HomeMy WebLinkAboutContract 29961-A3 A
,e
rEC��V CSC No. 29961-A3
JU/V_ �� AMENDMENT No.3
2020
ciryaFro
C�IySEC�AR�Y7y TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No.29961,
(the CONTRACT) which was authorized by M&C C-20006 on the 23rd day
of March 23, 2004 in the amount of $740,698.02; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment
No. 1 in the amount $18,600.00 administratively authorized on
March 6, 2015 and Amendment No. 2 in the amount of $129,940. 00
which was authorized by M&C C-28795 on August 14, 2018; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Main 34, 100, D100 Drainage Area Sanitary Sewer System
Evaluation Study and Improvements; and
WHEREAS, it has become necessary to execute Amendment No.3 to
the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
December 31, 2019, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $192,000.00.
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $1,081,238.02.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect. ------ Y
REMR[)�
Page -1- , s _ °
FT.WORTH,'YX
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
RJN Group, In
G•
Dana 6urghdoff(Jun5,202 5:11CDT)
.cam"..
Dana Burhdoff Daniel Jacks n, P.E.
Assistant City Manager Vice President
DATE: Jun 5,2020 DATE:
APPROVAL RECOMMENDED:
chns-hooher ffarder
Christopher Harder(Jun 5,2020 11:33 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
JoraV Kasavich, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C:20•-0096
OK-
Date: 02/18/20
— Form 1295 No. 2020-576888
D81ack(Jun 5,2020 14:19 CDT)
Douglas W. Black
Senior Assistant City Atto
OR
ATTEST:
0.
Mary J. Kayser
City SecretaryINN
,J
LF'T.
IAL RECORD
Page -2-
SECRETARY
WORTH']
ORTH,TX
r i n gr oui) www.rjn.com
�'ieyuceehire9�r,,,,,w�,,,t ro,soma„a.,
December 31, 2019
Mr.John Kasavich, P.E.,
Project Manager
City of Forth Worth
Fort Worth Water Department
311 W. 101h Street
Fort Worth,Texas 76102
Re: Fee Proposal for Contract Amendment No. 3
City of Fort Worth Project No. 02397
Main 34, 100, D100 Drainage Areas Sanitary Sewer Improvements—Part 1
Dear Mr. Kasavich,
RJN Group, Inc. is submitting Contract Amendment Number 3 for additional construction phase services
to the above referenced contract based on additional professional services being required to support
the construction phase of this utility improvements project located in downtown Fort Worth. The
following is a brief description and cost for the additional services to be provided on this project:
I. Construction Inspection Services
RJN Group, Inc. will provide an experienced Construction Inspector to assist the Water
Department in overseeing construction of the Part 1 construction contract phase associated
with this project.Additional construction supervision is required for this downtown area
construction contract due to:
• Confined working areas within downtown
• Strict traffic and pedestrian control requirements within downtown
• Shortened working hours which the Contractor must operate within downtown
• Presence of various franchise and other utilities requires the contractor to work
slowly to construct the new facilities and avoid conflicts with existing utilities
• Extensive project coordination and communication required between the
Contractor and property owners/tenants and other City departments
All of these construction factors listed above will be difficult for the assigned Water
Department inspector to manage on a daily basis along with his or her other assigned
projects. Much more communication with property owners, tenants, and other entities is
anticipated because the work will be performed in the highly visible downtown area. As
such,the presence of an additional inspector provided by RJN Group, Inc. will assist in the
effort to manage the construction of this contract and ensure that the construction process
proceeds as expeditiously and smoothly as possible.
The construction contract is referred to as Part 1.The Construction Inspector will work
under the supervision of the Water Department's Construction staff.The position is
expected to be part-time (approximately four(4) hours per day) throughout the duration of
the construction activities on this contract.
Page 1 of 5
Contract Amendment No.3—Construction Inspection Services
City Project No.02397
A detailed scope of services is included in Attachment A-3 Scope of Services (see attached).
II. Fee Proposal for Contract Amendment No. 3
RJN Group, Inc. proposes a total fee of$192,000 to accomplish the scope of services for Part
1. A breakdown of the fee is included in Attachment B-3.
Summary of Contract Fee:
Original Contract Amount: $ 740,698.02
Amendment No. 1 $ 18,600.00
Amendment No. 2 $ 129,940.00
Amendment No. 3 $ 192,000.00
Revised Contract Amount: $ 1,081,238.02
III. Project Schedule
The anticipated duration of construction inspection services is 18 months which will begin
upon receipt a notice to proceed from the Water Department (see Attachment C-3 Project
Schedule). The Contractor shall provide a detail project construction schedule at the Pre-
Construction meeting that will be used by RJN during this work phase.
Please do not hesitate to contact us should you have any questions or need any additional information
concerning this matter. Thank you for this opportunity.
Sincerely,
441- Alo(�
Chris Brooks, P.E.
Senior Project Manager
ATTACHMENTS
CC: Tony Sholola, P.E., FWWD, Capital Projects Coordinator
Daniel Jackson, P.E., Regional Manager—Vice President, RJN Group
Derek Schwanke, P.E., Engineering Manager—RJN Group
Page 2 of 5
Contract Amendment No.3—Construction Inspection Services
City Project No.02397
Attachment A-3
SCOPE OF SERVICES
Construction Inspection Services for
City of Fort Worth Project No.02397
Main 34, 100, D100 Drainage Areas Sanitary Sewer Improvements-Part 1
CONSTRUCTION INSPECTION SERVICES
ENGINEER will provide the following construction inspection services for the project:
• Attend pre-construction meeting
• Attend public meeting
• Assign qualified staff to provide on-site inspection of contract work
• Document work progress in daily inspection reports
o Measure and record pay items placed each day
• Maintain project diary each day documenting all project activity inclusive of weather conditions,work
items in progress and its location, and any significant project issues
• Review contractor's traffic control set-up for each work site
• Meet with/attend utility meetings to facilitate coordination of contract work with existing utilities within
the public right-of-way(ROW)or easements
• Facilitate the resolution of any issues arising with the abutting property owners
• Coordinate Material Testing with approved geotechnical firm
o Receive and review all test reports
• Inspect water and sanitary sewer main placements and support City Inspector by:
o Ensuring construction plans are followed
o Ensuring specified materials are provided
o Ensuring all water and sewer pipelines testing requirements performed and satisfied
o Ensuring pavement is saw cut to acceptable lines/backfill is placed at specified density/pavement
is repaired in accordance with plan details
• Assist City Inspector to verify that contractor is collecting required horizontal and vertical survey data for
use in preparing as-built plans
• Assist City Inspector to review and verify contractor pay requests each month prior to processing for
payment
• Assist City Inspector to review and verify the contractors progress report each month prior to City
payment
• Coordinate any needs for Field Changes with the City, Contractor and Staff
• Assist the City to resolve any Contractor disputes relative to the work
• Attend final inspection
• Assist City Inspector with preparing a final punch list prior to acceptance of the project
• Advise the City of the status of Contractor's progress on punch list
Page 3 of 5
V / / \ N ? ? /
/ � � ® ƒ ta �
ta
_ M z � w w = w
( 7 / E ) \ ( / \ /
0 C u w = y = _ °
m 7 3 / / k 2
Gu 0 0 _ 0 0 = '0
e e 2 2 0 / _
z 2 % 7 / a s
� Ln ± ± '0
I / /
0
4 z
) CD/
(
E 3 CL §
G
1 \ z
\ CL
. j (
Ln CD t g LU
k o ■ L co
Ln
" z § f L
CL R ' m
0 ± k @Ln
< c m 5 0 > \
� LLJ / 0 / u / #
� CO
\ if)- tDLO
w �
] 0 \ ® \
k K / u 2 CD
§ » 0 — / 5 - %
£ k § R 3
E
\ u j a)> 2 / 0 / E 3 z
e e = ° k 2 ®
\ 0
0 c g
0
k CD
\ } k k \
0 @ _@
\ 3
Ln
§ c m / e
) � 0 _0
2 2 ' u 2 5
Ln
u J � ®z
> ai �j �\ ƒU c6 r - 0 /
E t 0 /
< e 6 0 E
u 0 § z o E
~ ® leG \ 5
ƒ A @
u u 0 u <
U u
0
O O
Z Z
U U 0.0
O O
a1
ri aJ
fa a)
M o. 41 a =
Ln aj ai °J
+-, v) �n
v c
E o
a, u
> c
o tin tin O
rn CL a Q
U
M E i
N +'
aj C
C 3 O
u
v z N 7
u 41 O O L
u
(n L
c a E o o Ln
O N N N ca O
+' L,) ai av -o ui
L
u Q m c C aJ an
Q. � Q � 7 ,,f bA
n3
O L E d
C 1�
tin
O c a�
u O
w U O
C O u
Q !I cn
U) u c
u O _ _ O
L O L L U
41 Q Q N � i
C M �
O c O
c�'i co u
L L o
fl m m
c O
o
L
u
U O
�
u
.fl .O
to aJ aj
C LL LL }
O O C a1
u M O 75
I -a u _0
m u
U a u
O Ln C c N
z r- U '�i O u
a
c rn a) a x (D
aJ m O w a) ~ O
N i
E p d
o m 0 u U o
E
Z u = w .� w , m u
-� a) +,
Q +'
— v fL6 OOC m O p v
d LU S-
u O u
c m O *' M
O +*'-+ d' m O +T'
u u Q a a z u Q
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, February 18, 2020 REFERENCE NO.: M&C 20-0096
LOG NAME: 60M34SSIP1-CIRCLECRJN
SUBJECT:
Authorize Execution of a Contract with William J. Schultz dba Circle C Construction Company, in the
Amount of$5,745,825.00 for Mains 34, 100, D100 Drainage Areas Sanitary Sewer Improvements, Part 1,
Provide for Project Costs for a Project Total in the Amount of$6,697,010.00, Authorize Execution of
Amendment No. 3 in the Amount of$192,000.00 to an Engineering Agreement with RJN Group, Inc. for
Mains 34, 100, D100 Drainage Areas Sanitary Sewer System Evaluation Study and Improvements for a
Revised Contract Amount of$1,081,238.02 and Adopt Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a contract with William J. Schultz Inc., dba Circle C Construction
Company, in the amount of$5,745,825.00 for the Mains 34, 100, D100 Drainage Areas Sanitary
Sewer Improvements, Part 1 project (City Project No. CO2397);
2. Authorize the execution of Amendment No. 3 to City Secretary Contract No. 29961, an Engineering
Agreement with RJN Group, Inc. in the amount of$192,000.00 for assistance during construction of
the Mains 34, 100, D100 Drainage Areas Sanitary Sewer System Improvements, Part 1 project for a
revised contract amount of$1,081,238.02;
3. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the
Water& Sewer Commercial Paper Fund in the amount of$6,697,010.00 for the Mains 34, 100,
D100 Drainage Areas Sanitary Sewer Improvements, Part 1 project; and
4. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds
of Future Debt for the Mains 34, 100, D100 Drainage Areas Sanitary Sewer Improvements, Part 1
project.
DISCUSSION:
The Sanitary Sewer Main 34, Main 100 and D100 Drainage Areas Sanitary Sewer Improvements, Part 1
project consists of the replacement of deteriorated water or sanitary sewer mains as indicated on the
following streets and alleys located in the Downtown Central Business District:
Street lFrom IFTo Scope
Burnett Street W. 6th Street JVV. 7th Stre ISewer
Houston JVV. 7th Street W. 8th Street Sewer
Commerce 234 feet South of the Northerly 834
Street 15th Street/Commerce feet Sewer
Street intersection
Grove Str I E. 4th Street IFE. 7th Street Sewer/Water
Monroe S JW. 10th Street IFTexas Street Water
E. 5th Str JGrove Street 11iones Street Sewer/Water
Henderson
Henderson Henderson Street West Street East of
Street Crossing of right-of-way line right-of-way Sewer
line
W. 7th Street W 7th Street West of Westerly 20 Sewer
right-of-way line Ifeet
Fahey Street Fahey Street West of Westerly 80 Sewer
right-of-way line Ifeet
Alley between
Monroe Street W 10th Street W. 13th Street Sewer
and Taylor
Street
Alley between
Houston Street W 2nd Street W. 3rd Street Sewer
and Main
Street
Alley between
Calhoun Street E. 12th Street E. 14th Street Sewer
and Jones
Street
Construction of the project was advertised for bid on November 21, 2019 and November 28, 2019 in the
Fort Worth Star-Telegram. On December 19, 2019 the following bids were received:
BIDDER [AMOUNT TIME OF
COMPLETION
William J. Schultz Inc., dba Circle
C Construction Company $5,745,825.00 400 Calendar Days
In addition to the contract cost, $568,424.00 (Sewer: $452,421.00; Water: $116,003.00) is required for
project management, inspection and material testing and $190,761.00 (Water: $45,964.00; Sewer:
$144,797.00) is provided for project contingency.
The Transportation & Public Works Department will pave all affected roadways after the completion of this
project.
On March 23, 2004 (M&C C-20006) the City Council authorized an engineering agreement in the amount
of$740,698.02 with RJN Group, Inc. for Mains 34, 100, D100 Drainage Area Sanitary Sewer System
Evaluation Study and Improvements. The agreement was subsequently revised by Amendment No. 1 in
the amount of$18,600.00 administratively authorized March 6, 2015, and Amendment No. 2 in the
amount of$129,940.00 authorized August 14, 2018 (M&C C-28795).
Amendment No. 3 will provide inspection assistance during construction. Staff considers the proposed fee
to be fair and reasonable for the scope of services proposed.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately 2.3\%
annually). Should the City's portfolio not support the liquidity needed to provide an interim short-term
financing source, another funding source will be required, which could mean issuance of Water and Sewer
revenue bonds earlier than is currently planned. Once debt associated with this project is sold, bond
proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance
with the attached Reimbursement Resolution.
The City Council approved the Water Department's Fiscal Year 2020-2024 Five Year Capital Improvement
Plan on September 17, 2019. This approved plan includes this specific project, with funding identified
through the CIP program to be reimbursed with future revenue bonds. In accordance with the provisions of
the Financial Management Policy Statement, Staff anticipates presenting revenue-supported debt
issuances to the City Council for consideration within the next three years. This debt must be issued within
approximately three years to provide reimbursement for these expenses. If that does not occur, the costs
will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made
whole through budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but
preserves the ability to reimburse the City from tax-exempt bond proceeds.
Funding for the Main 4, 100, D100 Drainage Areas Sanitary Sewer Improvements, Part 1 Improvements
project:
Fund Existing Additional Project
Appropriations Appropriations Total*
W&S Capital $146,941.00 1��$146,941.00
Fund 56002
Sewer Capital
Fund - Legacy $160,227.00 $0.00 $160,227.00
59607
Water & Sewer
Commercial
Paper Fund $0.00 $6,697,010.00 $6,697,010.00
56017
Project Fund $307,168.00 $6,697,010.00 $7,004,178.00
*Numbers rounded for presentation.
This project will have no impact on the Water Department's operating budget when completed.
Construction is anticipated to commence in March 2020 and be completed by August 2021. This project is
part of the Water Department's Sanitary Sewer Overflow Initiative Program.
MWWBE: William J. Schultz, Inc., dba Circle C Construction Company is in compliance with the City's BIDE
Ordinance by committing to zero percent MBE participation and documenting good faith effort. William J.
Schultz, Inc. dba Circle C Construction Company identified several subcontracting and supplier
opportunities. However, the firms contacted in the areas identified did not respond or did not submit the
lowest bids. The City's MBE goal on this project is eight percent.
RJN Group, Inc.: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the MWBE Office in accordance with the MWBE Ordinance, because the
purchase of goods and services is from sources where subcontracting or supplier opportunities are
negligible.
The project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the Water& Sewer Commercial Paper Fund
(W&S Commercial Paper) for the future growth in the Main 34, 100, D100 Drainage Areas Sanitary Sewer
Improvements, Part 1 project. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs):
TO
-------- ----------------
Fund Department 1Account' Project Program lActivity Budget Reference # I moun
ID - ID Year (Chartfield 2)
FROM _
IFund Department Account Project Program Activity Budget Reference # lArnouni
ID ( j ID__I_ Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1. 60M34SA2-Circle C 1295.pdf (CFW Internal)
2. 60M34SSIP1-Cl RCLECRJN Circle C Compliance.pdf (CFW Internal)
3. 60M34SSIPl-CIRCLECRJN Circle C SAM.pdf (CFW Internal)
4. 60M34SSIPl-CIRCLECRJN FID Table (NN 12.27.2019).docx (CFW Internal)
5. 60M34SSIPl-CIRCLECRJN FORM 1295 RJN.pdf (CFW Internal)
6. 60M34SSIPl-CIRCLECRJN RJN SAM.pdf (CFW Internal)
7. 60M34SSIP1-CIRCLECRJN Waiver.pdf (CFW Internal)
8. 60M34SSIPl-CIRCLECRJN 56017 A020 (r).docx (Public)
9. 60M34SSIPl-CIRCLECRJN Reimb Resolution (NN 12,27,2019)r2.docx (Public)
10. 60M34SSIPI-CIRCLECRJN Map.pdf (Public)
11. CIRCLECRJN Funding Availability.PNG (CFW Internal)
12. M & C Map-60M34SSIPI-CIRCLECRJN(2).pdf (Public)
O o 0 0 0 0 0 0 0 0 0 0 0 O O O
0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O CD CD
d o h ai o o t` o t1- cYi ti � LO o 0
N Lo O M I` LO r M O N 0 IT r N LO t` LO O
NM CDN '' 0-) (a � CDt O M ti 'q M N Ln O
- 00 Ln Ln "t 00 00 N (3 Ln = a) a) 00 • . d7 (O N
r N (fl (fl r N M LO a) a) (f} ti 'IT O d7 N a)
CO bc? 01 6,) u) ff} r r (f} M (f} 60- E a) 00 r
Ef} (C u)- d el} • u> 47 (fl
r LO �} i • Ef}
EA EA
• • •
LL
LU
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a) a) a)
N N N N N N N N N N N N N N N . a7 O O
O O O O O O O O O O O O O O O O O O
• N N N N N N N N N N N N N N N • . • O d7 a7
• • •
• �. u u
D O O M IT IT LO U M O O M '4Y d' LO • M M M
W co CD 00 a0 ao a0 W M 00 00 00 00 00 co 00 00 M
ti ti ti ti ti ti ti ti ti ti
Z o 0 0 0 0 o Z 0 0 0 0 0 0 0 0 0 0
U U U U U U U U U U U U U < U U U
- --
U ti ti ti U ti t` ti ti ti ti ti ti
W rn rn rn a) rn rn w rn rn rn rn rn rn rn rn a) rn
0 M M M M M M 0 M M M M M M co M M M
• (n N N N N N N (n N N N N N N N . . N N N
O O O O O O z O O O O O O O O O O
U U U U U U U U U U U U U U U U
r r O O O r O r r O O O r O O O
O O r LO O O O O O r Lo O O r r O
r r O M Ln r LO r r O M LO r D O O LD
• O O O O O O O O O O O O O • • O O O
r IT Iq r M r M r IT IT r M r d 't M
r LO ti C'7 M r CO LO tI- M M r N t— M
LO LO LO LO Ln LO LO LO In Ln Lf) LO LO ' ' LO LO LO
O O O O O O O O O O O O O O O O O O
co M M M M M M M M co M M co M co M co Co
Z It It I' IT It It It It Ih d d V �Y IT I' IT d" IT
c • O O O O O O O O O O O O O O O • • O O O
C, CD CD O CD O O O CD CD CD CD CD O a O (D O
w M (D (a (O (a (a (a � ti ti t` t` t-- ti ti (o ti ti
� O O CD CD CD O O O O CD CD CD CD O O
U
ti i` ti ti ti ti ti f� I` ti ti ti t`
(-� • r r � r r r r r r r r r r �- r � • r r r
O O O O O O O O O O O O O O O CD CD CD
a ca (a M (o (a (a (a (a (D (a (o (o (o (a ca LL (o (o (o
N LO Ln LO LO LO LO LO Ln Lo LO LO LO Lo LO LO LO LO LO
cn --
m N N N N N N N N N N N N N N N
Q r r r r r r r r r r r r r r r
Lfl
\e
/\
�\
}( ?
)j \2
;!
!� / 2
/ ! ,
/
Es B
}/
q
/k
t! �
�)
(} �
«! �
§§ �
§{
{k
{I
) § )A :)
\q { §
. k� a
|f . .
' ±
;! !!