HomeMy WebLinkAboutContract 38652-A2AMENDMENT NO. 2
STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO. 38ta! a -AA
(M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City o£ Fort Worth (City) and TranSystems
Corporation Consultants, (Engineer) made and entered into City
Secretary Contract No. 38652, (the Contract) which was authorized
by the City Council by M&C C-23367 on the 24th day of February
2009; and
WHEREAS, the Contract involves engineering services for the
following project.
Mary's Creek Water Recycling Center Site Selection, Project No. 01239
WHEREAS, it has become necessary to execute Amendment No. 2
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the
additional engineering services speced in M&C C-24583,adopted
by the City Council on the 9th day of November, 2010 and further
amplified in a proposal letter dated November 03,2010, copies of
which are attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by
Engineer total 506,228.00.
2.
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
City of Fort Worth, Texas
Amendment to Engineering Agreement
PMO Offcial Release Date: 6.18.2010
Page 1 of 2
OFFICIAL (RECORD
CITY SECRETARY
T. WORTH, TX
exceed the sum of 801,135.00.
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this
Worth, Tarrant County,
ATTEST:
V ��
Marty Hendrix
City Secretary
APPROVAL RECOMN�NDED :
fj
the / Uth day of November, 2010, in Fort
Texas.
Fon�qg
(! %l A
S. Frank Crumb, P.E. Director,
Water Department
Fernando Costa
Assistant City Manager
TranSystems Corporation Consultants
ENGT?TWsFR
By:
Name
Senior Vice President
500 West 7th St., suite 1100
Fort Worth, Texas, 76110
APPROVED AS TO FORM AND LEGALITY:
1
Assistant City Attorney
City of Fort Worth, Texas
Amendment to Engineering Agreement
PMO Offcial Release Date: 6.18.2010
Page 2 of 2
Go�trac�. Authorizattiou�
11�91►0 __
Tate
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
November 03, 2010
Peter Fu, PE
Project Manager
Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102-6311
RE: Mary's Creek Recycling Center Site Selection
Contract No. 38652 and City Project No. 01239
Amendment 2
Dear Mr. Fu,
TranSystems appreciates the opportunity to provide additional services with respect to the above
referenced project. We have prepared this scope of services regarding Public Involvement, Real Estate
consulting, Environmental studies, Engineering assistance and Architectural 3D modeling. Below is an
itemized breakout of these services for your review.
1. Open House Lump Sum $29,075
a. Develop Open House Plan- Develop an open house strategy and
design; coordinate with the Mary's Creek project team members to
discuss the open house format, identify information station topics
and staffing plan; identify graphic poster boards for each
information station; develop key messages and schedule dry runs
for the open house. Review drafts of poster boards before they
are printed and provide revision suggestions.
b. Facilitation - Manage a dry run the morning of the open house for
project team members that will be staffing an information station;
develop a list of questions for the internal team and assist in
preparing answers as well as reviewing the questions and
answers with the project team; act as a "rover" to provide
assistance at stations during the open house and direct open
house attendees to other stations as appropriate; facilitate
meeting as needed; assist with set up and tear down of meeting
room; participate in a debrief meeting with all project team
participants right after the open house.
c. Technical Assistance - provide assistance in the preparation of
exhibits and presentations for the open house.
2.
3.
d. Provide 6-7 members to attend open house to man stations and
answer questions
e. Meeting Summary - Conduct and attend debrief meeting. Review
meeting notes, comment card comments, list of questions
captured at each information station and other feedback/input
gathered at open house; provide revisions and suggestions as
appropriate; identify items for further discussion by the CAC.
Public Outreach Lump Sum $16,214
a. Contact property owners of all three shortlisted sites. Provide
owners with information on the site selection process and invite to
pre council meeting.
b. Benbrook presentation: At the request of the City of Benbrook
and FWWD, Prepare and present a PowerPoint presentation to a
Joint Meeting of various City of Benbrook committees, including
City Council
c. Assistance with PowerPoint presentation: Assist in preparing
several graphics and other slides to comprise a PowerPoint
presentation for use by the City at various meetings and
presentations
d. Assistance with FAQs: Assist in answering questions included in
the FAQ, and participate in meetings to refine questions to be
included, etc
e. Meeting with TRWD: Prepared for and participate in a meeting
with TRWD and FWWD regarding the MCWRC.
f. ITC meeting - attend ITC meetings and assist in the preparation
of PowerPoint presentations for these meetings
g. Prepared a memorandum that summarizes the previous studies
related to the proposed Mary's Creek facility, including the 2004
Mary's Creek WRC study, the 2007 Water Reuse Master Plan,
the 2008 Eastern Parker County Regional study, and the 2009
Fort Worth — Aledo study.
h. 6th CAC Meeting: Prepared for and participated in a 6tn CAC
meeting in January, 2010.
i. Prepare consolidated report: Work with the City's consultant
(FNI) for the Wastewater Master Plan to prepare a report further
considering the economic justification and timing of the MCWRC.
