Human Relations Commission
(FHAP agency), for a potential use of partnership funds, if awarded, to address COVID-19 fair
housing rights and fair housing services. The proposal is broken down into four projects with
an outline of activities, timeline, cost(s) and expected impact under each proposal.
If you have any questions about the proposal, please don't hesitate to contact me.
Regards,
C.U!( J �&
Angela Rush
Assistant Director
Department of Diversity and Inclusion
City of Fort Worth
FORTWORTH.
HUD COV19 FHAP Partnership Fund Request
Project 1: Partner with City of Fort Worth Faith Based Organizations (FBOs),the Fort Worth Independent
School District(FWISD),and City staff to distribute informational flyers on COVID19& Fair Housing.
Activities:
1. Develop a one page flyer providing fair housing information, and referral resources,to be distributed to:
1)the more than 275 FBOs in the City of Fort Worth, 2)the FWISD Meals to Go distribution sites, and 3)to
City Code officers and Neighborhood Police Officers(NPOs). Attachment A includes a list of FBOs
registered with the City of Fort Worth, and Attachment B includes a list of FWISD's Meals to Go sites.
2. Provide a link on the flyer, whereby the same information can be downloaded for FBO and neighborhood
newsletters, emails, etc.
3. Print 100 count bundles of the flyers.
4. Deliver 100 count bundles flyers to each of the Fort Worth Independent School District's Meals to Go
sites:
5. Using the City's database of FBOs, download addresses for all the FBOs in Fort Worth.
6. Using volunteer staff, prep flat rate Priority Boxes (limit 70 Ibs)with 100 of the informational flyers,and
other City of Fort Worth fair housing promotional items. The prep station could be located in a facility
that has enough room to space out, 6 ft. apart, a group of 4-5 volunteers.
7. Mail as a "care" package to each FBO, hand deliver to the Meals to Go sites, and provide bundles to City
staff.
• Postage costs: Approximately$5,000
• Print costs: 36,800 color flyers @ .10 a flyer=$3,680
• Timeline: May—August 2020
• Expected Impact: The information flyer will serve as a resource to the community to address their
questions about COVID19 and their fair housing and renter's rights. Potential number of residents
receiving the flyers, and/or information could number well over 40,000 people.
Project 2: Partner with Fort Worth Businesses to Share Information About COVID19 Resources With Their
Customers
Activities:
1. Develop a COVID19 Resource Poster with information similar to the flyer.
2. Print Posters
3. Using volunteers, Code officers,and/or NPOs to distribute posters to grocery stores, child care facilities,
etc.
4. Print a surplus of posters for businesses to pick up,through an appointment, on their own.
• Poster costs: 1,000 posters at$2.00 each =$2,000
• Mileage Reimbursement: 20 volunteers driving 100 miles each =4,000 miles @.58 a mile=approx.
$1,200
• Timeline: May—August 2020
• Expected Impact: The posters have the potential to be seen by more than 10,000 business
customers (1,000 posters x 10 views per business).
Project 3: Social Media Campaign—Geo-fencing
Activities:
1. Share messages regarding COVID19 community safety measures and information about fair housing
discrimination related to COVID19 via the city's existing Facebook pages.
2. Increase engagement on city's existing Facebook pages via advertising that expands existing audience by
targeting identified interest and behavioral criteria, as well as geographic locations.
• $35/week per targeted message with an estimated four messages a month for a total of$560
every four weeks. Total cost for a six month campaign=$3,360
• Timeline: May 2020 thru December 2020
• Expected Impact: The campaign has the possibility of reaching more than 50,000 people through
social media and potential "shares."
Project 4: Technology for Telework(During COVID19 and future COOP events)
As the nation is faced with a new norm due to the COVID19 pandemic',the ability for investigators to
telecommute is imperative.
A. Ali-In-One Laser Printers/Scanners:
Each fair housing investigator currently has access to a laptop, but does not have access to a printer and
scanner at home. A printer and scanner are imperative for investigations, as it allows the investigator to
scan and upload documents into HEMS, print documents,obtain signatures,and scan the document with
signatures back to Administration (and upload in HEMS).
Cost Analysis: A review of ratings for all in one laser devices(color printer,copier,and scanner)from
various reviewers(i.e.: PC Mag,Tom's Guide, Forbes,and Popular Mechanics) show costs for the top
reviewed devices between$340.00 and $450.00:
Specifications and Needs:
Desired Specifications Needs
All in One Capabilities Need the ability to print and scan from one device to avoid
separate purchases.
