HomeMy WebLinkAboutContract 39034�-.
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ITY OF rOTWORTH,�a
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a home -rule municipal
corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas (the "CITY"), and
DeOtte, Inc., (the "ENGINEER"), for a PROJECT generally described as: 2008 CIP
Neighborhood Street Project — Christine Avenue, Christine Court and Quinn Street —
(Contract 5A — Project No. 01265)
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable wn 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
City of Fort Worth, Texas
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:ITY SECRETARY
FT. WORTH, TX
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
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S
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise
approved by CITY, which shall become the property of the CITY. CITY may
use such drawings in any manner it desires; provided, however, that the
ENGINEER shall not be liable for the use of such drawings for any project
other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If the ENGINEER makes on -site observation(s) of a deviation from the
Contract Documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents,
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
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t
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/VVBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
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enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3) hereof. CITY shall give subconsultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability —the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location.
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i. The CITY shall be included as an insured under the CGL, using ISO
additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella, if any. This
insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. The
Commercial General Liability insurance policy shall have no
exclusions by endorsements that would alter or nullify:
premises/operations, products/completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto —the ENGINEER shall maintain business auto liability and,
if necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising
out of "any auto", including owned, hired, and non -owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non -owned is acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation —ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officersI directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability —the ENGINEER shall maintain professional liability,
a claims -made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
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the contract or the first date of services to be performed, whichever is
earlier. Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating %J A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY
in writing, if coverage is not provided on afirst-dollar basis. The CITY, at it
sole discretion, may consent to alternative coverage maintained through
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense,
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to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion; the ENGINEER may be required to
provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or prior
to the date of the contractual agreement. The certificate of insurance shall
state both the retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall
be maintained without interruption nor restrictive modification or changes
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments.
The CITY shall not be responsible for the direct payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be required
by the ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
City of Fort Worth, Texas
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O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A.
C
City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance %J its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
Ciiy of Fort Worth, Texas
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D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER Is services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
City of Fort Worth, Texas
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with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain associated with the PROJECT. pre-existing structures
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEE cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
City of Fort Worth, Texas
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Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
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work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's
agent, consultant under contract, or another entity over which the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
City of Fort Worth, Texas
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I
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I.
shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
City of Fort Worth, Texas
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A -Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this th r (Df day of , 2c,
ATTEST: CITY OF FORT WORTH
Marty Hendrix
City Secretary
�1I
Contract Authori zatiolk
g�ll a
Date
Fernando
Costa
Assistant City Manager
APPROVAL RECOMMENDED
William A.X/erkest,
Director, Transport
APP��III // AS /,(ARM AND LEGALITY DeOtte, Inc.
ENGINEER
Assi
ATTEST:
ity Attorney
City of Fort Worth, Texas
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on and Public Works
Name: Richard DeOtte, P.E.
Title: President
By:
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions
set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental
Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall
have precedence over the General Scope of Services. "
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the City
regarding the scope of project so that the plans and specifications which are to be developed
hereunder by the Engineer will result in providing facilities which are economical in design
and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be necessary
for the design of the proposed street, and storm drain and/or water and wastewater facilk
ties/improvements. It shall be the Engineer's duty hereunder to secure necessary information
from such outside agencies, to meet their requirements.
3) Geotechnicallnvestigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to bring
the plans into compliance with the requirements of said agency, including but not limited to
highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes are
required due to changes in the design of the facilities made by the permitting authority. If
such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays,
a mutually agreeable and reasonable time extension shall be negotiated.
STANDARD ENGINEERING AGREEMENT (REV 10/06105)
Page 1 of 5
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic film
sheets, or as otherwise approved by the Department of Engineering and shall become the
property of the City. City may use such drawings in any manner it desires; provided, however
that the Engineer shall not be liable for the use of such drawings for any project other than
the project described herein; and further provided, that the Engineer shall not be liable for the
consequences of any changes that are made to the drawings or changes that are made in
the implementation of the drawings without the written approval of the Engineer.
PHASE 1
7) Right -of -Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights -of -way, easement needs for the construction of the
project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the
rights -of -way and/or easements for the construction of this project. Sketches and easement
descriptions are to be presented in form suitable for direct use by the Department of
Engineering in obtaining rights -of -way, easements, permits and licensing agreements. All
materials shall be furnished on the appropriate City forms in a minimum of four (4) copies
each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to any
proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on the
preliminary and final plans the location of the proposed utility lines, existing utility lines, based
on the information provided by the utility, and any adjustments and/or relocation of the
existing lines within the project limits. The Engineer shall also evaluate the phasing of the
water, wastewater, street and drainage work, and shall submit such evaluation in writing to
the City as part of this phase of the project.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 2 of 5
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities. The
Engineer shall receive written approval of the Phase 1 Plans from the City's project manager
before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross -sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and
five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work with
existing and proposed utilities. The preliminary construction plans shall indicate location of
existing/proposed utilities and storm drain lines. The Engineer shall receive written approval
of the Phase 2 plans from the City's project manager before proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The IT: shall furnish four (4) copies of detailed estimates of probable construction costs
for the authorized construction project, uantities. which shall include summaries of bid items and
q
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal laws
and with applicable rules and regulations promulgated by local, state and national boards,
bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from
the City's project manager before proceeding with Phase 4.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 3 of 5
16)
17)
19)
20)
21)
22)
PHASE 4
Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and
contract specifications. The approved plans and contract specifications shall be used as
authorized by the City for use in obtaining bids, awarding contracts, and constructing the
project.
Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding
documents, and assist the owner in determining the qualifications and acceptability of
prospective constructors, subcontractors, and suppliers. When substitution prior to the award
of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the
acceptability of alternate materials and equipment proposed by the prospective constructors.
Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the construction
of the project and shall make a recommendation of award to the City.
Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation
sheets and provide assistance to the owner in evaluating bids or proposals and in assembling
and awarding contracts for construction, materials, equipment, and services.
PHASE 5
Preconstruction Conference
The Engineer shalt attend the preconstruction conference.
Construction Survey
The Engineer shall be available
during its construction and will
stake the project. The setting of
will be performed by the City.
