HomeMy WebLinkAboutContract 38729CITY SECRETARY
CONTRAC7 NO
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and IEA, Inc., (the
"ENGINEER"), for a PROJECT generally described as: 2008 CIP Neighborhood Street
Project — Lloyd Avenue, Normont Circle and Vinson Street — (Contract 8C - Project No.
)1271)
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment S.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
FCF(eWUK1Ht)A
paid in full, including interest. In the event of suspension of services, the
ACIALRE( ENGINEER shall have no liability to CITY for delays or damages caused the
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age1of2QORIGINAL
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary signcantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable
for the use of such drawings for any project other than the PROJECT
described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If, for any reason, the ENGINEER should make an on -site observation(s), on
the basis of such on -site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
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conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/VNBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
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J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3)hereof. CITY shall give subcon-sultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificates) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
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A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non -owned when said vehicle is used in the
course of the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employer's Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$110001000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims -made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
(d) A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
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(e) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current A.M. Best Key
Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
(f) Deductible limits, or self insured retentions, affecting insurance required
herein shall be acceptable to the CITY in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
(j) For all lines of coverage underwritten on a claims -made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims -
made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(I) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
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M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
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B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
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G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
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requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
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(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product,
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any
loss, cost, or expense claimed by third parties for property damage and
bodily injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
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H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely to
be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered. by the arbitrators. less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by Sections
10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorneys fees, costs and
expenses, may be gated by either party on a de novo basis. The award shall
become final ninety (90) days from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J.
shall survive termination of this AGREEMENT for any cause.
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L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted during the term of this AGREEMENT by governing bodies
having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER
agrees to defend, indemnify and hold harmless CITY and all of its officers,
agents and employees from and against all claims or liability arising out of the
violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
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Article vz i
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services/400C.
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the IT" '" day of , 2009.
ATTEST:
Marry henarix
City Secretary
Contract. Authorizatiox
s I u
> at
APPROVED
Assistant City
ATTEST:
AND LEGALITY
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By:
CITY OF FORT WORTH
Fernando Costa
Assistant City Manager
APPROVAL RECOMMENDED
I EA. Inc.
ENGINEER
By:
NAME: Shakeel Ahmed, P.E.
TITLE:President/CEO
CFFiCIAI� F�ECOR®
CITY SECRETARY
1' 1. WORTH, 1 A
ATTACHMENT "A"
General Scope of Services
'Scope of Services set forth herein can only be modified by additions, clarifications, and/or deletions
set forth in the supplemental Scope of Services. In cases of conflict between the Supplemental
Scope of Services and the General Scope of Services, the Supplemental Scope of Services shall
have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the City
regarding the scope of project so that the plans and specifications which are to be developed
hereunder by the Engineer will result in providing facilities which are economical in design
and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be necessary
for the design of the proposed street, and storm drain and/or water and wastewater facili-
ties/improvements. It shall be the Engineer's duty hereunder to secure necessary information
from such outside agencies, to meet their requirements.
3) Geotechnicallnvestigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to bring
the plans into compliance with the requirements of said agency, including but not limited to
highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes are
required due to changes in the design of the facilities made by the permitting authority. If
such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable delays,
a mutually agreeable and reasonable time extension shall be negotiated.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 16 of 20
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic film
sheets, or as otherwise approved by the Department of Engineering and shall become the
property of the City. City may use such drawings in any manner it desires; provided, however
that the Engineer shall not be liable for the use of such drawings for any project other than
the project described herein; and further provided, that the Engineer shall not be liable for the
consequences of any changes that are made to the drawings or changes that are made in
the implementation of the drawings without the written approval of the Engineer.
PHASE 1
7) Right -of -Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights -of -way, easement needs for the construction of the
project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring the
rights -of -way and/or easements for the construction of this project. Sketches and easement
descriptions are to be presented in form suitable for direct use by the Department of
Engineering in obtaining rights -of -way, easements, permits and licensing agreements. All
materials shall be furnished on the appropriate City forms in a minimum of four (4) copies
each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to any
proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on the
preliminary and final plans the location of the proposed utility lines, existing utility lines, based
on the information provided by the utility, and any adjustments and/or relocation of the
existing lines within the project limits. The Engineer shall also evaluate the phasing of the
water, wastewater, street and drainage work, and shall submit such evaluation in writing to
the City as part of this phase of the project.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 17 of 20
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities. The
Engineer shall receive written approval of the Phase 1 Plans from the City's project manager
before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross -sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans and
five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work with
existing and proposed utilities. The preliminary construction plans shall indicate location of
existing/proposed utilities and storm drain lines. The Engineer shall receive written approval
of the Phase 2 plans from the City's project manager before proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction costs
for the authorized construction project, which shall include summaries of bid items and
quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal laws
and with applicable rules and regulations promulgated by local, state and national boards,
bureaus and agencies. The Engineer shall receive written approval of the Phase 3 plans from
the City's project manager before proceeding with Phase 4.
STANDARD ENGINEERING AGREEMENT (REV 10/O6/05)
Page 18 of 20
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans and
contract specifications. The approved plans and contract specifications shall be used as
authorized by the City for use in obtaining bids, awarding contracts, and constructing the
project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the bidding
documents, and assist the owner in determining the qualifications and acceptability of
prospective constructors, subcontractors, and suppliers. When substitution prior to the award
of contracts is allowed by the bidding documents, the Engineer will advise the owner as to the
acceptability of alternate materials and equipment proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the construction
of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid tabulation
sheets and provide assistance to the owner in evaluating bids or proposals and in assembling
and awarding contracts for construction, materials, equipment, and services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
STANDARD ENGINEERING AGREEMENT (REV 10/06/05)
Page 19 of 20
23)
24)
25)
26)
Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
Instructions to Contractor
The Engineer shall provide necessary
documents, review change orders and make
work, at the request of the City.