Color Scanning This is of particular importance when scanning pictures provided
by parties to a complaint.
Wireless Capability To meet the needs of working from home,and subsequent
limitations on available office space.
Automatic Feeder Ability Necessary for large documents. Otherwise the individual would
have to lift lid, place sheet, and scan for each separate page.
Speed of copying,scanning Lower end printer/scanners have significantly lower speeds.
and printing-
B/W printing-21 to 30 PPM
Color printing—21 to 30
PPM
1 The July 4,2004,House hearing-Beneficial or Critical? The Heightened Need For Telework Opportunities in the Post-9/11
World,contained discussion on how an event like 9/11 can trigger a need for telework and the ability to telecommute as part
of Continuance of Operation Plans.
Desired Specifications Needs
Larger scale scanning -A4, Documents provided by parties to the complaint aren't always 8
A5, B5, Letter, Legal, 1/2"X 11"
Statement, Executive,
Envelope: COM10, Monarch,
C5, DL, Custom (Min. 3"x 5"
to Max.8.5" x 14")
Security features There are particular security concerns about working from home.
Looking for printers/scanners that have security features.
600-1200 DPI (high quality Needed to ensure clarity of print and scanned documents
imaging)
USB port A USB Host on the front of the unit provides convenient printing
from USB flash memory drives.
Customer Reviews Ratings on products taken into consideration.
Identification of Possible Models:
Model Type Connectivity SecurW Avg.
Cost
Brother Laser Wireless Yes-protect $449.00
MFCL8610CDW connectivity against
unauthorized
device access
Canon ImageClass Laser Wireless Yes—stores $349.00
MF743Cdw- connectivity document info in
$349.00 short term memory
Canon Color Laser Wireless Yes-Excellent UI $339.00
imageCLASS connectivity portal and security
M F644Cdw
HP-LaserJet Pro Laser Wireless Yes—has $390.00
M479fdw Wireless connectivity significant
Color All-In-One capabilities to stop
Laser Printer hackers and
malware
Total projected cost for 8 devices(2 FHAP Administration,2 FHAP Intake,4 Investigators)_($382 average)
X 8 devices=$3,056.
Staff:
• 3 Housing Investigators—Monica Corona Hunter,Angelica Ramirez,Timothy Hayden
• 1 Senior Housing Investigator—Ruth Lindsey
Z Articles on Scanner/Printer security:https://www.businessnewsdaily.com/10145-printer-security-risks.htmI and
https://ccbtechnology.com/network-printer-security/
• 2 Eligibility Specialists/Administrative Services—Aida Sigala and Claudia Palacios. Claudia is part-
time and handles intakes for both Employment and Housing. Claudia's salary is not paid with
FHAP funds. Aida is full-time and provides administrative support to the FHAP program, but is
starting to be trained as an intake specialist.
• 1 Assistant Director—Angela Rush. Serves as primary contact for FHAP program; reviews all
investigations, signs FIRS, etc.
• 1 Director—Christina Brooks. Serves as back up primary contact for FHAP program.
Timeline: Immediate purchase upon approval of proposal.
Expected Impact: Provide ability for Fair Housing operations to continue operations through the COVID19
pandemic and other potential emergencies and/or events. The purchase also supports the use of
technology and telework to better serve our customers in a world of new technology.
B. ENotary Seals:
In an effort to maintain social distancing during COVID19,staff responsible for notarizing complaints will
need to obtain eNotary seals. The seal can be placed electronically on electronic intake forms and
processed accordingly.
Cost: Approximately$20 per notary. 6 notaries X$20=$120(Ruth Lindsey,Claudia Palacios,Aida Sigala,
Tim Hayden,Angelica Ramirez and Monica Corona Hunter)
Timeline: Immediate purchase upon approval of proposal.
Expected Impact: Provide ability for Fair Housing operations to continue operations through the COVID19
pandemic and other potential emergencies and/or events. The purchase also supports the use of
technology and telework to better serve our customers in a world of new technology.
C. eNotary and e5ignature Software:
In an effort to maintain social distancing during COVID19, a platform to process signatures on complaints,
and remote online notarizations,will need to be subscribed to.
docVerify: annual subscription for up to 7 users =$3,360
Adobe Sign: collect administrative signatures on FIRs, Notice of Complaints, and Letters of Determination
_$251.88(7 users)annually
Users: Angela Rush, Ruth Lindsey,Angelica Ramirez,Timothy Hayden, Monica Corona Hunter,Claudia
Palacios,and Aida Sigala
Total Cost: $3612.00 annual cost
Timeline: Immediate purchase and implementation upon approval of proposal.
