HomeMy WebLinkAboutContract 51756-A1 CITY SECRETARY
CONTRACT NO.
AFC�� FIRST AMENDMENT
✓U VtCQ TO FORT WORTH CITY SECRETARY
Nll
g 2p CONTRACT NO. 51756
This First Amendment to Fort Worth City Secretary Contract No. 51756 ("Amendment")
is made and entered into by and between the City of Fort Worth, a home-rule municipal
corporation of the State of Texas ("City"), acting herein by and through Fernando Costa, its duly
authorized Assistant City Manager, and Garver, LLC ("Engineer"), a Texas limited liability
company, acting by and through Frank McIllwain, its duly authorized Vice President, each
individually referred to as a"Party" and collectively referred to as the "Parties".
WHEREAS, City and Engineer entered into the Agreement for on-call engineering
services, the same being Fort Worth City Secretary Contract No. 51756 ("Agreement"); and
WHEREAS, the Agreement included a compensation and term provision that allowed
for an amount not to exceed $99,500.00 and a term expiring on the completion of all work under
the Agreement or at the depletion of the $99,500.00 maximum compensation amount under the
Agreement;
WHEREAS, now the Parties wish to amend the Compensation and Term provision
under the Agreement to increase the maximum amount of compensation permitted and to change
the structure of the initial term and add renewals to this Agreement.
NOW THEREFORE, KNOW ALL BY THESE PRESENT, City and Engineer do
mutually agree as follows:
1.
That Fort Worth City Secretary Contract No. 51756, is hereby revised by deleting Article 11,
"Compensation and Term of Agreement," in its entirety and by enacting a new Article II to read
as follows:
Article II
Compensation and Term of Agreement
A. The Engineer's compensation shall be an amount not to exceed Two
Hundred Thousand Dollars ($200,000.00); the hourly rates and more
particular details of compensation are set forth in Attachment B.
B. Unless otherwise terminated under Section D of Article VI herein, this
Agreement shall be for a term beginning upon the execution of this
Agreement by both parties (Effective Date), and shall continue until May
31st, 2021 (Initial Term). This Agreement may be renewed, in the City's
sole discretion, for one (1) additional one-year term ("Renewal _Term."_) --
FIRST AMENDMENT OF CSC NO.51756 Page 1 of 3
The City shall provide Engineer with written notice of its intent to renew
at least thirty(30) days prior to the end of the Initial Term.
2.
Except as expressly modified in this Amendment, all other terms and conditions of Fort
Worth City Secretary Contract Number 51756, shall remain in full force and effect.
(Signature page to follow)
FIRST AMENDMENT OF CSC NO.51756 Page 2 of 3
IN WITNESS WHEREOF, the said parties have hereto set their hands and seal of office
to triplicate originals on this 5_day of uv,-*— ,2020.
CITY: CONSULTANT:
CITY OF FORT WORTH GARVER, LL/CC
By: Y•
Name: Fernando X Costa Name: Frank McIllwain
Title: Assistant City Manager Title: Vice President
APPROVAL RECOMMENDED:
ZZ�14:0!
By:
Name: Bill Welstead
Title: Director for the Aviation Department
APPROVED AS TO FORM AND LEGALITY:
c
By:
Thomas Roycelflansen, Assistant City Attorney
Contract Authorization: �� a� J(, —�`�'d 0d 0
Amendment Authorization: M&C
ATTESTED: s' 3
Marfledyser, ere a � „
Contract Compliance Manager: "�, . .......•
By signing I acknowledge that I am the p� rs' k=':
responsible for the monitoring and administration
of this contract, including ensuring all performance
an repo ing requirements.
4t/�
Dakota Shaw, Airport Supervisor
CATS'.,5ECR v1,AFV
FIRST AMENDMENT OF CSC NO.51756 Page 3 of 3
6/5/2020 M&C Review
Official site of the City nf Fort v';orth, l�x�+c
CITY COUNCIL AGENDA FORTRTII
DATE: 6/2/2020 REFERENCE **M&C 20- LOG NAME: 55FTW ON-CALL ENGINEERING
NO.: 0374 SVCS AGRMT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Amendment to City Secretary Contract Number 51756 for
Engineering Related Professional Services with Garver, LLC to Increase the Contract
Amount to $200,000.00 Per Term and Add Two Annual Renewal Options at Fort Worth
Meacham International Airport (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary
Contract Number 51756 for engineering related professional services with Garver, LLC to increase the
contract amount to $200,000.00 per term and add two annual renewal options at Fort Worth Meacham
International Airport.
DISCUSSION:
The Aviation Department has been using Garver, LLC (Garver) for general minor engineering support
work on miscellaneous in-house design projects, airport development, and long-term planning
throughout the past year. This amendment would provide Fort Worth Meacham International Airport
(Airport) the ability to use these on-call services for additional projects that require some form of minor
engineering work that isn't associated with a big capital project specifically. For any in-house projects
in which the City believes engineering services may be necessary at the Airport, a cost
determination is prepared and a work order is issued before any work begins on a specific engineering
task.
Currently, City Secretary Contract Number 51756 (Contract) does not provide for any renewal options.
This proposed amendment would provide for two (2) one (1) year renewal terms. Execution of the
renewal options does not require specific City Council approval, provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal phases.
This amendment to the Contract has become necessary due to a rapid expansion in development
activity at Meacham International Airport. The use of these engineering services will aid the City of
Fort Worth in keeping the airport in compliance with the overarching FAA compliance standards and
safety as it relates to general development.
This project is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as appropriated, and that upon adoption of the Fiscal Year
2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 operating budget, as
appropriated, in the Municipal Airport Fund to support the execution of the amendments. Prior to an
expenditure being incurred, the Aviation Department has the responsibility to validate the availability
of funds.
TO _ _ _
Fund Department Account Project Program Activity Budget Reference# Amount
_L ID _ _ ID __� Year I (Chartfield 2)
FROM
Fund Department Account Project Program I Activity I Budget Reference# Amount
ID I ID Year I (Chartfield 2)
apps.cfwnet.org/council_packeUmc_review.asp?ID=27942&councildate=6/2/2020 1/2
6/5/2020 M&C Review
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Bill Welstead (5402)
Additional Information Contact:
Dakota Shaw (5407)
Tyler Dale (5416)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=27942&councildate=6/2/2020 2/2