Differing Site Conditions
interpretations and clarifications of contract
recommendations as to the acceptability of the
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
STANDARD ENGINEERING AGREEMENT (REV 10/08/05)
Page 20 of 20
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for water
and/or sanitary sewer improvements for the following:
2008 Capital Improvements Program Neighborhood Streets —Design Service for
Contract 8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to
S Cul-De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A ®PREENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays
on schedule. For purposes of establishing a level of comfort, two (2) meetings
are anticipated. These include the following:
One (1) pre -design kick-off meeting, (including ALL departments that
are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
Rev 02-09-09
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including, utilities, City Master plans,
property ownership as available from the Tax Assessor's office.
The data collection efforts will also include conducting special
coordination meetings with affected property owners and businesses
as necessary to develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary
to relocate or reroute the existing private sanitary sewer service line
due to the abandonment or realignment of the existing public sanitary
sewer lateral or main:
The CITY shall furnish the ENGINEER with a sample format of how
the sewer service line reroute/relocation should be designed and
submitted for construction. During design survey, if a rod can be
inserted through the cleanout to the bottom of the service line, the
ENGINEER will obtain the flow line elevation and design the service
line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the ENGINEER
shall delay the design of the sewer service line until after the start of
construction. The CITY will then direct the Contractor to de -hole the
service line at the clean -out location of all buildings or structures so
that the ENGINEER's surveyor can determine the flow line of the
sewer service line. The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or
relocated.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all
utilitiesI including utilities owned by the City, TxDOT and railroads.
These entities shall also be contacted if applicable, to determine plans
for any proposed facilities or adjustment to existing facilities within the
project limits. The information obtained shall be shown on the concept
plans. The ENGINEER shall show the location of the proposed utility
lines, existing utility lines and any adjustments and/or relocation of the
existing lines within the project limits. ENGINEER shall complete all
forms necessary for City to obtain permit letters from TOOT and
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railroads and submit such forms to the City. City shall be responsible
for forwarding the forms to the affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGIENER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and
vertical elevations and other information which will be needed
for use by the ENGINEER in design and preparation of plans for
the project. Information gathered during the survey shall include
topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location and buried utilities,
structures, and other features relevant to the final plan sheets.
For sewer lines located in alleys or backyards, ENGINEER will
obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear
lines in an approximately 50' wide strip. In addition, locate all
rear house corners and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-40' scale.
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines, existing
utilities, trees, fences, walls, etc., horizontally along rear lot lines
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in an approximately 20 wide strip. In addition, locate all rear
house corners and building corners in backyards. Compile base
plan from field survey data at 1" = 40' horizontal and 1" = 4'
vertical scale.
When conducting design survey at any location on the project,
the consultant or its sub -consultant shall carry readily visible
information identifying the name of the company and the
company representative. All company vehicles shall also be
readily identified.
b. ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the
requested services shall be provided in a digital format
compatible with the electronic data collection and computer
aided design and drafting software currently in use by the CITY
Water Department. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be
provided in the American Standard Code for Information
Interchange (ASCII) format, all drawing files shall be provided
in MicroStation (DGN) or Autocad (DWG or DXF) format
(currently Release 2002), or as otherwise approved in writing
by the CITY, and all data colleted generated during the course
of the project shall become the property of the CITY.
The minimum information to be provided in the plans shalt
include the following:
1. A Project Control Sheet, showing ALL Control Points,
used or set while gathering data. Generally on a scale
of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK
Nail, 5/8" Iron Rod) J
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b. X, Y and Z Coordinates, in an identified
coordinate system, and a referred bearing
base. Z coordinate on City Datum only.
c. Descriptive Location (Ex. Set in the centerline of
the inlet in the South curb line of North Side
Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main
Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes,
Valves, etc., in the same coordinate system, as the
Control Points.
4.
5.
6.
r�
No less than two bench marks per plan/profile sheet.
Bearings given on all proposed centerlines, or
baselines.
Station equations relating utilities to paving, when
appropriate.
Obtain the "foot print"
sanitary sewer service
rerouted.
of all properties where the
line is to be relocated or
ii. Public Notification and Personnel/Vehicle Identification
a. Residential notification is required for field surveys on
this project, mail -outs will be prepared for approval by
CITY T/PW staff. The mail out shall be on company
letter head and shall include the project name, study
limits, DOE project no., brief description of the project,
and consultant's project manager name and
telephone number.
-OR-
If Right of Entry acquisition is required for field
surveys or other work on this project, mail -outs will be
prepared for approval by CITY T/PW staff. The mail
out shall be on company letter head and shall include
the project name, study limits, DOE project no., brief
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Rev 02-09-09
description of the project, and consultant's project
manager name and telephone number and a place for
the property owner to sign giving permission to
access the property.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub -consultants shall carry
readily visible information identifying the name of the
company and the company representative.
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 60 days
after Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish Four 4 copies of
the concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for
the ENGINEER's recommended plan. ENGINEER shall
perform remaining field surveys required for final
design of selected route(s). The ENGINEER shall also
evaluate the phasing of the water, sanitary sewer,
street and drainage work, and shall submit such
evaluation in writing to the City as a part of the concept
phase of the project. All design shall be in conformance
with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer
master plan, other pertinent design information and
provide a summary of findings pertaining to the
proposed project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iii (b), ENGINEER will prepare
preliminary construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and
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an overall easement layout sheet(s). The water layout
sheet shall identify the proposed water main
improvement/ existing water mains in the vicinity and all
water appurtenances along with pressure plane
boundaries, water tanks, pump stations, valves, and
fire hydrants. The sewer layout sheet shall identify the
proposed sewer main improvement / existing sewer
mains and all sewer appurtenances in the vicinity.
b. Preliminary project plans and profile sheets on 22" x
34" sheets which show the following: Proposed water
and/or sanitary sewer plan/profile and recommended
pipe size, fire hydrants, water service lines and meter
boxes, gate valves, isolation valves, manholes etc.,
related appurtenances and all pertinent information
needed to construct the project. In addition, the
ENGINEER shall visit the project site and obtain the
meter numbers and sizes on all existing meters to be
replaced on the project and shall identify existing
sample stations and fire line locations. The information
shall be shown on the plan sheets. Legal description
(Lot Nos., Block Nos., and Addition Names) along with
property ownership shall be provided on the plan view.
c. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the
base sheets prepared from survey information
gathered under Part B, Paragraph b. Conflicts shall be
resolved where pipelines are to be rehabilitated on the
same line segment. Base sheets shall reference
affected or adjacent streets. Where open -cut and
trenchless technology construction is anticipated, below
and above ground utilities will be located and shown on
the base sheets.
d. Existing utilities and utility easements will be shown
on the plan and profile sheets. ENGINEER will
coordinate with utility companies and the City of Fort
Worth to determine if any future improvements are
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Rev 02-09-09
planned that may impact the project.
e. The design for sewer service line reroute/relocation
will be provided if the flow line elevation of the sewer
service can be determined from the cleanout location.
If this elevation cannot be determined during design
survey, the design shall be provided after award of
the construction contract as specified in Part A,
Paragraph 1 b.
f. The ENGINEER shall make provisions for
reconnecting all identifiable water and/or wastewater
service lines which connect directly to any main being
replaced, including replacement of existing service
lines within City right-of-way or utility easement. When
the existing alignment of a water and sanitary sewer
main or lateral is changed, provisions will be made in
the final plans and/or specifications by the
ENGINEER to relocate all service lines which are
connected to the existing main and connect said
service lines to the relocated main.
g. The ENGINEER will prepare standard and special
detail sheets for water line installation and sewer
rehabilitation or replacement that are not already
included in the D-Section of the City's specifications.
These may include connection details between
various parts of the project, tunneling details, boring
and jacking details, waterline relocations, details
unique to the construction of the project, trenchless
details, and special service lateral reconnections.
h. Right -of -Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open -cut
construction or relocation of existing alignments is
probable. Temporary and permanent easements will be
appropriated based on available information and
Rev 02-09-09
recommendations will be made for approval by the
City.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements
and rights -of -entry will be in conformance with
"Submittal of Information to Real Property for
Acquisition of Property".
j. Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Department of Engineering, and other
CITY departments, public utilities, private utilities and
government agencies to determine the approximate
location of above and underground utilities, and other
facilities that have an impact or influence on the
project.
ENGINEER will design City facilities to avoid or
minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of
approved preliminary construction plans to the City's
Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the
project.
k. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City 30 days after approval of Part
B, Paragraph iii (b).
ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets
of specifications and contract documents to
CITY for review. Generally, plan sheets shall be
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Rev 02-09-09
organized as follows:
Cover Sheet
General Notes/Legend
Easement layout (if applicable)
Abandonment
in & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary
estimate of probable construction cost with the
preliminary plans submitted. ENGINEER shall
assist City in selecting the feasible and/or
economical solutions to be pursued.
I. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct
the ENGINEER in writing to proceed with Final Design for
Final Review.
m. Public Meeting
After the preliminary plans have been reviewed and
approved by the City, the ENGINEER shall prepare project
exhibits, provide the CITY with the database listing the
names and addresses of all residents and business to be
affected by the proposed project, and attend public
meeting to help explain the proposed project to residents.
The CITY shall select a suitable location and mail the
invitation letters to the affected customers.
Rev 02-09-09
n. Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre,
ENGINEER will prepare the Storm Water Pollution
Prevention Plan (SWPPP) required for the project for use
by the Contractor during construction. ENGINEER will
prepare drawings and details for proposed SWPPP
improvement that the Contractor must use during
construction. Contractor shall be responsible for filing the
SWPPP with appropriate regulatory agencies.
o. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute
configurations posted as "Typicals" on the City's Buzzsaw
website. The typicals need not be sealed individually if
included in the sealed contract documents.
In the event that the "typicals"(as described above) cannot
be utilized on the project, the ENGINEER shall prepare a
signed and sealed Traffic Control Plan for review and
approval by the Traffic Division of the Transportation and
Public Works Department .
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 20 days
after approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit
two (2) sets of plans and construction contract documents within 15
days of CITY's final approval. Plan sets shall be used for Part C
activities.
Rev 02-09-09
b. ENGINEER'S Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Water and sanitary sewer plans shall be submitted as
one set of plans. Water and sanitary sewer plans shall
be separate from paving and drainage plans. All
sheets shall be standard size (22" x 34") with all project
numbers (Water/Sanitary Sewer and TPW) prominently
displayed.
2. For projects where paving/grating/drainage
improvements occur on a Water Department funded
project with no T&PW funding involved, a separate set
of mylars with cover sheet shall be submitted for TPW.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file.
There shall be one (1) PDF file for the Water plan set
and a separate PDF file for the TPW plan set. Each
PDF file shall contain all associated sheets of the
particular plan set. Singular PDF files for each sheet
of a plan set will not be accepted. PDF files shall
conform to naming conventions as follows:
I. Water and Sewer file name example — "X-
35667_org36.pdf " where "X-35667" is the
assigned file number obtained from the City of
Fort Worth, "_org" designating the file is of an
original plan set, "36" shall be the total number
of sheets in this file.
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Example: X-12755_org 10.pdf
II. TPW file name example — "W-
1956_org47,pdf' where "W-1956" is the
assigned file number obtained from the City of
Fort Worth, "_org" designating the file is of an
original plan set, "47" shall be the total number
of sheets in this file.
Example: W-0053_org3.pdf and K-
0320_org5.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which
will become property of and remain with the City of Fort Worth.
Floppy disks, zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF
files and to obtain a file number for the project, contact
the Department of Transportation and Public Works.
Vault at telephone number (817) 392-8426. File
numbers will not be issued to a project unless the
appropriate project numbers and fund codes have
been assigned and are in the Department of
Transportation and Public Works database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents
The ENGINEER shall upload all plans and contract documents
onto Buzzsaw for access to potential bidders. Hard copies of
documents will not be made available to potential bidders.
Contract documents shall be uploaded in pdf files and the
plans in pdf and dwf files.
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b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase
including preparation and delivery of any additional addenda
prior to bid opening to plan holders and respond to questions
submitted to CITY by prospective bidders. The ENGINEER
shall upload all addenda onto Buzzsaw. The ENGINEER shall
attend the scheduled pre -bid conference.
The ENGINEER shall assist in reviewing the bids for
completeness and accuracy. The ENGINEER shall attend the
project bid opening, develop bid tabulations in hard copy and
electronic format and return four (4) copies of the bid
tabulation, along with the contract documents to the City within
three (3) working days after bid openings.
c. Construction Documents
The ENGINEER will make available for construction, upon
request by the CITY, up to twenty (20) sets of the final
approved and dated plans and specifications and contract
documents for the projects to the CITY for distribution to the
contractor and City personnel.
c. Assistance During Construction
The ENGINEER shall attend the pre -construction conference
for the project. The ENGINEER shall also consult with and
advise the CITY on design and/or construction changes, if
necessary. The ENGINEER shall make periodic site visits
during construction and provide documentation of the
observations made, as requested by CITY. The ENGINEER
shall attend the "Final' project inspection and assist City with
preparation of final punch list, as requested by CITY.
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EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
2008 Capital Improvements Program Neighborhood Streets —Design Service for Contract 8C —
Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-De-Sac) and
Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A —PRE-ENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre -design kick-off meeting, (including ALL departments that are
impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
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improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TOOT and railroads. These entities shall also
be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures, and
other features relevant to the final plan sheets. Existing drainage at
intersections will be verified by field surveys. Spot elevations will be shown
Rev 02/05/09
on intersection layouts with cross slope to fit intersecting grade lines.
The minimum survey information to be provided on the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
c. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and PersonnelNehicle Identification
a. Residential notification is required for field surveys on this project, mail -
outs will be prepared for approval by CITY T/PW staff. The mail out shall
be on company letter head and shall include the project name, study
EA2-3
Rev 02/05/09
limits, DOE project no., one, description of the project, and consultant's
project manager name and telephone number.
-OR-
If Right of Entry acquisition is required for field surveys or other work on
this project, mail -outs will be prepared for approval by CITY T/PW staff.
The mail out shall be on company letter head and shall include the
project name, study limits, DOE project no., brief description of the
project, and consultant's project manager name and telephone number
and a place for the property owner to sign giving permission to access
the property.
b. When conducting site visits to the project location, the ENGINEER or any
of its sub -consultants shall carry readily visible information identifying the
name of the company and the company representative.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed drainage runoff
area and existing street, right-of-way and storm sewer capacities for the subject
site. A drainage area map will be drawn at 1" = 200' scale from available contour
maps. Calculations regarding street and right-of-way capacities and design
discharges (5-year and 100-year frequencies) at selected critical locations will be
provided. Capacities of existing storm drain will be calculated and shown. The
ENGINEER's responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City standards. All
calculations and design shall conform to the City of Fort Worth Storm Water
Management Design Manual, March 2006.
iv. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 60 days after Notice to
Proceed Letter is issued.
b. The ENGINEER shall furnish Four 4 copies of the concept engineering
plans which include layouts, preliminary right-of-way needs and cost
estimates for the ENGINEER's recommended plan. The ENGINEER shall
also evaluate the phasing of the water, sanitary sewer, street and drainage
F'A7-4
Rev 02/05/09
work, and shall submit such evaluation in writing to the City as a part of the
concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
follows:
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with Part
A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22" x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
c. Proposed roadway profile grades and elevations along each curb line;
elevations at all p.v.i.'s; p.i's half stations; high and low points; vertical curve
information; and pertinent AASHTO calculations. Profiles for existing curbs
(if any) and existing ground at the left and right-of-way lines shall be shown.
Existing found property corners (e.g. Iron pins), along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm
drain mains and leads shall be provided.
d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross -sections will be developed, from the survey
notes, at intervals not -to -exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street. Additional
Rev 02/05/09
cross -sections at important features including driveways, p.i.'s of
intersecting streets, (minimum distance of 100' along cross -street at each
P.I.) walks, retaining walls, etc., will also be provided. Profiles of centerline
of driveways will also be provided where necessary. Scale will be 1" = 10'
horizontal and 1" = 2' vertical
f. Street and intersection layouts.
g. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
h. Geotechnical Investigation/Pavement Design
The ENGINEER shall prepare a detailed geotechnical engineering study
and pavement design in conformance with the City of Fort Worth Pavement
Design Standards Manual, 2005.
i. Right -of -Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open -cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will be
made for approval by the City.
j. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights -of -entry
will be in conformance with "Submittal of Information to Real Property
Division for Acquisition of Property".
k. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, and other CITY departments,
FA7-6
Rev 02/05/09
public utilities, private utilities, private utilities and government agencies to
determine the approximate location of above and underground utilities,
and other facilities that have an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with
existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
I. Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be submitted
to CITY 30 days after approval of Part B, Paragraph IV.
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Preliminary Cross Sections
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer
shall assist City in selecting the feasible and or economical
solutions to be pursued.
m. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
EA2-7
Rev 02/OS/09
3.
Rev 02/05/09
n.
0
Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shall prepare project exhibits, provide the CITY with the
database listing the names and addresses of all residents and business to
be affected by the proposed project, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre, ENGINEER
will prepare the Storm Water Pollution Prevention Plan (SWPPP)
required for the project for use by the Contractor during construction.
Engineer will prepare drawings and details for proposed SWPPP
improvement that the Contractor must use during construction.
Contractor will be responsible for filing the SWPPP with appropriate
regulatory agencies.
Traffic Control Plan
The ENGINEER may utilize standard traffic reroute configurations posted
as "Typicals" on the City's Buzzsaw website. The typicals need not be
sealed individually if included in the sealed contract documents.
In the event that the "typicals"(as described above) cannot be utilized on
the project, the ENGINEER shall prepare a signed and sealed Traffic
Control Plan for review and approval by the Traffic Division of the
Transportation and Public Works Department .
Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 20 days after
approval of Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
W
II7
documents to CITY (each plan sheet shall be stamped, dated, and signed by
the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
c. Furnish as a function of final plans, Four 4 copies of the final sections on on 22" x 34" sheets. Information on these sheets will include
centerline station, profile grades and centerline elevations, roadway section
(existing and proposed), right-of-way limits. Scale will be 1" = 20' horizontal
and 1" = 2' vertical with cross sections plotted with stationing from the
bottom of the sheet, and will include laterals and inlets. CITY policy with
regard to parking design shall be maintained. Excavation and embankment
volumes and end area computations shall also be provided.
d. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
Rev 02/05/09
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf"
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
11. Water and Sewer file name example — "X-
35667_org36.pdf" where "X-35667" is the
assigned file number obtained from the City of Fort
Worth, "_org" designating the file is of an original
plan set, "36" shall be the total number of sheets in
this file.
Example: X-12755_org18.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will
become property of and remain with the City of Fort Worth. Floppy disks,
zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be
issued to a project unless the appropriate project numbers
and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
PART C -PRE- CONSTRUCTION ASSISTANCE
Rev 02/05/09
Administration
a. Bid Documents
The ENGINEER shall upload all plans and contract documents onto
Buzzsaw for access to potential bidders. Hard copies of documents
will not be made available to potential bidders. Contract documents
shall be uploaded in pdf files and the plans in pdf and dwf files.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders and respond to questions submitted to
CITY by prospective bidders. The ENGINEER shall upload all
addenda onto Buzzsaw. The ENGINEER shall attend the
scheduled pre -bid conference.
The ENGINEER shall assist in reviewing the bids for completeness
and accuracy. The ENGINEER shall attend the project bid opening,
develop bid tabulations in hard copy and electronic format and
return four (4) copies of the bid tabulation, along with the contract
documents to the City within three (3) working days after bid
openings.
c. Construction Documents
The ENGINEER will make available for construction, upon request
by the CITY, up to twenty (20) sets of the final approved and dated
plans and specifications and contract documents for the projects to
the CITY for distribution to the contractor and City personnel.
c. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for
the project. The ENGINEER shall also consult with and advise the
CITY on design and/or construction changes, if necessary. The
FA7-11
Rev 02/05/09
ENGINEER shall make periodic site visits during construction and
provide documentation of the observations made, as requested by
CITY. The ENGINEER shall attend the "Final' project inspection
and assist City with preparation of final punch list, as requested by
CITY.
Rev 02/05/09
EA2-12
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Design Services for
2008 Capital Improvements Program Neighborhood Streets — Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $93,602 as
summarized in Exhibit "134' Payment of the total lump sum fee shall be
considered full compensation for the services described in Attachment A, Exhibit
"A4' and Exhibit "A4' for all labor materials, supplies, and equipment necessary
to complete the project.
B. The ENGINEER shall be paid monthly payments as described in Exhibit "B-1"
Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the ENGINEER.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 162
calendar days after the "Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans - 72 calendar days.
B. Preliminary Engineering Plans and Contract Documents — 43 calendar days.
C. Final Engineering Plans and Contract Documents - 42 calendar days.
D. Final Plans and Contract Documents for Bid Advertisement — 5 calendar days.
3 Attachment B and Exhibits.doc
B-1
EXHIBIT "0-1"
METHOD OF PAYMENT
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets — Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
I. Method of Payment
Partial payment shall be made to the ENGINEER monthly upon City's approval of an
invoice from the ENGINEER outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibit "A-1" and A-2", Conceptual Engineering plan
submittal and approval by the City, a sum not to exceed 30 percent of the total lump sum
fee.
Until satisfactory completion of Exhibit "A-1" and A-2", Preliminary Construction Plan
submittal and approval by the City, a sum not to exceed 60 percent of the total lump sum
fee, less previous payments.
Until satisfactory completion of Exhibit "A-1" and A-2", Final Construction plan submittal
and approval by the City, a sum not to exceed 90 percent of the total lump sum fee, less
previous payments.
The balance of the earnings, less previous payments, shall be payable after Bid opening
for the Project has been conducted.
I1. Progress Reports
A. The ENGINEER shall submit to the designated representative of the Director of
the Department of Transportation and Public Works monthly progress reports
covering all phases of design in the format required by the City.
B. If ENGINEER determines in the course of making design drawings and
specifications that the opinion of probable construction cost of $ (as estimated in
Exhibit 134) will be exceeded, whether by change in the scope of the project,
increased cost or other conditions, the ENGINEER shall immediately report such
fact to the City's Director of the Department of Transportation and Public Works
and, if so instructed by the Director of the Department of Transportation and
Public Works shall suspend all work hereunder.
3 Attachment B and Exhibits.doc
B1-1
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets —Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
2009 Standard Hourly Rate Schedule
Employee Classification Rate/Hour (Range)
Principal Engineer $150 - 250 /hour
Project Manager /Planner $ 100 - 185 /hour
R.P. L.S. $85 /hour
R.P. L.S. (Principal) $ 105 /hour
Design Engineer $ 78 - 145 $ /hour
Designer /CAD Operator $ 55 - 135 $ /hour
Survey Technician $ 70 /hour
Clerical $45 - 80 /hour
Survey Crew $ 105 - 155 /hour
Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual
invoice cost plus 10%.
3 Attachment B and Exhibits.doc
EXHIBIT "B-3A"
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets — Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm
Prime Responsibility
Amount
%
Prime Consultant.
IEA
Engineering
$74,396
79A8
Proposed M/WBE
Sub -Consultants
Amount
%
Gorrondona
Survey
$9,017
9.63
Geotel
Geotechnical
$7,188
7.68
Non-M/WBE
Consultants.
AECOM
QA/QC 1$3,000
3.21
Proiect Description Scope of Services
Engineering Services Paving, Drainage,
Water &Sewer
City M/WBE Goal = 15%
3 Attachment B and Exhibits.doc
B3 - 1
Total Fee
$93,602
MWBE Fee Percent
$16,205 17.31
EXHIBIT "B-3B"
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets —Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
PROFESSIONAL_ SERVICES FEE SUMMARY
Transportation &Public Works: (Construction Cost x ASCE Curve "A" x 85 x Alteration Factor)
Paving &Drainage $401,959 x 8.50 % x 85% x 1.33 =
Water Department (Construction Costs x ASCE Curve "A" x 85% x Alteration Factor)
Water Improvements
Sanitary Sewer Improvements
Total Water and Sewer $150,286 x 8.50 % x 85% x 1.33=
T&PW, Water and Sewer: $552,245 x 8.50 % x 85% x 1.33=
Special Services:
Transportation &Public Works:
Topographic Survey
Erosion Control Plans & SW3P
Traffic Control Plan
Meetings & Reports
Printing & Reproduction
Construction Related Services
Bid Opening and Review
Compile Bid Tabulations
Pre -Construction Meeting
Final Field Inspection
Geotechnical
Administrative (10%) Fee on M/WBE firms
Additional Services TP&W Subtotal
Water Department:
Topographic Survey
Erosion Control Plans & SW3P
Traffic Control Plan
Meetings & Reports
Printing & Reproduction
Construction Related Services
Bid Opening and Review
Compile Bid Tabulations
3 Attachment B and Exhibits.doc
83-2
$38,625
$5,179
$9, 262
$14,441
$53,067
$5, 325
$2, 500
$1, 500
$1,437
$2, 916
$423
$178
$423
$556
$7,188
$1,251
$23,697
$3,692
$2, 500
$1,500
$1,500
$5,119
$500
$357
EXHIBIT "B-3B"
(Supplement to Attachment B)
Pre -Construction Meeting $500
Final Field Inspection $800
<List other Special Services> $ --
Administrative (10%) Fee on M/WBE firms $369
Additional Services Water Subtotal $16,837
TOTAL PROJECT FEE $93,602
3 Attachment B and Exhibits.doc
B3-3
EXHIBIT "B-3B"
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets — Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
SUMMARY OF TOTAL FEE
Service Description
Water
Sewer
Paving
Total
Engineering Services
$5,179
$9,262
$38,625
$53,067
Additional Services
$6,325
$6,821
$11,184
$24,330
Surveying Services
$1,000
$2,692
$5,325
$9,017
Geotechnical
Total
$ --
$12,604
$ --
$189775
$7,188
$629323
$7,188
$93,602
BREAKDOWN OF WATER, SEWER AND PAVING FEES (LESS SURVEY FEES)
1. Total Water Fee (less survey fee) Breakdown by Concept. Preliminary and Final Design
a. Concept (30%) _ (Total Water Fee —Water Survey Fee) x (0.3) _ $ 3,451
b. Preliminary (60%) _ (Total Water Fee —Water Survey Fee) x (0.6) _ $ 6,903
c. Final (10%) _(Total Water Fee — Water Survey Fee) x (0.1) _ $ 1,150
$11,504
2. Total Sewer Fee (less survey fee) Breakdown by Concept. Preliminary and Final Desictn
a. Concept (30%) _ (Total Sewer Fee —Sewer Survey Fee) x (0.3) _ $40825
b. Preliminary (60%) _ (Total Sewer Fee —Sewer Survey Fee) x (0.6) _ $9,650
c. Final (10%) _(Total Sewer Fee — Sewer Survey Fee) x (0.1) = 1 608
$16, 083
3. Total Paving & Drainage Fee (less survey fee) Breakdown by Concept, Preliminary and
Final Design
a. Concept (30%) _ (Total Paving Fee —Paving Survey Fee) x (0.3) _ $17,099
b. Preliminary (60%) _ (Total Paving Fee —Paving Survey Fee) x (0.6) _ $34,199
c. Final (109/o) _ (Total Paving Fee — Paving Survey Fee) x (0.1) =I 5 700
$56, 998
3 Attachment B and Exhibits.doc
B3-3
EXHIBIT "B-3C"
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets — Design Service for Contract
8C — Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
FEES FOR SURVEYING SERVICES
Surveying Services:
Paving:
<Describe survey scope and limits>
Topographic Surveys: 1( 775 LF x $3.00 =
Water:
<Describe survey scope and limits>
Topographic Surveys: (500 LF x $2.00 =
Sanitary Sewer:
<Describe survey scope and limits>
Topographic Surveys: 1( 346 LF x $2.00 =
Total Water Dept
T&PW and Water Department Total for Surveying Services:
3 Attachment B and Exhibits.doc
$ 5325
$ 2692
$ 2669.00
$9017
EXHIBIT "1:5-31J"
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets -Design Service for Contract
8C - Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-
De-Sac) and Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
FEE FOR REPRODUCTION SERVICES
Pavin - Re roduction
Item
Sheets
Sets
$/Sheet
Cost
Conceptual
5
4
1.8
$36.00
Preliminary
5
14
1.8
$126.00
Spec
50
2
0.9
$90.00
15
2
1.8
$54.00
Final
100
2
0.9
$180000
15
20
1.8
$540600
Const Docs
100
20
0.9
$1,800600
Mounted Board
3
1
10
$30.00
M lar
15
1
4
$60.00
Total Cost $29916.00
Water - Re roduction
Item
Sheets
Sets
$/Sheet
Cost
Conceptual
2
4
1.8
$14.40
Preliminary
2
14
1.8
$50A0
Spec
50
2
0.9
$90.00
6
2
1.8
$21.60
Final
100
2
0.9
$180600
6
20
1.8
$216.00
Const Docs
100
20
0.9
$1,800600
Mounted Board
0
0
10
$0.00
M lar
6
1
4
$24.00
Total Cost $21396.00
Sewer - Re roduction
Item
Sheets
Sets
$/Sheet
Cost
Conceptual
4
4
1.8
$28.80
Preliminary
4
14
1.8
$100.80
Spec
50
2
0.9
$90.00
12
2
1.8
$43.20
Final
100
2
0.9
$180.00
12
20
1.8
$432600
Const Docs
100
20
0.9
$11800.00
Mounted Board
0
0
10
$0.00
M lar
12
1
4
$48.00
Total Cost $2,723.00
3 Attachment B and Exhibits.doc
B3-4
EXHIBIT "B-3D"
(Supplement to Attachment B)
TP 8 W - Reproduction Total $89035
Transportation Public Works $2,916
Water Department (Water 8Sanitary Sewer) $5,119
3 Attachment B and Exhibits.doc
83-4
EXHIBIT "13 4"
OPINION OF PROBABLE CONSTRUCTION SUMMARY
(Supplement to Attachment B)
Design Services for
2008 Capital Improvements Program Neighborhood Streets — Design Service for Contract 8C —
Lloyd Avenue (Vinson St to S Dead End), Normont Circle (Norma St to S Cul-De-Sac) and
Vinson Street (Griggs Ave to South Hughes Ave)
City Project No. 01271
Paving Improvements
Water Improvements
Sanitary Improvements
Total Construction Cost:
3 Attachment B and Exhibits.doc
B3-4
$401, 959
$53,900
$552, 245
EXHIBIT "B-4"
OPINION OF PROBABLE CONSTRUCTION SUMMARY
(Supplement to Attachment B)
Paving Improvements
Pay
Item
Unit
Item Description
Unit price
Lloyd Avenue
Normont Circle
Vinson Street
Vinson St to S Dead end
Norma St. to S Cukde-
Sac
Griggs Ave. to South Hughs
Ave.
Quantity
Amount
Quantity
Amount
Quantity
Amount
1
CY
Unclassified Excavation
$12.00
11127,78
$13,533.33
777.78
$99333.33
855.56
$10,266.67
2
SF
Remove Driveway
$1.00
29160.00
$29160600
31120,00
$3,120.00
2,505.00
$2,505.00
3
LF
Remove Conc. Curb & Gutter
$2.00
510.00
$1,020.00
$0.00
$0.00
4
SF
Remove 4' Sidewalk
$1.50
2,040.00
$3,060,00
$0.00
11080000
$1,620.00
5
SY
Remove Retaining wall
$30.00
$0.00
$0.00
90.00
$2,700.00
6
LF
Remove and Replace Chain Link
Fence
$7.00
510,00
$3 570.00
$0.00
520.00
$3 640.00
7
LF
Remove and Replace
Ornamental/Wood Fence
$10.00
60.00
$600.00
$0.00
130.00
$1,300.00
8
SY
8" Lime Stabilized Subgrade
$3.00
29577.78
$79733833
11777.78
$5,333033
1,955.56
$5,866.67
9
TON
Lime 43lb/s /81n
$110.00
55A2
$6,096.44
38.22
$4,204044
42.04
$40624,89
10
SY
6" Concrete Pavement
$31.00
2,255.56
$69,922,22
11555,56
$489222,22
1,711A1
$539044,44
11
LF
7" Conc. Curb
$3.00
11460,00
$4,350,00
1 11000,00
$39000,00
11100.00
$3,300400
12
SF
6" Concrete Driveway
$5.00
29160.00
$10,800.00
3,120.00
$15,600.00
21505.00
$12,525.00
13
LF
Silicon Join Sealer
$1.75
725.00
$1,268.75
500.00
$875.00
550.00
$962.50
14
SF
Construct 4' Sidewalk
$5.00
21040.00
$10,200.00
$0.00
$0.00
15
EA
ADA Rams
$1,500,00
2.00
$3,000.00
$0.00
4.00
$6,000.00
16
LS
Utility Adjustment
1.00
$5,000.00K2,00
$3,000.00
1.00
$5,000000
17
CY
To Soil
$17.00
292.15
$4,966.52
$3,425,19
221.63
$3,767.70
18
EA
Adjust Manhole
$350,00
1.00
$350.00$0.00
1.00
$350.00
19
EA
Project Sin
$350,00
6.00
$2,100.00
$700,00
4.00
$1 o400.00
Sub Total Pavin
$149,730660$96,813.52
$1181872.87
Total
$365,416.99
10% Contingency
$36,541.70
Total PavingCost
$401,958.69
3 Attachment B and Exhibits.doc
83-4
EXHIBIT "0-4"
OPINION OF PROBABLE CONSTRUCTION SUMMARY
(Supplement to Attachment B)
Water ImrM
rovements
Pay
Item
Unit
Item Description
Unit price
Lloyd Avenue
Normont Circle
Vinson Street
Vinson St to S Dead end
Norma St. to S Cul-de-
Sac
Griggs Ave to South Hughes Ave.
Quantity
Amount
Quantity
Amount
Quantity
Amount
1
LF
8" PVC C-900 Water Line
$38.00
500
$191000.00
2
EA
8" Gate Valve w/Box & Lid
$900.00
2
$1,800600
3
EA
Remove & Salvage Exist. Fire Hydrant Assembly
$350.00
1
$350.00
1
350
1
350
4
EA
Install Standard Fire Hydrant
$2,500.00
1
$2,500400
1
2500
1
2500
5
TON
Ductile iron Fittings
$31300.00
1
$3,300,00
6
LF
1" Copper Service Line
$25.00
210
$5,250.00
7
LS
2" Temporary Water Service
$501000.00
1
$50,000.00
8
LF
Trench Safety
$2.00
550
$10100000
Sub Total Water
$43,300.00
$2,850.00
$21850.00
Total
$49,000.00
10% Contingency
$4,900.00
Total Water Cost
$530900.00
3 Attachment B and Exhibits.doc
B3-4
EXHIBIT "B-4"
OPINION OF PROBABLE CONSTRUCTION SUMMARY
(Supplement to Attachment B)
Sanitary Sewer Improvements
Pay
Item
Unit
Item Description
Unit price
Lloyd Avenue
Normont Circle
Vinson Street
Vinson St to
S Dead end
Norma St. to
S Cul-de-Sac
Griggs Ave. to
South Hu hes Ave.
Quantity
Amount
Quantity
Amount
Quantity
Amount
1
LF
Remove and Replace 8" Sewer
Line
$40.00
733
$29,320.00
613
$24,520.00
2
EA
4' dia Manhole
$21500.00
1
$2,500,00
1
$2,500.00
3
EA
Remove Existing Manhole
$11000.00
1
$1,000.00
1
$11000.00
4
EA
Concrete Collar
$400.00
1
$400,00
1
$400.00
5
EA
Manhole Insert
$75.00
1
$75.00
1
$75.00
6
LF
4" PVC Service Line
$20,00
210
$4,200.00
420
$8,400.00
7
EA
4" Service Connection
$350600
7
$2,450.00
14
$4,900.00
8
F
Post Constrcution TV Inspection
$2.00
733
$1,466,00
613
$1,226.00
9Vaccum
Testin of Manhole
$150.00
1
$150.001$150.0010Trench
ELEAE
Safe
$2.00
783
$19566,00
663
$1,326.00
Sub Total Sanitary
$43,127.00
$449497.00
$0.00
Total
$87,624.00
10% Contingency
$8,762.40
Total Sanitary Sewer Cost
$96,386.40
3 Attachment B and Exhibits.doc
63-4
ATTACHMENT "E"
2008 CAPITAL IMPROVEMENTS PROGRAM NEIGHBORHOOD STREETS
DESIGN SERVICES FOR CONTRACT 8C - LLOYD AVENUE (VINSON ST TO S DEAD END),
NORMONT CIRCLE (NORMA ST TO S CUL-DE-SAC) AND
VINSON STREET (GRIGGS AVE TO SOUTH HUGHES AVE)
CITY PROJECT NO. 01271
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 09, 2009
LOG NAME: 202008CONTRACT8C
REFERENCE NO.: **C-23571
SUBJECT:
Authorize an Agreement in the Amount of $93,602.00 with IEA, Inc., for Pavement Reconstruction and
Water and Sanitary Sewer Main Replacements on Lloyd Avenue, Normont Circle and Vinson Street and
Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $45,879.00 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund in the amount of $19,804.00 and Sewer Capital Projects Fund in the amount of $26,075.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of $19,804.00 and the Sewer Capital Projects Fund in the
amount of $26,075.00 from available funds; and
3. Authorize the City Manager to execute an agreement with IEA, Inc., in the amount of $93,602.00 for
pavement reconstruction and water and sewer main replacement on Lloyd Avenue, Normont Circle and
Vinson Street.
DISCUSSION:
The 2008 Capital Improvement Program (CIP) includes funds for pavement reconstruction on the following
streets:
Lloyd Avenue Vinson Street to South Dead End
Normont Circle Norma Street to South Cul-De-Sac
Vinson Street Griggs Avenue to South Hughes Avenue
In addition, the Water Department has determined that the existing water mains on the identified streets
are severely deteriorated and should be replaced with this project.
IEA, Inc., proposes to perform the necessary design work for a lump sum fee of $93,602.00. City Staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the engineering agreement $28,750.00 ($7,300.00 water, $7,300.00 sewer and $14,150.00
street) is needed for project management and design review.
Logname: 202008CONTRACT8C Page 1 of 3
M/WBE - IEA, Inc., is in compliance with the City's M/WBE Ordinance by committing to 17 percent
M/WBE participation. The City's goal on this project is 15 percent.
This project is located in COUNCIL DISTRICT 8, Mapsco 79E and J.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital
budgets, as appropriated, of the Water Capital Projects Fund, the Sewer Capital Projects Fund and the
Street Improvements 2008 Fund.
FUND CENTERS:
TO
Fund/Account/Centers
1&2)P253 476045
6081701271ZZ
1&2)P258 476045
7081701271ZZ
2)P253
531350
608170127110
P253
531350
608170127120
2)P253
531350
608170127130
P253
531200
608170127131
2)P253
531200
608170217132
2)P253
531200
608170127133
2)P253
531200
608170127151
P253
531350
608170127160
2)P253
533010
608170127181
P258
531350
708170127110
2)P258
531350
708170127120
2)P258
531350
708170127130
2)P258
531200
708170127131
2)P258
531200
708170127132
P258
531200
708170127133
P258
531200
708170127151
2)P258
531350
708170127160
2)P258
533010
708170127181
CERTIFICATIONS:
Submitted foe City Manager's Office by:
Originating Deg_artment Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
$19,804.00 1) PE45 538040 0609020 $19,804.00
$26,075.00 1) PE45 538040 0709020 $26,075.00
1 200.00 � P253 531200 608170127131 3 451.00
1 200.00 3) P253 531200 608170127132 $6,903.00
4 500.00 3) P253 531200 608170127133 $1,150.00
3 451.00 3) P253 531200 608170127151 $1,000.00
6 903.00 � P258 531200 708170127131 $4,825.00
1 150.00 3) P258 531200 708170127132 9 650.00
1 000.00 � P258 531200 708170127133 1 608.00
200.00 � P258 531200 708170127151 2 692.00
200.00 3) C204 531200 208400127131 $17,099.00
1 200.00 3) C204 531200 208400127132 $34,199.00
1 200.00 � C204 531200 208400127133 5 700.00
4 500.00 � C204 531200 208400127151 5 325.00
4 825.00
9 650.00
1 608.00
2 692.00
200.00
200.00
1. 202008CONTRACT8C AOC.doc (Public)
2. 202008CONTRACT8C.pdf (Public)
3. Accounting Info.pdf (CFW Internal)
Fernando Costa (8476)
William Verkest (7801)
Richard Argomaniz (8653)
Logname: 202008CONTRACT8C Page 2 of 3
4. FAR Contract 8C=Sewer(3�}.pdf (CFW Internal)
5. FAR Contract8C - Street(4).pdf (CFW Internal)
6. FAR Contract8C - Water .(3tpdf (CFW Internal)
7. PE45.pdf (CFW Internal)
8. Revised MWBE Contact8C(3).pdf (CFW Internal)
Logname: 202008CONTRACT8C Page 3 of 3