Expected Impact: Provide ability for Fair Housing operations to continue operations through the COVID19
pandemic and other potential emergencies and/or events. The purchase also supports the use of
technology and telework to better serve our customers in a world of new technology.
D. Laptops for Telework
Purchase 3 laptops for administrative staff and intake staff. Currently staff is teleworking and the Fair
Housing Investigators have permanent laptops assigned to them. However,the Assistant Director of Civil
Rights Enforcement and the two intake eligibility specialist have desktop computers. The purchase of the
3 laptops will allow staff, not assigned laptops,to work remotely.
Information on City of Fort Worth Equipment Purchases—The City's Information Technology departments
provides that the reason our laptops are more expensive is because we select a different line of products
from our vendors,than what is offered on the shelf(see specifications included in Attachment C).What
you will find on-the-shelf, are pcs configured for small businesses.Our computers are built by our vendor
for large businesses and are configured to align with the City's business needs.While an off-the shelf
device may meet your immediate need, it may not meet the needs of your business long-term due to the
many types of applications that are used on a daily-basis. Depending on the types of applications that you
use on a daily basis,they may take up a lot of memory and storage space, more than most off-the-shelf
have to offer which may make the off-the-shelf laptop more sluggish,slowing down user productivity.
Also,included inside each quote is a line item for tagging our devices, imaging our devices, and the cost to
dispose of each pc at the end of its life.
We also have purchasing polices and contracts that bind us to certain vendors.This is not to say that we
cannot quote you on something different and a little less expensive than our current standard, it is only to
say that we are limited on what vendors were are authorized to use.
City of Fort Worth Laptop pricing is as follows:
Description—Stand alone Cost
Dell Latitude 7400 $1665
MicrosoftOfficeProfessionalPlus 2019 Sngl MVL 11-icense $393
Total $2058.00
Description—Desktop setup Cost
Dell Latitude 7400 $1665
MicrosoftOfficeProfessionaIPlus 2019 Sngl MVL 1License $393
WD19 180W Dell Docking Station $195
Dell 24 Monitor-P2418HZ for video conferencing $215
Wired keyboard $19
Wired mouse $12
Total $2499.00
Laptops to be assigned to: Angela Rush,Claudia Palacios and Aida Sigala
• Dell Latitude(loaded with complete Microsoft Office Suite) $1,665.00
• Office Professional $393.00
Total Cost: $6,174
Timeline: Immediate purchase upon approval of proposal.
Expected Impact: Provide ability for Fair Housing operations to continue operations through the COVID19
pandemic and other potential emergencies and/or events. The purchase also supports the use of
technology and telework to better serve our customers in a world of new technology.
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ATTACHMENT B
FWISD Meals to Go Sites
Atwood McDonald Elementary School, 1850 Barron Lane, Fort Worth, Noon to 1:30 p.m.
• Burton Hill Elementary School, 519 Burton Hill Road, Fort Worth, Noon to 1:30 p.m.
• Clifford Davis Elementary School,4300 Campus Drive, Fort Worth, Noon to 1:30 p.m.
• Como Montessori School,4001 Littlepage St., Fort Worth, Noon to 1:30 p.m.
De Zavala Elementary School, 1419 College Ave., Fort Worth, Noon to 1:30 p.m.
• Dolores Huerta Elementary School, 3309 Long Ave., Fort Worth, Noon to 1:30 p.m.
• Harlean Beal Elementary School, 5615 Forest Hill Drive, Forest Hill, Noon to 1:30 p.m.
• Hubbard Heights Elementary School, 1333 W.Spurgeon St., Fort Worth, Noon to 1:30 p.m.
• Luella Merrett Elementary School, 7325 Kermit Ave., Fort Worth, Noon to 1:30 p.m.
• Manuel Jara Elementary School, 2100 Lincoln Ave., Fort Worth, Noon to 1:30 p.m.
• Meacham Middle School,3600 Weber St., Fort Worth, Noon to 1:30 p.m.
• Morningside Elementary School, 2601 Evans St., Fort Worth, Noon to 1:30 p.m.