Property Research Lump Sum $ 6000
a. Perform surveying services related to easement and property
research for the 6 semi-finalist sites.
b. The work includes research of Tarrant County records, and
preparation of maps showing the location of recorded
easements of underground utilities, etc, that were aligned
through the semi-finalist sites.
4. Architectural 3D Modeling
a. Prepare site layout and architectural modeling of site 4
b. Prepare site layout and architectural modeling of site 10
c. Provide alternative modeling on sites 2,4 and 10 which will
illustrate different perspectives, MBR technology and
architectural styling.
d. No video will be performed for the project.
5. Cost Estimating
a. Provide additional cost estimation regarding the capital and
0&M costs associated with the MCWRC, versus not building
the plant.
b. Provided the same capital and 0&M cost determinations to
determine the cost difference between sites.
c. Work with the City's consultant for the Wastewater Master
Plan to prepare a report further considering the economic
justification and timing of the MCWRC.
6. Real Estate Services
a. Market Studies (2 sites)
Lump Sum $ 26,370
Lump Sum $ 6,803
Hourly Estimated $29,495
i. Establish a probable land value for two selected sites.
Perform an evaluation to determine the market value
of the sites based on land values for areas that in
southwest Fort Worth.
ii. Site inspection will be performed
Hi. Incorporate land uses into market analysis
iv. Prepare report.
b. Appraisal (1 additional site for a total of 2 sites)
The appraisals will be prepared by State Certified appraisers in
accordance with the Uniform Standards of Professional Appraisal
Practice (USPAP). The appraisals will be suitable for use in
condemnation proceedings if necessary.
c. Negotiation for option to purchase (2 sites)
TranSystems will provide the services of qualified right-of-way agents to
secure options to purchase two sites as determined by the City.
7. Boundary Surveys (1 additional property at 100acres) Hourly Estimated $ 23,470
a. Prepare land title survey for one tract of land of approximately 100 acres
each, which lie in western Fort Worth.
b. The survey will be certified to substantially comply with the Texas Board
of Professional Land Surveying standards.
c. Existing utilities shall be located by a one call service.
d. Basis of coordinates and bearings shall be based on NAD 83 (1993)
Texas State Plane coordinate System, North Central Zone 4202
adjusted to reflect surface measurements. Elevations will not be
established.
e. No topographic information will be obtained.
f. Substantial visually apparent improvements will be located within the
property boundary.
g. Limits of the 100 year flood plain will be taken from the National Flood
Insurance Rate Map.
h. Easements of which the surveyor has knowledge or has been
provided will be shown on the survey.
i. Deliverable will be 3 signed and sealed copies of the survey.
8. Water Quality Hourly Estimated $103,300
a. Perform field surveys to develop a site specific water quality model for
Mary's Creek. Using refined model, evaluate potential discharge
permitting requirements for a discharge to Mary's Creek for each
potential discharge site and for flows of 5, 10, 15, 20 and 25 MGD.
Field surveys are not anticipated to involve access onto private
property. Arrangement for private property access will be performed as
an Additional Service.
b. Estimate blending ratios and detention times of reclaimed water in
Mary's Creek and the Clear Fork Trinity River downstream of the
confluence with Mary's Creek for a range of background and discharge
flows. Evaluate the potential for impacts to raw water quality at the
Holly Water Treatment Plant intake.
c. In conjunction with the City, identify up to three potential discharge
locations to the Clear Fork, or tributaries, upstream of Lake Benbrook.
Obtain the most recent TCEQ water quality model for the Clear Fork.
Use the water quality model to evaluate potential permitting
requirements for discharges to the Clear Fork at each of the identified
locations for flows of 5, 15, 20 and 25 MGD. Consider the influence of
the City of Weatherford discharge on the results.
d. Using a water balance approach, estimate blending ratios and
detention times of reclaimed water in Lake Benbrook for a range of
hydrologic conditions and discharge flows. Evaluate the potential for
impacts to raw water quality in Lake Benbrook.
e. Based on the results of subtasks a-d:
i. Confirm the feasibility of permitting a wastewater effluent
discharge into Mary's Creek at each of the potential discharge
site locations.
ii. Document any anticipated differences in permitting
requirements between each potential discharge site on Mary's
Creek;
For each potential recycling center location, provide a
recommendation for a discharge alternative to Mary's Creek
and/or the Clear Fork that provides for adequate
environmental buffers and protection of downstream water
quaI;ty.
f. Prepare a technical memorandum summarizing the results of the
water quality evaluation.
9. Environmental Evaluation
Hourly Estimated $ 26,420
a. Conduct an initial environmental screening of up to three potential
recycling center locations. The screening level assessment will be a desk-
top assessment and will not include any field visits to the potential sites.
The screening evaluation will be based on:
i. Readily available records including historical and current aerial
photography;
ii. USGS topographic quadrangle maps;
Soil survey data;
iv. National Wetlands Inventory maps associated with the USGS
topographic maps;
v. Review of the Texas Historical Commission's State Historical Site
Atlas;
vim Review of the Texas Commission on Environmental Quality's
contaminated sites database;
vii. Any other readily available data sources.
b. Once a recommended site has been identified and accepted by the City,
the Engineer will conduct an environmental assessment to identify whether
there are any potential fatal flaws associated with environmental issues at the
recommended site. The Engineer will conduct the environmental assessment
in accordance with Texas Water Development Board standards. Completion of
this task will depend on obtaining access to the recommended site property.
c. Prepare the following deliverables:
i. A technical memorandum summarizing the results of the screening -
level environmental evaluation;
ii. A technical memorandum summarizing the results of on -site
environmental investigations of the recommended site.
10, Phase 1 Environmental Site Assessment (1 additional site) Hourly Estimated $ 4,470
The objective of a Phase I Environmental Site Assessment is to identify,
through information available through public sources, interview or first hand
observation, to the extent feasible recognized environmental condition in
connection with the property. This intent of this action is to establish the
potential for the site to have potential impact or clean up exposure from
previous activities on site or from adjacent land activities, thus allow the
potential This assessment will adhere to ASTM Standard Practices for
Environmental Site Assessments: Phase I Environmental Site Assessment
Process, E1527-05. Four (4) basic components are included in a basic ESA:
a. Records Review
b. Site Reconnaissance
c. Interview with appropriate personnel including existing owners, local
government officials
d. Development of Report of findings _ information in previous ESAs
may, at the discretion of the environmental professional be used to
assist in the creation of an updated ESA.
11. Limited Phase II Environmental Site Assessment (2 sites) Hourly Estimated $112,200
Phase II ESA provides a more detailed review of the site including specific
exploratory sampling. The intent of a Phase 2 is to confirm/determine the
presence or absence of specific environmental liabilities or quantify to the
extent possible through public records, interview and observations an
observed or suspected environmental liability. A Limited Phase 2 will
include:
a. Limited ESA Phase II testing will be conducted after initial regulator
data searches for Phase I is accomplished.
b. Extended records research on adjacent facilities such as landfills,
CERCLA (Superfund) or RCRA facilities were know contamination has
potential to impact selected sites.
c. The purpose of the testing is to determine the impact potential form a
closed landfill on site A and exploratory on Site B. Three (3) boring
sites will be performed on Site A and two (2) boring sites will be
performed on Site B. Approximate length of time to bore exploratory
hole is two (2) days per hole. Note: cost is directly related to depth of
bore hole required.
d. Sampling is to be performed by drilling and obtaining core samples to
groundwater or a depth of 500 feet. At least one soil sample and one
water sample will be taken per well. More samples will be taken as in -
situ observations dictate. An average of three samples per boring will
be collected. Sampling will be collected as coring progresses, only
those showing the most potential for contamination will be selected for
ultimate laboratory analysis.
The number of sample per borehole is related to the depth of aquifer
and potential for involvement of aquifer with contaminated materials.
Borehole, depending on depth may require multiple samples and
different depths. .
e. Laboratory analysis will cover a spectrum of contamination normal to
the site history and those chemical of concern originating from or on
the site, and those originating from know adjacent site sources with
potential or historical potential to impact site. This may include:
Volatile Organic Compounds, MTBE, RCRA 8, RCRA 11, PCBs,
Pesticides, Herbicides, Ethylene Glycol, Grease and Oils, pH,
Chlorides, Sulfates, Naturally Occurring Radioactive Materials
(NORM), Surfactants, Total Dissolved Solids (TDS), Turbidity, Specific
conductance. Testing/analysis cost includes sampling materials and
equipment.
f. Sample chain of custody will be maintained and included in final report.
g. Mobilization and demobilization is included in the drilling fee.
h. This does not include testing soil that are suspected as being
contaminated by polychlorinated biphenyls (PCBs).
i. Development of Report of Findings to include an identification of
unacceptable environmental conditions, if any.
This Limited Phase 2 excludes:
1. Recommendation to purchase or not purchase property.
2. Identification of how purchaser's facility will impact neighboring
properties.
3. Identification of impact to roads or transportation corridors.
4. Impact to native species, not related to finding of contamination.
5. Impact to environmentally sensitive areas, not related to finding of
contamination.
6. Impact to endangered wildlife, not related to finding of contamination.
7. Response to public comment after production of report, or
presentation to public;
8. Presentation to City Staff after submission of final report.
Note: Comments submitted by CFW after review of Draft will be
addressed.
12. Alternatives Evaluation and Summary Report
Hourly Estimated
a. Use the results of the water quality evaluation, the environmental
evaluation, and the Phase 1 and 2 assessments to:
i. Prepare a summary table of permitting and environmental issues
for each of the potential recycling center sites.
ii. Prepare opinions of probable capital and operation and
maintenance costs for each site, using the recommended
discharge alternatives developed in Phase D and accounting for
any other known environmental or remediation costs.
iii. Prepare a summary table comparing opinions of probable cost
for each potential recycling center site/discharge alternative.
b. Based on information developed in this and other phases, previous study
efforts, and input from City staff, recommend a preferred recycling center
site to pursue for land purchase.
c. Prepare a summary report documenting the results of the alternative
evaluation. This report is intended to be brief and will be targeted for
Management, Council and public audiences.
13. Environmental Frequently Asked Q&A Hourly Estimated $ 6,250
This document will provide a list of questions and answers related to the
Phase I and Phase II Environmental Assessment's findings and impacts.
This task includes:
a. Develop an initial report of potential questions and answers for the
public relating to the Phase 1 and Phase II ESA finding and impacts.
Items relating to facility design and operation are beyond scope of
ESA
b. Attend 3 meetings of 2 hours or less with city staff to develop, review
and refine FAQA contents.
c. Finalize a final report.
14. Project Management
a. Prepare and submit monthly progress reports
b. Prepare and submit monthly scheduling updates
c. Management of project
15. Sub Consultant Management
16. Expense
a. Copies
b. Printing
c. Mileage
d. Overnight deliveries
Hourly Estimated $14,628
Lump Sum $16,398
Estimated
17. On -Call Services Hourly NTE $ 75,000
Only to be authorized by the Water Department as additional services that
may be needed, but are not currently included in the original contract or this
amended scope of services. These services may include, but are not limited
to, additional environmental testing, additional water quality modeling,
architectural modeling of site adaptionIs and public involvement.
Total Amendment $ 506,228
Original Contract
Amendment 1
Amendment 2
Summary of Contract
$ 247,407,00
$ 47,500300
506 228.00
New Total $ 801,135,00
This amendment includes an M/WBE involvement of $70,890 which comprises approximately
14% of the amendment total. The actual participation will be dependent on the extent of
services exercised by the City in this amendment. TranSystems is utilizing Spooner and
Associates for surveys, Wolf Eagle for environmental testing and Katz Associates for Public
Relations.
If you should have any questions please feel free to contact me.
Raul Pena III, PE
Senior Vice President
Amendment 2
Mary's Creek Water Recycling Center
City Project No. 001239
Trans stems Corporation Consultants
Revised 11-04-2010
Total
Amendment 1
M/WBE
Amendment 2
M/WBE
Amendments 1 & 2
Trans stems
$ 44,402
$ 114,157.00
$ 158,559.00
Katz)
$ 143790,00
$ 14,790
$ 14,790,00
Alan Plummer
$ 185,733.00
$ 13,000
$ 185,733.00
Wolf Eagle j
$ 2,950
$ 21950
$ 1013450,00
$ 435100
$ 104,400,00
5% Sub -Consultants
$ 148
$ 15,098.00
$ 15,246.00
Sub Total
$ 47,500
$ 431,228.00
$ 709890
$ 478,728.00
i I �
On -Call services (invoiced hourly as authorized) NTE
75,000.00
75,000.00
I (additional drilling, testing, water quality modeling,etc)
! I I
TOTAL
Total
$ 479500
$ 25950
$ 506,228.00
$ 709890
$ 553,728.00
MBE Participation {
6%1
14%
Summery of Contract
Original Contract
I $ 2479407.00
_
L
Amendment 1
$ 479500900
L —
Amendment 2
$ 506 228.00
-�
�
Total
--
—
$ 801 135.00
_New
1
K:\PROPOSAUTxDOTP2029500.5TADbf\I1-03-2010 PAGE 1
Amendment 1
Maryh Creek Water Recycling Center
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Alan Plummer and Associates (All work covered in Amendment 21
Laval 2 (Mass) No. and Description
Principal
Sr. Pro) Mgr
Prof Mgr
Prpl Emir
ER
Technician
Clerical
0C
Total Labor
Percent or
B.
A Plummer,
McDonald,
E.
E.
McDonald,
P. Dillard, J.
Q. AWolal,
McDonald,
B. Jordan
Young
J. Voight
T. Capps
L. Plunk
A Plummer
Hour
Fee($$$)
Laval 3(TaA) No eM De3clp5en
(lire)
(hrs)
(ire)
(lira)
(his)
(No)
(hrs)
(lira)
Total Foe
Phase Laval PM
76
218 32
356
513
35
13
30
11274 $169j073
100.0%
A Requested or Accomplished Tasks
26
72
0
4
92
18
0
e
225 S 32,653
193Y,
1 Open House
12
24
4
34
8
2
1
85 S 12,335
7.3%
3 Assistance walr'nmlad'powerpunt
_
_ _
8
10
2
1
1
20 $ 2,833_
1.6%
4 AsddarNawsb FAOs
1
4
0
1
0
14
It 11878
1.1%
5 Davahpprevtousropal avrmmymsmo
1
4
8
1
0
14
S 1.878
1.1%
0 AssisVa9srNlTCmeehr9s(2)
6
8
2
14
S 1.950
1.2%
7 Prepare Coma6daled Re (W FNI)
4
4
8
2
2
20
S 3,045
_ 1.8%
8 Further farm coals
2 20
t0
4
1
2
45
$ 0.803
4.0%
11 MeeQg lrI TRWD
4 4
2
2
1
0
13
f 2,133
12%
13 Levels(nask)Nsmo
0
_ 0
f
0.0%
B PossiMe Tasks
0 0 0 0 0 0 0
I Meshg rom TCEQ(Nd IncludooJ7
0
$ -
0.0%
2
0
$
0.0%
3 MasOg wsh Eedam Perker Co (Not
it)
0
S
0.0%
4 Levef3 (Task? Home
0
E -
Co%
5 Level(as ak)Nome
0
E -
Co%
C Avcompllshad Tasks
1 OVe CACMaahg
i 2 2
8
$ /,180
0.7%
2
0
$
0.0%
3 BenbaOkproseMeBar
2
2
4
3 5w
0.3%
4 LovelatrasUmame
0
3
op%
5 Lavel3 eak)Nsme
0
$ _ -
0.0%
D Water Quality Evaluation
48 96 0 276 303 0 0 1s
739
IS 90,300
STA%
1 Rehr MCMWGI
8 38 140 40 2
Us
S W.040
_ 17.8%
2 MOCFblandiingOTwvaluafort
8
4
18
40
2
70
$ 8.920
5,3%
3 Cher Forkrrwdeirg
4
20
/8
31
2
105
$ 14.080
8.3%
4 Benbrcok OhnJn9ODTevalua0m
8
4
24
BO
2
11e
f 13.880
82%
S Olsdwpeaseme5ves
4
4
18
24
2
50
$ 8.1 20
3.8%
0 Tedxycef MemoreMum
4
18
2/
BI
0
114
3 14,560
BAY.
