HomeMy WebLinkAboutContract 39307-A1AMENDMENT No . 1
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and
(ENGINEER) made and entered into City Secretary
CONTRACT) which was authorized by M&C C-23796 on
2009 in the amount of $ 243,046; and
9� Y SECRETARY, b
CONTRACT NO. �� %. _
Freese and Nichols, Inc.,
Contract No. 39307, (the
the 22 day of September,
WHEREAS, the CONTRACT involves engineering services` for the
following study:
Lower Mary's Creek Open Channel Study; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated August 25, 2011, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals 1$281,173.
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City•for all
work and services shall be an amount of J$524,219.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect..
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
OFFICIAI. RECORD
CITY SECRETARY
I"T. WORTH, TX
Page -1-
APPROVED.
City of Fort
Worth
Fernando Costa
Assistant City Manager
DATE
T
APPROVAL RECOMMENDED:
WLOA 4w
insert d #artment head name
Director, insert department epartment
APPROVED AS TO FORM AND LEGALITY:
Douglas W. Black
Assistant City Attorney
ATTEST:
Miry J. K��r
City Secretary
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ENGINEER
ese and Nichols Inc.
MiJ�e Wayts�
Vice President/Principal
DATE : 3 l ?Dd —J Z
M&c. G '-ZSSZ
OFFICIAL 3dECORD
CITY SECRETARY
FT. WORTH, TX
Page -2-
Innovative approaches
Practical results
Outstanding service
AOs5 International Plaza, Suite 200 •Fort Worth, Texas 76109 • 817-735-7300 •fax 817-735-7491 www.freese.com
08/25/2011
Sfieven Eubanks P.E.
Transportation and Public Works
City of Fort. Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Marys Creel< Contract Amendment
Dear Mr. Eubanks:
Enclosed please find the scope of work, fee breakdown and contract amendment forms required to
amend contract number 39307 regarding the Lower Marys Creek Open Channel Study, project number
SWS-009.
In order to accurately map the 100- year ffoodplains on Marys Creek and take advantage of the most
recent hydrology developed for the stream, the hydraulic model for Marys CreeK will be extended
upstream by approximately 8 miles to the City Limits.
Compensation shall be:
Basic services, lump sum: $209,780
Special Services, hourly: $71,393
Total: $ 281,173
If you have any questions, please do not hesitate to contact me.
Sincerely,
Hector Olmos P.E.
Freese and Nichols Inc.
cc:
Attachments
[FT109400] T:\PM\Contract Ammendment\Letter Yo CoFW.docx
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
LOWER MARYS CREEK OPEN CHANNEL STUDY
STUDY NO. SWS-009
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount Percent
PRIME ENGINEER:
Freese and Nichols, Inc.
SUB ENGINEER:
Spooner & Associates
Engineering and Project Mgmt.
Field Survey
$238,763 84.9%
$42,410 15.1
SUB ENGINEER. shall participate in performing portions of the following Tasks as
outlined in Attachment "C-1 ":
Project Description Scope of Services Total Fee MWBE Fee Percent
Engineering Services Open Channel Study $281,173 $42,410
Non-MWBE Participation Scope of Services Total Fee Percent
EXHIBIT "B-3A"
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ATTACHMENT "C-1"
LOWER MARYS CREEK OPEN CHANNEL STUDY
STUDY NO. SWS-009
AMENDMENTS TO THE STANDARD SCOPE OF SERVICES, ATTACHMENT "A"
In order to accurately map the 100- year floodplains on Marys Creek and take
advantage of the most recent hydrology developed for the stream, the hydraulic model
for Marys Creek will be extended upstream by approximately 8 miles to the Tarrant
County line. At completion of the project, the effective FEMA model will be replaced with
this newer more accurate hydraulic model, resulting in a more precise definition of
flooding risks.
Basic Services (Lump Sum)
Task 1: Project Management
The ENGINEER shall attend a maximum total of three. (3) additional meetings with
CITY's Project Manager, CITY staff or the public.
Comprehensive report development for the project will be included in Task 1. Report
will be expanded to include additional data collection, additional field surveys and
additional hydraulic modeling and results.
Task 2: Data Search, Collection, Field Reconnaissance, Stream Condition
Assessment, and 0UrveVs
a. Dataset Search and Collection
Coordinate with City and other consultants to obtain additional data that may be
needed.
Review previous studies that may be needed to extend the hydraulic model, prepare
basemap with all the collected information.
b. Field Reconnaissance
Perform one (1) field visit.
c. Stream Condition Assessment
No stream condition assessment will be performed for the additional study area.
ATTACHMENT "C-1"
Page 1 of 3
d. Field Surveys
For the extension of the Marys Creek Open Channel study there are approximately 75
open channel cross -sections and approximately 13 bridges, 11 dams, and 2 diversion
structures to be surveyed. Survey within limits of the City of Fort Worth will include
pictures and sketches at all cross sections. This information will not be included for
sections within the limits of the City of Benbrook.
e. Finished Floor Elevations
Finished floor surveys will not be acquired as part of the Basic Services for this project.
Task 3: Development of Detailed Hydrologic Models
Detailed hydrology has already been completed as part of the original scope of
services.
Task 4: Development of Hydraulic Models and Floodplain Maps
a. Model Development
Hydraulics
• Develop a steady flow hydraulic model using HEC-RAS that will cover the
following area:
o On Marys Creek, between the Winscott-Vickery crossing and the City
Limits north of 1-30, approximately 8 miles.
• The model will be based on surveyed cross sections on the main channel
supplemented with 2009 LIDAR on the overbanks.
• This model will be used to delineate the 100-year flood plain and floodway for
existing conditions, and the 100-year floodplain for future conditions.
Task 5: Watershed Flood Hazard Assessment
No flood hazard assessment will be performed for the additional study area
Task 6: Proposed Flood Mitigation Alternative Analysis
No flood mitigation alternatives will be prepared for the additional study area.
Task 7: Quality Assurance and Quality Control Procedures
Additional QA/QC efforts include the hydraulic models, memorandums, floodplains,
report and LOMR.
ATTACHMENT "C-1"
Page 2 of 3
Special Services (Cost Plus Multiplier)
Task 8: Additional LOMR Preparation
After analyzing the results of the hydraulic modeling if the City deems it necessary to
submit a LOMR to FEMA, FNI will proceed to prepare the LOMR. This includes
completion of FEMA forms, additional exhibits, cross section tables, water surface
elevation profiles and report summarizing methodologies and findings.
Task 9: Additional Services First Phase.
9.1: USGS rating curve and WRC public meeting
9.2: Agency Coordination
Task 10: Resolution of Discharge Discrepancy Second Phase
10.1: Up.to three (3) meetings with the USACE
10.2: Up to two (2) meetings with Tarrant Regional Water District (TRWD)
ATTACHMENT "C-1"
Page 3 of 3
Freese
cmtl • r
Ni C � ®�s� InC. Engineers Environmental Scientists Architects
1701 North Market Street, Suite 500 LB 51
September 08, 2011
Mr. Eric Spooner
General Manager
Spooner &Associates
309 Byers Street
Suite 100
Euless, Texas 76039
Dallas, TX 75202 214 920-2500 214 920-2565 fax www.freese.com
Re: Lower Marys Creek Open Channel Study
Study No. SWS-009
Dear Mr. Spooner:
Freese and Nichols, Inc. intends to contract with Spooner &Associates, for MWBE SERVICES
on the referenced City of Fort Worth Open Channel Study. Freese and Nichols, Inc. intends to
contract 42 410 to your firm for:
Task 2: Data Search, Collection, Field Reconnaissance, Stream Condition Assessment,
and Survevs
c. Field Surveys
For the Lower Marys Creek Open Channel study there are approximately 85 open channel
cross -sections, 11 channel dams and 13 road crossings with the corresponding additional
sections needed to represent the structures. Road crossings to be surveyed include main lanes
and frontage roads of I-30, main lanes of US 80, FM 2871, main lanes and frontage roads of I-
820W, US 377 and one private crossing.
d. Finished Floor Elevations
No finished floor elevations will be surveyed.
Please acknowledge this commitment by signing below and returning an original to me.
Sincerely,
Hector Olmos, P.E., CFM
Freese and Nichols, Inc._
�_ �._. � �
Eric Spoor
Spooner &
SPOONER&
ASSOCIATES
REGISTERED PROFESSIONAL LAND SURVEYORS
Kelly Dillard, PE
Freese & Nichols, Inc. FTW
4055 International Plaza, S-200
Fort Worth, Texas 76109
Fort Worth Mary's Creek Water Flow Study(Survey Proposal) revised 8.16-11
Spooner and Associates, Inc
Registered Professional Land Surveyors
309 Byers Street #100
Euless, TX 76039
Tel 817 281.2355 Fax 817 685 8508
Ms. Dillard
Spooner and Associates, Inc. (S&A) will provide topographic surveying services in Fort Worth, Texas. The scope of work of the land
surveyor shall be to supply all supervision, technical labor, equipment, services, tools, consumables, insurance, and pay any applicable
sales/use taxes, and all other things required to perform land surveying in accordance with technical requirements specified in this
Estimate
1.0 Locations of topographic survey and limits
Areas to be surveyed are along Mary's Creek, Tarrant County, Texas.
2.0 Scope of Services
Topographic Services
Survey cross sections along the above described site. Items to be detailed on each cross section including the following:
• We will locate vertically and horizontally existing natural creek features at engineer -defined cross sections along Mary's Creek.
• Sections will include top, toe, cl, toe, top with additional detail between toe to foe for back water analysis.
• Topographic data will be collected in and around each artificial and man-made dam to properly define its impact on the water
model. Cross-section data for dams include toe of dam at upstream and downstream face, and top of dam.
• Bridge cross section data includes 5 sections per bridge, 2 upstream, 2 downstream and a section representing the
abutments, piers, low cord and high cord.
• All sections collected within the City of Fort Worth will include pictures facing upstream and downstream from the point of
section.
• All bridge sections collected within the City of Benbrook will include pictures of each face of bridge and facing upstream and
downstream from the bridge.
• All sections collected within the City of Fort Worth will include FEMA style field sketches.
Right -of -Entry Services
• We will identify current ownership in and along each area of cross sections and produce a right -of -entry (ROE) letter request
for survey.
• Letters will be drafted per City of Fort Worth Standards.
• Letters will be mailed out using City of Fort Worth Transportation and Public Works letterhead.
Special Fees
• Due to the urgency of the right -of --entry, we may elect to rent special GPS equipment to expedite the data collection process.
The rentals are $150 a day per unit.
3.0 Methods and Accuracy
Land surveying will be conducted in order to determine the horizontal and vertical (XYZ) location of all pertinent locations and
elevations. The horizontal survey coordinates shall be reported in NAD83, Texas North Central, 4202 project coordinate system with
precision of +/- 0.01 feet and the vertical survey coordinates shall be reported in the NAVD88 vertical system with a precision of +/-
0.01 feet.
Q:\OFFICE PROPOSALS\11 PROPOSALS\FREESE AND NICHOLS\MARYS CREEK TOPOGRAPHIC WATER STUDY 2010 FNLdocs
SPOONER&
ASSOCIATES
REGISTERED PROFESSIONAL LAND SURVEYORS
4.0 Deliverables
Cross Section Survey Deliverables
• AutoCAD 2011 format CAD file.
Spooner and Associates, Inc
Registered Professional Land Surveyors
309 Byers Street #100
Euless, TX 76039
Tel 817 281.2355 Fax 817 685 8508
• XML & ASCii file of all shots collected in the field
• Sketches for each section collected in Fort Worth including bridge, upstream and downstream JPG camera images.
• Bridge, upstream and downstream JPG camera images for all bridges surveyed in Benbrook.
Right of Entry Deliverables
• ROE letter for each parcel we need access from.
• Excel Database of existing ROE parcels, containing owners name, address and phone number if available.
5.0 Work Schedule
Cross Section Survey: The start for surveyor field activities is unknown but the surveyor. The surveyor will need approximately 45
days from the authorization to proceed before deliverables are ready. Variables such as weather and right -of -entry requirements may
alter this deliverable deadline.
6.0 Project Assumptions
Cross Section Survey Assumptions
• This estimate does not include the workup of property, easement or right-of-way lines. Ownership will not be shown on the
survey.
• This estimate does not include contours, DIV or any other surface deliverables.
• This estimate does not include topographic mapping of any features outside of each cross section or dam.
• This estimate does not include field sketches for sections collected in Benbrook. CAD will be utilized to show graphically all
collected data for bridge sections.
Right -of -Entry Assumptions
• The City will provide the surveyor with a ROE example to go by.
• This estimate does not include the workup of Maps or Exhibits for each ROE parcel.
• ROE letters will not be necessary in the City of Benbrook, according to City email 5.23.11 from Hector Olmos.
Invoicing assumption
• The project will be invoiced per section and ROE letter serviced.
• Data collected on Dams will include 3 cross sections, as described in Section 2, but will be invoiced as one section
7.0 Pricing Schedule
ITEM TASK SECTIONS UNIT PRICE AMOUNT
1 CROSS SECTIONS SURVEY FORT WORTH (as defined in Sec. 2.0) 127 $ 345.00 $ 43,815600
2 CROSS SECTIONS SURVEY BENBROOK (as defined in Sec. 2.0) 31 $ 245.00 $ 7,595.00
3 RIGHT OF ENTRY SERVICES (as defined in Sec. 2.0) 50 $ 50.00 $ 21500,00
4 RENTAL FEES FOR GPS EQUIPMENT (as defined in Sec. 2.0) 1 $ 11500600 $ 11500400
TOTAL AMOUNT $ 55,410600
8.0 Payment Detail
The work in total as described herein shall be accomplished and paid for via two separate contracts. S&A will accomplish $13,000 of
the work under contract with Alan Plummer Associates, Inc. The remainder of $42,410.00, will be accomplished under contract with
Freese & Nichols, Inc. Freese & Nichols, Inc. will only be responsible for $42,410.00 for services rencJWed as described above.
Please do not hesitate to call me should you require any additional information.
Spooner and Associates, Inc.
Eric Spooner, RPLS
Q:\OFFICE PROPOSALS\11 PROPOSALS\FREESE AND NICHOLS\MARYS CREEK TOPOGRAPHIC WA'1'EK S"1'UllY 2010 FNl.docx
MB�C Review
Page 1 of 2
COUNCIL ACTION: Approved on 3/27/2012
Official site of the City of Fort Worth, Texas
FO�T��R�'1�
DATE: 3/27/2012 REFERENCE **C-25523 LOG 20SWMMARYSCREEKAMENDMENTI
NO.: NAME:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 to Engineering Agreement with Freese and
Nichols, Inc., in the Amount of $281,173.00 for Watershed Study Associated with Proposed
Water Reclamation Facility in the Upper Portion of Mary's Creek, Thereby Revising the
Total Contract Cost to $524,219.00 for the Mary's Creek Master Plan, and Authorize
Execution of an Amendment to City Secretary Contract No. 39306, Interlocal Agreement
with the City of Benbrook, to Share Costs for this Amendment (COUNCIL DISTRICT 3)
RECOMMENDATION:
1. Authorize Execution of Amendment No. 1 to an Engineering Agreement with Freese and Nichols,
Inc., in the amount of $281,173.00 for a watershed study associated with the proposed water
reclamation facility in the upper portion of Mary's Creek, thereby, revising the total contract cost to
$524,219.00 for the Mary's Creek Master Plan; and
2. Authorize the City Manager to execute an amendment to City Secretary Contract No. 39306,
Interlocal Agreement with the City of Benbrook, to share costs for this Agreement in the amount of
$47,847A0 for the basic study tasks and $9,254.00 for optional work, for a total maximum
participation by the City of Benbrook of $57,101.00.
DISCUSSION:
This M&C addresses extending the on -going watershed study to include the proposed Water
Reclamation Facility in the upper portion of Mary's Creek watershed as part of a cooperative effort
with the Water Department, and the City of Benbrook. The purpose of the watershed study is to
determine the limits of the floodplain with new data and models, and evaluate flood mitigation
alternatives to protect buildings from flooding. The floodplain data has not been updated since the
last Flood Insurance Study in 1986. Currently, Stormwater Management is studying the lower portion
of Mary's Creek through a contract with Freese and Nichols, Inc. Survey data generated from the
study will also be used by the Water Department to meet the permitting requirement for the proposed
Water Reclamation Facility. The Lower Mary's Creek study was approved by the City Council, (M&C
C-23796) and executed by the City Manager with Freese and Nichols, Inc., on September 22, 2009.
Freese and Nichols, Inc., proposes to perform this study for alump-sum fee of $281,173.00. The City
of Benbrook has agreed to participate in study costs through an amendment to its Interlocal
Agreement with the City Secretary Contract No. 39306. The City of Benbrook's share is $57,101.00,
with the remaining being the City of Fort Worth's share. Staff considers the study fee for the
amendment to be fair and reasonable for the scope of services proposed, based on size of the
watershed and length of the stream. The original study was funded through the Stormwater Utility
Fund. The current amendment will be funded through the Stormwater Utility Fund, with a 50-50 cost -
share with the Water Department for the $55,410.00 surveying fee.
Freese and Nichols, Inc., agrees to maintain the initial M/WBE commitment of 13 percent that it made
on the original Agreement and extend and maintain that same M/WBE commitment of 13 percent to
this first amendment. Therefore, Freese and Nichols, Inc., remains in compliance with the City's
M/WBE Ordinance and attests to the commitment by its signature on the Acceptance of Previous
M/WBE Commitment form executed by an authorized representative of its company.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=16018&councildate=3/27/2012 4/5/2012
f
MB�C Review
Page 2 of 2
This project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Stormwater Utility Fund and the Water and Sewer Fund.
TO Fund/Account/Centers
PE69 481142 0209000 $57,101.00
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
PE69
531200
0209202
PE45
531200
0702501
Fernando Costa (6122)
Douglas W. Wiersig (7801)
Ranjan Muttiah (7919)
ATTACHMENTS
20SWM MarysCreekStudyAreas.pdf
CFW Benbrook ILA Amd1 12232011 dwbRevised 1 18 12 .pdf
$253.468.00
$27,705.00
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=16018&councildate=3/27/2012 4/5/2012