HomeMy WebLinkAboutContract 38655CONTRACT TAF�`� _ �
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CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Neel -
Schaffer, Inc., (the "ENGINEER"), for a PROJECT generally described as: 2008 CIP
Neighborhood Street Project — NW 23�d Street, 24fh Street, Belle Avenue and Macie Avenue
(Contract 2B Project No. 01263)
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full, including interest. In the event of suspension of services, the
ENGINEER -shall have no liability to CITY for delays or damages caused the
STANDARD ENGINEERING 9GREEMEAIT,(REN �0/06i
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CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires, provided, however, that the ENGINEER shall not be liable
for the use of such drawings for any project other than the PROJECT
described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If, for any reason, the ENGINEER should make an on -site observation(s), on
the basis of such on -site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
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conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
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J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3)hereof. CITY shall give subcon-sultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificates) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
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A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non -owned when said vehicle is used in the
course of the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employer's Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims -made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
( %) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
(d) A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
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( a) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
(f) Deductible limits, or self insured retentions, affecting insurance required
herein shall be acceptable to the CITY in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
(j) For all lines of coverage underwritten on a claims -made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims -
made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(I) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
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M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply -with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
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B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
reIease or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
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G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article W.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
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requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope %J Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
STANDARD E
Page 11 of 20
AGREEMENT (REV 10/06/05)
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any
loss, cost, or expense claimed by third parties for property damage and
bodily injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
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H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely to
be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by Sections
10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorneys fees, costs and
expenses, may be gated by either party on a de novo basis. The award shall
become final ninety (90) days from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J.
shall survive termination of this AGREEMENT for any cause.
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L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted during the term of this AGREEMENT by governing bodies
having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER
agrees to defend, indemnify and hold harmless CITY and all of its officers,
agents and employees from and against all claims or liability arising out of the
violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
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Article vii
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A -Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the S� day of
ATTEST:
City Secretary
_Q 135 (:!� 9
Contract Authorizatioa
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bite
APPROV
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ATTEST:
EGALITY
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
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=J
CITY OF FORT WORTH
Fernando Costa
Assistant City Manager
APPROVAL RECOMMENDED
William A. V'erkest, �iE.
Director, Transportation and Public Works
Neel -Schaffer Inc.
ENGINEER
By:
NAME: James P. Amick, P.E.
TITLE:Engineer Manager
O��yG�fitL �tECpRD
CfTY �CRETARY
WORTH, TX
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions
set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental
Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall
have precedence over the General Scope of Services. "
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the City
regarding the scope of project so that the plans and specifications which are to be developed
hereunder by the Engineer will result in providing facilities which are economical in design
and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be necessary
for the design of the proposed street, and storm drain and/or water and wastewater facilk
ties/improvements. It shall be the Engineer's duty hereunder to secure necessary information
from such outside agencies, to meet their requirements.
3) Geotechnicallnvestigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to bring
the plans into compliance with the requirements of said agency, including but not limited to
highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes are
required due to changes in the design of the facilities made by the permitting authority. If
such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays,
a mutually agreeable and reasonable time extension shall be negotiated.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 16 of 20
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic film
sheets, or as otherwise approved by the Department of Engineering and shall become the
property of the City. City may use such drawings in any manner it desires; provided, however
that the Engineer shall not be liable for the use of such drawings for any project other than
the project described herein; and further provided, that the Engineer shall not be liable for the
consequences of any changes that are made to the drawings or changes that are made in
the implementation of the drawings without the written approval of the Engineer.
PHASE 1
7) Right -of -Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights -of -way, easement needs for the construction of the
project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the
rights -of -way and/or easements for the construction of this project. Sketches and easement
descriptions are to be presented in form suitable for direct use by the Department of
Engineering in obtaining rights -of -way, easements, permits and licensing agreements. All
materials shall be furnished on the appropriate City forms in a minimum of four (4) copies
each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to any
proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on the
preliminary and final plans the location of the proposed utility lines, existing utility lines, based
on the information provided by the utility, and any adjustments and/or relocation of the
existing lines within the project limits. The Engineer shall also evaluate the phasing of the
water, wastewater, street and drainage work, and shall submit such evaluation in writing to
the City as part of this phase of the project.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 17 of 20
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities. The
Engineer shall receive written approval of the Phase 1 Plans from the City's project manager
before proceeding with Phase 2.
11) Design Data
The Engineer shall provide design data, reports, cross -sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and
five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work with
existing and proposed utilities. The preliminary construction plans shall indicate location of
existing/proposed utilities and storm drain lines. The Engineer shall receive written approval
of the Phase 2 plans from the City's project manager before proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction costs
foI the authorized construction project, which shall include summaries of bid items and
quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal laws
and with applicable rules and regulations promulgated by local, state and national boards,
bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from
the City's project manager before proceeding with Phase 4.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 18 of 20
PHASE 4
1(a) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and
contract specifications. The approved plans and contract specifications shall be used as
authorized by the City for use in obtaining bids, awarding contracts, and constructing the
project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding
documents, and assist the owner in determining the qualifications and acceptability of
prospective constructors, subcontractors, and suppliers. When substitution prior to the award
of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the
acceptability of alternate materials and equipment proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the construction
of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation
sheets and provide assistance to the owner in evaluating bids or proposals and in assembling
and awarding contracts for construction, materials, equipment, and services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 19 of 20
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
241 Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of the
work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 20 of 20
EXHIBIT "AM I
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT " A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineeri
ATng services for water
and/or sanitary sewer improvements for the following.
Contract 2B —Project No. 01263, 2008 CIP —Neighborhood Streets Program — 23`d
Street NW (Hanna Avenue to Belle Avenue), 241h Street NW (Belle Avenue to Dodge
Avenue), Belle Avenue (NW 22"d Street to NW 23`d Street) and Made Avenue (NW
24'h Street to Azle Avenue). All four streets will have paving improvements. No
drainage improvements are anticipated on any of the streets. Water improvements
are included on all four streets. Sanitary sewer improvements are included on Macie
only. No rights -of -way or easements are anticipated for this project. Construction
staking is not part of the engineering agreement between Engineer and City.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A —PRE-ENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays
on schedule. For purposes of establishing a level of comfort, two (2) meetings
are anticipated. These include the following:
One (1)yre-design kick-off meeting, (including the CITY's Department
of Transportation &Public Works and other departments that are
impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
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In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, City Master plans,
property ownership as available from the Tax Assessor's office.
The data collection efforts will also include conducting special
coordination meetings with affected property owners and businesses
as necessary to develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary
to relocate or reroute the existing private sanitary sewer service line
due to the abandonment or realignment of the existing public sanitary
sewer lateral or main.
The CITY shall furnish the Engineer with a sample format of how the
sewer service line reroute/relocation should be designed and
submitted for construction. During design survey, if a rod can be
inserted through the cleanout to the bottom of the service line, the
Engineer will obtain the flow line elevation and design the service line
prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the Engineer
shall delay the design of the sewer service line until after the start of
construction. The CITY will then direct the Contractor to de -hole the
service line at the clean -out location of all buildings or structures so
that the Engineer's surveyor can determine the flow line of the sewer
service line. The Engineer shall use this information to provide the
design for the sanitary sewer service line to be rerouted or relocated.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all
utilities, including utilities owned by the City, TxDOT and railroads.
These entities shall also be contacted if applicable, to determine plans
for any proposed facilities or adjustment to existing facilities within the
project limits. The information obtained shall be shown on the concept
plans. The ENGINEER shall show the location of the proposed utility
lines, existing utility lines and any adjustments and/or relocation of the
existing lines within the project limits. ENGINEER shall complete all
forms necessary for City to obtain permit letters from TOOT and
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railroads and submit such forms to the City. City shall be responsible
for forwarding the forms to the affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and
vertical elevations and other information which will be needed
for use by the ENGINEER in design and preparation of plans for
the project. Information gathered during the survey shall include
topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location and buried utilities,
structures, and other features relevant to the final plan sheets.
For sewer lines located in alleys or backyards, ENGINEER will
obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility tines. Tie
improvements, trees, fences, walls, etc., horizontally along rear
lines in an approximately 50' wide strip. In addition, locate all
rear house corners and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1 "-40' scale.
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines, existing
utilities, trees, fences, walls, etc., horizontally along rear lot lines
in an approximately 20' wide strip. In addition, locate all rear
house corners and building corners in backyards. Compile base
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plan from field survey data at 1" = 40 horizontal and 1" = 4'
vertical scale.
When conducting design survey at any location %I the project,
the consultant or its sub -consultant shall carry readily visible
information identifying the name of the company and the
company representative. All company vehicles shall also be
readily identified.
b. Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the
requested services shall be provided in a digital format
compatible with the electronic data collection and computer
aided design and drafting software currently in use by the CITY
Department of Transportation & Public Works. All text data
such as plan and profile, legal descriptions, coordinate files,
cut sheets, etc., shall be provided in the American Standard
Code for Information Interchange (ASCII) format, all drawing
files shall be provided in MicroStation (DGN) or Autocad (DWG
or DXF) format (currently Release 2002), or as otherwise
approved in writing by the CITY, and all data collected
generated during the course of the project shall become the
property of the CITY.
The minimum information to be provided in the plans shall
include the following:
1. A Project Control Sheet, showing ALL Control Points,
used or set while gathering data. Generally on a scale
of not less than 1:400.
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK
Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified
coordinate system, and a referred bearing
base. Z coordinate on City Datum only.
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c. Descriptive Location (Ex. Set in the centerline of
the inlet in the South curb line of North Side
Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main
Street).
3. Coordinates on all I P.T.'sI P.I.'sI Manholes,
Valves, etc., in the same coordinate system, as the
Control Points.
4. No less than two bench marks plan/profile sheet.
5. Bearings given on all proposed centerlines, or
baselines.
6. Station equations relating utilities to paving, when
appropriate.
7. Obtain the "foot print" of all properties where the
sanitary sewer service line is to be relocated or
rerouted.
ii. Public Notification and PersonnelNehicle Identification
a. Prior to conducting design survey, ENGINEER will notify
affected residents of the project in writing. The notification
letter shall be on company letterhead and shall include the
following: project name, limits, CITY project no.,
Consultant's project manager and phone no., scope of
survey work and design survey schedule. The letter will be
reviewed and approved by the City prior to distribution.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub -consultants shall carry readily
visible information identifying the name of the company
and the company representative. All company vehicles
shall also be readily identifiable.
Conceptual Engineering Plan Submittal
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a. Conceptual plans shall be submitted to City 60 days
after Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of
the concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for
the ENGINEER's recommended plan. ENGINEER shall
perform remaining field surveys required for final
design of selected route(s). The ENGINEER shall also
evaluate the phasing of the water, sanitary sewer,
street and drainage work, and shall submit such
evaluation in writing to the City as a part of the concept
phase of the project. All design shall be in conformance
with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer
master plan, other pertinent design information and
provide a summary of findings pertaining to the
proposed project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iii (b), ENGINEER will prepare
preliminary construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and
an overall easement layout sheet(s). The water layout
sheet shall identify the proposed water main
improvement/ existing water mains in the vicinity and all
water appurtenances along with pressure plane
boundaries, water tanks, pump stations, valves, and
fire hydrants. The sewer layout sheet shall identify the
proposed sewer main improvement / existing sewer
mains and all sewer appurtenances in the vicinity.
b. Preliminary project plans and profile sheets on 22" x
34" sheets which show the following: Proposed water
and/or sanitary sewer plan/profile and recommended
pipe size, fire hydrants, water service lines and meter
boxes, gate valves, isolation valves, manholes etc.,
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related appurtenances and all pertinent information
needed to construct the project. In addition, the
Engineer shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be
replaced on the project and shall identify existing
sample stations and fire line locations. The information
shall be shown on the plan sheets. Legal description
(Lot Nos., Block Nos., and Addition Names) along with
property ownership shall be provided on the plan view.
c. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the
base sheets prepared from survey information
gathered under Part B, Paragraph b. Conflicts shall be
resolved where pipelines are to be rehabilitated on the
same line segment. Base sheets shall reference
affected or adjacent streets. Where open -cut and
trenchless technology construction is anticipated, below
and above ground utilities will be located and shown on
the base sheets.
d. Existing utilities and utility easements will be shown
on the plan and profile sheets. ENGINEER will
coordinate with utility companies and the City of Fort
Worth to determine if any future improvements are
planned that may impact the project.
e. The design for sewer service line reroute/relocation
will be provided if the flow line elevation of the sewer
service can be determined from the cleanout location.
If this elevation cannot be determined during design
survey, the design shall be provided after award of
the construction contract as specified in Part A,
Paragraph 1 b.
f. The ENGINEER shall make provisions for
reconnecting all identifiable water and/or wastewater
service lines which connect directly to any main being
replaced, including replacement of existing service
lines within City right-of-way or utility easement. When
the existing alignment of a water and sanitary sewer
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main or lateral is changed, provisions will be made in
the final plans and/or specifications by the
ENGINEER to relocate all service lines which are
connected to the existing main and connect said
service lines to the relocated main.
g. The ENGINEER will prepare standard and special
detail sheets for water line installation and sewer
rehabilitation or replacement that are not already
included in the D-Section of the City's specifications.
These may include connection details between
various parts of the project, tunneling details, boring
and jacking details, waterline relocations, details
unique to the construction of the project, trenchless
details, and special service lateral reconnections.
h. Right -of -Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open -cut
construction or relocation of existing alignments is
probable. Temporary and permanent easements will be
appropriated based on available information and
recommendations will be made for approval by the
City.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements
and rights -of -entry will be in conformance with
"Submittal of Information to Real Property for
Acquisition of Property".
j. Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Department of Transportation &Public
Works, and other CITY departments, public utilities,
private utilities and government agencies to determine
the approximate location of above and underground
utilities, and other facilities that have an impact or
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influence on the project.
ENGINEER will design City facilities to avoid or
minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of
approved preliminary construction plans to the City's
Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the
project.
k. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City 60 days after approval of Part
B, Paragraph iii (b).
ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets
of specifications and contract documents to
CITY for review. Generally, plan sheets shall be
organized as follows:
Cover Sheet
General Notes/Legend
Easement layout (if applicable)
Abandonment
in & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary
estimate of probable construction cost with the
preliminary plans submitted. ENGINEER shall
assist City in selecting the feasible and/or
economical solutions to be pursued.
I. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
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comments for preliminary submittal. The CITY shall direct
the ENGINEER in writing to proceed with Final Design for
Final Review.
m. Public Meeting
After the preliminary plans have been reviewed and
approved by the City, the ENGINEER shall prepare project
exhibits, provide the CITY with the database listing the
names and addresses of all .residents and business to be
affecteA by the proposed project, and attend public
meeting to help explain the proposed project to residents.
The CITY shall select a suitable location and mail the
invitation letters to the affected customers.
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n. Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre,
ENGINEER will prepare the Storm Water Pollution
Prevention Plan (SWPPP) required for the project for use
by the Contractor during construction. Engineer will
prepare drawings and details for proposed SWPPP
improvement that the Contractor must use during
construction. Contractor shall be responsible for filing the
SWPPP with appropriate regulatory agencies.
o. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute
configurations posted as "Typicals" on the City's Buzzsaw
website. The typicals need not be sealed individually if
included in the sealed contract documents.
In the event that the "typicals" (as described above) cannot
be utilized on the project, the ENGINEER shall prepare a
signed and sealed Traffic Control Plan for review and
approval by the Traffic Division of the Transportation and
Public Works Department.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 45 days
after approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit
two (2) sets of plans and construction contract documents within 15
days of CITY's final approval. Plan sets shall be used for Part C
activities.
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b.
c.
ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Water and sanitary sewer plans shall be submitted as
one set of plans. Water and sanitary sewer plans shall
be separate from paving and drainage plans. All
sheets shall be standard size (22" x 34") with all project
numbers (Water/Sanitary Sewer and TPW) prominently
displayed.
2. For projects where paving/grating/drainage
improvements occur on a Water Department funded
project with no T&PW funding involved, a separate set
of mylars with cover sheet shall be submitted for TPW.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file.
There shall be one (1) PDF file for the Water plan set
and a separate PDF file for the TPW plan set. Each
PDF file shall contain all associated sheets of the
particular plan set. Singular PDF files for each sheet
of a plan set will not be accepted. PDF files shall
conform to naming conventions as follows:
I. Water and Sewer file name example — "X-
35667 org36.pdf" where "X-35667" is the
assigned file number obtained from the City of
Fort Worth, "_org" designating the file is of an
original plan set, "36" shall be the total number
of sheets in this file.
Example: X-12755_orgl8.pdf
II. TPW file name example
— "W-
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1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the City of
Fort Worth, "_org" designating the file is of an
original plan set, "47" shall be the total number
of sheets in this file.
Example: W-0053_org3.pdf and K-
0320_org5.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which
will become property of and remain with the City of Fort Worth.
Floppy disks zip disks e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF
files and to obtain a file number for the project, contact
the Department of Transportation & Public Works Vault
at telephone number (817) 392-8426. File numbers will
not be issued to a project unless the CITY number and
proper fund codes have been assigned and are in the
Department of Transportation & Public Works
database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up
to 25 sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential
bidders. Proposal will be delivered in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation
and delivery of any additional addenda prior to bid opening to plan holders
and respond to questions submitted to CITY by prospective bidders. Engineer
shall attend the scheduled pre -bid conference.
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The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening, develop bid
tabulations in hard copy and electronic format and return four (4) copies of the
bid tabulation, along with the contract documents to the City within three (3)
working days after bid openings.
c. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for the project.
The ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
PART D —CONSTRUCTION STAKING (OPTIONAL) (PART D TO BE PRINTED ONLY IF
APPLICABLE)
ENGINEER if directed by the City, will set control points (i.e. tie survey to permanent
monument such as TPW monuments and/or property corners, one location each at
beginning and end of project) for the project, establish a minimum of two bench marks per
pIan sheet (bench marks shall be located adjacent to project) and also provide the following
construction staking services:
1. SANITARY SEWER STAKING: Provide an offset stake at 50' intervals (25' intervals
in curves if required) and at proposed manholes, points of curve, points of tangent,
and at all horizontal of vertical angle points, with a cut to flow line and a cut/fill to top
of proposed manholes. Provide centerline elevation at 50' intervals. Provide location
of proposed services for construction purposes and for as -built purposes. In case the
proposed SS line will be constructed in a location other than the existing line, services
will be located by two options: the TV option which provides a log report of service
locations or by locating the existing service at the time of construction. Stake
easements and property lines where applicable. Line and grade shall be set to a
tolerance of +/- 0.01 ft.
2. WATER STAKING: Provide an offset stake at 50' intervals (25' intervals in curves if
required) and at valves, tees, and at all horizontal or vertical angle points with a cut to
top of pipe or flow line of pipe (depending on the proposed size). Provide centerline
elevation at 50 intervals. Provide a location of proposed services for construction
purposes and for as -built purposes. Provide offset location and grade stakes for
proposed fire hydrants and water meters with a cut/fill to the proposed top of curb.
Stake easements and property lines where applicable. Provide property ties to all
valves, hydrants, tees, horizontal or vertical bends and other appurtenances. Line and
grade shall be set to a tolerance of +/- 0.01 It.
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3. "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the process of all
construction, locate and record anything that does not conform with the construction
plans. A drawing of the project layout with dimensions and a coordinate list must be
submitted.
A copy of sample field notes that must be provided is attached. The field notes must
include the following information.
a. For sanitary sewer mains, laterals and sewer services;
Pipe size and type, percent of grade of sewer laterals, manhole locations, ties
to property line including north/south and east/west lines, P.C.'s, P.T.'s or
P.R.C.'s, top of ground elevation and flowline elevation of each station
number referenced. Cut and fill documentation. Property ties to all locations.
b. For water lines;
Pipe size and type, its location in the street along with ties to property lines
and a water intersection sketch. Cut and fill documentation. Property ties to all
service locations.
4. COORDINATION WITH CITY INSPECTOR/CONTRACTOR: Engineer's surveyor
is expected to work with contractor to provide any special requests contractor may
have providing the scope of work described above is not exceeded. It is expected
that a few stakes will be knocked out during dirt work. Providing that the number of
disturbed stakes is minor, the Engineer's surveyor shall replace these stakes at no
extra cost. If additional major restaking is required, the consulting engineer's
surveyor, shall provide the additional work at an hourly rate of $ per hour
for a field crew. Major restaking may be required if a substantial number of the
initial stakes are knocked down as a result of the contractor's activity and there are
not enough stakes left to construct the project. The contractor shall be responsible
for paying the consulting engineer for this additional work. The City inspector
assigned to the project shall be responsible for determining what constitutes minor
and major restaking.
5. INCIDENTAL PRE -CONSTRUCTION STAKING: Right-of-way flagging, back of curb
location, curb radii (to determine pole location) for utility clearance.
6. SPECIAL CONDITIONS:
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a. The City Inspector assigned to the project shall oversee all construction
staking activity. All documentation including field notes, cut and/or fill notes,
grades, "as staked" information etc., shall be provided to the City inspector
and shall be sealed and signed by a surveyor licensed in the State of Texas.
b. The Engineer's Surveyor shall attend the pre -construction conference.
c. The Engineer's Surveyor shall meet with City Inspector and Contractor to
coordinate surveying schedule and needs prior to beginning work.
d. The Engineer's Surveyor shall stake each utility separately and at different
times with sanitary sewer first, water second, storm drain third and roadway
construction fourth and shall provide enough construction staking information
so that the projects can be constructed as designed.
e. A member of Engineer's firm familiar with project shall be available at al times
to immediately respond to questions from the field. City inspector shall be
responsible for all field coordination.
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EXHIBIT
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Work
under this attachment includes engineering services for paving and/or storm drain improvements for the
following:
Contract 2B -Project No. 01263, 2008 CIP -Neighborhood Streets Program - 23`� Street NW
(Hanna Avenue to Belle Avenue), 24'h Street NW (Belle Avenue to Dodge Avenue), Belle Avenue
(NW 22"d Street to NW 23'd Street) and Made Avenue (NW 24 h Street to Azle Avenue). All four
streets will have paving improvements. No drainage improvements are anticipated on any of the
streets. Water improvements are included on all four streets. Sanitary sewer improvements are
included on Macie only. No rights -of -way or easements are anticipated for this project. Construction
staking is not part of the engineering agreement between Engineer and City.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A —PRE-ENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and coordinate
various aspects of the project and to ensure that the project stays on schedule. For purposes
of establishing a level of comfort, two (2) meetings are anticipated. These include the
following:
One (1) pre -design kick-off meeting, (including the CITY's Department of
Transportation &Public Works and other departments that are impacted by the
project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
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bI Data Collection
In addition to data obtained from the City, ENGINEER will research and make efforts to
obtain pertinent information to aid in coordination of the proposed improvements with any
planned future improvements that may influence the project. ENGINEER will also identify and
seek to obtain data for existing conditions that may impact the project including, utilities, City
Master plans, CITY drainage complaint files, existing applicable drainage studies and
property ownership as available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities, including utilities
owned by the City, TOOT and railroads. These entities shall also be contacted if applicable,
to determine plans for any proposed facilities or adjustment to existing facilities within the
project limits. The information obtained shall be shown on the concept plans. The ENGINEER
shall show the location of the proposed utility lines, existing utility lines and any adjustments
and/or relocation of the existing lines within the project limits. ENGINEER shall complete all
forms necessary for City to obtain permit letters from TxDOT and railroads and submit such
forms to the City. City shall be responsible for forwarding the forms to the affected agencies
for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully executed.
The schedule shall be updated and submitted to the CITY along with monthly progress
reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical elevations and
other information needed by ENGINEER in design and preparation of plans for the
project. Information gathered during the survey shall include topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of
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b.
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buried utilities, structures, and other features relevant to the final plan sheets. Existing
drainage at intersections will be verified by field surveys. Spot elevations will be shown
on intersection layouts with cross slope to fit intersecting grade lines.
ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified documents
prepared in conjunction with the requested services shall be provided in a digital
format compatible with the electronic data collection and computer aided design and
drafting software currently in use by the Department of Transportation & Public
Works. All text data such as plan and profile, legal descriptions, coordinate files, cut
sheets, etc., shall be provided in the American Standard Code for Information
Interchange (ASCII) format, and all drawing files shall be provided in Autocad (DWG
or DXF) format (currently Release 12), or as otherwise approved in writing by the
CITY, and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum survey information to be provided on the plans shall include the
following:
1. A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail, 5/8" Iron
Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and
a referred bearing base. Z coordinate on City Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the
South curb line of North Side Drive at the East end of radius at
the Southeast corner of North Side Drive and North Main
Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same
coordinate system, as the Control.
OWarketingTort Worth\2008 Neighborhood Streets\Contract\Exhibit A-2.doc Page 3 of 13
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and Personnel/Vehicle Identification
a. Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall include the following: project name limits
CITY project No., Consultant's Project Manager and phone no., scope of
survey work and design survey schedule. The letter will be reviewed and
approved by the City prior to distribution.
b. When conducting site visits to the project location, the ENGINEER or
any of its sub -consultants shall carry readily visible information
identifying the name of the company and the company representative.
All company vehicles shall also be readily identifiable.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed drainage
runoff area and existing street, right-of-way and storm sewer capacities for
the subject site. A drainage area map will be drawn at 1" = 200' scale from
available contour maps. Calculations regarding street and right-of-way
capacities and design discharges (5-year and 100-year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain
will be calculated and shown. The ENGINEER's responsibility includes
recommendations for improvements of the existing system as deemed
reasonable and consistent with City standards.
Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 60 days after Notice to
Proceed Letter is issued.
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b. The ENGINEER shall furnish four (4) copies of the Phase 1 concept
engineering plans which include layouts, preliminary right-of-way needs
and cost estimates for the ENGINEER Is recommended plan. The
ENGINEER shall also evaluate the phasing of the water, sanitary sewer,
street and drainage work, and shall submit such evaluation in writing to the
City as a part of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as follows:
a. Drainage area maps with drainage calculations and hydraulic computations.
Information shown on the plans will be consistent with Part A, Paragraph 1.b. for
proposed condition.
b. Preliminary project plans and profile sheets which will show the following and shall be
on 22" x 34" sheets.
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
c. Proposed roadway profile grades and elevations along each curb line; elevations at all
p.v.i.'s; pA s half stations; high and low points, vertical curve information; and pertinent
AASHTO calculations. Profiles for existing curbs (if any) and existing ground at the left
and right-of-way lines shall be shown. Existing found property corners (e.g. Iron pins),
along the existing right-of-way shall be shown on the plans. Profiles for existing and
proposed storm drain mains and leads shall be provided.
d. Existing utilities and utility easements will be shown on the roadway plan and profile
sheets. ENGINEER will coordinate with utility companies and the City of Fort Worth to
ascertain what, if any, future improvements are planned that may impact the project.
e. Preliminary roadway cross -sections will be developed, from the survey notes, at
intervals not -to -exceed 50 foot along the project length and will extend 10' past the
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right of way line on both sides of the street. Additional cross -sections at important
features including driveways, p.i.'s of intersecting streets, (minimum distance of 100'
along cross -street at each P.I.) walks, retaining walls, etc., will also be provided.
Profiles of centerline of driveways will also be provided where necessary. Scale will be
1" = 10' horizontal and 1" = 2' vertical.
f. Street and intersection layouts.
g. Proposed plan/profile sheets will conform to City of Fort Worth construction legend.
Adequate horizontal and vertical control shall be provided on the plan sheets to locate
all proposed and existing facilities. Legal descriptions (Lot Nos., Block Nos., and
Addition Names) along with property ownership shall be provided on the plan view.
h. Furnish as a function of final plans, six (6) copies of the final cross -sections on 22" x
34" sheets. Information on these sheets will include centerline station, profile grades
and centerline elevations, roadway section (existing and proposed), right-of-way
limits. Scale will be 1" = 20' horizontal and 1" = 2' vertical with cross sections plotted
with stationing from the bottom of the sheet, and will include laterals and inlets. CITY
policy with regard to parking design shall be maintained. Excavation and embankment
volumes and end area computations shall also be provided.
1. Right -of -Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open -cut construction or relocation of existing alignments is
probable. Temporary and permanent easements will be appropriated based on
available information and recommendations will be made for approval by the City.
j. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights -of -entry will be in
conformance with "Submittal of Information to Real Property Division for Acquisition of
Property".
k. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public Works
Department, Water Department, Department of Transportation &Public Works, and
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m.
n.
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other CITY departments, public utilities, private utilities, private utilities and
government agencies to determine the approximate location of above and
underground utilities, and other facilities that have an impact or influence on the
project. ENGINEER will design City facilities to avoid or minimize conflicts with
existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be submitted to CITY
60 days after approval of Part B, Paragraph IV.
ii. The ENGINEER shall deliver two (2) sets of preliminary construction plans
and two (2) specifications to CITY for review. Generally, plan sheets shall be
organized as follows.
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
Preliminary estimate shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer shall assist
City in selecting the feasible and or economical solutions to be pursued.
Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for preliminary
submittal. The CITY shall direct the ENGINEER in writing to proceed with Final
Design for Final Review.
Public Meeting
O:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\Exhibit A-2.doc Page 7 of 13
After the preliminary plans have been reviewed and approved by the City, the
ENGINEER shall prepare project exhibits, provide the CITY with the database listing
the names and addresses of all residents and business to be affected by the
proposed project, and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters to the
affected customers.
o. Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre, ENGINEER will prepare
the Storm Water Pollution Prevention Plan (SWPPP) required for the project for use
by the Contractor during construction. Engineer will prepare drawings and details
for proposed SWPPP improvement that the Contractor must use during
construction. Contractor shall be responsible for filing the SWPPP with appropriate
regulatory agencies.
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p. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute configurations posted as "Typicals"
on the City's Buzzsaw website. The typicals need not be sealed individually if included
in the sealed contract documents.
In the event that the "typicals" (as described above) cannot be utilized on the project,
the ENGINEER shall prepare a signed and sealed Traffic Control Plan for review and
approval by the Traffic Division of the Transportation and Public Works Department.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 45 days after approval of
Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the ENGINEER shall
prepare final plans and specifications and contract documents to CITY (each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas) and submit two (2) sets of plans and construction contract documents within 15
days of CITY's final approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with the
final plans submitted.
c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record storage as
follows:
1. Street and storm drain plans shall be submitted as one set of plans. Street and
storm drain plans shall be separate from water and sanitary sewer plans. All
sheets shall be standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements occur on a TPW
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Department funded project with no Water funding involved, a separate set of
mylars with cover sheet shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file. There shall be one (1) PDF file for the TPW plan
set and a separate PDF file for the Water plan set. Each PDF file shall contain
all associated sheets of the particular plan set. Singular PDF files for each
sheet of a plan set will not be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is
the assigned file number obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47" shall be the total
number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-35667_org36.pdf" where
"X-35667" is the assigned file number obtained from the City of Fort
Worth, "_org" designating the file is of an original plan set, "36" shall
be the total number of sheets in this file.
Example: X-12755_orgl8.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will become
property of and remain with the City of Fort Worth. Floppy disks, zip disks, e-mail
flash media will not be accepted.
4. For information on the proper manner to submit PDF files and to obtain a file
number for the project, contact the Department of Transportation &Public
Works Vault at telephone number (817) 392-8426. File numbers will not be
issued to a project unless the CITY number and proper fund codes have been
assigned and are in the Department of Transportation & Public Works
database.
PART C -PRE- CONSTRUCTION ASSISTANCE
Administration
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a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by the CITY, up
to 25 sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential
bidders. Proposal will be provided in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation
and delivery of any additional addenda prior to bid opening to plan holders and
respond to questions submitted to CITY by prospective bidders. Engineer shall
attend the scheduled pre -bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening, develop bid
tabulations in hard copy and electronic format and return four (4) copies of the
bid tabulation, along with the contract documents to the City within three (3)
working days after bid openings.
c. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for the project.
The ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
PART D —CONSTRUCTION STAKING (OPTIONAL) (PART D TO BE PRINTED ONLY IF APPLICABLE)
ENGINEER, if directed by City, will set control points (i.e. tie survey to permanent monument such as
TPW monuments and/or property corners, one location each at beginning and end of project) for the
project, these points must be indivisible. Streets over 500 ft or streets on curves may require a
greater density of control points to maintain intervisibility between each point. ENGINEER shall
establish a minimum of two bench marks per plan sheet (bench marks shall be located adjacent to
project) and shall provide the following construction staking services:
1. STORM DRAIN STAKING: Provide an offset stake at 100' intervals (50' intervals in curves if
required) and at all proposed manholes, points of curve, points of tangent, points of pipe size
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changes and at all horizontal or vertical angle points with a cut to flow line and a cut/fill to the top of
proposed manholes. Provide centerline elevation at 100' intervals and at all grade breaks in the
natural ground. Lead lines shall also be staked with grades if greater than 50' in length, or where
substantial alignment and/or grade are needed. Provide two offset stakes at end or each wing of
each curb inlet with a cut to flow line and a cut/fill to the top of curb elevation. Line and grade shall be
set to a tolerance of +/- 0.1 ft. for storm drain pipe and +/- 0.04 ft. for curb inlets.
2. ROADWAY EXCAVATION STAKING: Provide 10 or property line offset at 50' intervals and at all
points of curve, points of tangent, and at all horizontal or vertical angle points with a cut/fill to the top
of proposed curb. The right-of-way shall also be flagged during this process along with line and
grade stakes for excavation purposes. Stake all vertical and horizontal curves at 50' intervals. Line
and grade shall be set to a tolerance of +/- 0.1 ft.
3. FINAL ROADWAY STAKING: Provide 4' or 5' offset stakes at 50' intervals and at all points of curve,
points of tangent, and at all horizontal or vertical angle points with a cut/fill to the top of proposed
curb. Staking for curb grade and intersecting streets, if required, shall be performed under final
pavement staking. Inlets shall be staked if needed. Set tucks in offset hubs for street alignment.
Stake all vertical and horizontal curves at 50' intervals and provide intermediate stakes between
curve points, if the radius is less than 300'. Line and grade shall be set to a tolerance of +/- 0.01 ft.
4. "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the process of all construction,
locate and record anything that does not conform with the construction plans. A drawing of the
project layout with dimensions and a coordinate list must be submitted.
Contact Kevin Hansen, Survey Division, (817) 392-8880, for a copy of sample field notes that must
be submitted. The contractor will not be allowed to proceed until all necessary field notes have been
submitted to the City Inspector. The field notes must include the following information:
a. For storm drain lines and storm drain laterals;
Pipe size and type, percent of grade of laterals and location of inlets. Cut and fill
documentation.
b. For roadways;
Field notes signed and sealed by a licensed surveyor must be submitted to the City Inspector
prior to the beginning of construction.
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5. COORDINATION WITH CITY INSPECTOR/CONTRACTOR: Engineer's surveyor is expected to
work with inspector and contractor to provide any special requests contractor may have providing the
scope of work described above is not exceeded. It is expected that a few stakes will be knocked out
during dirt work. Providing that the number of disturbed stakes is minor (less than 10% of the stakes
for any phase of the project), the Engineer's surveyor shall replace these stakes at no extra cost. If
additional major restaking is required, the consulting engineer's surveyor, shall provide the additional
work at an hourly rate of $ per hour for a field crew. Major restaking may be required if a
substantial number of the initial stakes are knocked down as a result of the contractor's activity and
there are not enough stakes left to complete the project. The contractor shall be responsible for
paying the consulting engineer for this additional work.
6. INCIDENTAL PRE- CONSTRUCTION STAKING: Right-of-way flagging, back of curb location,
driveways, walks and retaining walls as requested by the City Inspector, curb radii (to determine
construction location) for utility clearance.
7. SPECIAL CONDITIONS:
a. The City Inspector assigned to the project shall oversee all construction staking activity and
shall be responsible for all field coordination. All documentation including field notes, cut
and/or fill notes, grades, "as staked" information etc., shall be provided to the City inspector
and shall be sealed and signed by a surveyor licensed in the State of Texas.
b. The Engineer's Surveyor shall attend the pre-
c. The Engineer's Surveyor shall meet with City Inspector and Contractor to coordinate
surveying schedule and needs prior to beginning work.
d. The Engineer's Surveyor shall stake each utility separately and at different times with, if
applicable, sanitary sewer first, water second, storm drain third and roadway construction
fourth and shall provide enough construction staking information so that the projects can be
constructed as designed.
e. A member of Engineer's firm familiar with project shall be available at all times to immediately
respond to questions from the field.
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ATTACHMENT "B"
COMPENSATION AND SCHEDULE
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET NW
(HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO DODGE
AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND MACIE AVENUE
(NW 24TH STREET TO AZLE AVENUE)
Project No 01263
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $133,109.47 as summarized in
Exhibit "B-3". Payment of the total lump sum fee shall be considered full compensation for the
services described in Exhibits "A- V & "A-2" for all labor materials, supplies, and equipment necessary
to complete the project.
B. The Engineer shall be paid in monthly payments as described in Exhibit "B-1" Section 1 -Method of
Payment.
C. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an
officer of the Engineer.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 195 calendar
days after the "Notice to Proceed" letter is issued excluding review time.
A. Conceptual Engineering Plans - 60 calendar days.
B. Preliminary Engineering Plans and Contract Documents -
C. Final Engineering Plans and Contract Documents -
D. Final Plans and Contract Documents for Bid Advertisement -
60 calendar days after approval
of Conceptual Engineering Plans.
45 calendar days after approval
of Preliminary Engineering Plans.
30 calendar days after approval
of Final Engineering Plans.
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EXHIBIT "13-1"
(SUPPLEMENT TO ATTACHMENT "B")
METHOD OF PAYMENT
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET NW
(HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO DODGE
AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND MACIE
AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
I. Method of Payment
Partial payment shall be made to the Engineer monthly upon City's approval of an invoice from the
ENGINEER outlining the estimated current percent complete of the total project.
The aggregate of such monthly partial fee payments shall not exceed the following:
• Until satisfactory completion of Exhibits "A-2", Conceptual Engineering Plan submittal
and approval by the City, a sum not to exceed 30 percent of the total lump sum fee.
• Until satisfactory completion of Exhibits 46A-1" and 66A-299, Preliminary Construction Plan submittal
to City, a sum not to exceed 60 percent of the total lump sum fee, less previous payments.
• Until satisfactory completion of Exhibits "A-1" and "A-2", Final Construction Plan submittal and
approval by the City, a sum not to exceed 90 percent of the total lump sum fee, less previous payments.
The balance of the fee, less previous payments, shall be payable after the Bid opening for the Project has
been conducted.
II. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the Department of
Transportation &Public Works monthly progress reports covering all phases of design by the 15th of
every month in the format required by the City.
B. If Engineer determines in the course of making design drawings and specifications that the
opinion of probable construction cost of $1,115,000.00 (as estimated in Exhibit B-4) will be
exceeded, whether by change in the scope of the project, increased cost or other conditions, the
Engineer shall immediately report such fact to the City's Director of the Department of
Transportation & Public Works and, if so instructed by the Director of the Department of
Transportation & Public Works shall suspend all work hereunder.
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EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT "B")
HOURLY RATE SCHEDULE
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET
NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO
DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND
MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
Em loyee Classification $195s Ra00
r
Engineer Manager $195.
$ 150.00
Construction Manager
$135s00
Project Manager 20900
Senior Professional $1
Professional $110000
$1
Professional Intern 35 00
59
Supervisory Technician $100
*Senior Technician $105.00
$75.00
*Technician
$50.00
*Administrative
* Hourly rates indicated for these non-exempt classifications apply to regular time.
"Professional" positions include engineer, surveyor, architect, scientist, landscape architect and
planner.
"Technician" positions include engineering, architecture, planning, GIS and information technology.
Reproduction work will be at current commercial rate. Subcontractors will be paid at actual invoice
cost plus 10%.
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\Contract Exhibit B\B2 Page 1 of 1
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT "B")
SUMMARY OF TOTAL PROJECT FEES
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET
NW (HANNA AVENUE TO BELLE
AVENUE E ET TO NW(BELLE AVENUE TO
23RD STREET) AND
DODGE AVENUE), BELLE (NW 22ND STRE
MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
Consulting Firm Prime Responsibility Amount Percent
Prime Consultant:
76.38%
Neel -Schaffer Engineering &Project $101,674.68
Management
M/WBE Consultants:
Spooner & Associates Surveying $ 199095.00 14.35%
Mas-Tek
Geotechnical $ 8,800.00 6.61 %
Alphagraphics Printing $ 39539.79 2.66%
Total for Professional Services
Non-M/WBE Consultants -
None
Project Description
Engineering Services
Scope of Services
Street Design
$ 133,109.47
Total Fee
$133,109.47
M/WBE Fee
$ 31,434.79
Pe=
23.62%
5/5/2009 P:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\rev Sc Contract Exhibit B.xls\B3a Page 1 of 1
EXHIBIT "B-3B"
(SUPPLEMENT TO ATTACHMENT )
PROFESSIONAL FEE SUMMARY
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD
STREET NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE
AVENUE TO DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD
STREET) AND MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
Part A —Conceptual Design, and Part B —Plans and Specifications
Transportation &Public Works: (Construction Cost x ASCE Curve "A" x 85%)
Paving & Drainage $807,000.00 x 7.5% x 85% $51,446.25
Water Department (Construction Costs x ASCE Curve "A" x 85%)
Water Improvements $298,000.00
Sanitary Sewer Improvements $1000.00
Total Water & Sewer $308,000.00 x 7.5% x 85% $19,635.00
T&PW, Water and Sewer Basic Services Total: $719081925
Additional Services:
Transportation &Public Works Subtotal $42,917.18
Water Department Subtotal $1%111009
Water Additional Services Fee 97% $18,537.76
Sewer Additional Services Fee 3% $573.33
Total Additional Services $629028.27
Total Project Fee $1339109.47
5/5/2009 P:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\rev Sc Contract Exhibit B.xls\B3b Page I of 2
EXHIBIT "B-3B"
(SUPPLEMENT TO ATTACHMENT "B")
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET
NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO
DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND
MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
A. SUMMARY OF TOTAL FEE
Service Description
Water
Sewer
raving
otal
Engineering Services
$18,997050
$637.50
$51,446.25
$719081*25
Additional Services
$14,304.76
$501,33
$28,127.18
$42,933.27
Surveying Services
$45233.00
$72.00
$14,790.00
$199095,00
Total
$379535926
$1,210,83
$94136143
$1339109,47
B. BREAKDOWN OF WATER SEWER AND PAVING FEES (LESS SURVEY FEES)
1. Total Water Fee (less survey feel Breakdown by Concept Preliminary and Final Design
a. Concept (30 (Total Fee $37,535.26 - Survey Fee 4,233.00 )x 0.3
b. Preliminary (60%) _ (Total Fee $374535.26 - Survey Fee 4,233.00
c. Final (10%) = (Total Fee $37,535026 - Survey Fee 4,233.00 )x 0.1 = $3,330.23
2. Total Sewer Fee (less survey feel Breakdown by Concept, Preliminary and Final Desien
a. Concept (30%) _ (Total Fee 1 210.83 - Survey Fee 72.00 ) x 0.3
b. Preliminary (60%) _ (Total Fee 1$ ,210.83 - Survey Fee 72.00 ) x 0.6 = $683.30
c. Final (10%) _ (Total Fee 1$ ,210.83 - Survey Fee 72.00 )x 0.1 = $113488
3. Total Paving Fee (less survey fee) Breakdown by Concept, Preliminary and Final Desiur►
a. Concept (30%) _ (Total Fee $94,363.43 - Survey Fee 14,790.00 ) x 0.3 = $23,872.03
b. Preliminary (60%) _ (Total Fee $94,363.43 - Survey Fee 14,79(I.00 ) x 0.6 = $47,744.06
c. Final (10%) = (Total Fee $94,363443 - Survey Fee 14,790.00 )x 0.1 = $7,957.34
5/5/2009 P:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\rev Sc Contract Exhibit B.xls\B3b2 Page 2 of 2
EXHIBIT "B-3C"
(SUPPLEMENT TO ATTACHMENT )
FEES FOR SURVEYING SERVICES
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET
NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO
DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND
MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Surveying Services
Paving
Topographic Surveys:
Water
Topographic Surveys:
Sanitary Sewer
Topographic Surveys:
Project No 01263
5100
5100
160
LF x
LF x
LF x
T & PW and Water Department Total for Surveying Services:
$14,790.00
$4,233.00
72.00
$19,095.00
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\Contract Exhibit B\B3c Page t of L
EXHIBIT "B-3D"
(SUPPLEMENT TO ATTACHMENT "B")
ADDITIONAL SERVICES
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET
NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO
DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND
MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
Additional Services
Transportation &Public Works:
Topographic Surveying Services (by M/WBE) $14,790.00
Geotechnical Investigation (by NMBE) $87800.00
Printing & Reproduction (by M/WBE) $2,561.98
Administrative (10%) Fee on M/WBE firms $2,615620
Erosion Control Plans & SW3P $25000.00
Traffic Control Plan $3,000.00
Meetings &Reports
Public Meetings (2 meetings) $1,600.00
Coordination Meetings with City Staff (3 meetings) $800.00
Monthly Progress Report & Schedule Updates (12) $1,600.00
Construction Related Services
Bid Opening and Review $900000
00
Compile Bid Tabulations $900
Pre-Construction Meeting $600.00
Temporary Right of Entry Permit (43) $2,150.00
Final Field Inspection $600.00
Additional Services T&PW Subtotal $429917918
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\Contract Exhibit B\B3d Page 1 of 2
Water Department:
Topographic Surveying Services (by M/WBE)
Printing & Reproduction (by M/WBE)
Administrative (10%) Fee on M/WBE firms
Erosion Control Plans & SW3P
Traffic Control Plan
Meetings &Reports
Public Meetings (2 meetings)
Coordination Meetings with City Staff (3 meetings)
Monthly Progress Report & Schedule Updates (12)
Construction Related Services
Bid Opening and Review
Compile Bid Tabulations
Pre -Construction Meeting
Temporary Right of Entry Permit (62)
Final Field Inspection
Additional Services W&S Subtotal
(Water Additional Services Fee 97% x $19,111.09
(Sewer Additional Services Fee 3% x $19,111.09
T&PW, Sewer and Water Additional Services Total:
$4,305.00
$977.81
$528028
$2,000.00
$1,200600
$1,600,00
$800900
$1,600.00
$900600
$900000
$600.00
$3,100900
$600.00
$19,111.09
$189537.76 )
$573.33 )
$62,028.27
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\Contract Exhibit B\B3d Page 2 of 2
EXHIBIT "13-3E"
(SUPPLEMENT TO ATTACHMENT "B")
FEE FOR REPRODUCTION SERVICES
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET
NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO
DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD STREET) AND
MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
Printing &Reproduction
Transportation &Public Works and Water Department:
Conceptual Design Report
4 Sets of Report $0.22 /page x 10 pages/report x 4 = $8.80
Preliminary &Utility Clearance:
15 Sets of Construction Plans V.03 /sheet x 31 sheets/plan x 15 = $943.95
2 Sets of Specifications $0.05 /page x 250 pages/specs x 2 = $25.00
Final Plans
2 sets of Construction Plans $2.03 /sheet x 31 sheets/plan x 2 = $125.86
2 sets of Specifications $0.05 /page x 250 pages/specs x 2 = $25.00
Bid Documents
25 Sets of Construction Plans $2.03 /sheet x 31 sheets/plan x 25 = $1,573.25
25 Sets of Specifications $0.05 /page x 250 pages/specs x 25 = $312.50
Mounted Exhibits for Public Meeting
1 Drawings $24.00 /board x 7 each x 1= $168.00
Final Mylars for Record Purposes
1 Set of Plans $11.53 /sheet x 31 sheets/plan x 1 = $357.43
Printing &Reproduction Subtotal $3,539.79
Transportation &Public Works $2,561.98
Water Department (Water &Sanitary Sewer) $977.81
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\Contract\Contract Exhibit B\83e Page 1 of 1
EXHIBIT
(SUPPLEMENT TO ATTACHMENT "B")
CONCEPTUAL OPINION OF PROBABLE COST FOR
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 231D STREET NW (HANNA AVENUE TO BELLE
AVENUE), 24TH STREET NW (BELLE AVENUE TO DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD
STREET) AND MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No. 01263
Proposal
Unit
Pay
Description of Items
uanti
Unit
Cost
Subtotal
Item
GRASS SOD
6050
450
SY
CY
56.00
S15.00
S36 300.00
%1750,00
PAVING IMPROVEMENTS
1
2
TOPSOIL•INSTALL
TEMPORARY SEDIMENT CONTROL FENCE
1370
t
LF
LS
55.00
58 606.83
$6 850.00
589606.83
3
4
SITE PREPARATION -CLEAR GRUB EXCAVATION
TRAFFIC CONTROL
SIGN -PROJECT DESIGNATION
SITE PREPARATION -GRADING
5
8
2500
I
MO
EA
CY
LS
SI1000.00
Sl 000.00
S16.00
$2 000.00
SS 000.00
S8 000.00
S40 000.00
S2 000.00
5
6
7
8
TREE REMOVAL
DRIVEWAY -REMOVE
CURB & GUTTER -REMOVE
WALK -REMOVE
450
6370
558
189
SY
LF
SY
TON
$10,00
S3.00
$8.00
S120.00
$4 500.00
S191 10.00
$4 466.67
S22 686.00
9
10
11
12
SUBGRADE-LIME FOR STABILIZATION
05
SY
54.25
$53571.25
13
SUBGRADE -LIME STABILIZED-30 LBS/SY
CURB 6INCH
PAVEMENT-6 INCH GREEN CEMENT
63 70
11440
450
LF
SY
SY
$3.00
$37,00
542.00
$19 110.00
S423 280.00
518900.00
14
15
16
DRIVEWAY-6 INCH
PAVEMENT -TRANSITION -MIN 6 INCH HMAC
310
900
SY
LF
$45,00
S16.75
$13950.00
SIS 075.00
17
18
WALK4 FT
WALK-6 FT
285
11
LF
EA
S27.75
SI00.00
S7 908.75
$1 100.00
19
20
SIGN -STREET SIGN -RELOCATION
SIGN -STREET SIGN -INSTALL
WALK-ADAWHEELCHAIR RAMP
5
14
360
EA
EA
LF
5200.00
SI000.00
S 100.00
SI t000,00
514000.00
S36 000.00
21
22
23
RETAINING WALL - INSTALL V - 2
PAVING IMPROVEMENTS
(59/
5768 164.49
S38 408.22
S806 572.72
SUBTOTAL
CONTINGENCY
TOTAL
CONSTRUCTION COSTS (PAVING IMPROVEMENTS)
SAY
$807,000.00
WATER IMPROVEMENTS
PIPE -REMOVE
2730
2730
LF
LF
$5.00
$45.00
S13I650e00
S 222 850.00
1
2
PIPE-WATER-8INCH-INSTALL
WATER SERVICE-1INCH
WATER SERVICE-IINCH-TAP TO MAIN
WATERMETER-INSTALL
VALVE -GATE -REMOVE
1550
62
62
9
9
LF
EA
EA
EA
EA
S5.00
$200.00
$150,00
S100.00
5500.00
S7750.00
S12400.00
59,300.00
5150 ,0
S4 500.00
3
4
5
6
7
VALVE-8 INCH -GATE w[VALVE BOX
FIRE HYDRANT -REMOVE
l0
l0
EA
EA
$300.00
S2 500.00
$3 000.00
S25 000.00
B
9
FIRE HYDRANT -INSTALL
2.5
TON
$3 000.00
$7 500.00
l0
PIPE FITTINGS-< THAN 161NCH DI PIPE
12
EA
SI 500.00
S18 000.00
11
PIPE -TAPPING SLEEVE & 8 INCH G.V: 12 INCH X 81NCH
TEMPORARY STREET REPAIRS
MOBILIZATION
TRENCH SAFETY SYSTEM 5 FOOT DEPTH
4280
1
2730
LF
LS
LFI'm
56.00
$28 291.67
SI.50
S25 680.00
S26 291.67
S4 095.00
$282 6,67
12
13
14
SUBTOTAL
WATER IMPROVEMENTS
5,83
S14 145.,
CONTINGENCY
(5%
$297 062.50
TOTAL CONSTRUCTION
COSTS (WATER IMPROVEMENTS)
SAY
S298 000.00
SANITARY SEWER IMPROVEMENTS
LF
S20.00
S500.00
I PIPE REMOVE
LF
S180.00
$4 500.00
2 PIPE-SEWER-8 INCH-iNSTALL•0 TO 6 FT
EA
$500.00
5500.00
3 MANHOLE -REMOVE
ml
EA
S2 550.00
$2 550.00
4 MANHOLE -STD 4 FT DIAM TO 6 FT DEPT
LF
S1.50
1p
537.50
5 CCTV INSPECTION OF SANITARY SEWER
LF
S6.00
S150.00
6 TEMPORARY STREET REPAIRS
LS
S919A4
$919.44
7 MOBILIZATION
25
LF
51.50
$37.50
8 TRENCH SAFETY SYSTEM 5 FOOT DEPTH
S9'19,72
SUBTOTAL SANITA4,44
RY SEWER IMPROVEMENTS
S
CONTINGENCY (5%)
654.1
59654,17
TOTAL CONSTRUCON COSTS (SEWER IMPROVEMENTS)
TI
SAY
s
Slot000.00
SI,i l5 000.0d
TOTAL CONSTRUCTION COSTS
2125f2009
O:VutarlcetlnglFon Worth12008 Neighborhood StraetalFW Streets -Conceptual Opinion of Probable Cost Page loft
ATTACHMENT
CHANGES AND AMENDMENTS TO STANDARD ENGINEERING
AGREEMENT AND ATTACHMENT A
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B — 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD
STREET NW (HANNA AVENUE TO BELLE AVENUE), 24TH STREET NW (BELLE
AVENUE TO DODGE AVENUE), BELLE AVENUE (NW 22ND STREET TO NW 23RD
STREET) AND MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
NONE
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\ContractWttachment C.doc Page 1 of 1
ATTACHMENT "D"
PROJECT SCHEDULE
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
ON CONTRACT 2B - 2008 CIP NEIGHBORHOOD STREETS PROGRAM - 23RD STREET NW (HANNA AVENUE
TO BELLE AVENUE), 24TH STREET NW (BELLE AVENUE TO DODGE AVENUE), BELLE AVENUE (NW 22ND
STREET TO NW 23RD STREET) AND MACIE AVENUE (NW 24TH STREET TO AZLE AVENUE)
Project No 01263
Irl'as
Name
Duration
r
Finish
Duration
startmis
otice to -Proceed
f32
Design Phase
2
4l 00
1 8/2009
onceptua ngineermg
2Pre-Design
Coordination Meeting
7
4/2/2009
4/9/2009
Data Collection
7
4/9/2009
4/16/2009
6
Survey
30
4/16/2009
5/16/2009
7
Geotechnical Investigation
30
4/16/2009
5/16/2009
8
Conceptual Engineering Plans
45
4 2 9
5 1 2009
9
Conceptual Plan Submittal
1
5/31/2009
6/1/2009
10
City of Fort Worth Review
14
6/1/2009
6/15/2009
11
Project Review Meeting
I
6/15/2009
6/16/2009
2
Preliminary Engineering
G
13
Preliminary Plans an Specifications
0
/1 2009
8/15/2009
14
JPrelirriinary Plan Submittal
1
8/15/2009
8/16/2009
15
JCity of FortWorth Review
14
8/16/2009
8/30/2009
16
JProject Review Meeting
1
8/30/2009
8/31/2009
17
ISubmit Plans to Utility Companies
1
8 /2009
9 2009
18
lftanchisZ Utility Relocations
180
9 009
272875010
19
lNeighborhood Meeting
1
8/31/2009
9/1/2009
20
Address City / Citizen Comments
30
9/1/2009
10/1/2009
21
Final Engineering
68
1 1 200
1 200
22
Prepare Plans and Specifications
3
10 1 2009
I l31/2 09
23
Plan Submittal
1
0 1 2 9
i t /20 9
24
JCity of Fort Worth Review
14
11/1/2009
11/15 2009
25
Project Review Meeting
1
11/15/2009
11/16/2009
F_
26
Incorporate Final Cit Comments
14
11/16/2009
11/30/2009
27
Submit Final
Plans and Specs
11 30 2009
12 1/2009
28
Circulate Plans for Signatures
7
1 t 2009
1 8 2009
29
Construction Phase
3
1 9
10/24/2010
30
Pre -Construction Assistance
80
1 8/2
201
31
A vertise Project
1
I2/8/2009
12l9/2009
2
A vertisement Duration
15
1 9/2 9
1 2 /2009
Open Bids
1 2 2 9
1 25 009
34
M&C Circulation Process
30
12/25/2009
1/24/2010
35
Council Award
1
1/24/2010
1/25/2010
36
Execute Contract Documents
30
1/25/2010
2/24/2010
7
Pre -Construction NeighborFood Meeting
1
2/2 0
2 10
T
Pre -Construction Meeting
25/2 l0
2 /2 1
39
Project Construction
1
40
Water and Sewer Construction
120 1
2/26/2010
6/26/2010
41
IPaving and Drainage Construction
120
6/2 12010
10/24/2010
2/25/2009 O:\Marketing\Fort Worth\2008 Neighborhood Streets\ContractWttachment D Page 1 of i
ATTACHMENT t— I
(STREET RECONSTRUCTION)
LOCATION MAP
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT ON
;ONTRACT 2B-23RD STREET NW (HANNA AVENUE TO BELLE AVENUE), 24TH
STREET NW (BELLE AVENUE TO DODGE AVENUE), BELLE AVENUE (NW 22ND
STREET TO NW 23RD STREET) AND MACIE AVENUE (NW 24TH STREET TO
AZLE AVENUE) no 0
5�
PJ�
PROJECT
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NW 24th
COUNCIL DISTRICT No. 02
MACIE AVENUE MAPSCO No. 61-C
NW 23rd STREET MAPSCO No. 61-H
NW 24th STREET MAPSCO No. 61-H
BELLE AVENUE MAPSCO No. 61-H
LOCATION
'
STREET
PROJECT LOCATION
BELLE AVENUE `
el
PROJECT LOCATION
NW 23rd STREET
d
N.T.S.
NW 29TH ST
NW
S
Q
a
NW 24TH
III. NEEI.-SCHAFFER
�� Solutions you can build upon
512 MAIN STREET, SUITE 415
FORT WORTH, TEXAS 76102
PH: 817-870-2422 FAX: 817-870-2489
ATTACHMENT E-2
(WATER REPLACEMENT)
LOCATION MAP
STREET RECONSTRUCTION WATER AND SANITARY SEWER REPLACEMENT ON
:ONTRACT 2B-23RD STREET NW (HANNA AVENUE TO BELLE AVENUE), 24TH
3TREET
ETTO N(BELLE AVENUE TO DODGE AVENUE)l BELLE NW 23RD STREET) MACE AVENUE (NW 24NUE (NW D
STREET 24TH STREET TO
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�4ROJECT LOCATIOF"
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COUNCIL DISTRICT No. 02
MACIE AVENUE MAPSCO No. 61-C
NW 23rd STREET MAPSCO No. 61-1=1
NW 24th STREET MAPSCO No. 61-H
BELLE AVENUE MAPSCO No. 61-H
s,.
PROJECT LOCAl10N
BELLE AVENUE � �.
PROJECT LOCATION
NW 23rd STREET
N.T.S.
NW 29TH ST
a
a
a
NW 24TH
III. NEEI-SCRAPPER
= Solutions you can bul/d upon
512 MAIN STREET, SUITE 415
FORT WORTH, TEXAS 76102
PH: 817-870-2422 FAX: 817-870-2489
ATTACHMENT t—J
(SEWER RECONSTRUCTION)
LOCATION MAP
STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT
;ONTRACT 2B-23RD STREET NW (HANNA AVENUE TO BELLE AVENUE), 24T
H
STREET NW (BELLE AVENUE TO DODGE AVENUE), BELLE AVENUE (NW 22ND
STREET TO NW 23RD STREET) AND MACIE AVENUE (NW 24TH STREET TO
AZLE AVENUE),4110
s
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COUNCIL DISTRICT No. 02
MACIE AVENUE MAPSCO No. 61—C
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NW 24th STREET MAPSCO No. 61—H
BELLE AVENUE MAPSCO No. 61—H
ts> N
s5k
OVATION
A
s?
s�
a
4z
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NW 29TH ST
S�
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III. NEEI.-SCHAFFER
= Solutions you can bu!/d upon
512 MAIN STREET, SUITE 415
FORT WORTH. TEXAS 76102
PH: 817-870-2422 FAX: 817-870-2489
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, May 12, 2009
LOG NAME: 202008CONTRACT2B
REFERENCE NO.: C-23509
SUBJECT:
Authorize an Engineering Agreement in the Amount of $133,109.47 with Neel -Shaffer, Inc., for Pavement
Reconstruction and Water and Sanitary Sewer Main Replacement on Northwest 23rd Street, Northwest
24th Street, Belle Avenue and Macie Avenue and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $55,390.04 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund in the amount of $46,879.21 and Sewer Capital Projects Fund in the amount of $8,510.83;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of $46,879.21 and the Sewer Capital Projects Fund in the
amount of $8,510.83 from available funds; and
3. Authorize the City Manager to execute an engineering agreement with Neel —Shaffer, Inc., in the
amount of $133,109.47 for pavement reconstruction and water and sewer main replacement on Northwest
23rd Street, Northwest 24th Street, Belle Avenue and Macie Avenue.
DISCUSSION:
The 2008 Capital Improvement Program (CIP) includes funds for pavement reconstruction on the following
streets:
Street
Northwest 23rd Street
Northwest 24th Street
Belle Avenue
Macie Avenue
From
Hanna Avenue
Belle Avenue
Northwest 22nd Street
Northwest 24th Street
To
Belle Avenue
Dodge Avenue
Northwest 23rd Street
Azle Avenue
In addition, the Water Department has determined that the existing water mains on the identified streets
are severely deteriorated and should be replaced with this project.
Neel -Shaffer, Inc., proposes to perform the necessary design work for a lump sum fee of
$133,109.47. City Staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the engineering agreement, $45,950.00 (water $9,344.00, sewer $7,300.00 and $29,306.00
street) is needed for project management and design review.
Logname: 202008CONTRACT2B Page 1 of 3
M/WBE — Neel -Shaffer, Inc., is in compliance with the City's M/WBE Ordinance by committing to 23
percent M/WBE participation. The City's goal on this project is 17 percent.
This project is located in COUNCIL DISTRICT 2, Mapsco, 61 C and 61 H.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current Capital
Projects fund, as appropriated, of the Water Capital Projects Fund, the Sewer Capital Projects Fund and
the Street Improvements 2008 Fund.
FUND CENTERS:
TO Fund/Account/Centers
1&2)P253 476045 6021701263ZZ
1&2)P258 476045 7021701263ZZ
2)P253 531350 602170126310
P253 531350 602170126320
2)P253 531350 602170126330
P253 531200 602170126331
2)P253 531200 602170126332
2)P253 531200 602170126333
2)P253 531200 602170126351
2) P253 531350 602170126360
P253 533010 602170126381
P258 531350 702170126310
P258 531350 702170126320
P258 531350 702170126330
P258 531200 702170126331
2)P258 531200 702170126332
P258 531200 702170126333
2)P258 531200 702170126351
2)P258 531350 702170126360
2)P258 533010 702170126381
CERTIFICATIONS:
Submitted for City Manacaer's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
$46,879.21 1) PE45 538040 0609020 $46,879.21
8 510.83 1) PE45 538040 0709020 $8,510.83
1 536.00 � P253 531200 602170126331 9 990.63
1 536.00 � P253 531200 602170126332 $19,981.35
5 760.00 � P253 531200 602170126333 3 330.23
9 990.63 3) P253 531200 602170126351 $4,233.00
$19,981.35 � P258 531200 702170126331 341.65
3 330.23 3) P258 531200 702170126332 683.30
4 233.00 3) P258 531200 702170126333 113.88
256.00 � P258 531200 702170126351 72.00
256.00 � C204 531200 202400126331 $23.872.03
1 200.00 � C204 531200 202400126332 $47,744.06
1 200.00 � C204 531200 202400126333 $7,957.34
4 500.00 � C204 531200 202400126351 $14,790.00
341.65
683.30
113.88
72.00
200.00
200.00
1. 2008Contract2B (3).pdf (CFW Internal)
2. 202008CONTRACT2B AOC.doc (Public)
3. 202008CONTRACT2B.pdf (Public)
Fernando Costa (8476)
William Verkest (7801)
Khal Jaafari (7872)
Logname: 202008CONTRACT2B Page 2 of 3
4. Accounting_Info.pdf (CFW Internal)
5. FAR Contract2B -Sewer (3).pdf (CFW Internal)
6. FAR Contract2B_._- Street._�3�..pdf (CFW Internal)
7. FAR Contract2B -Water (3).pdf (CFW Internal)
8. PE45.pdf (CFW Internal)
9. Revised FAR_Contract2B_-_Street(3),pdf (CFW Internal)
Logname: 202008CONTRACT2B Page 3 of 3