Site Visits
to the City on matters concerning the layout of the project
et control points in the field to allow City survey crews to
line and grade stakes and route inspection of construction
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
STANDARD ENGINEERING AGREEMENT (REV 10/O6/OS)
Page 4 of 5
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of the
work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches onditions encountered, required to resolve problems due to actual field
c
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 5 of 5
EXHIBIT "AA"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for water
and/or sanitary sewer improvements for the following:
CHRISTINE AVE., CHRISTINE CT. & QUINN ST.
City Project Number 01265, CONTRACT 5A
The work entails the following:
(See Attachment at the end of Exhibit A-1)
Upon receipt of notice to proceed, the ENGINEER will pertorm the following tasks:
PART A —PRE-ENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays
on schedule. For purposes of establishing a level of comfort, two (2) meetings
are anticipated. These include the following:
One (1) pre -design kick-off meeting, (including the CITY's Water
Department and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
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efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, City Master plans,
property ownership as available from the Tax Assessor's office.
The data collection efforts will also include conducting special
coordination meetings with affected property owners and businesses
as necessary to develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary
to relocate or reroute the existing private sanitary sewer service line
due to the abandonment or realignment of the existing public sanitary
sewer lateral or main:
The CITY shall furnish the Engineer with a sample format of how the
sewer service line reroute/relocation should be designed and
submitted for construction. During design survey, if a rod can be
inserted through the cleanout to the bottom of the service line, the
Engineer will obtain the flow line elevation and design the service line
prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the Engineer
shall delay the design of the sewer service line until after the start of
construction. The CITY will then direct the Contractor to de -hole the
service line at the clean -out location of all buildings or structures so
that the Engineer's surveyor can determine the flow line of the sewer
service line. The Engineer shall use this information to provide the
design for the sanitary sewer service line to be rerouted or relocated.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all
utilities, including utilities owned by the City, TxDOT and railroads.
These entities shall also be contacted if applicable, to determine plans
for any proposed facilities or adjustment to existing facilities within the
project limits. The information obtained shall be shown on the concept
plans. The ENGINEER shall show the location of the proposed utility
lines, existing utility lines and any adjustments and/or relocation of the
existing lines within the project limits. ENGINEER shall complete all
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forms necessary for City to obtain permit letters from TxDOT and
railroads and submit such forms to the City. City shall be responsible
for forwarding the forms to the affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and
vertical elevations and other information which will be needed
for use by the ENGINEER in design and preparation of plans for
the project. Information gathered during the survey shall include
topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location and buried utilities,
structures, and other features relevant to the final plan sheets.
For sewer lines located in alleys or backyards, ENGINEER will
obtain the following.
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear
lines in an approximately 50' wide strip. In addition, locate all
rear house corners and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at III-40' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines, existing utilities,
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trees, fences, walls, etc., horizontally along rear lot lines in an
approximately 20' wide strip. In addition, locate all rear house
corners and building corners in backyards. Compile base plan
from field survey data at 1" = 40' horizontal and 1" = 4' vertical
scale.
When conducting design survey at any location on the project,
the consultant or its sub -consultant shall carry readily visible
information identifying the name of the company and the
company representative. All company vehicles shall also be
readily identified.
b. Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the
requested services shall be provided in a digital format
compatible with the electronic data collection and computer
aided design and drafting software currently in use by the
CITY. All text data such as plan and profile, legal descriptions,
coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII)
format, all drawing files shall be provided in Acrobat PDF
format and either of the following two formats: MicroStation
(DGN) or Autocad (DWG and DXF) format (currently Release
2007). All data colleted / generated during the course of the
project shall become the property of the CITY.
The minimum information to be provided in the plans shall
include the following:
1. A Project Control Sheet, showing ALL Control Points,
used or set while gathering data. Generally on a scale
of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, Pie
Nail, 5/8" Iron Rod)
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b. X, Y and Z Coordinates, in an identified
coordinate system, and a referred bearing base.
Z coordinate on City Datum only.
c. Descriptive Location (Ex. Set in the centerline of
the inlet in the South curb line of North Side
Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main
Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes,
Valves, etc., in the same coordinate system, as the
Control Points,
4. No less than two bench marks plan/profile sheet.
5. Bearings given on all proposed centerlines, or
baselines.
6. Station equations relating utilities to paving, when
appropriate.
7. Obtain the "foot print" of all properties where the
sanitary sewer service line is to be relocated or
rerouted.
ii. Public Notification and PersonnelNehicle Identification
a. Residential notification is required for field surveys on
this project, mail -outs will be prepared for approval by
CITY T/PW staff. The mail out shall be on company
letter head and shall include the project name, study
limits, DOE project no., brief description of the project,
and consultant's project manager name and
telephone number.
-OR-
If Right of Entry acquisition is required for field
surveys or other work on this project, mail -outs will be
prepared for approval by CITY T/PW staff. The mail
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out shall be on company letter head and shall include
the project name, study limits, DOE project no., brief
description of the project, and consultant's project
manager name and telephone number and a place for
the property owner to sign giving permission to access
the property.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub -consultants shall carry
readily visible information identifying the name of the
company and the company representative. All
company vehicles shall also be readily identifiable.
iii. Conceptual Engineering Plan Submittal
a. 'Conceptual plans shall be submitted to City 64 days
after Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of
the concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for
the ENGINEER's recommended plan. ENGINEER shall
perform remaining field surveys required for final design
of selected route(s). The ENGINEER shall also
evaluate the phasing of the water, sanitary sewer,
street and drainage work, and shall submit such
evaluation in writing to the City as a part of the concept
phase of the project. All design shall be in conformance
with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer
master plan, other pertinent design information and
provide a summary of findings pertaining to the
proposed project.
Preliminary Engineering
Upon approval of Part B, Paragraph iii (b), ENGINEER will prepare
preliminary construction plans as follows:
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a. Overall water and/or sanitary sewer layout sheets and
an overall easement layout sheet(s). The water layout
sheet shall identify the proposed water main
improvement/ existing water mains in the vicinity and all
water appurtenances along with pressure plane
boundaries, water tanks, pump stations, valves, and fire
hydrants. The sewer layout sheet shall identify the
proposed sewer main improvement / existing sewer
mains and all sewer appurtenances in the vicinity.
b. Preliminary project plans and profile sheets on 22" x
34" sheets which show the following: Proposed water
and/or sanitary sewer plan/profile and recommended
pipe size, fire hydrants, water service lines and meter
boxes, gate valves, isolation valves, manholes etc.,
related appurtenances and all pertinent information
needed to construct the project. In addition, the
Engineer shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be
replaced on the project and shall identify existing
sample stations and fire line locations. The information
shall be shown on the plan sheets. Legal description
(Lot Nos., Block Nos., and Addition Names) along with
property ownership shall be provided on the plan view.
c. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the
base sheets prepared from survey information gathered
under Part B, Paragraph b. Conflicts shall be resolved
where pipelines are to be rehabilitated on the same line
segment. Base sheets shall reference affected or
adjacent streets. Where open -cut and trenchless
technology construction is anticipated, below and
above ground utilities will be located and shown on the
base sheets.
d. Existing utilities and utility easements will be shown
on the plan and profile sheets. ENGINEER will
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coordinate with utility companies and the City of Fort
Worth to determine if any future improvements are
planned that may impact the project.
e. The design for sewer service line reroute/relocation
will be provided if the flow line elevation of the sewer
service can be determined from the cleanout location.
If this elevation cannot be determined during design
survey, the design shall be provided after award of the
construction contract as specified in Part A,
Paragraph 1 b.
f. The ENGINEER shall make provisions for
reconnecting all identifiable water and/or wastewater
service lines which connect directly to any main being
replaced, including replacement of existing service
lines within City right -of --way or utility easement. When
the existing alignment of a water and sanitary sewer
main or lateral is changed, provisions will be made in
the final plans and/or specifications by the ENGINEER
to relocate all service lines which are connected to the
existing main and connect said service lines to the
relocated main.
g. The ENGINEER will prepare standard and special
detail sheets for water line installation and sewer
rehabilitation or replacement that are not already
included in the D-Section of the City's specifications.
These may include connection details between
various parts of the project, tunneling details, boring
and jacking details, waterline relocations, details
unique to the construction of the project, trenchless
details, and special service lateral reconnections.
h. Right -of -Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open -cut
construction or relocation of existing alignments is
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probable. Temporary and permanent easements will be
appropriated based on available information and
recommendations will be made for approval by the City.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements
and rights -of -entry will be in conformance with
"Submittal of Information to the right-of-way and
easement section of T&PW for Acquisition of Property".
j. Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Transportation and Public Works
Department, and other CITY departments, public
utilities, private utilities and government agencies to
determine the approximate location of above and
underground utilities, and other facilities that have an
impact or influence on the project.
ENGINEER will design City facilities to avoid or
minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of
approved preliminary construction plans to the City's
Utility Coordinator for forwarding to all utility companies,
which have facilities within the limits of the project.
k. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City 37 after approval of Part B,
Paragraph iii (b).
ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets
of specifications and contract documents to
CITY for review. Generally, plan sheets shall be
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organized as follows:
Cover Sheet
General Notes/Legand
Easement layout (if applicable)
Abandonment
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary
estimate of probable construction cost with the
preliminary plans submitted. ENGINEER shall
assist City in selecting the feasible and/or
economical solutions to be pursued.
I. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct
the ENGINEER in writing to proceed with Final Design for
Final Review.
m. Public Meeting
After the preliminary plans have been reviewed and
approved by the City, the ENGINEER shall prepare project
exhibits, provide the CITY with the database listing the
names and addresses of all residents and business to be
affected by the proposed project, and attend public meeting
to help explain the proposed project to residents. The CITY
shall select a suitable location and mail the invitation letters
to the affected customers.
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n. Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre,
ENGINEER will prepare the Storm Water Pollution
Prevention Plan (SWPPP) required for the project for use
by the Contractor during construction. Engineer will
prepare drawings and details for proposed SWPPP
improvement that the Contractor must use during
construction. Contractor shall be responsible for filing the
SWPPP with appropriate regulatory agencies.
o. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute
configurations posted as "Typicals11 on the City's Buzzsaw
website. The typicals need not be sealed individually if
included in the sealed contract documents.
In the event that the "typicals"(as described above) cannot
be utilized on the project, the ENGINEER shall prepare a
signed and sealed Traffic Control Plan for review and
approval by the Traffic Division of the Transportation and
Public Works Department .
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 24 days
after approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit two
(2) sets of plans and construction contract documents within 15 days
of CITY's final approval. Plan sets shall be used for Part C activities.
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b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Water and sanitary sewer plans shall be submitted as
one set of plans. Water and sanitary sewer plans shall
be separate from paving and drainage plans. All
sheets shall be standard size (22" x 34") with all project
numbers (Water/Sanitary Sewer and TPW) prominently
displayed.
2. For projects where paving / grading / drainage
improvements occur on a Water Department funded
project with no T&PW funding involved, a separate set
of mylars with cover sheet shall be submitted for TPW.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file.
There shall be one (1) PDF file for the Water plan set
and a separate PDF file for the TPW plan set. Each
PDF file shall contain all associated sheets of the
particular plan set. Singular PDF files for each sheet
of a plan set will not be accepted. PDF files shall
conform to naming conventions as follows:
I. Water and Sewer file name example — "X-
35667_org36.pdf" where "X-35667" is the
assigned file number obtained from the City of
Fort Worth, "_org" designating the file is of an
original plan set, "36" shall be the total number
of sheets in this file.
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Example: k12755_orgl8.pdf
II. TPW file name example — "W-
1966_org47.pdf" where "W-1966" is the
assigned file number obtained from the City of
Fort Worth, "_org" designating the file is of an
original plan set, "47" shall be the total number
of sheets in this file.
Example: W 0053_org3.pdf and K-
0320_org5.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which
will become property of and remain with the City of Fort Worth.
Floppy disks, zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF
files and to obtain a file number for the project, contact
the Transportation and Public Works Department Vault
at telephone number (817) 392-8426. File numbers will
not be issued to a project unless the City Project
Number and proper fund codes have been assigned
and are in the department of Transportation and Public
Works database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER shall upload all plans and contract documents onto the City's
Buzzsaw server for access to potential bidders. Hard copies of documents
will not be made available to potential bidders. Contract documents shall be
uploaded in pdf files and the plans will be uploaded in pdf and dwf formats.
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b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation
and delivery of any additional addenda prior to bid opening to plan holders and
respond to questions submitted to the City by prospective bidders. The
ENGINEER shall upload all addenda onto Buzzsaw. Engineer shall attend the
scheduled pre -bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening, develop bid
tabulations in hard copy and electronic format and return four (4) copies of the
bid tabulation, along with the contract documents to the City within three (3)
working days after bid openings.
c. Construction Documents
The ENGINEER will make available for construction, upon request by the
CITY, up to twenty (20) sets of the final approved and dated plans and
specifications and contract documents for the projects to the CITY for
distribution to the contractor and City personnel.
d. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for the project.
The ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
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ATTACHMENT TO EXHIBIT "A-1"
LIST OF WORK TO BE PERFORMED
CPN: 01266
STREET WATER SEWER
N ,N^ N N
Y v!
Water Map N Q. � Sewer Map Q
Street / Limits v o No w a Length (LF) v o No w 2 Length (LF)
CRHISTINE AVE.
BURCHILL RD. N 5 2060-380 6" 8" 1020 5 2060-380 6" 8" 628
CRISTINE CT,
CHRISTINE CT
CHRISTINE AVE. 5 2060-384 6" 8" 600 5 2060-384 6" 8" 826
McKENZIE ST.
TOTAL 1620 LF 1454 LF
EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
CHRISTINE AVE., CHRISTINE CT. & QUINN ST.
City Project Number 01266, CONTRACT 6A
Upon receipt of notice to proceed, the ENGINEER will perform the fnunwinn tacks•
Proposed Drainage Improvements
Street
Water Map No.
Existing Size
Proposed Size
Length (ft)
Christine Ct.
2060-380
18
36"
250
Proposed Paving Improvements
Street
MAPSCO
Existing Width
Proposed Width
Length (ft)
Christine Ave.
78-N
28' F-F +/-
28' F-F
11120
Christine Ct.
78-1\1
28' F-F +/-
28' F-F
570
Quinn St.
78-1\1
28' F-F +/-
28' F-F
794
PART A —PRE-ENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre -design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
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One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall also
be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
EA2-2
Rev 04/15/08
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures, and
other features relevant to the final plan sheets. Existing drainage at
intersections will be verified by field surveys. Spot elevations will be shown
on intersection layouts with cross slope to fit intersecting grade lines.
b. ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, and
alI drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum survey information to be provided on the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument 48901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
EA2-3
Rev 04/15/08
c. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and PersonnelNehicle Identification
a. Prior to conducting design survey, ENGINEER will notify
affected residents of the project in writing. The notification
letter shall be on company letterhead and shall include the
following: project name limits DOE project No., Consultant's
Project Manager and phone no., scope of survey work and
design survey schedule. The letter will be reviewed and
approved by the City prior to distribution.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub -consultants shall carry readily
visible information identifying the name of the company and
the company representative. All company vehicles shall also
be readily identifiable.
Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right -of --way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1" = 200' scale from available contour maps.
Calculations regarding street and right-of-way capacities and
design discharges (5-year and 100-year frequencies) at selected
Rev 04/15/08
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City
standards.
iv. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 64 days after
Notice to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering plans which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage work,
and shall submit such evaluation in writing to the City as a part
of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
follows:
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with Part
A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22" x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
EA2-5
xe.. oa/ls/oe
c. Proposed roadway profile grades and elevations along each curb line;
elevations at all p.v.i.'s; p.i's half stations; high and low points; vertical curve
information; and pertinent AASHTO calculations. Profiles for existing curbs
(if any) and existing ground at the left and right -of --way lines shall be shown.
Existing found property corners (e.g. Iron pins), along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm
drain mains and leads shall be provided.
d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross -sections will be developed, from the survey
notes, at intervals not -to -exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street. Additional
cross -sections at important features including driveways, p.i.'s of
intersecting streets, (minimum distance of 100' along cross -street at each
P.I.) walks, retaining walls, etc., will also be provided. Profiles of centerline
of driveways will also be provided where necessary. Scale will be 1" = 10'
horizontal and 1" = 2' vertical.
f. Street and intersection layouts.
g. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
h. Furnish as a function of final plans, six (6) copies of the final cross -sections
on 22" x 34" sheets. Information on these sheets will include centerline
station, profile grades and centerline elevations, roadway section (existing
and proposed), right -of --way limits. Scale will be 1" = 20' horizontal and 1" _
2' vertical with cross sections plotted with stationing from the bottom of the
sheet, and will include laterals and inlets. CITY policy with regard to parking
design shall be maintained. Excavation and embankment volumes and end
area computations shall also be provided.
EA2-6
Rev 04/15/08
I. Right -of -Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open -cut construction or relocation of existing alignments
is probable. Temporary and permanent easements will be appropriated
based on available information and recommendations will be made for
approvaI by the City.
j. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right -of --way, easements and rights -of --entry will
be in conformance with "Submittal of Information to Real Property Division
for Acquisition of Property".
k. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, Department of Engineering, and
other CITY departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate location of above
and underground utilities, and other facilities that have an impact or
influence on the project. ENGINEER will design City facilities to avoid or
minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
I. Preliminary Construction Plan Submittal
Preliminary construction plans and specifications shall be submitted
to CITY 37 days after approval of Part B, Paragraph IV.
The ENGINEER shall deliver two (2) sets of preliminary construction
plans and two (2) specifications to CITY for review. Generally, plan
sheets shall be organized as follows:
EA2-7
Rev 04/15/08
e
Rev 04/15/08
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. Preliminary estimate shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer
shall assist City in selecting the feasible and or economical
solutions to be pursued.
m. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
n. Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shall prepare project exhibits, provide the CITY with the
database listing the names and addresses of all residents and business to
be affected by the proposed project, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
o. Storm Water Pollution Prevention. Plan (SWPPP)
For projects that disturb an area greater than one (1) acre, ENGINEER
will prepare the Storm Water Pollution Prevention Plan (SWPPP) required
for the project for use by the Contractor during construction. Engineer will
prepare drawings and details for proposed SWPPP improvement that the
Contractor must use during construction. Contractor shall be responsible
for filing the SWPPP with appropriate regulatory agencies.
p. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute configurations posted as
"Typicals" on the City's Buzzsaw website. The typicals need not be sealed
individually if included in the sealed contract documents.
In the event that the "typicals"(as described above) cannot be utilized on the
project, the ENGINEER shall prepare a signed and sealed Traffic Control
Plan for review and approval by the Traffic Division of the Transportation and
Public Works Department .
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 24 days after
approval of Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and signed by
the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW and
EA2-9
Rav 04/15/08
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this file.
Example: W 0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-
35667_0r936.pdf" where X-35667" is the assigned
file number obtained from the City of Fort Worth,
"_org" designating the file is of an original plan set,
"36" shall be the total number of sheets in this file.
Example: X-12755_org18.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will
become property of and remain with the City of Fort Worth. Floppy disks,
zip disks, e-mail flash media will not be accepted
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
EA2-10
Rev 04/15/08
Department of Engineering vault at telephone number (817)
392-8426. File numbers will not be issued to a project
unless the DOE number and proper fund codes have been
assigned and are in the Department of Engineering
database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by
the CITY, up to fifty (50) sets of the final approved and dated plans
and specifications and contract documents for the projects to the
CITY for distribution to potential bidders. Proposal will be provided
in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders and respond to questions submitted to DOE
by prospective bidders. Engineer shall attend the scheduled pre -bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness
and accuracy. The ENGINEER shall attend the project bid opening,
develop bid tabulations in hard copy and electronic format and
return four (4) copies of the bid tabulation, along with the contract
documents to the City within three (3) working days after bid
openings.
c. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for the
project. The ENGINEER shall also consult with and advise the CITY
on design and/or construction changes, if necessary.
EA2-11
ae� oa/ls/oa
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $1113754.00 as
summarized in Exhibit " 4' Payment of the total lump sum fee shall be
considered full compensation for the services described in Exhibits "A-1 and A-2"
for all labor materials, supplies, and equipment necessary to complete the
project.
B. The Engineer shall be paid monthly payments as described in Exhibit "B-1"
Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the Engineer.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 169
calendar days after the "Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans - 64 calendar days.
B. Preliminary Engineering Plans and Contract Documents - 44 calendar days.
C. Final Engineering Plans and Contract Documents - 45 calendar days.
D. Final Plans and Contract Documents for Bid Advertisement - 29 calendar days.
Exhibit B-2 and attachment B1.doc
I.
II.
EXHIBIT "BA"
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT "B")
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
Method of Payment
Partial payment shall be made to the Engineer monthly upon Citys approval of an
invoice from the ENGINEER outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibits "A-1" and A-2 Conceptual Engineering plan
submittal and approval by the City, a sum not to exceed 30 percent of the total lump sum
fee.
Until satisfactory completion of Exhibits "A-1" and , Preliminary Construction an
submittal to City, a sum not to exceed 60 percent of the total lump sum fee, less
previous payments.
Until satisfactory completion of Exhibit "A-1" and A-2", Final Construction plan submittal
and approval by the City, a sum not to exceed 90 percent of the total lump sum fee, less
previous payments.
The balance of the earnings, less previous payments, shall be payable after Bid opening
for the Project has been conducted.
Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the
Department of Transportation and Public Works monthly progress reports
covering all phases of design by the 15th of every month in the format required by
the City.
B. If Engineer determines in the course of making design drawings and
specifications that the opinion of probable construction cost of $901,832 (as
estimated in Exhibit 134 will be exceeded, whether by change in the scope of the
project, increased cost or other conditions, the Engineer shall immediately report
such fact to the City 's Director of the Department of Transportation and Public
Works and, if so instructed by the Director of the Department of Transportation
and Public Works shall suspend all work hereunder.
Exhibit B-2 and attachment 81.doc
EXHIBIT "13-2"
HOURLY RATE SCHEDULE
(SUPPLEMENT TO ATTACHMENT "B")
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
2009 Standard Hourly Rate Schedule
Emplovee Classification Rate/Hour (Range)
Principal Engineer $140 - $210 /hour
Project Manager /Planner $110 - $140 /hour
Design Engineer (PE) $90 - $110 /hour
Design Engineer (EIT) $70 - $100 /hour
Designer /CAD Operator $65 - $90 /hour
Clerical $45 /hour
Mileage $65 - $90 /hour
Reimbursable Cost Plus 10%
Reproduction work will be at current commercial rate.
Subcontractors will be paid for at actual invoice cost plus ten percent (10%)
Exhibit B-2 and attachment B1.doc
EXHIBIT "B-3A"
(Supplement to Attachment B)
SUMMARY OF TOTAL PROJECT FEES
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
Consulting Firm
Prime Responsibility
Amount
Prime Consultant:
DeOtte, Inc.
Engineering Design
$80,635.00
72%
Project Management
Proposed M/WBE
Sub -Consultants
Amount
Gorrondona &
Survey & Easements
$23,819000F21%
Associates, Inc.
Non-M/WBE
Consultants:
CMJ Engineering,
Geotechnical Study &
$7,300000
7%
Inc.
Pavement Design
City M/V1/BE Goal = 16%
Exhibit B-2 and attachment 81.doc
EXHIBIT "B-3B"
(Supplement to Attachment B)
PROFESSIONAL SERVICES FEE SUMMARY
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
Part A —Conceptual Design, and Part B —Plans Cl"d Specifications
Transportation &Public Works: (Construction Cost x ASCE Curve "A" x 85%)
Paving &Drainage $669,066 x 7.75% x 85% _ $
Water Department (Construction Cost x ASCE Curve "A" x 85%)
44,075
Water Improvements ($103,980 x 7.75% x 85%=) $ 6,850
Sanitary Sewer Improvements ($128,787 x 7.75% x 85%=) $ 81484
Total Water and Sewer $ 15,334
T&PW, Water and Sewer: Basic Services Total
Additional Services:
Transportation &Public Works:
Water Department:
T&PW, Water and Sewer: Additional Services Total:
TOTAL PROJECT FEE
Exhibit B-2 and attachment B1.doc
$ 59,409
$ 36,770
$ 52,345
$ 111,754
EXHIBIT "B-3B"
(Supplement to Attachment B)
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
A. SUMMARY OF TOTAL FEE
Service Description
Water
Sewer
Paving
Total
Engineering Services
$6,850.00
$8,484.00
$44,075.00
$591409.00
Additional Services
$3,724000
$4,552.00
$20,250600
$28,526000
Surveying Services
$31824.00
$3,475.00
$16,520.00
$23,819000
Total
$14,398000
$16,511.00
$80,845000
$1111754.00
1.
2.
3.
a. Concept (30%) _ (Total Water Fee —Water Survey Fee) x (0.3) _ $ 3,172
b. Preliminary (60%) _ (Total Water Fee — Water Survey Fee) x (0.6) _ $ 6,345
c. Final (10%) = (Total Water Fee — Water Survey Fee) x (0.1) _ $ 1,057
a. Concept (30%) _ (Total Sewer Fee —Sewer Survey Fee) x (0.3) _ $ 3,911
b. Preliminary (60%) _ (Total Sewer Fee —Sewer Survey Fee) x (0.6) _ $ 7,822
c. Final (10%) = (Total Sewer Fee — Sewer Survey Fee) x (0.1) _ $ 11303
a. Concept (30%) _ (Total Paving Fee —Paving Survey Fee) x (0.3) _ $ 19,298
b. Preliminary (60%) _ (Total Paving Fee —Paving Survey Fee) x (0.6) _ $ 38,595
c. Final (10%) _ (Total Paving Fee — Paving Survey Fee) x (0.1) _ $ 61432
Exhibit B-2 and attachment B1.doc
EXHIBIT "B-3C"
(Supplement to Attachment B)
FEES FOR SURVEYING SERVICES
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
Surveying Services:
Paving:
Topographic Surveys:
2400' +/- (ROW to ROW + 10' each side
$ 13220
($5.51 per linear foot) ,.00
600 LF (Storm Drain + Downstream) $ 3/300000
($5.50 per linear foot)
Easement Preparation
(No easements included in contract, to be handled by amendment)
0-Permanent Drainage Easements $ 0.00
0-Temporary Construction Easements $ 0.00
T&PW Department Total for Surveying Services: $ 16,520.00
Water: [Survey Costs * 19%J (Based on % of Construction)
Topographic Surveys:
1,600 +/- Waterline ($2.39 per linear foot) $ 39824.00
1,454 +A Sewerline ($2.39 per linear foot) $ 31475000
Easement Preparation:
(No easements included in contract, to be handled by amendment)
0-Permanent Drainage Easements $
0-Temporary Construction Easements $
Water Department Total for Surveying Services $
T&PW and Water Department Total for Surveying Services: $
Exhibit B-2 and attachment 81,doc
0.00
0.00
7,299.00
23,819.00
EXHIBIT "B-3D"
(Supplement to Attachment B)
ADDITIONAL SERVICES
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
Additional Services:
Transportation &Public Works•
Topographic Surveying Svcs. (by M/WBE) $ 16,520800
Geotechnical Study and Pvmt Design $ 71300000
Printing & Reproduction $ 21356800
Erosion Control Plans & SW3P $ 21500000
Traffic Control Plan $ 21500000
Meetings & Reports
M/WBE Reports $ 316.00
Monthly Status Reports $ 1,000.00
Construction Services
Monthly Site Observations $ 11264000
Design Clarifications, Answers $ 316.00
Final Field Inspection $ 316.00
10% Markup on Sub consultants $ 2,382.00
Additional Services TP&W Subtotal $ 36,770.00
_Water Department:
Topographic Surveying Svcs. (by M/WBE) $ 71299000
Printing & Reproduction $ 828.00
Erosion Control Plans & SW3P $ 2,500.00
Traffic Control Plan $ 21500,00
Meetings & Reports
M/WBE Reports $ 74.00
Monthly Status Reports $ 11000400
Utility Coordination Meetings $ 148.00
Construction Services
Monthly Site Observations $ 296.00
Design Clarifications, Answers $ 100.00
Final Field Inspection $ 100.00
10% Markup on Sub consultants $ 730.00
Additional Services W&S Subtotal $ 15,575.00
(Water Additional Services Fee (45%) $ 7,548.00
(Sewer Additional Services Fee (55%) $ 8,027.00
T&PW, Water and Sewer: Additional Services Total: $
Exhibit B-2 and attachment B1.doc
52.345.00
EXHIBIT "B-3E"
(Supplement to Attachment B)
FEE FOR REPRODUCTION SERVICES
Street Reconstruction, and Water Replacement
On
Christine Ave., Christine Ct. & Quinn St.
City Project No. 01265
Printing &Reproduction:
Transportation &Public Works and Water Department;
Final Plans:
4 sets of Const. Plans
2 sets of Specifications
Bid Documents:
25 Sets of Const. Plans
12 Sets of Specifications
$1.75/Sheet x 40 sht./plan x 4
$0.20/sheet x 280 Pg/Spec x 4
$1.75/sheet x 40 Sht./Plan x 25
$0.20/sheet x 280 pg/spec x 25
Mounted Exhibits for Public Meeting
1 Drawings
$18.00/Board x 1 each
$ 280.00
$ 224.00
$ 1,750.00
$ 672.00
Final Mylars for Record Purposes
1 Set of Plans $6.00/Sht x 40 Sht./Plan x 1 $ 240.00
Printing &Reproduction Subtotal $ 3,184.00
Transportation &Public Works $ 2,356.00
(based on 74% of construction cost)
Water Department (Water & Sanitary Sewer) $ 828.00
(based on 26% of construction cost)
Exhibit B-2 and attachment B1.doc
EXHIBIT B-4
_
ENGINEER'S ESTIMATE
SUMMARY OF POSSIBLE COSTS
PROJECT
DESCRIPTION:
Christine Ave. TPW-2008-000188
X
CONCEPTUAL
DATE:
4/20/2009
PRELIMINARY
PROJECT #:
i
2009103
FINAL
-
__—
__—__ ___._-------.----�
_ __ ._ _ _ --•-- OWNER:
I_
City of
Fort Worth
-----------
1
---
2
-------------------------------------
ITEM
— —_—
-------
-----__—
I------
—.—.
__
I
COST
_
3
—
4
----------
PAVING
----------
---
--
--- --
—
596,388 65
6
DRAINAGE
$
72,677.00
7
;
A
IVUATI=P
EXHIBIT B4A
_
ENGINEER'S
PROJECT DESCRIPTION:
_ESTIMATE
PAVING IMPROVEMENTS
Christine Ave. TPW 2008-000188
------------
X CONCEPTUAL
PRELIMINARY
- FINAL
DATE: 4/20/2009
PROJECT #: I 2009103
OWNER: City of Fort Worth
2 Pro'ect Sin ----
g _ EA 3 $ 300.00 $ - 900.00
3 Pavement -Unclassified Street Excavation - Remove CY_ 4000 $ 10.00 $ 40,000000
4 Curb &Gutter -Remove LF 2600 $ 2.50 $ 6,500.00
5 DrivewayRemoveSF 11400 $ 2.10 $ 23,940.00
6 Mailbox -Remove EA 10 $ 20.00 $ 200.00
7 Walk-ADA Wheelchair Ramp Remove SF 165 $ 2.10 $ 346.50
8 Walk ~ Remove SF 2100 $ 1.75 $ 3/675600
_9 _Utility Adjustment ~ Repair LS 1 _ $ 51000.00 _ 51000.00
10 Subgrade-Lime for Stabilization - Install TON 145 $ 115.00 $ _ 161675,00
11 Subgrade-Lime Stabilized-32 Ibs/sy - Install SY _ _9000 $ 2050 $ 22,500000
--- -....
12 Pavement Green Cement Install S_Y 8200 $ 33.50 $ 274,700.00
-- -
13 Curb 7 Inch Install LF 3700 $ 3.00 $ 11,100.00
14 Construct 6"x18" Header - . _.--.---..-----------.-_---
------------------------------------�F----300 __ $ 3_30 i $ --- 990.00
15 Pavement -Silicone Joint Sealant -- Install LF 8500 $ 1.80� $ 15_ ,300000
16 Seed Hum -HMAC Std. S eed Hump Install EA 3 $ 300.00 $ 900.00
_17_ Pavement Marking Sto.Bar7_White_18 Inch Install LF _ 30 $ _ 10.00 $ _ _ _300600
_ 18 Sign -Street signs -Install - EA - 5 $ 450.00 $ 2,250.On
---19---- Walk-ADA-----Wheelchair-----------Ramp---
~ Install _ _SF 330 $ 6.50 $ 21145400
--- ------------------------
20 Driveway-6 Inch Install -" - .-_ - -
SF 11400 $ 5.50 $ 62,700.00
_21 Walk4 Ft Install SF 2106 $ 4.00 $_ 8,400.00
22 - Retaininq.Wall Install CY 20 $ 600.00 $ 12,000400
23 Walk -Steps Install ------ ------ -
- - - - --- ---- •----- --- - - - -- - --- - -- - -- - --- --- --- $ - 12.00 $ 3, 000.00
p SF 250
24 Mailbox Install EA 10 $ 125.00 I $ 11250.00
_ 25 _ Topsoil ~ Install CY 1300 $ 14.00 $ _ 1_8,200.00
26 Grass-HVdromulch Seeding__'Install M - - m SY - 4200 $ -- 1.00� $ 4,200,00
27 - - ------- ------ _ _ -- --- - -----------................------ -- ---- - ----- ------------
-._..._-$ -
288 Sign -Barricades & Traffic Routing Install_ LS 1 $_ 51000.00 1 $ 51000,00
30 ------ --- .. ----------------
31
32
PREPARED BY: Sub -Total Const. Cost $ 542,171.50
REVIEWED at APPROVED:
Contingency 10%., : $ 54,217.15
TOTAL
TED
EXHIBIT B4B
ENGINEER'S ESTIMATE
DRAINAGE IMPROVEMENTS
_
PROJECT DESCRIPTION:
Christine Ave. TPW-2008-000188
----- - - - - -
------------------..-:-.-.-.-..
i
- ---
- - - ---...
X
CONCEPTUAL
DATE:
I
4/20/2009
PRELIMINARY
PROJECT
#:
2009103
FINAL
--
_ __.---------------------------.__----
OWNER:-
i
City of
Fort Worth
--
No.
DESCRIPTION
UNITS QTY.
UNIT COST F
COST
1
P!Re.~ Remove
LF 250
$ 25.00 i
$
61250,00
2
Headwall _ Remove
LS 1
$ 750.00
$
750.00
EXHIBIT B4C
ENGINEER'S
WATER
_ESTIMATE
IMPROVEMENTS
-----
PROJECT
DESCRIPTION:
Christine
Ave TPW 2008-000188
X
CONCEPTUAL
--- ----
--- --- - -- ---- - -- ---- - ---- ---- - --- - --
PRELIMINARYPROJECT
- - -- -......---
DATE:
D TE. -
-- -
--- --- - _i--
4/20/2009
#:
------
2009103
FINAL
- — ^------------------
_
OWNER:-
City
of Fort Worth
--
---
No.
DESCRIPTION
UNITS
QTY.
UNIT COST
COST
PIS
---
-Remove ------------ ------------
LF
1
$
2.0000
3,240.00
2
Fire H drant _ Remove
- --
- 220 --
_$
_
EA
$
250.00 ;
$
500.00
3
Valve -Gate Remove
—
-
----
4
---------------------------------------
Pipe-Pressure-8 Inch Install
--- -
-----4----
$
- 250_00
-- �.000.00
PVC
$
30.00
5
Pipe Fittings- < Than 16 Inch DI
($
_$
48,600.00
Pipe Install
TON
0.8
$
3,100.00
$
2,480.00
6
Valve-8 Inch -Gate Valve w/Box - Install
EA
4
$
950.00
$
31800000
7
Fire Hydrant ~ Install
8
Fire Hydrant -Barrel & Stem Extension ~ Install
EA
2
$
2,200.00
$ 4,400.00
VF
6
$
17.00
$
102.00
9
Meter Box -Class A Install (Poiethylene)
EA
37_
$
115.00 1
10
_
Water Service-1 Inch Install
------ --
-
$ ----
41255,00
_ LF
LF
925
$
9.00 �-$
81325000
11
Water Service-1 Inch-Ta to - Install
EA
12
-Main
Connect to Existing
37
$
250.00
$
9,250.00
----------
------------ System
EA
2
$
1,000.00
$
2,000.00
3
—
Furnish and Lay 2" Tem ora Water Service
-
--
----- -- ---- - -----. I? . .rY-_. -
L_S
1
$..
5,000
$_
51000600
Min. 2-inch Hot Mix on 8-inch Non -Reinforced
.00
-
14
Concrete Base Permanent Pavement Repair
LF
45
$
35.00
$
11575,00
16
-
---
17
------------
-
18
--------
---- -- -_ - - --- - - -- ----------- - -- -- - --- --
20
2122
—
-
--
------------------------------
-----
---- ------
----------------
- ---- -
- ----- - - --------- -- -----------...... -... -------------------------------
--
24
25
----------------
-------
-- i
•
26
----
--- -- --- - - ------ - ------------------ ----- -----
-- -- - -- ---
-- -- -
-- ---
.... ------ �—
-----------
- --
--28---
---------- ...........-- - -- - .......----- - -------- - ---
-- - - -
- - --
------- -
-- --
----... -
----
- -- - -- -- -
29
- - -
---
30
-----------
----
----
31
---------------------
- -- ._.. _--
-----
32
{
PREPARED
BY:
---- -- — -- --
Sub -Total Const. Cost
$
94,527.00
REVIEWED & APPROVED:
- --------- --------------
. Contin enc
'10%:
$
9.452.70
_,> ..::<.>
TOTAL ESTIMATED COST $
103.979.70
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND
ATTACHMENT A
CITY PROJECT NUMBER: 01265
DESIGN OF STREET RECONSTRUCTION, AND WATER REPLACEMENT
CHRISTINE "E., CHRISTINE CT. & QUINN ST.
There are no changes and amendments to Standard Agreement and Attachment A.
Consulting Contract Schedule Specifications
City of Fort Worth Capital Improvement Program
FORT WORTH
Dept.: PMO Isubject, Schedule Specifications lVersione 1.0 Effective Date: June 30, 2009
This PRO1
Document,
CO
Attachment D - Project Schedule
as
The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera (Version 6.1 or later or approved by CITY)
Primavera Contractor (Version 6.1 or later or approved by CITY)
Primavera SureTrak (Version 3.x or later or approved by CITY)
- Microsoft Project (Version 2003/2007 or later or approved by CITY)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any, and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks, subtasks, and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points, including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following, if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
CITY OF FORT WORTH, TEXAS 1 OF 2
PROGRAM MANAGEMENT OFFICE
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
• Other schedule -related issues that the CONSULTANT. wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
25. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document,
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in ITT A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
CITY OF FORT WORTH, TEXAS 2 OF 2
PROGRAM MANAGEMENT OFFICE
City of Fort Worth, Texas
Mayor and Council Communication
• � ��: • -
REFERENCE NO.: C-23711
SUBJECT:
Authorize an Engineering Agreement in the Amount of $111,754.00 with DeOtte, Inc., for the Design of
Pavement Reconstruction and Water and Sanitary Sewer Main Replacement on Christine Avenue,
Christine Court and Quinn Street and Adopt Appropriation Ordinance
It is recommended that the City Council:
1. Authorize the transfer of $48,521.00 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund in the amount of $24,710.00 and Sewer Capital Projects Fund in the amount of $23,811.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of $24,710.00 and the Sewer Capital Projects Fund in the
amount of $23,811.00 from available funds; and
3. Authorize the City Manager to execute an Engineering Agreement with DeOtte, Inc., in the amount of
$111,754.00 for the design of pavement reconstruction and water and sewer main replacement on
Christine Avenue, Christine Court and Quinn Street.
DISCUSSION:
The 2008 Capital Improvement Program (CIP) includes funds for pavement reconstruction on the following
streets:
Christine Avenue Burchill Road to Quinn Street
Christine Court Quinn Street to McKenzie Street
Quinn Street Christine Avenue to McKenzie Street
In addition, the Water Department has determined that the existing water mains on the identified streets
are severely deteriorated and should be replaced with this project.
DeOtte, Inc., proposes to perform the necessary design work for a lump sum fee of $111.754.00. City staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the Engineering Agreement, $38,003.00 ($10,312.00 water, $7,300.00 sewer and
$20,391.00 street) is needed for project management and design review.
M/V1/BE — DeOtte, Inc., is in compliance with the City's M/V1/BE Ordinance by committing to 30 percent
M/VVBE participation. The City's goat on this project is 16 percent.
Logname: 202008CONTRACTSA Page 1 of 3
This project is located in COUNCIL DISTRICT 5, Mapsco 78N and 78P
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital
budgets, as appropriated, of the Water Capital Projects Fund, the Sewer Capital Projects Fund and the
Street Improvements 2008 Fund.
FUND CENTERS:
TO Fund/Account/Centers
1&2)P253 476045 6051701265ZZ
1&2)P258 476045 7051701265ZZ
2)P253 531350 605170126510
2)P253 531350 605170126520
2)P253 531350 605170126530
2)P253 531200 605170126531
2)P253 531200 605170126532
2)P253 531200 605170126533
2)P253 531200 605170126551
2)P253 531350 605170126560
2)P253 533010 605170126581
2)P258 531350 705170126510
2)P258 531350 705170126520
2)P258 531350 705170126530
2)P258 531200 705170126531
2)P258 531200 705170126532
2)P258 531200 705170126533
2)P258 531200 705170126551
2)P258 531350 705170126560
2)P258 533010 705170126581
CERTIFICATIONS:
Submitted for City Manager's Office �•
Originating Department Head•
Additional Information Contact•
ATTACHMENTS
FROM Fund/Account/Centers
$24.710.00 1) PE45 538040 0609020
$23.811.00 � PE45 538040 0709020
1. 202008CONTRACT5A AO.doc (Public)
2. Accounting Info.pdf (CFW Internal)
1 695.00 3) P253 531200 605170126531
1 695.00 3) P253 531200 605170126532
6 356.00 3) P253 531200 605170126533
3 172.00 3) P253 531200 605170126551
6 345.00 3) P258 531200 705170126531
1 057.00 3)P258 531200 705170126532
3 824.00 3)P258 531200 705170126533
283.00 3) P258 531200 705170126551
283.00 � C204 531200 205400126531
1 200.00 3) C204 531200 205400126532
1 200.00 � C204 531200 205400126533
4 500.00 3) C204 531200 205400126551
3 911.00
7 822.00
1 303.00
3 475.00
200.00
200.00
Fernando Costa (8476)
William Verkest (7801)
Joseph Bergeron (2384)
$24.710.00
$23.811.00
3 172.00
6 345.00
1 057.00
3 824.00
3 911.00
7 822.00
1 303.00
3 475.00
$19.298.00
$38.595.00
6 432.00
$16.520.00
Logname: 202008CONTRACTSA Page 2 of 3
3. DeOtte.�df (CFW Internal)
4. FAR Contract 5A -Sewer (3).pdf (CFW Internal)
5. FAR ContractSA -Street (�pdf (CFW Internal)
6. FAR ContractSA -Water (3).pdf (CFW Internal)
7. Map 202008CONTRACT5A.pdf (Public)
8. MWB_E Contract SA.pdf (CFW Internal)
9. PE45-072209.pdf (CFW Internal)
Logname: 202008CONTRACTSA Page 3 of 3