• Paul L. Dunbar High School, 5700 Ramey Ave., Fort Worth, Noon to 1:30 p.m.
• Southwest High School,4100 Altamesa Blvd., Fort Worth, Noon to 1:30 p.m.
• Springdale Elementary School, 3207 Hollis St., Fort Worth, Noon to 1:30 p.m.
• West Handley Elementary School, 2749 Putnam, Fort Worth, Noon to 1:30 p.m.
• Western Hills Elementary School, 2805 Laredo Drive, Fort Worth, Noon to 1:30 p.m.
• William James Middle School, 1101 Nashville Ave., Fort Worth, Noon to 1:30 p.m.
ATTACHMENT C
Page 1 of 2
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Assistance Award/Amendment U.S.Department of Housing
and Urban Development
Office of Administration
1.Assistance Instrument 2.Type of Action
®Cooperative Agreement ❑Grant Award ❑ Amendment❑
3.Instrument Number 4.Amendment Number S.Effective Date of this Action 6.Control Number
FF206K206002 1 2 5/27/2020
7.Name and Address of Recipient 8.HUD Administering Office
Fort Worth Human Relations Commission> Region VI FHEO
Hazel Harvey Peace Center of Neighborhoods 801 Cherry St, Unit#45, Suite 2500
818 Missouri Avenue Fort Worth, TX 76102
Fort Worth, TX 76104
DUNS #824614754 8a.Name of Administrator 8b.Telephone Number
Patrick L.Benis,Acting Regional Director 817-978-5892
10.Recipient Project Manager 9.HUD Government Technical Representative
Angela Rush, Deputy Director/Administrator Bonita Howard, 817-978-5890
11.Assistance Arrangement 12.Payment Method 13.HUD Payment Office
El Cost Reimbursement Fort Worth Field Accounting,P.O.Box 2905
❑Cost Sharing ❑Treasury Check Reimbursement Fort worth,TX 76113-2905
❑Advance Check
®Fixed Price ®Automated Clearinghouse
14.Assistance Amount 15.HUD Accounting and Appropriation Data
Previou. ......._...........-.......-......................_.....__..............
HUD Amount this action $22,911.00 8620/210144
....................._...-........................._.__.................................-............_............................................................._................
Total HUD Amount mount Previously Oblipa q..$17,500.00
...._........................_............_........_....................__........._......._............._..........._.......-.................................__............ . ......I................................
.Recipient Amount $40,411.00 Obligation.by this action $22,911.00
..__..........._.,,,.......__....._......._......_.__................................._................,..............,........ . ....._. ..............................__......._........................__._......................,..............................
Total Instrument Amount $229911.00 Total Obligation $40,411.00
16.Description:
These funds are obligated to the Agency for the purpose(s)identified in These funds are being awarded under the CARES Act of 2020.
This Cooperative Agreement/Amendment is comprised of the
the Award Letter of FWHRC following documents:
1. HUD-1044
Fund Code Description Amount Obligated 2. HUD Award Letter of FWHRC
In this Action 3. FHAP COVID-19 Funds Notice
PA2 COVID-19 Partnership $15,240.00
The performance period for this Agreement begins 6/1/2020 and
SE3 COVID-19 Special Enforcement Effort $ 7,671.00 ends ttiotnozo . The funds obligated by this instrument expire
Total $22,911.00 on 1213U 2020 . The recipient must comply with the Fair Housing
Assistance Program regulations at 24 C.F.R-§ 115,the
Memorandum of Understanding between the Recipient and HUD
(including all subsequent addenda),the FY2020 FHAP Guidance,
and the FHAP COVID-19 Funds Notice.
I
17. Recipient is required to sign and return three(3)copies 18.❑Recipient is not required to sign this document.
of this document to the HUD Administering Office
19.Recipient(By Name) 20.HUD(By Name)
Fernando Costa Patrick L.Banis
Signature&Title Date Signature&Title Date
(nuWdd/yyyy) (mm/dd/yyyy)
Assistant City Manager
Approved as to Form and Legality: form HUD-1044(8190)
Sr.Assistant City Attorney
Assistance Award/Amendment U.S.Department of Housing
and Urban Development
Office of Administration
1.Assistance instrument 2.Type of Action
®Cooperative Agreement ❑Grant Award ® Amendment❑
3.Instrument Number 4.Amendment Number 5,Effective Date of this Action 6.Control Number
FF206K206002 EIN#75-6000528
7.Name and Address of Recipient 8.HUD Administering office
Fort Worth Human Relations Commission Region VI FHEO
Hazel Harvey Peace Center of Neighborhoods 801 Cherry St,Unit#45,Suite 2500
818 Missouri Avenue Fort Worth,TX 76102
Fort Worth,TX 76104
DUNS#824614754 8a.Name of Administrator 8b.Telephone Number
Christina Lewis,Acting RD/GAO 713-718-3189
Angela Rush,Administrator/Director 9.HUD Government Technical Representative
Bonita Howard,817-978-5890
11.Assistance Arrangement 12.Payment Method 13.HUD Payment Office
Fort Worth Field Accounting
❑Cost Reimbursement ❑Treasury Check Reimbursement P.O.Box 2905
❑Cost Sharing ❑Advance Check Fort Worth,TX 76113-2905
®Fixed Price ®Automated Clearinghouse
14.Assistance Amount 15.HUD Accounting and Appropriation Data
Previous HUD Amount S 00.00 15a.Appropriation Number 15b.Reservation number
_....... _... ._....._.._.__.__.._.......................... ..__._._._......_........................_.._.._.._..............._.
HUD Amount this action $17,500.00 8620/210144(1,20) FHEO-06-20-01
Total IM Amount,,,,,,,,,,,,,,,,,,,,,__, „_1171500.00_,.__.......,.,_. ___.._.., __. Amount.Previousl.Obligated $ 00.00
_._....... __. _. X _ B_.. .................._........._.....__......_............... _ _ __._.._._.......
-.Recipient,Amount ,S 00. .0 _W.__. _ Qbligt►tion by.this,action_ �17 50000_..___. _ .__....._.. ...... ......._. ..._. . .......... ........ ......._. _ ......_ _._.................__.__---
Total Instrument Amount $17,500.00 Total Obligation $17,500.00
16.Description:
This instrument authorizes the following funds to be obligated to the Agency.Funds granted by HUD for FWHRC to complete a FHAP partnership
project.
This agreement consists of the following attachments:
1.FY20 Partnership Award Guidance
2.Statement of Work
3.Payment Schedule(if applicable)
Performance Period:April 3,2020—April 3,2023
17.® Recipient is required to sign and return three(3)copies 18.❑Recipient is not required to sign this document.
of this document to the HUD Administering Office
19.Recipient(By Name) 20.HUD(By Name)
Fernando Costa Christina Lewis
Signature&Title Date(mm/dd/yyyy) Signature&Title Date(mmldd/yyyy)
Assistant City Manager Acting Regional Director/GAO
j form HUD-1044(8/90)
City of Fort Worth Human Relations Commission
Proposal and Statement
of Work for .
2020 Fair Housing Trainings
I. SUMMARY..............................................................................................................................2
II. INTRODUCTION.....................................................................................................................3
III. NEEDS/PROBLEMS..........................................................................................................3-4
IV. GOALS/OBJECTIVES.............................................................................................................4
V. PROCEDURES/SCOPE OF WORK........................................................................................4
VI. TIMETABLE..............................................................................................................................4
VII. BUDGET..................................................................................................................................5
XI. NEXT STEPS.............................................................................................................................5
I . Summary
The Fort Worth Human Relations Commission (HRC)was created in 1967 to champion
anti-discrimination efforts in Fort Worth and facilitate harmonious relationships among
Fort Worth's diverse communities.Working under the direction of the HRC,the city's
Diversity and Inclusion Department enforces the local,state and federal anti-
discrimination laws and works to create a welcoming community for all people by
providing resources and outreach efforts that promote basic human and civil rights.
As part of those efforts,the City's Diversity and Inclusion Department is proposing a series
of fair housing training workshops targeting housing providers,tenants and community
agencies. The trainings,which will be held sometime in between June through October
2020,will provide timely and relevant information about Fair Housing topics and issues
impacting the Fort Worth community.Program content will be diverse and timely,with
subject matter experts with regional and/or national credentials with several topics
addressing Fair Housing.
Proposed Fair Housing workshops include:
Housing Providers:
• What does Fair Housing mean? Overview of Federal,State and Local laws.
• Assisting tenants with disabilities: An overview of Reasonable Accommodations and
Modifications,emotional support animals and federal guidance.
• Rules for tenants with children: An overview of Familial Status discrimination.
• Housing protections for victims of domestic violence.
Community Members:
• Know your Fair Housing Rights.
• How to request a reasonable accommodation/modification.
• Understanding the difference between landlord/tenant laws and fair housing law.
• National Origin discrimination-What does this mean and how does it impact me?
• How to file a fair housing complaint.
Outside Social Service Agencies:
• What is Fair Housing and How Does It Impact the Work I Do?
• Assisting clients with Fair Housing issues.
• How to file a fair housing complaint.
Page 2 of 5
II. Introduction
Since its creation in 1967 by the passage of City Ordinance#5802,the Human Relations
Commission has been tasked with three specific duties:
• Advise and consult with the City Council and City Manager on matters of
discrimination
• Recommend to the City Council and City Manager measures to eliminate
prejudice and discrimination
• Promote and encourage communication and cooperation between groups
interested in bettering community relations.
To accomplish this work,the Commission holds monthly public meetings and monitors
complaints of discrimination and trends. Members of the Commission also serve as the
eyes and ears of the City. They bring relevant issues impacting the community before
the entire Commission for discussion.
The Commission also hears and renders decisions in complaints of housing discrimination
that have been filed with and investigated by the Human Relation Unit.
In recent years,the HRC has turned its focus to providing more opportunities for
education and community outreach as funding,grants and community partnership
opportunities become available.
The proposed training workshops,which would be funded with HUD partnership funds,
provides an opportunity for the HRC to engage,educate and provide resources and
information to housing providers so that they understand their obligations under the Fair
Housing Act;information for individuals so that they may understand their Fair Housing
rights and how to exercise those rights;and,information and training for outside social
service agencies that serve vulnerable populations so that they can better serve their
clients.
III. Needs/Problems
The City of Fort Worth's Diversity and Inclusion Department,newly formed in FY2020,
consists of staff that enforce civil rights laws,staff that works to increase and ensure
business diversity,and staff that is working to ensure in equity and inclusion in the delivery
of City services as well promoting diversity and inclusion in criminal justice,economic
development,education,health,housing,governance and transportation. Diversity and
Inclusion staff,with input from the Fort Worth Human Relations Commission,the Mayor's
Committee on Persons with Disabilities and other community stakeholders has identified
a need to provide on-going information and resource opportunities to housing providers,
the Fort Worth community and other social service agencies with similar and/or symbiotic
relationships. Some of the issues taken into consideration include:
• Selecting programming that addresses needs/concerns/interest of conference
target audience.
• Marketing the programming to bring in diverse audiences.
Page 3 of 5
• Planning and providing accessibility services as requested by conference
registrants.
• Choosing a venue that is accessible.
CONTIGENCY PLANS:
In the event that the current Coronavirus epidemic continues into the summer
months,the agency will offer the programming/training through a series of webinars.
IV. Goals/Objectives
• Provide relevant programming for 100 to 300 housing providers,community members,
and social service agencies about Fair Housing obligations,rights,and responsibilities
under the law.
• Program contents will be diverse and timely,with subject matter experts with regional
and/or national credentials with several topics covering Fair Housing.
V. Procedures/Scope of Work
• Engage the City of Fort Worth Human Relations Commission,City of Fort Worth's
Mayor's Committee on Persons with Disabilities, Diversity and Inclusion staff,and
community stakeholders to refine the Fair Housing topics,identify partners in training,
identify venues and dates, and market the training.
• After final list topics are identified, Diversity and Inclusion staff will procure speakers,
handle any service provider negotiations and manage contracts.
• Diversity and Inclusion staff will oversee all logistics including registration,venue
selection,catering,etc.
• Typical HRC and Committee responsibilities will include ambassador and program
roles.
VI. Timetable
«"y Description of Work Start and End Dates
Planning Determine scope,venue options/selection April-June 2020
and select date
Programming Research,identify,select and secure April 2020 through April 2021
program topics and presenters
Operations Plan logistics and staffing/volunteer needs July-August 2020
I
Page 4 of 5
V11. Budget
Description of Work Anticipated Costs
Venue TBD $2,250.
Programming Speaker fees and supplies $7,000.
Accessibility CART($150/hour);Sign Interpretation
Services ($70/hour) $1,750.
Registrant Name badges,bags,hand-outs,etc. $1,000.
Supplies
Marketing Print flyers,postage,Facebook ads,radio $5 000
ads,cable,etc.
Contingent Webinar Platform(Go To Webinar) _ $500.
Total $ 17,500.
V111. Next Steps
Once confirmation of awarded partnership funds is received,a meeting will be
convened with the Fort Worth Human Relations Commission,the City of Fort Worth's
Mayor's Committee on Persons with Disabilities,Diversity and Inclusion staff and
community stakeholders to:
• Finalize topics
• Identify venue
• Identify dates
• Identify speakers/presenters
• Identify community partners
• Develop marketing plan for the trainings.
Page 5 of 5
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/02/20 M&C FILE NUMBER: M&C 20-0351
LOG NAME: 082020 PARTNERSHIP FUNDS
SUBJECT
Ratify Application for and Authorize Acceptance of a Cooperative Agreement with the United States Department of Housing and Urban
Development for Partnership Funds in the Amount Up to$40,411 for the Development and Implementation of Fair Housing Education Workshops,
Projects and Activities. Authorize Execution of Related Agreement,and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Ratify the application for and authorize the acceptance of the cooperative agreement with the United States Department of Housing and
Urban Development for Partnership Funds in the amount up to$40,411 for the development and implementation of fair housing education
workshops,projects and activities;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in an
amount up to$40,411 upon receipt of the award.
DISCUSSION:
On an intermittent basis the United States Departments of Housing and Urban Development(HUD)will seek proposals for use of Fair Housing
Partnership Funds,if available,under the authority set forth at 24 C.F.R.§115.304(d). The purpose of Partnership Funds is"for an agency
participating in the FHAP to utilize the services of individuals and/or public,private,for-profit,or not-for-profit organizations that have expertise
needed to effectively carry out the provisions of the agency's fair housing law."
On March 4,2020, HUD notified all Fair Housing Assistance Program(FHAP)agencies that it would be accepting applications for 2020
Partnership Funds,with a deadline for submittal of March 18,2020. The Fort Worth Human Relations Commission(FWHRC)applied for this
award proposing to develop and implement a series of three fair housing education workshops targeting housing providers,tenants and social
service/community agencies. The workshops would be implemented between the timeframe starting May 1.2020,and ending April 30,2021.
The proposed fair housing education content for each workshop will be developed based on the needs of each target audience,and be
facilitated/taught by subject matter experts with regional and/or national credentials. Proposed content includes:
Housing_Providers
•What does Fair Housing mean? Overview of Federal,State and Local laws.
•Assisting tenants with disabilities: An overview of Reasonable Accommodations and Modifications,emotional support animals and federal
guidance.
•Rules for tenants with children: An overview of Familial Status discrimination.
•Housing protections for victims of domestic violence.
Community Members
•Know your Fair Housing Rights.
•How to request a reasonable accommodation/modification.
•Understanding the difference between landlord/tenant laws and fair housing law.
•National Origin discrimination—What does this mean and how does it impact me?
•How to file a fair housing complaint.
Outside Social Service/Community Agencies
•What is Fair Housing and How Does It Impact the Work I Do?
•Assisting clients with Fair Housing issues.
•How to file a fair housing complaint.
On March 27,2020,the FWHRC received notice from HUD that our proposal for the series of fair housing education workshops had been
selected for funding,in the amount of$17,500,with an effective date for the Agreement starting April 3,2020.
On April 20,2020,HUD received additional funding,through the CARES Act,to award additional partnership funds to Fair Housing enforcement
agencies for COVID19 related Fair Housing projects and/or activities. The FWHRC applied for this additional award,proposing several
COVID19/Fair Housing outreach and education activities and funding for technology to support telework. On May 26,2020,the FWHRC received
notice that it was being awarded$22,911 in support of this proposal,with an effective date for the performance period starting June 1,2020 and
ending December 1,2020.
The total of the two awards is$40,411.
Indirect costs are not submitted on the grant due to no payroll expenditures in the grant award. The grant award is to pay for venue costs,speaker
fees,accessibility services, registrant supplies,and marketing.
A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:U.S.
Department of Housing and Urban Development
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations,receipt of the grant and adoption of the attached
appropriation ordinance,funds for operation will be available in the current operating budget,as appropriated,of the Grants Operating Federal
Fund. The Diversity and Inclusion Department shall be responsible for ensuring that revenues are received from the grantor and that funds are
available before expenditures are incurred. This is a reimbursement grant.
Submitted for City Manager's Office by: Angela Rush 6155
Originating_Business Unit Head: Christina A. Brooks 8988
Additional Information Contact: