HomeMy WebLinkAboutContract 39304CITY SECRETgR)(`
C®NTRACT NO ,
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
KIlILY11Y�J0111I:\N:7:\�Y�:
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant, Denton, Parker, and Wise Counties, Texas, hereinafter called the
"City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and
RPGA Design Group, Inc., hereinafter called the "Architect", acting herein by and through Javier Q. Lucio,
its duly authorized representative, for the purpose of providing architectural design and construction
administration services for the renovation of the City's Old Fire Station No. 10.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby accepts Architect's offer to provide the services described herein at no cost to the
City and hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Design the rehabilitation work and provide construction administration services for
Old Fire Station No.10, located at 2804 Lipscomb in Fort Worth, Texas ("Project").
The scope of services is described more fully in Attachment "A" of this Agreement.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
I.I.
Cityof FortWorth
1.1.1. Project Manager: Alfonso Meza, ,Registered Architect
1.1.2. Construction Manager: Bill Matysek
1.2. Architect
1.2.1. Principal in Charge: Javier Q. Lucio, Principal
1.2.2. Project Architect: Tupali Kahumbe
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Projects at City's cost and expense (which
services and data Architect is not to provide hereunder but on which Architect may rely in performing
services hereunder), and act as City's representative in connection with any such services of others.
Page 1 of 12 ��T� SECRETARY
J FT. WORTH, TX
4. The Architect shall perform services as outlined in the RPGA Design Group, Inc. letter, dated March
30, 2009) which is attached hereto as Attachment "A" and made a part of this Agreement.
5. If at any time the City expands the scope of services, or the Architect believes the City has requested
services that are beyond the scope of this Agreement, the Architect shall submit a proposal for
additional fees and a written agreement shall be reached on said proposal prior to the Architect
proceeding with the work considered to be beyond the scope of this Agreement. Architect shall not
perform any additional services without a written agreement with City. Any services provided prior to
reaching an agreement on additional fees will be non-compensable.
6. City shall apply for building permits and provide such service as may be necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City, Architect shall furnish or obtain from others special services
necessary to complete the Projects. These special services are not included as part of the Basic
Services outlined in SECTION I - SERVICES OF THE ARCHITECT and Attachment "A." These
special services will be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
I. The total compensation for all of the assignments to be performed by Architect to complete the
Projects as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and
Attachment "A" hereof shall be zero dollars ($0.00), hereinafter referred to as the "total fee".
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
1. The Renovation Budget for the Project is three hundred and ten thousand dollars $310,100.00. If the
Construction Budget is exceeded by the lowest bona fide bid, the City may (1) award the contract, (2)
abandon the project and terminate this Agreement, or (3) cooperate in the reduction of the Project
Scope and features as required to stay within the Construction Budget in order to rebid the Project. If
the City decides to reduce the scope of the project and rebid, the Architect shall, without additional
fee, modify the Drawings and Specifications as necessary to stay within the Construction Budget. In
the event the City abandons the project, the City may terminate this Agreement
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design, at no additional cost to the City, to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
1. The Architect shall be paid monthly for reimbursable expenses contemplated by this Agreement.
Payment according to statements will be subject to certification by the Director, Transportation and
Public Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein to
reimbursable expenses within sixty days after approval of Architect's statement thereof, Architect may,
after giving seven (7) days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for reimbursable expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
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1. Schematics Phase:
1.1. The Architect shall visit the sites and make himself familiar with the scopes of the Projects.
1.2. Prepare alternative site plans, architectural concepts and principal equipment and finish plans
and area -based cost estimates.
2. Design Phase:
2.1. The Architect shall perform all services necessary to survey, plat, prepare and vacate easements,
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities, landscaping and
facility design required for a complete and functional project.
2.3. Architect shall prepare the design in stages as follows:
2.3.1. Design Development Phase: Preparation of architectural and MEP floor plans, principal
elevations, civil and utility site plans, selection of principal equipment and finishes, and
discipline -based cost estimates. Upon written approval of this phase of the work, Architect
may proceed to the Construction Document Phase.
2.3.2. Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans, finishes schedules, detailed technical specifications, and detailed cost estimates.
2.4. Format of Drawings
2.4.1. Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
2.4.2. Drawings shall plot to 2204 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
2.5. Architect, at City's sole cost and expense, shall prepare "Elimination of Architectural Barriers
Registration" and submit the applications to the Texas Department of Licensing and Regulation.
The City will pay all fees required for TDLR reviews and inspections. All designs shall be in
conformance with the Elimination of Barriers Act, State of Texas, City of Fort Worth Building
Codes and the Americans with Disabilities Accessibility Guidelines for Buildings and Facilities.
2.5.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.5.2. The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.6. The Architect shall include procedures for mitigating environmental impact, use of recycled
buNa
ng materials, sustainable construction, and abuilding-commissioning program in the design
of the project.
2.7. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.8. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.9. Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.10. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
Page 3 of 12
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries, prepare necessary addenda, and conduct the
Prebid Conference.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals, observing construction procedures
and results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings" for the City's archives.
4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
5. All designs, drawings, specifications, documents, and other work products of the Architect, whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at
the City's sole risk. The City shall own the final printed designs, drawings, specifications and
documents. Transfer of ownership of the contract documents does not constitute sale of the
documents
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon
public and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the
Projects for the purposes of transmitting instructions, receiving information, interpreting and defining
City's policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
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7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide "Front End", including Division 1 requirements, for use in assembling the Project Manual.
9. Prepare easements and right-of4ay acquisition conveyance documents, from description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way, pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Projects.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract, and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
l4. Provide conh•actor's prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes
fees charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. The City shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
18. Bear all costs incident to compliance with this Section.
SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the reimbursable expenses incurred up to the
date of termination of the Agreement in accordance with the method of compensation prescribed in
Sections V and VI hereof. Architect shall also be compensated for all termination -related expenses
such as meeting attendance, document reproduction, transfer of records, etc. Provided, however,
Architect shall not be entitled to any compensation that exceeds reimbursable expenses hereunder at
the applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
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1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Architect, its officers, agents, employees and subconsultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect, its officers, agents, employees and subconsultants, it being the intent of the parties that
approval by the City signifies the City's approval of only the general design concept of the
improvements to be constructed.
3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants
and employees harmless from any loss, damage, liability or expenses, on account of damage to
property and injuries, including death, to all persons, including but not limited to officers, agents, or
employees of the Architect or subconsultant, and all other persons performing any part of the work and
improvements, which may arise out of any negligent act, error or omission in the performance of the
Architect's professional services or in the preparation of designs, working drawings, specifications and
other documents.
4. The Architect shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Architect to indemnify or hold the City or any of its officers, agents,
servants or employees harmless from any loss, damages, liability or expense, on account of damage to
property or injuries to person caused by defects or deficiencies in design criteria and information
provided to Architect by City, or any material deviation in construction from Architect's designs,
working drawings, specifications or other documents.
5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $11000,000 Per Occurrence
$2,0009000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B: Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease —per each employee
$500,000 Bodily Injury/Disease — Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000
$2,000,000
Page 6 of 12
Per occurrence
Project aggregate
6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to
City. The City reserves the right to revise insurance requirements specified in this Agreement to the
best interests of the City.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of forty-five days notice of cancellation, non -renewal or material change in coverage
shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto Architect's insurance policies. Notice shall be sent to
the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort
Worth, TX 76102%
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's
general overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
7.8. Deductible limits, or self -insured retentions, affecting insurance required herein may be acceptable
to the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense, to review the Architect's
insurance policies including endorsements thereto and, at the City's discretion; the Architect may be
required to provide proof of insurance premium payments.
7.10. All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11. The Professional Liability Policy shall be written on a "claims made" and shall be in effect for
the duration of this Agreement and for 12 months following Architect's issuance of the
Certificate of Substantial Completion. The Architect's current insurer shall list the City as a
certificate holder for a period of ten years following the issuance of the Certificate of Substantial
Completion by the Architect. The City shall be notified at least 30 days prior to cancellation or
substantial change in coverage.
8. The City shall require its General Contractor to include the Architect as an additional insured on its
general liability insurance.
SECTION XII HAZARDOUS MATERIALS
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I. City acknowledges Architect will perform part of the work at City facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City, City hereby releases
Architect from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge, release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance, contaminant, or asbestos onto the Projects.
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall, until the expiration of three (3) years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that
the City shall have access during normal working hours to all necessary Architect facilities and shall
be provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in compliance with the
provisions of this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Architect and subconsultants agree to photocopy such project -related documents as may be requested
by the City. The City agrees to reimburse Architect and subconsultants for the costs of copies at the
rate published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves, their successors and assigns, to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between
the City and the Architect, its officers, agents, employees and subconsultants, and doctrine of
respondent superior has no application as between the City and the Architect.
Page 8 of 12
SECTION ilkII M/WBE GOALS.....NOT APPLICABLE
SECTION XVIII OBSERVE AND COMPLY
I. Architect shall at all times observe and comply with all Federal and State laws and regulations and
with all City ordinances and regulations which in any way affect this Agreement and the work
hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may
exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment.
No plea of misunderstanding or ignorance thereof shall be considered. Architect agrees to defend,
indemnify and hold harmless City and all its officers, agents and employees from and against all
claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
SECTION XIX MISCELLANEOUS
I . If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each
party hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original,
xxxxxxxxxxxxxxxxxxxxx(Remainder ofPage Intentionally Left Blank)xxxxxxxxxxxxxxxxxxxxxx
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74
EXECUTED IN THE CITY OF FORT WORTH, TEXAS, THIS 6 day of , 2009.
By:
RECOMMENDED:
By:
William A. V rkest, P.E irector
Transportation & Publi6 Works Department
APPROVED AS TO FORM &
By:
Assistant City Attorney
Page 10 of 12
CITY OF FORT WORTH:
Fernando Costa
Assistant City Manager
RECORDED:
By:OaAwwec
Marty Hendrix
City Secretary
M&C C-23793 (September 22, 2009)
Contract authorization
Date:
OFFICIAL REC®IBC
,ITY 'SECRETARY
FT
: WORTH, TX
ATTACHMENT "A"
RPGA Design Group Inc.
Letter, Dated March 30, 2009
Mill
OIR P G A
■ oEa��rr ;r=��P.:n�.
■ e
March 30, 2009
Leticia Hurtado
Development Project Coordinator
Housing & Economic Development Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
RE: Old Fire Station #10
Pro Bono Services for Friends of Old Fire Station #10
Fort Worth, Texas
Ms. Hurtado:
In order that we might reach a dear understanding, please accept this as our proposal
regarding Pro Bono Services for the proposed renovations to Old Fire Station #10 located
at 2804 Lipscomb Street in Fort Worth, Texas. We submit the following:
1} The following Pro Bono Services will be provided:
A. General
1. RPGA Design Group will provide permit/bid documents and construction
administration services for the following renovations to Old Fire Station #10:
2. Add new Conference Room and Mechanical Rooms on 1st Floor to
accommodate new HVAC equipment and electrical panels
3. Reconfigure Mechanical Rooms on 2"d Floor to accommodate new HVAC
Equipment
4. Add New HVAC equipment on 1st and 2"d Floors
5. New Fire Protection System
6. New Electrical Service
7. Refinish Interior Finishes
8. Restoration of Masonry
9. Restore 2"d Floor Windows and Add new Window Screens
2} Pry Bano Services are limited to services provided directly by RPGA Design Group,
not including any costs associated with printing of documents to bid the proposed
work.
501 S. Jennings
Avaraue. Sufte#iW
Forf Mlortts,
Foxa6 ?6141.1 (817) �32-gA77
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Page 11 of 12
FAX (617) �i2-W S7
C)ld Yire Sta4on #10 —Pro Bono Services 2 are
Printing of documents for the purpose of internal RPGA Design Group reviews is
included in the proposed Pro Bono Services.
If the above items reflect your understanding of our agreement and are otherwise
satisfactory, please sign two copies of this proposal and return them to RPGA Design
Group.
�fer Q. Lyt�o
P G A Design Group, Inc.
March 3Q 2009
Date
Leticia Hurtado'l
Housing and Economic Development
City of Fort Worth
Page 12 of 12
I
f tciai site of the City of Fort `r'.2oj-th? "i ex<is
ITS U IC G,
'
SUBJECT: Authorize a Construction Contract in the Amount of $259,000.00 in Community
Development Block Grant Funds with Prime Construction Company and Authorize a
Design and Construction Administration Services Agreement at No Cost to the City with
RPGA Design Group, Inc., for the Rehabilitation of Old Fire Station No. 10 Located at 2804
Lipscomb Street
RECO(Utl�l;lil®ATI®N:
It is recommended that the City Council authorize the City Manager to:
1. Execute a Construction Contract in the amount. of $259,000.00 in Community Development Block
Grant Funds with Prime Construction Company for the Rehabilitation of old Fire Station No. 10
located at 2804 Lipscomb Street; and
2. Execute a Design and Construction Administration Services Agreement.at no cost to the City with
RPGA Design Group, Inc., for the design and construction administration services for the
Rehabilitation of old Fire Station No. 10.
®ISCUSSI®fig:
Old Fire Station No. 10 is located at 2804 Lipscomb Street in the South Hemphill Heights
neighborhood and is currently operated and leased by the Friends of Old Fire Station No. 10 (M&C C-
21411).
On February 7, 2006, the South Hemphill Heights Neighborhood Association was awarded
Community Development Block Grant (CDBG) funds for its Model Blocks Program for improvements
to the old Fire Station No. 10 (M&C G-15083). The CBDG funds awarded on February 7, 2006, along
with subsequent awards (M&C G-16411, M&C G-16609), totaling the amount of $3101100.00, will be
used for the rehabilitation of the old Fire Station No. 10 project (Project).
The $310,100.00 will be used as follows:
Construction/Rehabilitation $259,000.00
6 Inch Fire Line $9,835.10
Texas Accessibility Standards (TAS) Under $1,000800
Texas Department.of Licensing and Regulation (TDLR)
Contingency, Administration and Project Delivery $407264.90
Total I $310,100:00
A request for competitive sealed proposals with weighted criteria was advertised in the Fort Worth
Star-Tele_ aram on April 30, 2009, and May 7, 2009, for the Project's construction. The competitive
sealed proposals included a base bid and alternates. The base bid and Alternate Nos." 1 and 2 were
accepted for this construction rehabilitation contract award.
The base bid includes the installation of a Heating, Ventilating and Air Conditioning (HVAC) unit in
the first floor, plumbing upgrades in the first and second floor and electrical and services upgrades
on the first and second floor;
Alternate No. 1 includes modifications to the second floor to sustain the HVAC units and
Alternate No. 2 includes window repairs to the second floor.
The following proposals were received and are ranked from lowest to highest bid price:
Bidder
Vendigm Construction, LLC
Prime Construction
Mart, Inc.
Gene Doss Construction, Inc.
Scott Dennett Construction, LLC
Tarrant Construction Services, Ltd
Project Development Group, Inc.
Tegrity Contractors, Inc.
HCE Construction, Inc.
Alpha Building Corporation
Basecome, Inc.
Woodrose Company, Inc.
Base Bid Alternate 1
$146,725.00 $76,989.00
$175,000600 $641000.00
$1791000.00 $491700.00
$181,400.00 $557700000
$1921402.00 $56,271.00
$195,476400 $61,583000
$198,487.00 $98,399.00
$208,930.00 $781410.00
$228,000.00 $42,860000
$243,088,00 $90,088000
$2491670.00 $843000.00
Non -Responsive
Calendar
Days to
Alternate 2 Complete
$151567000 160
$20,000.00 150
$16,900.00 130
$361000600 150
$451648.00 60-90
$501135.00 120
$91940000 180
$14,059:00 90
$21500.00 112
$39,475.32 Not Stated
$273000200 111
Based on a weighted matrix that included price, schedule, Disadvantaged Business Enterprise (DBE)
participation, reputation and experience, it was determined that Prime Construction Company offered
the best value and service for the rehabilitation Project. Although, the bid presented by Vendigm
Construction, LLC, was lowest priced, however, their experience has involved bridge repair, site
concrete, waterproofing and parking lot work.
The City's DBE goal for this rehabilitation project is 18 percent and Prime Construction is in
compliance with the City' s DBE Program by committing to 18 percent DBE participation.
Staff recommends entering into the agreement with Prime Construction Company to perform
construction services.
The project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated of the Grants Fund.
Originating Department Head:
Additional Information Contact:
GR76
539120
005206122640
GR76
539120
005206132330
GR76 541600 020206005780
Thomas Higgins (6140)
Jay Chapa (6192)
Leticia Hurtado (7319)
,
�152366.59
$17,134.84
$89,498.57
Al"iACHMENTS