HomeMy WebLinkAboutContract 38736 (2)CITY SECRETARY'
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PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into by
and between the CITY OF FORT WORTH (the "City"), a home rule municipal corporation situated in
portions of Tarrant, Denton and Wise Counties, Texas, acting by and through Karen L. Montgomery,
its duly authorized Assistant City Manager, and Salvaggio, Teal & Associates ("Consultant" or
"STA") a Texas limited partnership and acting by and through Nathan Frey, its duly authorized
Partner, referred to separately as a "Party," referred to collectively as the "Parties."
WHEREAS, the City seeks to engage the services of a qualified Consultant to provide expert guidance,
oversight, recommendations and planning assistance to the City in the management and execution of
this strategic initiative; and
WHEREAS, the Consultant will serve as the City's Principal ERP Consultant for the full ERP project
lifecycle from initiation to the implementation of an ERP system and initial project closeout.
NOW THEREFORE, for the mutual covenants and considerations set forth below, the Parties hereby
agree as follows:
CONTRACT DOCUMENTS:
The Contract Documents shall include the following:
1. This Professional Services Agreement plus any attachments hereto which shall include:
a) Exhibit A —Scope of Work
b) Exhibit B —Major Task Areas
c) Exhibit C — Payment Schedule
d) Exhibit D — Module Description Document
e) Exhibit E — Description of Excluded Functions
2. City of Fort Worth Request for Proposal (RFP) # 06-0252, which is hereby incorporated by reference
and made a part of this Agreement for all purposes herein
3. The Response to RFP # 06-0252 submitted by Salvaggio, Teal &Associates (the "Response"), which
is hereby incorporated by reference and made a part of this Agreement for all purposes herein
In the event of conflict among the documents, the order of precedence shall be 1) this Agreement plus
any attachments; 2) RFP # 06-0252; and 3) the Response.
1. SCOPE OF SERVICES.
The City has several information systems that it uses for financial and administrative purposes. Many of
these systems are aging, lack desired functionality and are insufficiently integrated. The City desires to
replace its collection of legacy systems with an integrated enterprise solution. The integrated enterprise
solution should replace as many of these legacy systems as feasible and appropriate and must also
integrate with certain existing City systems in a way that is a functional enhancement to the current
integration between existing legacy systems and other City systems. To this end, the City is engaging the
services of the Consultant to provide expert guidance, oversight, recommendations, and planning
assistance in successfully achieving this ambitious and important goal. Attached hereto and incorporated
for all purposes incident to this Agreement is Exhibit "A," specifically describing the obligations -of �—
Consultant.
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth —ERP Phase II Financial Pre -Implementation 0 6 —? 2 — 0 � P'� �
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This Agreement shall commence upon the date that both the City and Consultant have executed
this Agreement ("Effective Date") and shall continue in full force and effect until completion of all services
contemplated herein, unless terminated earlier in accordance with the provisions of this Agreement.
3. COMPENSATION.
The City shall pay Consultant in accordance with the provisions of this Agreement which are
governed by the Payment Schedule set forth in "Exhibit C," which is attached hereto and made a part of
this Agreement for all purposes. Consultant shall not perform any additional services for the City not
specified by this Agreement unless the City requests and approves such additional costs for such
services in writing through. The City shall not be liable for any additional expenses of Consultant not
specified by this Agreement unless the City first approves such expenses in writing.
4. TERMINATION /DISPUTE RESOLUTION.
4.1. Written Notice.
The City or Consultant may terminate this Agreement at any time with or without cause
and for any reason by providing the other party with 30 days written notice of termination.
4.2 Non -appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any fiscal
period for any payments due hereunder, City will notify Consultant of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of the payments herein agreed upon for which funds shall have been appropriated.
4.3 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date, the City shall
pay Consultant for services actually rendered up to the effective date of termination and
Consultant shall continue to provide the City with services requested by the City and in
accordance with this Agreement up to the effective date of termination.
4.4 Informal Dispute Resolution.
Except in the event of termination pursuant to Section 4.2 above, in the event of a
dispute or controversy between the parties for any matters related to this Agreement, the parties
shall, in good faith, exercise their best efforts to negotiate and attempt to resolve any disputes
that may arise pursuant to this Agreement as set forth in this Section 4.4 as follows:
(a) If either Party (the "Disputing Party) disputes any provision of this
Agreement, or the interpretation thereof, or any conduct by the other party
under this Agreement, that party shall bring the matter to the attention of the
other party at the earliest possible time in order to resolve such dispute.
(b) If such dispute is not resolved by the employees for the subject matter of
the dispute within ten (10) business days, the Disputing Party shall deliver
to the first level of representatives below a written statement (a "Notice of
Dispute") describing the dispute in detail, including any time commitment
and any fees or other costs involved.
(c) Receipt by the first level of representatives of a Notice of Dispute shall
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commence a time period within which the respective representatives must
exercise their best effort to resolve the dispute. If the respective
representatives cannot resolve the dispute within the given time period, the
dispute shall be escalated to the next higher level of representatives in the
sequence as set forth below.
(d) If the parties are unable to resolve the dispute in accordance with the
escalation procedures set forth below, the parties may assert their rights
under this Agreement.
Escalation Timetable
(Business Days)
0 — 5th day
6th —10th day
11th — 15th day
STA
Representative
Duane Mailman
Nathan Frey
Mitt Salvaggio
City of Fort Worth
Re oresentative(s)
Rich White/Mai Tran
Lena Ellis
Karen L. Montgomery
4.5 Notwithstanding the fact that the Parties may be attempting to resolve a dispute in
accordance with the informal dispute resolution procedures set forth in Section 4.4, the
Parties agree to continue without delay all of their respective duties and obligations
under this Agreement not affected by the dispute.
