HomeMy WebLinkAboutOrdinance 17654-07-2007Ordinance No.17654-07-2007
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND IN THE AMOUNT OF
$466,500 FROM AVAILABLE FUNDS FOR THE PURPOSE OF EXECUTING
A FIVE-YEAR APPLICATION SOFTWARE SUPPORT AND
MAINTENANCE SERVICE AGREEMENT WITH MAXIMUS JUSTICE
SOLUTIONS DNISION, INC., FOR TIC MUNICIPAL COURT
INTEGRATED CASE MANAGEMENT AND ELECTRONIC DOCUMENT
MANAGEMENT SYSTEM, MAKII~IG THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES TN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2006-
2007 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the Special Trust Fund in the amount of $466,500 from available funds for the
purpose of executing afive-year application software support and maintenance service agreement
with MAXMJS Justice Solutions division, Inc., for the Municipal Court Integrated Case
Management and Electronic Document Management System .
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17142 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APPRO D O FORM AND LEGALITY:
,-
Assistant City Attorney
ADOPTED AND EFFECTIVE: July 17, 2007
Page 1 of 2
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Mayor and Council Communication
COUNCIL ACTION: Approved on 7/17/2007 -Ordinance #17654-07-2007
DATE: Tuesday, July 17, 2007
LOG NAME: 38MAXIMUS REFERENCE NO.: **G-15785
SUBJECT:
Authorize Execution of an Application Software Support and Maintenance Agreement with Maximus
Justice Solutions Division for the Municipal Court Integrated Electronic Case Management and
Document Management System and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$466,500.00 in the Special Trust Fund from available funds for the annual support and maintenance of the
Municipal Court Case Management and Document Management System;
2. Authorize the City Manager to execute afive-year application software support and maintenance service
agreement with MAXIMUS Justice Solutions Division, Inc., for the Municipal Court Integrated Case
Management and Electronic Document Management System for amount not to exceed $93,300.00 annually
and $466,500 in total; and
3. Authorize the City Manager to enter into subsequent annual renewals of the service agreement for
application software support and maintenance services, subject to funds being appropriated for such
renewal periods.
DISCUSSION:
In January of 2003, the City Council authorized the execution of an agreement with MAXIMUS Justice
Solutions Division, Inc. (MAXIMUS), for the purchase of a case management and electronic document
management system for the Municipal Court Department Integrated Management System (M&C C-19450).
MAXIMUS is experienced in the implementation and support of the MAXIMUS application software and the
MAXIMUS software has been customized for use specifically with Municipal Court's Integrated
Management System.
MAXIMUS was selected by Municipal Court, through a Request for Proposal (RFP) to implement the new
case management and electronic document management system. The project has been successfully
implemented and on-going support and maintenance of the new system by MAXIMUS will ensure efficient
procedural and technical support and maintenance services of the case management product, including
application software support and maintenance of the imaging and workflow modules.
The initial warranty period for the system expired in December of 2006. The fixed price contract for the
maintenance agreement is structured not to exceed $93,300 annually. The initial term will be five years.
Subsequent renewals shall not require further Council approval provided that sufficient funds are properly
appropriated for each renewal period.
http://www.cfwnet.org/council~acket/Reports/mc~rint.asp 7/17/2007
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Special Trust Fund, Municipal Court Technology Project.
TO Fund/Account/Centers FROM Fund/Account/Centers
FE72 539120 038535010000 $466,500.00 FE72 539120 038535010000 $466,500.00
FE72 431038 038535010000 $466,500.00
Submitted for City Manager's Office b~ Joe Paniagua (6191)
Originating Department Head: Jackie Mitchell (6711)
Additional Information Contact: Jackie Mitchell (6711)
http://www.cfwnet.org/council~acket/Reports/mc~rint.asp 7/17/2007