HomeMy WebLinkAboutContract 38660-A1AMENDMENT NO. I
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.�ObQ -
(No M&C Needed)
COUNTY OF TARRANT
WHEREAS, the City of Fort Worth (City) and CP&Y Inc., (Engineer) made and
entered into City Secretary Contract No.XC�(the Contract) which was authorized by
the City Council by M&C C-23433 on the 7th day of April, 2009; and
WHEREAS, the Contract involves engineering services for the following project:
Engineering Contract for Updates to the Fort Worth Water Department's
Risk Management Plan.
WHEREAS, it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
Contract:
Article I of the Contract is amended to include the additional engineering services
specified in a proposal letter dated April 9, 2009, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional services to be performed by
Engineer total $10,700.00
2.
Article II of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of $127,300.00
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
I� OFFICIAL REC��td `
CITY SECRETARY
='� WFORT,H, TY
EXECUTED on this the
Wo, Tarrant County, Texas.
rth
APPROVAL RECOMMENDED:
S. Frank Crumb, PE
Water Director
A
M chael Hartzler, P.E.
CP&Y, Inc.
Engineer
By:
Name:
da
y of , 2009, in Fort
APPR4DVFD AS TO FORM AND LEGALITY:
OFFICIAL RECOR'C
!CITY �CRETARY
=T. WORTH, TX
APPROVED:
Fernando Costa
Assistant City Manager
ATTEST:
I&YJSMPartners for a Better Quality of Life
April 9, 2009
Mr. S. Frank Crumb, PE
City of Fort Worth
Engineering Department
1000 Throckmorton
Fort Worth, Texas 76102
TY FORETARY
✓OWiaNrp i� NOV
RE: Updates to the Fort Worth Water Department's Risk Management Plan, Contract No. �, �� (�
Additional Design Services
CP&Y Project No.: CFW09069
Dear Mr. Crumb:
The purpose of this letter is to request a Change Order for additional services related to the Update to
the Fort Worth Water Department's Risk Management Plan. We respectfully submit the following items
for your consideration.
Correction of Emergency Operation and Response Plans
The previous contract for Risk Management and Response Plan Updates did not include updates to the
Emergency Operation and Response Plan (EORP), which currently has inconsistencies with the other
Plans included in the contract. The additional scope and deliverables are as follows:
TASK A-5. Correction of Emergency Operation and Response Plans
1. Engineer will correct the inconsistency in Emergency Operation and Response Plan (EORP) with
the updated ARPP manual for the following facilities:
a. South Holly WTP
b. North Holly WTP
c. Rolling Hills WTP
d. Eagle Mountain WTP
e. Village Creek WWTP
2. Work performed by the Engineer associated with this task will include the following:
a. Review previous EORP and identify the inconsistency with the updated ARPP manual.
b. Prepare a draft technical memorandum for each plant to present findings as well as the
changes recommended for the EORP and submit draft technical memorandums to the
City for review and comment.
c. Revise the technical memorandums as necessary to incorporate City's comments and
submit the final technical memorandums to the City.
Deliverable: Draft and Final Technical Memorandums for each plant
+�FFICirAil.REGURf.3
CITY �CRETARY
PW:\CFW09069\1.30 Contract\RMP Amendment Ltr.docx\kn
Chiang, Patel & Yerby, Inc.
15100 Trinity Blvd., Suite 200
Fort Worth, Texas 76155
817.354.0189.817.540.4220metro • 817.354.4935 fax
wvvw.cpyi.com
Is S. Frank Pull, PE
D
April 9, 2009
Page 2
Project Schedule
The project schedule will not be affected by the addition of the expanded scope. The EORP will be
worked on simultaneously with other elements and the project completion date will remain unchanged.
Compensation
Update of EORP — additional fee
$10,700.00
The MWBE participation goal established for this project is 22%. MWBE participation in this additional
portion of the project will be $2,350, which is 22% of the additional fee.
We appreciate your review of our request. As always, we are available at your convenience to discuss
your comments and respond to your questions.
Sincerely,
Michael S. Hartzler, PE
Principal
MSH/kn
Enclosures
PW:\CFW09069\3.30 Contract\RMP Amendment Ltr.docx\kn Partners for a Better Quality of Life � ���
' 1&C Review
Page 1 of 2
• �
Official site of the City of Fort Worth, Texas
FORTTH
DATE: 4/7/2009 REFERENCE NO.: C-23433 LOG NAME: 60ARPP AND
OCA
CODE: C TYPE: NON -CONSENT PUBLIC NO
HEARING:
SUBJECT: Award of Engineering Contract to Chiang, Patel and Yerby in the Amount of
$116,600.00 for Updates to the Fort Worth Water Department's Risk Management Plar
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with
Chiang, Patel and Yerby in the amount of $116,600.00 to update the Risk Management Plan for the
Water Department's water production and wastewater treatment plants.
DISCUSSION:
Under the Environmental Protection Agency's (EPA) regulations water and wastewater facilities
utilizing hazardous chemicals are required to develop a Risk Management Plan (RMP) which
includes an Accidental Release Prevention Program (ARPP) and an Offsite Consequence Analysis
(OCA). An update of the RMP is required every five years. The Fort Worth Water Department
submitted the original RMP, ARPP and OCA in June 1999. The first updates were completed in JunE
2004, and the next updates are due June 2009.
Under the proposed contract Chiang, Patel and Yerby, Inc., will update the ARPP Manuals for each
facility, update the OCA for each facility, submit the updated RMP's to EPA, provide assistance in
organizing information associated with tracking training requirements under the RMP and provide a
workshop to present recommendations for implementation of the revised ARPP. The proposed scope
of services will be completed for an amount not to exceed $116,600.00.
Chiang, Patel and Yerby, Inc., is in compliance with the City's M/WBE Ordinance by committing to 2;
percent M/WBE participation on this project. The City's goal on this project is 22 percent.
FISCAL INFORMATI_O_N/CERTIFICATI.ON:
The Financial Management Services Director certifies that funds are available, as appropriated, in th
current operating budget of the Water and Sewer Fund.
TO Fund/Account/Centers
Submitted for City Manager's_Office by
Originating. Department Head:
FROM Fund/Account/Centers
PE45 531200 0602501
PE45.531200 0702501
Fernando Costa (6122)
S. Frank Crumb (8207)
$87,450.00
$29,_150.00
http://apps.cfwnet.org/council�acket/n1c_review.asp?ID=11386&councildate=4/7/2009 04/08/2009
_.1&C Review
Page 2 of 2
Additional Information Contact:
ATTACHMENTS
Paul Bounds (8567)
http://apes.efwi�et.org/council�acket/mc_review.asp?ID=11386&councildate=4/7/2009 04/08/?009