4.6 Notwithstanding the foregoing, either Party may, before or during the exercise of the
informal dispute resolution procedures set forth in Section 4.4 apply to a court having
jurisdiction for a temporary restraining order or preliminary injunction where such relief
is necessary to protect its interests.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Consultant hereby warrants to the City that Consultant has made full disclosure in writing of any
existing or potential conflicts of interest related to Consultant's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Consultant hereby
agrees immediately to make full disclosure to the City in writing. Consultant, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Consultant shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Consultant shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised.
6. RIGHT TO AUDIT.
Consultant agrees that the City shall, until the expiration of three (3) years after final payment
under this contract, have access to and the right to examine at reasonable times any directly pertinent
books, documents, papers and records of the consultant involving transactions relating to this Contract
at no additional cost to the City. Consultant agrees that the City shall have access during normal
working hours to all necessary Consultant facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. The City shall
give Consultant reasonable advance notice of intended audits.
Consultant further agrees to include in all its subcontractor agreements hereunder a provision to the
effect that the subcontractor agrees that the City shall, until expiration of three (3) years after final
payment of the subcontract, have access to and the right to examine at reasonable times any directly
pertinent books, documents, papers and records of such subcontractor involving transactions related to
the subcontract, and further that City shall have access during normal working hours to all subcontractor
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facilities and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this paragraph. City shall give subcontractor reasonable notice of
intended audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Consultant shall operate as an independent contractor
as to all rights and privileges granted herein, and not as agent, representative or employee of the City.
Subject to and in accordance with the conditions and provisions of this Agreement, Consultant shall have
the exclusive right to control the details of its operations and activities and be solely responsible for the
acts and omissions of its officers, agents, servants, employees, contractors and subcontractors.
Consultant acknowledges that the doctrine of respondeat superior shall not apply as between the City, its
officers, agents, servants and employees, and Consultant, its officers, agents, employees, servants,
contractors and subcontractors. Consultant further agrees that nothing herein shall be construed as the
creation of a partnership or joint enterprise between City and Consultant.
8. LIABILITY AND INDEMNIFICATION.
CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
LOSS, PROPERTY DAMAGE ANDIOR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT
CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
CONSULTANT COVENANTS AND AGREES TO, AND DOES HEREBY, INDEMNIFY, HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS FOR EITHER PROPERTY DAMAGE
OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY
RESULTING LOST PROFITS) ANDIOR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND
ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT
OF OR /N CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
9. ASSIGNMENT AND SUBCONTRACTING.
Unless otherwise approved or requested by the City, Consultant shall not assign or subcontract
any of its duties, obligations or rights under this Agreement without the prior written consent of the City. If
the City grants consent to an assignment, the assignee shall execute a written agreement with the City
and the Consultant under which the assignee agrees to be bound by the duties and obligations of
Consultant under this Agreement. The Consultant and Assignee shall be jointly liable for all obligations
under this Agreement. If the City grants consent to a subcontract, the subcontractor shall execute a
written agreement with the Consultant referencing this Agreement under which the subcontractor shall
agree to be bound by the duties and obligations of the Consultant under this Agreement as such duties
and obligations may apply. The Consultant shall provide the City with a fully executed copy of any such
subcontract. STA Resources will be provided to the City as follows:
• Nathan Frey— Project Director, up to 50%
• Mitt Salvaggio — Contract Negotiations, as needed
• Duane Mailman — Project Manager, 100%
• Harry Anderson — Functional Consultant, 20%
• To Be Determined — Additional Functional Consultant, 100%
Staffing substitutions must be approved by the ERP Steering Committee, trained by STA personnel and in
place within fifteen (15) business days following approval.
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of
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Minority Business Enterprises and Women Business Enterprises (MNVBE) in City contracts. STA
acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by STA
may result in the termination of this agreement and debarment from participating in City contracts for a period
of time of not less than three (3) years. STA will submit information concerning the M/WBE (s) that will
participate in the contract to meet the set goal. The information shall include: (1) the name, address and
telephone number of each M/WBE; (2) the description of the work to be performed by each MNVBE; and
(3) the approximate dollar amount/ percentage of the participation. If STA fails to meet the stated goal,
then STA must submit detailed documentation of good and honest efforts as to why the goal was not
achieved.
10. INSURANCE.
Consultant shall provide the City with certificates) of insurance documenting policies of the
following minimum coverage limits that are to be in effect prior to commencement of any work pursuant
to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability
$1,000,000 Each Occurrence
$1,000,000 Aggregate
(b) Automobile Liability
1)1,000,000 Each accident on a combined single limit basis or
$250,000 Property damage
$500,000 Bodily injury per person per occurrence
Coverage shall be on any vehicle used by the Consultant, its employees,
agents, representatives in the course of the providing services under this
Agreement. "Any vehicle" shall be any vehicle owned, hired and non -owned
(c) Worker's Compensation
Statutory limits
Employer's liability
$100,000 Each accident/occurrence
$100,000 Disease - per each employee
$500,000 Disease - policy limit
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with
statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308 — 1.01 et
seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of $100,000
each accident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per
disease per employee.
(d) Professional Liability (Errors &Omissions)
$1,000,000 Each Claim Limit
$1,000,000 Aggregate Limit
Coverage may be provided through an endorsement to the Commercial General
Liability (CGL) policy, or a separate policy specific to Professional Liability E&O.
Either is acceptable if coverage meets all other requirements. Coverage shall be
claims -made, and maintained for the duration of the contractual agreement and
for two (2) years following completion of services provided. An annual certificate
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City of Fort Worth — ERP Phase II Financial Pre -Implementation
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of insurance shall be submitted to the City to evidence coverage.