T Meehgs ws/rFat Walh (4)
12
12
8
24
58
S 8.400
50%
E Environmental Evaluation
215 S 26,420
15.6%
1 screening ovalustori
1 / 8 8 4 1
26 $ 3.008
1.8%
1
4
12
12
4
1
2 Onstls Assessment
34 S ?886
23%
_
2
18
2d
40
54
8
2
1
_
3 TerJWcelMemorends(2)
165 E 19,525
11.6%
4 Level3(T ak)Nsme _ _
0 $ -
0.0%
_
5 Level3l7 sk)Name
0 S -
0.0%
F Alternatives EvaluatIoNSUmmary Report
2 8 0 8 40 0 0 2
60 $ 7,390
4.4Y,
1 Summary TaNes and Costs
_
_ 'I�dT 16 _ _
2C E 2,360
1.4%
2 Summary Report
2 I 4 I 8 24 2_
40 E 5,010
30%
PM ADMINISTRATNE10C TASKS
0 1s 0 0 0 0 0 5
___. _,
2.T%
1 Qve3ry Card
_
I _ _+_5
5 _ S 1OW
_ O1%
2 Nr4ed Mane an!
18 I
is I
is
10
2.1X
TOTAL LABOR
Total Labor Hours
78
218
32
356
513
36
13
30
1,274
Total Labor Amount
$ 189,073
100.0%
Labor Rates par Hour
$225
$105
$155
$120
$100
300
$73
$210
Total Amounts by Labor Category
f 17,100
S 42,510
$4,060
f 42,720
1 51,300
$ 3,240
j 84.1
f 8,300
$ 1694073
Labor Category Percent of Total Labor
10.1%
25.1%
2.9%
25.3%
30.3%
1.9%
0.5%
3.7%
100.0X
TOTAL EXPENSES fees breakdown bolowl
Total Subcansultanls
f tA300
Total Reimbursables
S 2,3111
Total Expanses
$ 16,661
GRAND TOTAL -
f185.77,
3UBCONSULTANT EXPENSES
REIMBURSABLE EXPENSES
Coda
Description
Budget (jj)
Markup
Fes ($SS)
RA
labda Arayen
E
1.10
$
Kaiz and Associates
All work
wveretl in Amentl
lieu" t L
Powell
in
Project
Asst, Proj.
Project
Outreach
Affairs
Total Labor
5
Tota
TASK DESCRIPTIONPrincipal
$195.00
$175.00
$125.00
$65.00
150.00
$175.00
Cost
Hrs
Cost
Hrs
Cost
Hrs
Cost
Hrs
Cost
Hrs
Cost
Hrs
Cost
Hrs
Costs
COMMITTEE
Discuss CAC meeting strategy,
agenda and how to involve members
in open house.
10
$1 950
$0
$0
$0
$0
$0
10
$1,950
$1,950
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
1 $0
$0
$0
$0
- f
'41r1
1:
,-1t,
'1�It
A
$o
o
$0
0
$0
$0
$o
$0
$0
$o
o,t
r
r
-
r
toi
INFORMATIONAL MATERIALS
Message Plan: Review key
messages regarding why the city has
proposed the Marys Creek Basin
Water Recycling Center and related
issues and provide comments.
4
$780
$0
$0
$0
$0
$0
4
1 $780
$780
Open House/Community Meeting
Invitation: Review open house
invitation and provide comments.
Discuss format and language with
staff.
4
$780
$0
$0
$0
$0
$0
4
$780
$780
Frequently Asked Questions:
Review frequently asked questions
with internal team to prepare for open
house and provide comments.
4
$780
$0
$0
$0
$0
$0
4
$780
$780
$0
$0
$0
$0
$0
$0
$0
$0
COMMUNITY OUTREACH
Spokesperson Workshop: Identify
Fort Worth Water spokespeople who
will speak to media and make
community presentations. Conduct a
presentation workshop (up to four
hours for up to eight participants)
that focuses on delivering key
messages, handling challenging
questions and risk communication
techniques.
$0
$0
$0
$0
$0
$0
$0
$0
Project Presentation: Develop a
standard PowerPoint presentation
that can also be given with supporting
handouts or informational poster
boards. The presentation will
describe the proposed water recycling
center and the process Fort Worth
Water has followed to date to
evaluate its location and treatment
process.
$0
$0
$0
$0
$0
$0
$0
$0
Presentations: Review open house
presentations for City Council and
ITC, and provide comments
4
$780
$0
$0
$0
$0
$0
4
$780
$780
$0
$0
$0
$0
$0
$0
$0
$0
Katz and Associates ( All work covered in Amendment 21
J. Charest
J. Shira
E, Powell
Ethnic
Public
Expense
Principal in
ProjectP.Termyson
Outreach
DESCRIPTIONTASK
$195.00
$175.00
$125.00
$65.00
150.00
$175.00
Cost
Open House Plan: Develop An open house
strategy and design; participate in up to three (3)
telephone conferences with the Marys Creek
project team members to discuss the open
house format, identify information station topics
and staffing plan; identify graphic poster boards
for each information station; develop key
messages and schedule dry runs for the open
house. Review drafts of poster boards before
they are printed and provide revision
suggestions. This assumes Fort Worth Water
does all printing and mounting for poster boards
and printing of any additional informational
materials such as comment cards and a FAQ,
as well as arranges all meeting logistics and
provides logistical support and meeting
equipment and supply needs.
10
$1950
0
$0
1 2
$250
$0
1 $0
$0
12
$2,200
$23200
Facilitation services: Manage a dry run the morning
of the open house for project team members that will
be staffing an information station; develop a list of
questions for the internal tears and assist in preparing
answers as well as reviewing the questions and
answers with the project team; act as a'rover to
provide assistance at stations during the open house
and direct open house attendees to other stations as
appropriate; facilitate meeting as needed; assist with
set up and tear down of meeting room; participate in a
debrief meeting with all project learn participanls right
alter the open house. Expenses include travel costs;
Assumes Fort Worth Water will pay all costs of
meeting room rental (it any), equipment rentals and
14
$2730
3
$525
$0
$0
$0
1
1 $0
17
$39255
1 $ 1,000
$43255
meeting supplies.
1
Meeting Summary: Review meeting
notes, comment card comments, list
of questions captured at each
information station and other
feedbackftnput gathered at open
house; provide revisions and
suggestions as appropriate; identify
items for further discussion by the
CAC; prepare a matrix of comments
as necessary for CAC review.
6
$1170
2
$350
$0
4
$260
$0
$0
12
$1,780
$1,780
$0
$0
$0
$0
$0
$0
$0
$0
j.
Task 6
$0
$0
1 $0
$0
$0
$0
$0
$0.00
$0
$0
$0
$0
$0
$0
$0
$0.00
p
Task 7
$0
$0
$0
$0
$0
$0
$0
$0.00
rlr +1iQ%11
--
Task 8
$0
$0
$0
$0
$0
$0
$0
$0.00
:IG
PROGRAM MANAGEMENT
Administrative management, including
staff coordination, budget reporting
13$375
and management, monthly activities
re ort,clientcontact,
3
$585
3
$525
1
$0 1
$0
$0
9 1
$1,485 1
$12485
7T7
17
1771d7O
GRAND TOTALS
59
11,505
8
1,400
5
625
4
260
#REF!
76
13,790
1,000
Wolf Eagle
Task
No. Items
cost/ unit
unit
Cost
Totals
Amendment 1
Amendment 2
1
Site A" Phase I Environmetnal Site Assessement
a. Records a uistion
I
$250
per site
$250
b. Chain of Title Search
c. Report
1
$29500
per site
$25500
d. Report Review with City
2
$100
1 per hour pi
$200
Subtotal
$29950
$ 25950
2
Site B - Phase I Environmetnal Site Assessement
a. Records a uistion
1
$250
per site
$250
b. Chain of Title Search
c. Report
1
$2,500
per site
$23500
d. Report Review with City
2
$100
per hour pi
$200
Subtotal
$22950
$ 2,950
1,
Site A— Limited Phase II ESA
a. Drilling of three test holes 1 bore hole / 2 days)
6
$45000
per day
$24,000
b. Testing of materials 3 samples/drill hole
9
$35000
per samplet
$27,000
c. Extended record research landfill and report
d. Report Production
1
$1,500
perreport
$1,500
e. Site Management and mobilization
6
1 $800
per day
$4,800
Subtotal
$57,300
$
575300
2,
Site B - Limited Phase R ESA
a. Drilling of three test holds 1 bore hole / 2 days)
4
$49000
1 perdar
$16,000
b. Testing of materials 3samples/drill hole
6
$3,000
persample
$18,000
c. Extended record research and report
d. Report Production
1
$1,500
perreport
$1,500
e. Site Management
4
$800
per day
$35200
$ 38,700
Subtotal
$38,700
3.
Frequently Asked Questions and answers FAQA
a. Composing a question and answer documentabout ESA findings.
16
$100
per hour
$19600
b Please include at least 3 meetings with City Staff
9
$100
per hour p,
$900
Subtotal
$25500
$ 2,500
TOTAL
$1049400
$ 21950
$ 101,450
1 Testingcost includes sampling materials and equipment.
2 Minimum number of samples collected from a well will be one soil and one water from each hole if possilble.
3 Samples will be selected as coring progresses, only the most potentially contaminated samples will be analyized.
4 Only three samples per well will be sent to the lab, but extra samples will be taken insure the best appropriate samples are available for analysis..
5 Copies of sampling chain of custody will be included in report.
6 Question and answer document will only address ESA phase I issues and potential impacts. Iitems relating to facility design and operation are beyond scope of ESE
7 No travel is covered in these estimates.
8 Limited ESA Phase II testing will be conducted after initial regulator data searches for Phase I is accomplished.
9 Chain of title search was excluded under ESA. Added to ESA II services for enelusion in ESA.
10 Drilling time is based on maximum of 500 feet and includes mobilization and demobilization.
to
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M&C Review
Page 1 of 2
Of iC al r ti. Df the City of Fort Worth exzz
COUNCIL ACTION: Approved on 11/9/2010
{ l T W R'f 11
DATE: 11/9/2010 REFERENCE NO., C-24583 LOG NAME, AMEND S CREEK
AMEND
NON� PUBLIC
CODE: C TYPE: CONSENT HEARING: NO
SUBJECT: Authorize the Execution of Amendment No. 2 in the Amount of $506,228.00 to City
Secretary Contract No. 38652 with TranSystems Corporation Consultants for Mary's
Creek Water Recycling Center Site Selection (COUNCIL DISTRICT 3)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 in
the amount of $506,228.00 to City Secretary Contract No. 38652 with TranSystems Corporation
Consultants for Mary's Creek Water Recycling Center Site Selection in the amount of $506,228.00,
thereby increasing the amount of the contract from $294,907.00 to $801,135.00.
DISCUSSION:
On February 24, 2009, (M&C C-23367) the City Council authorized the City Manager to execute an
Engineering Agreement in the amount of $247,407.00 with TranSystems to conduct site selection of
Water Recycling Center within Mary's Creek drainage basin west of Loop 820 West. The evaluation
processes resulted in three preferred sites for further detailed review and assessment.
On February 9, 2010, the three finalist sites were made public during a presentation to the City
COUMC 0 Infrastructure and Transportation Committee. Since then, the Water Department has
conducted numerous public outreach efforts with neighborhood groups and other organizations in thi
area, along with an open house on April 7, 2010, a special neighborhood meeting on June 7, 2010
and meetings with Chapel Creek and Lost Creek neighborhood associations. These outreach effort:
have not only presented facts and information to the public, but also generated feedback from
citizens and interested parties. Based on their comments and the evaluation of additional informatio
related to neighborhood impacts, adjacent land uses, flood plain considerations, gas well drilling
activities, etc., it is recommended that Transystems conduct further assessment of Site No. 10 (see
attached exhibit No. 1).
On October 15, 2010, Amendment No. 1 in the amount of $47,500.00 was approved administratively
to conduct preliminary property appraisal, boundary survey and environmental assessment on Site
No. 10.
The engineering services to be performed under Amendment No. 2 consist of conducting additional
meetings, public outreach, real estate research, properly market studies, site environmental
evaluation, water quality sampling and modeling. Transystems will coordinate with the Texas
Commission on Environmental Quality (TCEQ) and the Tarrant Regional Water District (TRWD) to
assess the impacts of recycle water on the Mary's Creek and the Clear Fork of the Trinity River,
Furthermore, Transystems will evaluate potential flood plain issues by coordinating with the City
Transportation and Public Works Department and TRWD's on -going Mary's Creek drainage study.
The net effect of this proposed amendment is as follows:
Oriainal
reement
$247,407.00
http://apps,crwnet.org/council.packet/me review.asp?ID=139ou&counclicate=i I/9/2010 11/10/2010
�C Review
Page 2 of 2
ministrative Amendment No. 1 11 $47,500.00
Proposed Amendment No. 2
ised Total Agreement Cost ll$801,135.00
TranSystems Corporation Consultants is compliance with the City's M/1A/BE Ordinance by committing
to an additional 14 percent M/WBE participation on this Amendment No 2. The City's goal on this
amendment is 14 percent.
This project is located in COUNCIL DISTRICT 3 and MAPSCO 71 and 72.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers
Oro icy Hating ®epartment Head:
Additional Inforrnati®n Contact:
ATTACHMENTS
FROM Fund/Account/Centers
P275 531200 703290123920
Fernando Costa (6122)
S. Frank Crumb (8207)
Peter Fu (8438)
$506,228.00
http://apps.cfwnet.org/council�acket/mc review.asp?ID=13960&councildate=ll/9/2010 11/10/2010