10.2 Certificates.
Certificates of Insurance evidencing that the Consultant has obtained all
required insurance shall be delivered to the City prior to Consultant proceeding with any
work pursuant to this Agreement. All policies shall be endorsed to name the City as an
additional insured thereon, as its interests may appear. The term City shall include its
employees, officers, officials, agent, and volunteers in respect to the contracted services.
Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement. A minimum of thirty (30) days notice of
cancellation or reduction in limits of coverage shall be provided to the City. Ten (10)
days notice shall be acceptable in the event of non-payment of premium. Such terms
shall be endorsed onto Consultant's insurance policies. Notice shall be sent to the Risk
Manager, City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102, with copies
to the City Attorney at the same address.
11. COMPLIANCE WITH LAWS ORDINANCES RULES AND REGULATIONS.
Consultant agrees to comply with all applicable federal, state and local laws, ordinances, rules
and regulations. If the City notifies Consultant of any violation of such laws, ordinances, rules or
regulations, Consultant shall immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Consultant, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Consultant's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group
A individuals on any basis prohibited by law. If any claim arises from an alleged violation of this non-
discrimination covenant by Consultant, its personal representatives, assigns, subcontractors or
successors in interest, Consultant agrees to assume such liability and to indemnify and defend the City
and hold the City harmless from such claim.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To THE CITY:
City of Fort Worth/IT Solutions
14. SOLICITATION OF EMPLOYEES.
To CONSULTANT:
Neither the City nor Consultant shall, during the term of this agreement and additionally a period
of one year after its termination, solicit for employment or employ, whether as employee or independent
contractor, any person who is or has been employed by the other during the term of this agreement,
without the prior written consent of the person's employer.
15. GOVERNMENTAL POWERS.
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It is understood and agreed that by execution of this Agreement, the City does not waive or
surrender any of its governmental powers.
16. NO WAIVER.
The failure of the City or Consultant to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or
Consultant's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. CONSTRUCTION.
This Agreement shall be construed in accordance with the internal laws of the State of Texas. If
any action, whether real or asserted, at law or in equity, is brought on the basis of this Agreement, venue
for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court
for the Northern District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
The City and Consultant shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
22. AMENDMENTS /MODIFICATIONS / EXTENSTIONS.
No extension, modification or amendment of this Agreement shall be binding upon a party hereto
unless such extension, modification, or amendment is set forth in a written instrument, which is executed
by an authorized representative and delivered on behalf of such party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and any documents
incorporated herein by reference, contains the entire understanding and agreement between the City
and Consultant, their assigns and successors in interest, as to the matters contained herein. Any prior
or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
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City of Fort Worth — ERP Phase II Financial Pre -Implementation
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24. SIGNATURE AUTHORITY.
The person signing this agreement hereby warrants that he/she has the legal authority to execute
this agreement on behalf of the respective party, and that such binding authority has been granted by
proper order, resolution, ordinance or other authorization of the entity. The other party is fully entitled to
rely on this warranty and representation into this Agreement.
[SIGNATURE PAGE FOLLOWS]
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
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IN nESS WHERE , the parties hereto have executed this Agreement in multiples thisGIX4day of
200.
CITY OF FORT WORTH: SALVAGGIO, TEAL AND ASSOCIATES:
By: 4By: V ";
Karen L. Montgomery Nathan L. Frey
Assistant nager MaPartner
Date: CI Date:
ATTEST:
ATTEST
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Marty Hen ix
City Secretary
APPROVED AS TO ORM AND LEGALITY:
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Maleshi B. Farmer
Assistant My Attorney
6A, C
Professional Services Agreement
SALVAGGIO, TEAL AND ASSOCIATES
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SCOPE OF WORK
ERP CONSULTANT — PHASE II PRE=IMPLEMENTATION
OVERVIEW OF BUSINESS OBJECTIVES AND GOALS
The ultimate goal of the City's Phase II ERP project is to implement an integrated Financial Management
and Procurement system for the City. The City currently relies on a number of disparate legacy systems
for these functions. MARS is the primary financial system, BuySpeed On-line is the procurement system,
and several mainframe applications provide inventory functionality. Additionally, many stand-alone
databases are used by City departments to support functions that these central applications cannot
provide. These systems are outdated, limited in their expansion capability, and in some cases are failing
to meet the City's business needs. Most of these systems are costly to maintain and require substantial
staff time to monitor the systems and investigate and correct errors. The Pre -Implementation scope of
work for the City's Financial and Procurement (Finance/Procurement) systems will include project
planning activities, requirements definition, software selection, development of procurement -related
documents for software and implementation services, development of vendor evaluation tools, support for
vendor proposal evaluations, contract negotiations, and assistance in preparing the City project team for
the implementation project.
GENERAL OBLIGATIONS AND SCOPE OF PROJECT
The Consultant will report to the Executive Project Sponsor and Advisory Committee of the City's ERP
project and will be expected to enhance the effectiveness and success of the project by providing
independent, objective and expert guidance, recommendations, oversight and assistance regarding all
aspects of the City's ERP Phase II pre -implementation activities including:
• Project Planning
• Risk Identcation and gation Planning
• Project Management and Control
• Recommendations for Continuous Process Improvement in the Public Sector Environment
• Change Management planning
• Escalation Procedures
• Issues Management
• Product and Functional Requirements Analysis
• Request for Proposal Development
• Product and Implementer Evaluation and Procurement Oversight
• Contract Negotiations with Selected Product and Implementation Vendors
The preliminary scope of the City's ERP Phase II implementation encompasses the following major
Finance and Procurement business functions:
Core Financials:
Financial Data Classification Structure
General Ledger
Budgetary Monitoring and Control
Accounts Receivable and Cash Receipting
Accounts Payable (Non Procurement)
Fixed Assets
Project Accounting
Grant Accounting
Cost Accounting
Cash Management (Automated Bank Reconciliations)
Core Procurement:
Vendor Maintenance
Commodity Management
Procurement (Requisition to Invoice)
Inventory Management
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City of Fart Worth —ERP Phase II Financial Pre -Implementation
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-Procurement
Procurement Card
Plus 4 Areas:
Budget Preparation
Collaborative Vendor Solicitations and Sourcing
Contract Management
Point of Sale
The final scope of the City's ERP Phase II implementation will be determined during the course of
Consultant's pre -implementation services. Consultant's services under this statement of work may be
adjusted to align with the City's final ERP Phase II scope upon mutual agreement of the Executive Project
Sponsor and Consultant.
SERVICES
Pre -Implementation Oversight and Guidance —The consultant shall provide independent project
oversight, quality assurance, and general project management support for the pre -implementation
activities of Phase II.
Issue Resolution -The Executive Project Sponsor and Consultant shall mutually work towards the timely
resolution of issues. Any change of scope for this project must be mutually agreed upon by the
Consultants and Executive Project Sponsor and then approved by the Executive Project Sponsor.
The Executive Project Sponsor and/or the City of Fort Worth reserve the right to dismiss any
employee of a contracted worker or STA employee for any reason during the length of this
engagement. Any invoices submitted for payment must be presented to and signed by the City of
Fort Worth Executive Project Sponsor.
TASKS, DELIVERABLES, AND MILESTONES
The Pre -Implementation Guidance &Oversight activities are organized into two parts. Part 1
coincides with the selection of the software and implementation service provider for the ERP
Phase II-Finance/Procurement systems and is based upon the expected tasks and activities that
are associated with project planning, requirements definition, software selection, development of
procurement -related documents for implementation services, development of vendor evaluation
tools, and support for vendor proposal evaluations. Part 1 services will be delivered on a fixed -fee
basis. Part 2 includes contract negotiations, and assistance in preparing the City project team for
the implementation project. Part 2 services will be delivered on a time and materials basis.
Additionally, Consultant shall provide independent oversight, guidance and assistance to the City
to support the Phase II pre -implementation project objectives in accordance with the agreed -upon
project plan. Exhibit B, "Major Task Areas," documents the currently anticipated task areas where
STA will be expected to provide oversight, guidance and assistance. Exhibit C, "Payment
Schedule" shows the anticipated payment events per the terms of this Agreement.
Following execution of this contract, STA and the City may revise the task areas, milestones, and
payment schedule to develop a final project plan representative of the final project scope and
timeline.
ASSUMPTIONS
• The scope of this project is limited to the "Core + 4" modules identified in Exhibit D Module
Description Document. The scope does not include the items identified in Exhibit E
Description of Excluded Functions.
• STA will develop one (1) Request for Proposal (RFP) for the combined procurement of
software and implementation services for this project.
• For purposes of the procurement process, the evaluation and selection of the financials and
procurement software and implementation services will be based upon the "Core + 4"
requirements.
• Resources are scheduled to begin work on the pre -planning activities of the project on June 8,
2009. Delays in this anticipated start date will delay the anticipated completion date.
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• All requirement sessions will be scheduled and completed within a four -month period
beginning August 24, 2009. This date will be adjusted for any delays in the anticipated start
date of the project.
• STA will factate, on average, three requirements sessions for each module in the project
scope. The three sessions will typically consist of the following activities: (1) initial review of
baseline requirements, (2) review of additions, deletions, and edits to baseline requirements,
and (3) sign -off on requirements by the SME team as representing the City's final
requirements for that module.
• Demo scripts will be developed for the "Core + 4" modules for a total of no more than sixteen
(16) hours of demonstration time.
• The Evaluation Team for this project will be comprised of no more than ten (10) members.
Initial evaluations will be scheduled and completed in a timely manner. Initial evaluations will
result in a selection of vendors for demonstrations within a period not to exceed six (6)
calendar weeks from receipt of vendor proposals.
• STA estimates that a minimum of two (2) full-time City FTE's will be required to complete
Parts 1 and 2 within the City's desired timeline. We have assumed that the City will staff and
conduct the project in an expeditious manner such that the STA resources can remain fully -
engaged throughout the planned project timeline.
• The planned Parts 1 and 2 schedule is based on an average 42-hour workweek for each full-
time staff assigned to the project. Project Directors and members of the STA HR/Payroll
project team will schedule hours on a variable basis to complete deliverables in accordance
with the agreed -upon project schedule.
• Contract negotiations and pre -implementation readiness activities (Part 2) will be performed
on a time and materials basis with payments made upon monthly invoices for time incurred by
STA staff.
• Consultant will track issues, action items and parking lot items.
• When needed, on site office space will be provided for consultants at the project
headquarters. The City will provide the following for STA staff while on site:
o A cubicle/office with Internet access;
o Access to a copier;
o Meeting rooms when available;
o Server access for storing project documentation; and
o Projector for facilitated meetings.
• Multiple copies of reports will be prepared at the City's expense.
• Specified City staff will be reasonably available for interviews and to participate on the project
as agreed upon and appropriate.
• Office and meeting room space will be reasonably available on -site for project -related
meetings and other project -related purposes.
• The City will accept or reject all deliverables within ten (10) business days. The following are
considered to be the normal City of Fort Worth hours of operation: Monday - Friday; 8 a.m. - 5
p.m, excluding City holidays. The City shall have sole discretion to determine whether a
deliverable/milestone is complete prior to acceptance by the City; however, acceptance will
not be unreasonably withheld. If a deliverable is rejected, the City will provide a written
description of the defects of the deliverable(s) and Consultant will have ten (10) business days
to either complete the deliverable in accordance with the City's notice of defect, or provide an
alternative acceptable to the City.
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City of Fort Worth — ERP Phase If Financial Pre -Implementation
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Little, if any, administrative support will be required, but in those instances when it is required,
it will be provided by the City.
® The standard travel week for Consultant staff will be to arrive on Monday and depart on
Thursday.
® Consultant will not be reimbursed for actual travel costs. The hourly rate for time and materials
are fully loaded and included with all travel and living costs.
Consultant will not charge for travel time. However, if Consultant staff is working on
chargeable (i.e., project related) tasks while in transit or off -site, applicable time would be
charged. Off -site work will be approved by the Project Manager, in advance.
ACTIVITIES AND CRITICAL SUCCESS FACTORS
Effective sponsorship and oversight is critical to the success of the project. All planning
assumptions must support the larger strategic business direction of the City. It is essential that
the Consultant confirm the City's business priorities by reviewing existing business plans,
interviewing key senior staff and coming to consensus with the Project Team over the project 's
assumptions. Additionally, other City documents, including the City 's Strategic Plan, budget, past
consultant studies and systems documents, should be reviewed to gain insight into the key
issues facing our organization and incorporated into City housed document archive.
Conduct planning meetings as necessary with an administrative working group (hereafter
referred to as the "project team"), which will consist of representatives from the Finance, HR, IT
and other departments, as needed.
Communicate progress and findings to the project team via email on a monthly basis throughout
the duration of the project. Assist with the preparation of briefing materials and presentation of
such to the City Manager staff, Audit and Finance Committee, City Council and Employee
Meetings as requested.
Perform requirements gathering sessions to establish functional requirements, technical
requirements, interfacing systems requirements, and data conversion requirements using the
STA Requirements Repository Toolset for inclusion in procurement -related documents. City
participants in these sessions will include key Finance and Procurement resources and
representatives from other Departments that will participate in the finance and procurement
functions that will be supported by the new ERP system.
Develop procurement -related documents, such as the Request for Proposal for software and
implementation services.
Develop evaluation tools and demo scripts to help expedite the analysis of vendor responses and
software functionality, as well as support contract negotiations.
Consultant will provide ongoing feedback and recommendations related to the ERP team to the
Executive Project Sponsor.
Consultant will lead negotiation efforts with selected product and implementation vendors to
secure favorable contract terms for the City.
OUT OF SCOPE
Implementation of the technology solutions is considered out of scope per the terms of this
Agreement. Consultant will only be providing guidance, recommendations, quality assurance and
oversight with respect to the selection of a solution.
PAYMENT STRUCTURE
Payments to Consultant for Part 1 will be made at the completion of each deliverable on the
schedule attached as Exhibit C. A sign -off on the deliverables by the Executive Project Sponsor
will be required before payment is issued.
Payments to Consultant for Part 2 will be made on a monthly basis during the Phase II Pre -
Implementation activities of the engagement. The payment schedule included in Exhibit C
represents an estimate of the time and materials services to be provided each month during the
scheduled project duration. Monthly payments will be based upon actual hours of service
Professional Services Agreement — Salvaggio, Teal & Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 13 of 23
provided by Consultant. A sign -off on the services delivered by the Executive Project Sponsor will
be required before payment is issued.
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 14 of 23
MAJOR TASK AREAS
Task Area
Planning
General
Timetrame
Start
June'
End
Jul
Project Plan
Refinement of any Phase I Project Planning documents to update
for new functional scope
Initial revisions to STA requirements for known city -specific
requirements
Requirements Definition = Core Functions
August
October
General Ledger and Financial Data Classifications
Budgetary Monitoring and Control
Accounts Receivable and Cash Recei tin
Accounts Payable Non Procurement
Fixed Assets
Project Accounting
Grant Accounting
Cost Accounting
Cash Management Automated Bank Reconciliations
Vendor Maintenance
Commodity Management
Procurement Requisition to Invoice
Inventory Management
E-Procurement
Procurement Card
General and Technical Requirements
October
November
Expanded Financials Requirements
October
January
Budget Preparation
Collaborative Vendor Solicitations and Sourcing
Contract Management
Point of Sale
Prepare Solicitation
October
Aril
Conduct Evaluation
Aril
May
Conduct Negotiations and Award Contract
May
Jul
ERP Implementation Project
Prep
August
September
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase 11 Financial Pre -Implementation
Page 15 of 23
EXHIBIT C
PAYMENT SCHEDULE
Project Kick -Off
$29,568
Project Plan
$65,016
Draft Financial Requirements
$85,680
Final Financial Requirements
$56,784
Draft Procurement Requirements
$74,592
Final Procurement Requirements
$472712
Draft "Plus 4" Requirements
$33,936
Final "Plus 4" Requirements
$20,160
Draft General/Technical
Requirements
$69,888
Final General/Technical
Requirements
$17,472
Procurement Strategy
$67,200
RFP
$106,848
Demo Scripts
$98,784
Evaluation Preparation Deliverable
$62,496
Evaluation Results Deliverable
$62,496
Total of Part 1 Fixed Fee
$898,632
T&M - Negotiations $ 72,584
T&M - Implementation Pre $ 247,296
Total for Part 2 Time & Materials $ 319,880
Total for Parts 1 and 2 $1,218,512
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 16 of 23
EXHIBIT D
MODULE DESCRIPTION DOCUMENT
Functionality
Description
Typical transactions
Core Financials
Financial Data
The financial data classification structure defines
Maintain values for Data
Classification
the chart of accounts that ERP modules share.
Classification structures
Structure
Typical ERP data classification structures may
Group Values for reporting
include the following dimensions:
purposes
• Funds
• Maintain additional
• Sub -Fund
descriptive information
General Ledger Accounts (including
revenue source codes and expenditures
objects)
G Departments
Hierarchical Organization Structures
• Programs
Functions
• Projects
• Grants
• Jobs
• Locations
• Fiscal and Budget Years (for multiple year
budgets)
The financial data classification structure also
includes, for each of these structures, associated
reporting attributes such as CAFR fund and
account groups or CFDA numbers for grants
General Ledger
The General Ledger is an integrated central
Enter Journals
repository of financial data. Numerous types of
Reverse Journals
financial transactions are recorded in the General
Define and Execute
Ledger, both directly and through data received
from other ERP modules as well from interfacing
Recurring Journals
external systems. The General Ledger is the key
Maintain Month and Year End
module used in financial reporting.
Close Calendars
• Run Reports such as Trial
Balances
Professional Services Agreement — Salvaggio, Teal &Associates
City of Fort Worth —ERP Phase II Financial Pre -Implementation
Page 47 of 23
Budgetary
Monitoring and
Control
This functionality captures the original budget,
subsequent budget adjustments and transfers as
well as processes the budgetary control edits.
Once the approved city budget is loaded into the
financial system, financial transactions may be
subject to available budget edits at various levels
within the chart of accounts for example, Fund,
Department and account. Transactions that fail
the budgetary control edits can be stopped,
posted with a warning message, or not edited.
• Enter Original Operating
Budgets
. Adjust Budgets
Transfer Budgets
. Monitor Available Budget
' Budgetary Control Thresholds
Accounts
The Accounts Receivable module is used to
• Maintain Customers
Receivable and
record receivables and payments received
• Enter Invoices
Cash Receipting
against specific customer accounts through
• Enter Customer Credit
multiple methods of payment. Billing functionality
supports the processing of billings and
Memos
generation of new receivables. Most systems
. Enter Customer Payments —
also provide functionality to support the collection
process (e.g., dunning notices). This module also
Billed
supports recording cash receipts that are not
. Enter Customer Payments —
billed. The Cash Receipting functionality supports
Unbilled
cash drawer and lockbox processing. Finally, this
module supports consolidation of daily receipts
• Enter Customer Payments —
into a daily deposit.
Lockbox
• Prepare Deposit
Issue Statements
Prepare Dunning Letters
Accounts Payable
The Accounts Payable module addresses the
• Maintain Vendors (Accounts
(Non
various means by which the City pays for goods
Payable Info)
Procurement)
and services. The module is used to record
. Enter Direct Invoice
liabilities and payments. Invoices that are part of
the larger procurement process are addressed
Generate payments (checks,
below. This section addresses the non-
ACH files, etc)
procurement related invoice and other accounts
payable functionalities. The Accounts Payable
Enter Vendor Credit Memo
module shares the vendor file with the
Establish Petty Cash
Purchasing module. Additional functionality
Reimburse Petty Cash
provided by this module includes:
• Process 1099
• Direct (non -PO) Invoice processing;
. Pay Travel Advance
• Payment processing (discounts, holds, check
. Enter Employee
printing, direct deposit, tax offsets, backup
Reimbursement Request
withholding);
• Managing Petty Cash
• Form 1099 processing; and
• Employee reimbursement.
Professional Services Agreement — Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 18 of 23
Fixed Assets
The Fixed Asset functionality is used to capture
Define Asset
and maintain information associated with the
• Asset Donations
government's leased, capitalized, and non-
. Maintain Asset Descriptive
capitalized assets. Information maintained in this
module includes acquisition cost, asset type,
Data
location, asset description, model number, serial
. Transfer Assets
number, insurance information, and replacement
cost. Depreciation schedules are used to
Retire Assets
maintain current asset value. Specific areas of
• Run Periodic Depreciation
functionality include:
Capture Certification Results
• Asset creation;
• Asset maintenance (including transfers);
• Asset depreciation;
• Asset disposal; and
• Asset retirement.
• Track Low -Dollar Assets
Project
Project Accounting modules address the
• Define Project
Accounting
recording, tracking, and reporting of financial
Define Work Breakdown
data for projects, either executed internally or
Structure
through contracts. These modules typically
address the key processes for operating and
Define Project Plans and
capital projects, including budget development,
Appropriation Budgets
project development, execution, and the project
close process. They integrate with fixed assets to
Transfer Project Balances
settle project costs to the resulting asset.
Perform Periodic Allocation of
Project budgets are typically linked to a funding
Overhead Costs to Project
source and the expenditure activity is recorded
Monitor Project Financial
against the project budget (by pre -defined project
Balances
task or activity). Project budgetary control
requirements are typically addressed within this
Perform periodic settlement
module. These modules also allow for the
of CIP costs
reporting of project activity by period or over the
life of the project.
Capitalize CIP
• Close out project
Grant Accounting
Basic Grant Accounting modules support the
Define Grant
establishment of a grant budget, and recording of
Define Grant Budget
expenditure activity against the grant budget
Monitor grant revenues and
within pre -defined grantor budget categories.
These modules also allow for the reporting of
expenditures against budget
grant activity by period or over the life of the
Generate Grant Billing
grant award. More sophisticated grant accounting
activities would include tracking grant
Define and Track Grant
applications through to the award and generating
Opportunity
grant billings for reimbursement of expenditure
activity in a manner consistent with grantor
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 19 of 23
matching requirements.
Cost Accounting
Costs incurred that are not directly identifiable to
Define Cost Allocation Profile
a particular cost center, grant, project, etc. still
Generate Cost Allocations
provide benefit to those elements of the financial
data classification structure. The Cost Allocation
module provides the capability to allocate to each
of these elements its share of indirect or other
costs. This capability is particularly important with
regard to grants and other funding mechanisms.
It is important the full cost of each of these efforts
is fully recognized.
Cash
Core Cash Management functionality includes
Import Bank Data
Management
receiving downloads of processed transactions
•
Clear Transactions
(Automated Bank
from a bank interface, clearing checks, deposits
Generate Bank Reconciliation
Reconciliations)
and other bank related transactions, and
providing automated support for additional bank
Report
reconciliation functions, such as recording bank
fees.
Core
Procurement
Vendor
Vendor Maintenance involves registering
•
Create vendor records —
Maintenance
vendors, creating and maintaining information for
Procurement Info
your suppliers, such as addresses, bank data
.
Update vendor records
and other payment information, catalog
information — such as commodities offered.
Procurement
The Purchasing module provides traditional
•
Define Commodities
(Requisition to
procurement functions such as requisitioning,
•
Create requisitions
Invoice)
purchase order processing, and goods and/or
.
Create purchase orders
services receipt, as well as invoice processing
and matching for Purchase Orders.
Receive goods or services
Create PO Matched Invoices
Inventory
Inventory management modules integrate with
•
Good receipt
Management
receiving function, track inventory levels, enable
•
Assign locations
stock movements (receipt, transfers, & issues),
•
Create pick list
inventory counts, establish control levels, track
valuations, and manage commodities.
Good issue
•
Conduct physical counts
•
Set reorder points
&Procurement
Common e-Procurement technologies support
Import catalogs
web -based vendor registration, on-line catalog
Create requisitions
procurements, web -based solicitations, and
Create purchase orders
reverse auctions.
•
Process approvals
•
Receive goods
Professional Services Agreement — Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 20 of 23
Procurement
Procurement Card functionality typically includes
' Import Bank Data
Card
functionality to support the download,
Approve or Deny
reconciliation, and management of procurement
Transactions
card transactions.
Plus 4 Functions
Budget
The Budget Development module enables the
• Define Budget Versions
Preparation
development of the City's budget at the
Create Position Based
department and the entity -wide levels. Budget
Budgets
(BRASS)
Development integrates with both human
resources to facilitate salary projections and the
Create Operating Budgets
financial modules to upload budgetary data for
. Create Capital Plans
budgetary control. This module is intended to
support the analysis of historical expenditure and
Track Budget Status
budgetary data, allow "what if' analyses, salary
. Approve and Finalize
and position budgeting, salary projections, and
Budgets
other types of forecasting.
Collaborative
Solicitation and sourcing tools enable the
Create solicitations
Vendor
creation and collaborative development, facilitate
Manage clauses and terms
Solicitations and
the publication of solicitation documents, enable
and conditions
Sourcing
the receipt of quotations or bids, support analysis
and evaluation of responses, and support
Post opportunities
analysis of the effectiveness of procurement
• Receive bids or quotations
function.
• Manage solicitation/auction
events
• Conduct evaluations
• Conduct sourcing anal sis
Contract
Contract module support collaborative
• Create contract
Management
development of contracts, maintain contract
• Track edits
clauses, track and manage contracts, and
. Maintain contract clauses
maintain contract supporting documents.
Set contract monitoring
events
Point of Sales
Drop boxes and cash registers
• Enter sales transactions
• Receive payments
(Drop boxes,
Close out end of day
cash registers)
Professional Services Agreement — Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 21 of 23
EXHIBIT E
DESCRIPTION OF EXCLUDED FUNCTIONS
Functionality
Description
Typical transactions
Job and Work Order Costing functionality
Define Cost Collector
Job and Work
allows users to:
Orders Costing
. define cost -collectors for specific
• Assign Resources to Job or
work efforts,
Work Order
• accumulate time and payroll
• Monitor costs and resource
expenses for these work efforts,
usage
collect expenditure information from
• Close out work effort
other sources such as accounts
payable and procurement,
• assign resources such as equipment
to the work effort and calculate the
associated costs (typically at
standard rates)
• Close out the work effort
Fleet and Other
Fleet and other Equipment Management
• Define Equipment
Equipment
functionality includes equipment
• Assign Equipment to
Maintenance
identification, assignment of equipment to
Resources
specific locations or jobs, parts inventory
(Faster)
maintenance and processing. More
• Record Returns
advanced applications also provide fuel
. Define maintenance
supply management, driver licensing,
accident tracking, and risk management
schedules
functionality. In the context of most ERP
• Record Maintenance
systems, there are strong ties between
Activities
fleet, inventory, asset and job
costing/work order functionalities.
• Generate interdepartmental
billings
Utility Billing
Utility billing covers the breadth of
• TBD
functionality needed to define large
(Homegrown)
volumes of utility customers and
customer types, maintain accounts for
each type of utility billed, collect utility
consumption information from a variety of
input sources (such as hand-held meter
readers), generate bills for these
customers using pre -defined rate
structures, collect payments for these
from a variety of sources, including mail,
walk-up, internet, IVR Phone touch tone
Professional Services Agreement — Salvaggio, Teal &Associates
City of Fort Worth —ERP Phase II Financial Pre -Implementation
Page 22 of 23
payments) and lockbox and providing the
appropriate accounting transactions for
these events to the general ledger. It also
covers a variety of other customer service
functions such as recording disputes, and
assigning payment plans and terms.
Project Management
While the project accounting functionality
Define Project Work
discussed above helps analyze financial
Breakdown Structure
(CPMS)
information related to projects, extended
Plan Resources
project management functions assist in
the actual planning and execution of the
Plan Timeline
work. This includes defining project
Run Reports — Plan to Actual
activities at lower levels of detail than are
needed for accounting purposes,
assigning human and equipment
resources to the activities, planning start
and end times, and supporting project
management analytical activities such as
identifying project critical paths.
Long Term Debt and
Long term debt and investment
• Issue Debt
Investments
functionality provides support for
• Run Periodic Amortization
(Treasury Support)
purchasing and accounting for
• Initiate Debt Service
investments and debt instruments such
(Outsourced,
as bonds or certificates of obligation.
Payments
Homegrown)
0 Purchase Investments
• Redeem Investments
• Record Interest and other
periodic transactions
• Allocate Interest to
Investment Pool Participants
Revenue Contract
Revenue contract management
• Define Sales Items
Management
functionality supports the customer side
• Enter Customer Quote
of contracts, including quotes for
. Enter Customer Contract
services, contracts, sales orders, service
delivery, and, in some products, detailed
• Enter Customer Sales Order
billing that captures quantities and units
. Enter Delivery of Goods or
of measures that are not necessarily
maintained in the Accounts Receivable
Service
system.
• Bill Customer
• (See A/R for Payment
processing)
Professional Services Agreement— Salvaggio, Teal &Associates
City of Fort Worth — ERP Phase II Financial Pre -Implementation
Page 23 of 23
1Vi&C Review
Page 1 of 2
CITY COUNCIL AGENDA
DATE: 6/2/2009
CODE: C
REFERENCE
NO..
TYPE:
C-23563
NON -
CONSENT
Official site of the City of Fort Worth, Texas
LOG NAME: 04SALVAGGIO TEAL AND
ASSOCIATES
PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of a Consulting Agreement with Salvaggio, Teal and Associates
for Enterprise Resource Planning, Phase 2 -Financial Management Systems in an Amount
Not to Exceed $1,218,512.00 and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$1,218,512.00 in the Specially Funded Capital Projects Fund; and
2. Authorize the City Manager to execute a Consulting Agreement for Steps 1 and 2 of Enterprise Resource
Planning, Phase 2 -Financial Management Systems with Salvaggio, Teal and Associates Consulting in an
amount not to exceed $1,218,512.00.
DISCUSSION:
On May 15, 2007, City Council approved M&C C-22133 to contract with Salvaggio, Teal and Associates
(STA) as the City's Principal Enterprise Resource Planning (ERP) Consultant to guide the first phase of the
City's ERP initiative for Human Resources and Payroll. Similar to ERP, Phase 1 - HR/Payroll, this
Consulting Agreement with STA will be structured to consist of three distinct steps for ERP, Phase 2 -
Financial Management Systems:
Step 1: Project initiation through vendor selection includes planning, requirements developments,
Request for Proposal (RFP) development, solicitation oversight, proposal evaluation and vendor
selection;
Step 2: Contract negotiations and implementation preparation includes negotiation strategy
development, negotiation execution, contract development and implementation preparation; and
Step 3: Implementation oversight includes quality assurance, project management guidance,
implementation guidance, issue and risk management, integration and testing facilitation, training
facilitation, go -live and post -go -live guidance and support.
Successful completion of the project will require extensive City staff involvement in addition to staff already
dedicated to ERP, Phase 1 - HR/Payroll. The current high level estimate targets project completion in the first
quarter of Fiscal Year 2013. Approval of this appropriation is for funding of Steps 1 and 2 only. It is
anticipated that the expenditures for Steps 1 and 2 will be reimbursed upon the issuance of debt for the ERP
Project. The City Council will receive periodic updates and staff will bring back appropriate funding request for
Step 3.
A project of this magnitude will require significant financial commitment from this City Council and future City
Councils. Steps 1 and 2 of the STA Consulting Agreement for ERP Phase 2 have a cost not to exceed
$1,218,512.00. As a point of comparison the total cost for STA for Steps 1 and 2 of ERP, Phase 1 -
HR/Payroll was $995,847.00. ERP, Phase 2 -Financial Management Systems is anticipated to be a larger
and longer project than ERP, Phase 1 which accounts for the higher cost.
Staff anticipates that it will take at least two and one-half years to fully implement Phase 2 of the ERP Project
and it is estimated that the total cost will be at least $36,000,000.00 to $45,000,000.00, including software,
hardware, implementation services and additional staff contractual positions. Cost projections may vary from
this estimate.
M/WBE -Salvaggio, Teal and Associates (STA) is in compliance with the City's M/V1/BE Ordinance by
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=11723&councildate=6/2/2009
6/2/2009
M&C Review
Page 2 0� 2
committing to seven percent participation on this project. The City's goal on this project is seven percent.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Specially Funded Capital Projects Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
04SALVAG_GIQ TEAL AND ASSOCIATES AC`�.doc
FROM Fund/Account/Centers
C291 539120 041030078410 $1, 218, 512.00
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=11'723&councildate=6/2/2009
6/2/2009
r
Ordinance No.
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE SPECIALLY FUNDED CAPITAL PROJECTS FUND IN THE AMOUNT OF
$1,218,512.001 FOR THE PURPOSE OF FUNDING THE ENTERPRISE RESOURCE
PLANNING, PHASE 2 PROJECT; PROVIDING FOR A SEVERABILITY CLAUSE;
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2008-2009, there
shall also be increased estimated receipts and appropriations in the Specially Funded Capital Projects Fund
in the amount of $1,218,512.00, for the purpose of funding the Enterprise Resource Planning, Phase 2
Project.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 18283 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: